Blackberry Sync

with
Microsoft Outlook

Created by C.Meyer & C.Barkby 1

v1.1
 What do I need to do to use my
Blackberry with Microsoft Outlook?
Please complete the following in the order
listed below:

Back up your Blackberry

Login to Microsoft Outlook
Sync up Calendar with Outlook (start slide 3)

2
Calendar Sync Process
Step 1: Double-click
on the Intellisync
icon

Step 2: Click on
Configure PIM

3
 Step 3: The Configuration
window will pop up

Step 4: Click on Choose

4
 Step 5: Click on MS Outlook
under the Available
Translation heading

Step 6: Click on Synchronize

under the Operation heading

5
 Step 7: Make sure that
the Folder Name box
contains your name

Step 8: Click OK

6
 Step 9: Make sure that
your calendar is now
going to sync with MS
Outlook

Step 10: Click on the

Configure drop down
button

7
 Step 11: Select
Advanced Settings

Step 12: Under the

Date Range tab select
Transfer only Future
Items (may already
be selected by
default).
8
 Step 13: Click OK

Step 14: Click OK to

complete the
Configuration process

9
 Step 15: Click
Synchronize Now

The Calendar sync process will run within the Intellisync

application between your Blackberry and MS Outlook

10
 Step 16: In MS
Outlook click on the
Calendar button

Step 17: You will

see the Day view
with the duplicate
entries from the
sync process
11
 Step 18: On the
Calendar window
pane Right Click to
bring up the shortcut
menu

Step 19: Select

Advanced Find from
the list

12
 Step 20: You are
searching within your
Calendar, with a
Search for the word
{G}

Step 21: Click Find

Now

13
 Step 22: A list of all
the calendar items
with a {G} in the
subject line will
appear in the results
window

*Notice the number of

items found

14
 Step 23: Select all of
the items in the list by
clicking on the first
one and holding down
the shift key click on
the last one in entire
list.

Step 24 Click Delete

after all the calendar
items have been
selected
Then close the
Advanced Find
window 15
 Step 25: All of the calendar items with a {G} in the
subject line have been removed when you have
returned to your calendar

16
 Step 26: Open up the
Intellisync application
for your Blackberry

Step 27: Click on the

Synchronize Now
button

17
 Step 28: During the sync
process you will be
prompted with a window
Confirm Calendar
Deletions which will
show that it is going to
remove the entries from
your Blackberry that were
deleted within MS
Outlook
Click on the Details
button for more
information
You will see that it
is only deleting items
with a {G} in the subject
line
Then click the Close
button 18
 Step 29: Click on
Accept to continue
with the process

Upon Completion of the Synchronization

process your Blackberry and MS Outlook will
contain the same information without duplicate
entries

19
 The process to sync up your address book
works in the same manner, however, since
everyone does something different with their
Blackberry Address book individual assistance
can be provided

Thank you for your time

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