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ABC
Approved Budget for the Contract
ABM
Agency Budget Matrix
APP
Annual Procurement Plan
ARCC
Allowable Range of Contract Cost
BAC
Bids and Awards Committee
BDs
Bidding Documents
BDS
Bid Data Sheet
BER
Bid Evaluation Report
BIR
Bureau of Internal Revenue
BOQ
Bill of Quantities
BS
Bid Security
CAF
Certificate of Availability of Funds
CARI
Contractors All-Risk Insurance
CCASR
Contractors Confidential Application Statement for Registration
cd
calendar days
CO
Central Office, DPWH
CP
Contract Profile for Eligibility Processing
CRC
Contractors Registration Certificate
DBM
Department of Budget and Management
DO
District (Engineering) Office, DPWH
D.O.
Department Order of the DPWH
DOLE
Department of Labor and Employment
DPWH
Department of Public Works and Highways
DTI
Department of Trade and Industry
E.O.
Executive Order
GAA
General Appropriations Act
GCC
General Conditions of Contract
G-EPS
Government Electronic Procurement System
GPPB
Government Procurement Policy Board
HOPE
Head of Procuring Entity
IAEB
Invitation to Apply for Eligibility and to Bid
IRR-A
Implementing Rules and Regulations Part A of R.A. 9184
ITB
Instruction to Bidders
IU
Implementing Unit
JVA
Joint Venture Agreement
LCB
Lowest Calculated Bid
LOI
Letter of Intent for Eligibility

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Monitoring and Inormation Service, DPWH
NEDA
National Economic and Development Authority
NFCC
Net Financial Contracting Capacity
NOA
Notice of Award
NOBR
Notification of Bidding Results
NPD
Notice of Postdisqualification
NPQ
Notice of PostqQualification
NTP
Notice to Proceed
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Obligation Slip
PAGASA
Philippine Atmospheric, Geophysical and Astronomical Services

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PBC
Pre-Bid Conference
PCAB
Philippine Contractors Accreditation Board
PE
Procuring Entity
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Program Evaluation and Review Technique/Critical Path Method
PMO
Project Management Office
PPC
Pre-Procurement Conference
PPMP
Project Procurement Management Plan
PQR
Postqualification Report
PS
Performance Security
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Republic Act
R.A. 9184
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Regional Office, DPWH
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Right-of-Way
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Special Allotment Release Order
SBDs
Standard Bidding Documents of the DPWH
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Special Conditions of Contract
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Secretariat of the Bids and Awards Committee
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Tax Identification Number
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Technical Working Group of the Bids and Awards Committee

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FIGURE 1 TIMELINE OF PROCUREMENT ACTIVITIES FOR INFRASTRUCTURE CONTRACTS

(WITH AN ESTIMATED COST OF UP TO P 25 M)
In Calendar Days
0
BAC ACTIVITY
1.a. Advertise IAEB-1st
10 15 20 25 30 35 40 45 50 55 60 65 70 75 80 85 90 95 100 105 110 115 120 125 130 135 140
x
8
x
b. Advertise IAEB-2nd
14
x
14
x
1
x
1
x
1
x
c. Post IAEB in Website

2.a. Post/Issue LOI Forms
b. Receive LOI
11
x
c. Implement LOI Deadline

d. Receive CCASR
17
x
17
x
17
x
17
x
32
x
e. Process CCASR and Issue CRC

f. Conduct Eligibility Check and
1
x
32
x
Issue Notice of Eligibility

3.a. Post Bidding Documents at
1
x
74
x
Website
b. Issue Bidding Documents
44
x
1
x
b.Issue Minutes of PBC

c. Issue Supplemental/Bid Bulletins
62
x
18
x
18
x
4.a. Call a Pre-Bid Conference
65
x
67
x
2
x
5.a. Receive Bids (Technical and
30
x
74
x
30
x
30
x
31
x
74
x
Financial Proposals)
b. Open Bids
6. Evaluate Bids & Determine LCB
7. Conduct Post-Qualification &
89
x
96
x
Determine LCRB
96
x
31
x
32
x
8.a. Draft BAC Resolution for Award

b. Obtain Approval of Resolution &
111
x
Issue Notice of Award

33
x
33
x
33
x
34
x
c. Receive Bidders Conforme on NOA

d. Post Bidding Results at Website
9.a. Finalize Contract Documents
b. Obtain Perf. Security from Bidder
111
x
111
x
111
x
121
x
& its Signature on Contract

34
x
c. Obtain Procuring Entity Officials
121
x
Signature on Contract
35
x
36
x
d. Obtain Contract Approval

e. Issue Notice to Proceed
LEGEND
x Earliest Date
x Latest Date

126
x
129
x
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DPWH Manual For Procurement

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DPWH Manual For Procurement

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Approved Budget for the Contract

Agency Budget Matrix

Annual Procurement Plan

Allowable Range of Contract Cost

Bids and Awards Committee

Bid Data Sheet

Bid Evaluation Report

Bureau of Internal Revenue

Certificate of Availability of Funds

Contractors All-Risk Insurance

Contractors Confidential Application Statement for Registration

Central Office, DPWH

Contract Profile for Eligibility Processing

Contractors Registration Certificate

Department of Budget and Management

District (Engineering) Office, DPWH

Department Order of the DPWH

Department of Labor and Employment

Department of Public Works and Highways

Department of Trade and Industry

General Appropriations Act

General Conditions of Contract

Government Electronic Procurement System

Government Procurement Policy Board

Head of Procuring Entity

Invitation to Apply for Eligibility and to Bid

Implementing Rules and Regulations Part A of R.A. 9184

Joint Venture Agreement

Lowest Calculated Bid

Letter of Intent for Eligibility

Monitoring and Inormation Service, DPWH

National Economic and Development Authority

Net Financial Contracting Capacity

Notification of Bidding Results

Philippine Atmospheric, Geophysical and Astronomical Services

Philippine Contractors Accreditation Board

Program Evaluation and Review Technique/Critical Path Method

Project Management Office

Project Procurement Management Plan

Republic Act No. 9184, otherwise known as the Government Procurement

Regional Office, DPWH

Special Allotment Release Order

Standard Bidding Documents of the DPWH

Special Conditions of Contract

Secretariat of the Bids and Awards Committee

Tax Identification Number

Technical Working Group of the Bids and Awards Committee

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FIGURE 1 TIMELINE OF PROCUREMENT ACTIVITIES FOR INFRASTRUCTURE CONTRACTS

10 15 20 25 30 35 40 45 50 55 60 65 70 75 80 85 90 95 100 105 110 115 120 125 130 135 140

c. Post IAEB in Website

c. Implement LOI Deadline

e. Process CCASR and Issue CRC

Issue Notice of Eligibility

b.Issue Minutes of PBC

4.a. Call a Pre-Bid Conference

5.a. Receive Bids (Technical and

8.a. Draft BAC Resolution for Award

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