YEAR 7

DIGITAL TECHNOLOGY
SPREADSHEETS TASK 1: TIMETABLE

LEARNING INTENTION
We will learn how to create and format a table on a spreadsheet using Google Sheets.

SUCCESS CRITERIA
I can:
• create borders and shade cells.
• merge cells and change the width of cells.
• enter text into cells and format the text.

SECTIONS
Click one of the links below to jump to that section:
• Creating a new spreadsheet Page 2
• Starting a new table Page 3
• Drawing borders Page 4
• Formatting the table Page 7
• Entering your classes into the table Page 9
• Styling the table Page 10
• Preparing the work for upload to Compass Page 11
• Task checklist Page 12
• Digital Technology subject rubric Page 13

INSTRUCTIONS BEGIN ON THE NEXT PAGE…

PAGE 1 OF 13 LAST UPDATED: 20 JULY 2023 CREATED BY PAVAN ROHIT

 YEAR 7
DIGITAL TECHNOLOGY
SPREADSHEETS TASK 1: TIMETABLE

CREATING A NEW SPREADSHEET

1. To open Google Sheets, click the circle button at the bottom-left corner of the screen, then
click the Sheets app.

2. To create a new spreadsheet, click the Blank option under the Start a new spreadsheet
section of Google Sheets.

3. On the top-left corner of Google Sheets, click the Untitled spreadsheet text, type in
Timetable, and then hit Enter on the keyboard.

if you cannot see the Untitled spreadsheet text, hit Ctrl + Shift + F on the keyboard to make
it appear.

4. Wait for a few moments while the spreadsheet is saving, click the Timetable text, then click
the My Drive text that appears next to it.

5. On the menu that appears, double-click the Digital Technology folder, then double-click the
Spreadsheets folder.

INSTRUCTIONS CONTINUE ON THE NEXT PAGE…

PAGE 2 OF 13 LAST UPDATED: 20 JULY 2023 CREATED BY PAVAN ROHIT

 YEAR 7
DIGITAL TECHNOLOGY
SPREADSHEETS TASK 1: TIMETABLE

6. Click the blue Move here button.

If you get another message, just click the blue Move button.

Every time you want to access this file, you can open the Files app, click Google Drive, navigate to the
Spreadsheets folder, and then click the Timetable.gsheet file to continue your work.

STARTING A TABLE
7. Click cell C2 to make a blue box appear on that cell. Cell C2 is now an active cell.

8. Type Monday into cell C2, then hit Tab on the keyboard to move the blue active cell box right
by one cell.

9. Repeat this process until you have typed Monday to Friday inside cell C2 to cell G2.

10. Type Session 1 into cell B3, then hit Enter on the keyboard to move the blue active cell box
down by one cell.

INSTRUCTIONS CONTINUE ON THE NEXT PAGE…

PAGE 3 OF 13 LAST UPDATED: 20 JULY 2023 CREATED BY PAVAN ROHIT

 YEAR 7
DIGITAL TECHNOLOGY
SPREADSHEETS TASK 1: TIMETABLE

11. Type Recess into cell B4 and hit Enter. Repeat the process so that you have Session 1,
Recess, Session 2, Session 3, Lunch, Session 4, and Session 5 written inside cell B3 to cell B9.

12. Type [YOUR NAME]’s Timetable into cell B1.

DRAWING BORDERS
13. Follow these steps to select cell B2 to cell G9.
a. Click on the centre of cell B2.
b. Hold the Shift key on the keyboard.
c. Click on cell G9, then let go of the Shift key.
If done correctly, the selection should look like the one in the image below.

INSTRUCTIONS CONTINUE ON THE NEXT PAGE…

PAGE 4 OF 13 LAST UPDATED: 20 JULY 2023 CREATED BY PAVAN ROHIT

 YEAR 7
DIGITAL TECHNOLOGY
SPREADSHEETS TASK 1: TIMETABLE

14. Create Borders by clicking the icon pictured below (with the squares that look like a window)
on the toolbar above the spreadsheet, then click the All Borders icon on the menu that
appears.

15. Click an empty spot on the spreadsheet to de-select the cells.

After following the steps so far, your table should look like the one in the image below.

16. Select cell B3 to cell B9, then click the Bold button on the toolbar above the spreadsheet.

17. Click the Horizontal align button on the toolbar above the spreadsheet, then click the Right
icon on the menu that appears.

18. Select cell B2 to cell G2, then click the Bold button on the toolbar above the spreadsheet.

19. Click the Horizontal align button on the toolbar above the spreadsheet, then click the Center
icon on the menu that appears.

INSTRUCTIONS CONTINUE ON THE NEXT PAGE…

PAGE 5 OF 13 LAST UPDATED: 20 JULY 2023 CREATED BY PAVAN ROHIT

 YEAR 7
DIGITAL TECHNOLOGY
SPREADSHEETS TASK 1: TIMETABLE

20. Click on cell B1, then click the Bold button and change the Font size to 24.

21. Click the button on the top corner of the spreadsheet as shown in the image below. This will
select all the cells on the spreadsheet.

22. While all the cells are selected, click the Vertical align button on the toolbar above the
spreadsheet, then the Middle button on the menu that appears.

23. Click an empty spot on the spreadsheet to de-select the cells.

24. Select cell C3 to cell G9 and Center align those cells.

After following the steps so far, your table should look like the one in the image below.

INSTRUCTIONS CONTINUE ON THE NEXT PAGE…

PAGE 6 OF 13 LAST UPDATED: 20 JULY 2023 CREATED BY PAVAN ROHIT

 YEAR 7
DIGITAL TECHNOLOGY
SPREADSHEETS TASK 1: TIMETABLE

FORMATTING THE TABLE

25. Follow these steps to select column C to column G:
a. Move the mouse cursor over the centre of the C column heading as shown in the
image below.

b. Click and hold the trackpad.

c. While holding down the trackpad, move the mouse over the G column heading, then
let go of the trackpad.

If done correctly, the entire column of cells from C to G will be selected as shown in the image below.

26. Follow these steps to make column C to column G wider:

a. Move the mouse cursor over the thin line between the C column heading and the
D column heading. If done correctly, you will see the mouse cursor change into a
black icon with arrows pointing left and right.
b. Click and hold the trackpad.
c. While holding the trackpad, move the mouse over a little, then let go of the
trackpad. This will make all the selected columns wider.
d. Click an empty spot on the spreadsheet to de-select the cells.

27. Click and hold the trackpad over the thin line between the A column heading and B column
heading and move the mouse left to make the cell very thin.

INSTRUCTIONS CONTINUE ON THE NEXT PAGE…

PAGE 7 OF 13 LAST UPDATED: 20 JULY 2023 CREATED BY PAVAN ROHIT

 YEAR 7
DIGITAL TECHNOLOGY
SPREADSHEETS TASK 1: TIMETABLE

After following the steps so far, your table should look like the one in the image below.

28. Select cell B1 to cell G1, then click the Merge cells button on the toolbar above the
spreadsheet.

29. Select cell B4 to cell G4, click the Merge cells button, then Center align the text.

30. Select cell B7 to cell G7, click the Merge cells button, then Center align the text.

After following the steps so far, your table should look like the one in the image below.

INSTRUCTIONS CONTINUE ON THE NEXT PAGE…

PAGE 8 OF 13 LAST UPDATED: 20 JULY 2023 CREATED BY PAVAN ROHIT

 YEAR 7
DIGITAL TECHNOLOGY
SPREADSHEETS TASK 1: TIMETABLE

ENTERING YOUR CLASSES INTO THE TABLE

31. Use the weekly school schedule on Compass to enter your classes into the spreadsheet
timetable. This is done differently for single-session classes and double-session classes.
a. Single-session classes
i. Click on a cell inside the timetable and type in the name of the class, then
hit Alt + Enter on the keyboard and type in the room number for that class.

Example:
English
C2
ii. Hit Enter by itself to successfully input the information into the cell.
iii. If done correctly, the cell should look something like what is shown in the
image below.

b. Double-session classes
i. Locate a class that is a double session on your timetable. For example, a class
that you have for both sessions 2 and 3.
ii. Select two cells inside your timetable and click the Merge cells button.
iii. Click on the cells you have just merged and type in the name of the class,
then hit Alt + Enter on the keyboard and type in the room number for that
class.

Example:
Food Tech
FOOD
iv. Hit Enter by itself to successfully input the information into the merged cells.
v. If done correctly, the cell should look something like what is shown in the
image below.

INSTRUCTIONS CONTINUE ON THE NEXT PAGE…

PAGE 9 OF 13 LAST UPDATED: 20 JULY 2023 CREATED BY PAVAN ROHIT

 YEAR 7
DIGITAL TECHNOLOGY
SPREADSHEETS TASK 1: TIMETABLE

Once you have filled out the timetable, it should look something like the one in the image below.

STYLING THE TABLE

32. Use the Text color and Fill color options to style the timetable.

Make sure that each class has matching colours. For example, if you use blue for your English
class, all the English classes throughout the timetable will also be the same colour.

Once you have styled the table and heading, your timetable should look something like the one
shown in the image below.

You have reached the end of the instructions!

If you have time, go back over the instructions again just to make sure you have done everything
correctly.

FIND OUT HOW TO PREPARE YOUR WORK FOR UPLOAD ON THE NEXT PAGE…

PAGE 10 OF 13 LAST UPDATED: 20 JULY 2023 CREATED BY PAVAN ROHIT

 YEAR 7
DIGITAL TECHNOLOGY
SPREADSHEETS TASK 1: TIMETABLE

PREPARING THE WORK FOR UPLOAD TO COMPASS

33. Click on File on the menu bar at the top of Google Sheets, hover the mouse cursor over the
Download option, then click the Microsoft Excel (.xlsx) option on the menu that appears.

This will save a document called Timetable.xlsx into your Downloads folder.

34. Go to Compass.

You can do this by typing Tarneit College into Google search and then clicking on the “Tarneit
P-9 College | An Inclusive School” website.

Scroll down on the school website and click on the large Login Into Compass button.

35. Log into Compass using your school ID as your username and your school password.

36. Once you have logged in, look at today’s timetable and click on this 7TECH class.

37. When the next page has loaded, click the Learning Tasks tab.

38. Click on Spreadsheets Task 1: Timetable on the list of Learning Tasks.

39. From here, follow the instructions found under the UPLOADING YOUR WORK heading on the
Learning Task.

THE TASK CHECKLIST IS ON THE NEXT PAGE…

PAGE 11 OF 13 LAST UPDATED: 20 JULY 2023 CREATED BY PAVAN ROHIT

 YEAR 7
DIGITAL TECHNOLOGY
SPREADSHEETS TASK 1: TIMETABLE

TASK CHECKLIST
You will be marked on the following criteria for this task:

Criteria Not shown Shown

Correct file uploaded

You have converted the Google
Sheets file into a Microsoft Excel file
and uploaded it to this Learning Task
with the correct file name:
Timetable.xlsx

Borders and cell shading

You have created borders as
instructed and added shading to the
cells to form a table.

Merged cells and cell

width
You have merged the correct cells and
changed the width of the cells as
instructed.

Text input and formatting

You have inputted text into the table
cells and formatted them (centre
aligned, etc.) as instructed.

THE DIGITAL TECHNOLOGY SUBJECT RUBRIC IS ON THE NEXT PAGE…

PAGE 12 OF 13 LAST UPDATED: 20 JULY 2023 CREATED BY PAVAN ROHIT

 YEAR 7
DIGITAL TECHNOLOGY
SPREADSHEETS TASK 1: TIMETABLE

DIGITAL TECHNOLOGY SUBJECT RUBRIC

The criteria that are relevant to this task are highlighted in blue.

Criteria Beginning Progressing Competent Proficient Highly Proficient

Spreadsheets Attempted to create Attempted to create Created a budgeting Used prior

Using the features and
functions of a spreadsheet to
calculate a simple budget of
income and payments, and
applying conditional formatting
to the data.
a budgeting table a budgeting table, table, worked out knowledge to create
and work out the work out the the required a budgeting table,
required formulas to required formulas to formulas to fill in work out the
fill in the data. fill in the data, and the data, and used required formulas to
use conditional conditional fill in the data, and N/A
formatting to formatting to used conditional
highlight the data. highlight the data. formatting to
highlight the data
without assistance
and with no errors.

Research Attempted to Attempted to Acquired data from

Acquiring data from a range of acquire data using a acquire data from a a range of sources
sources and evaluating their search engine. range of sources using a search
authenticity by ensuring the using a search engine and
source or author is a reliable engine and listed evaluated their
individual or organisation. them in a reference authenticity by N/A N/A
table. ensuring the source
or author is a
reliable individual or
organisation in a
reference table.

Machine Code Attempted to Attempted to Identified and

Investigating how digital identify how digital identify and explain explained how
systems represent text, images, systems represent how digital systems digital systems
N/A N/A
and sound data in binary. text, images, and represent text, represent text,
sound data in images, and sound images, and sound
binary. data in binary. data in binary.

Networks Attempted to Attempted to Identified and Identified and

Investigating how data is
transmitted and secured in
wired, wireless, and mobile
networks.
identify how data is identify and explain explained how data explained how data
transmitted and how data is is transmitted and is transmitted and
secured in wired, transmitted and secured in wired, secured in wired,
N/A
wireless, and mobile secured in wired, wireless, and mobile wireless, and mobile
networks. wireless, and mobile networks. networks with the
networks. additional use of
diagrams.

E-Waste Attempted to Attempted to Identified and Identified and Identified and

Investigating the effects of e- identify the effects identify and explain explained the effect explained the effect explained the effect
waste on societies and of e-waste on the effects of e- of e-waste on of e-waste on of e-waste on
environments. societies and waste on societies societies and societies and societies and
environments. and environments. environments. environments while environments while
also providing also providing
solutions to the multiple well-
issue. thought-out
solutions to the
issue.

Web Pages
Creating a web page using
HTML and CSS to present the
information researched in the
E-Waste task.
Attempted to create Attempted to create Created a web page Created a web page, Created a web page,
a web page using a web page using using HTML and CSS with correctly with correctly
simple HTML and HTML and CSS to to present formatted code that formatted code that
CSS. present information information has no errors, using has no errors, using
researched in the E- researched in the E- HTML and CSS to advanced HTML and
Waste task. Waste task. present information CSS to present
researched in the E- information
Waste task. researched in the E-
Waste task.

PAGE 13 OF 13 LAST UPDATED: 20 JULY 2023 CREATED BY PAVAN ROHIT