Professional Documents
Culture Documents
Information on:
Word processing formats to use with the new Clarkson University
letterhead.
Locations of files for new formats to download.
Instructions on creating, storing, using and sharing customized formats
and templates. (Not all computers on campus are the same. You may find
you need to modify the instructions based on your particular software
version.)
I.
II.
The customized format provides flexibility to those who wish to use it, and who
have fairly strong computer skills. Many of you are already managing your
letterhead programs this way. This format will give you a model to work from that
will create consistency for the entire campus.
If you use the customized format, it must be used exactly as provided:
Your school, program or department name goes in the top header at
the top right in Times New Roman 13.5 pt. type, in the small caps
format.
Your name and address information go in the bottom header at the
lower left, in Arial 8.5 pt. type.
The format provided will automatically adjust for the logo on page one,
and readjust for subsequent pages. Header and footer information
also appear only on page one.
III.
This area can be used to identify your school or department, such as:
SCHOOL OF SCIENCE. Highlight the entire line and type in your school or
department name. Be careful not to change the typeface, type size or placement.
In the lower left of the bottom header, there is an area that looks like this:
With View Header and Footer selected, highlight and type over the areas to
enter your information, being careful not to type over the small bullets that
separate items (if you do, here are some extra bullets to copy and paste in ).
The blank template provides three lines; you can use fewer lines if you wish.
4. Once you have your letterhead as you wish it to be, click on the File menu, and
click Save As.
5. OPTION A: Microsoft Word File. This is the easiest method.
If you wish to manage your letterhead format as a Word File, simply name it as
you wish, and save it as a Word Document. You must remember to always save
finished letters to ANOTHER FILE NAME to avoid overwriting your format. If it is
your choice to manage your format as a Word File, you can skip step 5. You are
done.
6. OPTION B: Microsoft Document Template. This method is more complicated,
but can provide more and convenience in the long run. Also, you may find you
need to modify the template instructions based on your particular software
version.
If you save and use your letterhead format as a Microsoft Word Document
Template you can open it out of the New dialog box. To save your letterhead as a
Document Template, begin by opening your saved document file. Then click File,
then Save As, and select Document Template in the Save as type box (near
the bottom).
a. In the File name box, type a name for your new template, such as
myletter.
b. Click Save, and then click Close on the File menu.
c. Using your new letterhead Document Template
If you save a template in the Templates folder, the template appears on the
General tab when you click New on the File menu.
To use the template, simply double-click on the icon, type a letter into the
template, and save your document as a Word file.
d. Modifying, Sharing and Advanced Topics
In Microsoft Windows 95 or 98, the Templates folder is located by default
in either the C:\Windows_folder\Application Data\Microsoft folder or the
Clarkson University: Word Processing Letterhead Format Instructions