In this document:

Program Description
Example Activities
Program Requirements
Outcomes
Important Dates for Advisors
ManageBac
Student Run Clubs
Role of the Advisor/Supervisor
Final Interview Script

Contact
McKenzie Day, S&A Coordinator Y 10-11, daym2@rchk.edu.hk
Renaissance College, Hong Kong

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Program Description, Years 10 and 11

According to the IB MYP Principles to Practice guide, service is a shared value of the IB
community. One of the characteristics listed in the IB Learner Profile is caring. MYP students
display this characteristic by showing empathy, compassion, and respect, while making a
positive difference in the world.
Students that participate in service activities are able to take what they have learned in the
classroom and apply it to their communities. Service is an opportunity for students to
recognize issues in their school community, city, or on a global scale, and initiate action to
alleviate a problem. This is engaging to them, and a core component of the IB framework.
A satisfactory level of Service and Action is required for students to obtain their MYP
Completion Certificate at Renaissance College.
What is service?

Authentic and meaningful direct connections with beneficiaries

Unpaid and voluntary exchange with a learning benefit for the volunteer
Providing a service for someone who cannot pay for, access, or perform it themselves
Creating clubs or organizations in school to assist members of the RCHK community

What is NOT service?

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Anything that counts towards any subject requirement.

Anything involving competition that has a focus on personal skill development - such as sport
teams, recitals, debatesetc.
Anything for which you receive payment.
Internships and work experience with no service element.
Working for someone who has the capacity to pay.
Anything involving indoctrination/teaching of religious and political beliefs, however charity
events organized by religious and political organizations would be acceptable.
Anything within the family/relatives NO FAMILY MEMBERS can be Activity Supervisors.
Raising money with no particular goal and no raising of awareness.
Mundane and repetitive activities with no responsibility and no personal challenge.
Anything unsupervised by an adult.

Example Activities
In School Activities

School Events

Service Fair

Terry Fox Run

School Fair

Walk For Change

School Operation

PAC tech support

ICT support

RedDoor support

Library support
After School Activities

Rooftop gardening

Sustainability/Recycling clubs

Chinese/Maths support

Coaching, Friday Sports

Friday Primary Rotations

Student Groups

Initiating a club

Peer support

Young mentorship

Student council

First Aid team

Out of School Activities

Tutoring children from low-income families

in a local community center
Supporting English-language activity in
the local community
Volunteering in a charitable or a non
governmental organization (NGO)
Supporting and visit nursing homes
Sponsoring and visit orphanages
Supporting disadvantaged groups through
church or temple
Supporting animal welfare
Coaching sports in the community
Beach clean ups
Creating their own project to assist
organisations such as Box of Hope,
Christmas boxes, Starfish Foundation
Performing for organisations for the
disadvantaged or at a charitable event
24 hour charity events Sailing, Running,
Famine 24
Environmental activism in Hong Kong

**For all out of school activities please print the permission slip from PHI and submit to Ms.
Mandy Wong in the secondary office.

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Program Requirements
Minimum Number of
Activities Required
Year 10

General Guidelines

Year 11

Major
Task

The time involved for a Major task is expected to

be around 12-15 hours, spread over one to three
months.

Minor
Task

The Major Task needs to fulfill 3-4 outcomes.

The Minor Task needs to fulfill 1-2 outcomes.

The time involved for a Minor task is expected to
be at least 2 consecutive hours.

**If students are involved in a year-long project (16 hour minimum), they are not required to do any
other majors or minors. Please confirm year-long projects with your advisor.

Both Year 10 and 11 students will need to pass a final interview in which they review their
service portfolio on ManageBac with their advisor. Additionally, Year 11 students will need to
upload a 200 word Exit Response, reflecting on their personal growth in connection with one
of the seven outcomes.

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Outcomes
Students are expected to achieve five out of the seven following outcomes.
1. Initiate, plan and evaluate a service activity and discuss it during their final reflection
process.
2. Undertake challenges that allow them the opportunity to develop new skills.
3. Show perseverance through a service activity.
4. Work collaboratively with others.
5. Demonstrate international mindedness through global engagement, multilingualism
and multicultural understanding.
6. Show understanding of ethical implications of their actions
7. Reflect upon their own strengths and areas for growth from their service activities.
The first outcome is an expectation for Academic Scholarship recipients in order to
demonstrate their leadership skills and contributions to the RCHK community.

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Important Dates
What?
Weekly

When?

How?

Monitor Progress and

Approve the Service
and Action activities
on ManageBac

Intermittently
throughout the year
A suggestion would be
to have one advisory a
week for Service and
Action.

- Check students are involved in appropriate SA

activities. They need to:
! Add Activity titles, Major/Minor, Inside/Outside
and hours
! S&A Questions completed
! Upload a photograph of every activity
! Ensure supervisor reviews are complete

January 13- Friday

afternoon
January 18- All reviews
completed

- The advisor meets with students to check their

progress and discuss the following:
! Ensure students have started a major activity or
at least identified one and have completed one
minor.
! Flag Students Of Concern/Excellence on
ManageBac.
! Remind students to send supervisor review
requests.
! Ensure students who are doing service outside
the school have filled out the Permissions form
and given it to Mandy.
! Complete the meeting notes on the students
ManageBac account with a very short
comment.

May 19- Friday

afternoon
May 24- All reviews
completed

- Advisors to complete the Final Interview (follow

the directions in the Final Interview Script in this
guide).
! Advisors check that ManageBac is up to date.
! The student is interviewed using the suggested
script.
! The advisor makes a short comment on
ManageBac and checks the students profile as
Completed.

Mid- Year Review

Progress review
meeting between
advisors and students

Final Interview
Final evaluation to
confirm that student
has completed the
program

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ManageBac
ManageBac is a digital portfolio of students service activities.
For each activity, students must post:

Photographic evidence under the Reflections & Evidence tab

Completed SA Questions
A supervisor review
Indicate whether the activity is in school or off campus
A title that show many hours the activity was, labelling it as either a major or minor

At the beginning of an activity, advisors must approve the service activity. They can change
the status to Completed for individual activities once the student has uploaded all of the
required documentation.
At the Mid-Year Review and Final Interview, advisors will notify the S&A Coordinator about
students progress by flagging them as on-track, excellent, or concern.

At the end of the Final Interview, advisors will check off

Student has completed the S&A Programme on the
students homepage.
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Student Run Clubs

Steps for starting a student run club:
1. Create a Google Doc where you will compile all of your ideas, planning, attendance,
comments, etc.
2. Share this document with your teacher supervisor.
3. Create a timetable for your sessions and what you want to accomplish each week.
4. Send an advertisement to either your supervisor or Ms. Day to run in the student
bulletin to recruit student members.
5. Decide how many students you want to accept, and if there are too many students
interested, notify later applicants that the club is full.
6. Send out a Google form to members to gather details about all the members.
7. Share the club goals, expectations, and schedule with students involved. This shows
organization on your part.
8. Take attendance each meeting, and create a back-up plan in case you are absent. Is
there someone who will run the session for you?
9. You must have a teacher present, so if your teacher supervisor cant make it, make sure
you find other adult supervision.
10. Train someone younger in the club who might be able to take it over in the future,
promoting sustainability and ensuring that your excellent work will continue.
Additional steps for starting an S&A club for primary students:
1. Send an email to Mr. Schmitz for approval (Head of Primary). We will then send it to
parents of your chosen year level. Have two emails formulated to send back to parents.
One starting with 'Congratulations, your child has been accepted to participate' and
one saying 'Unfortunately due to place restraints your child will not be able to attend...'
That way when you receive the PLETHORA of emails you will get from parents you will
be able to immediately respond.
2. You will need to have all details of the childs name, class, age, parents email. Create
some kind of Google Form for them to fill out so you have all the information centrally
located.
3. You will need to also make a schedule which will be given to parents to show what the
students will be doing at the club so they know it is age appropriate. You will have to
make it very clear that students will be unattended from 3-3:15 when you will then pick
them up. They will also need to be picked up on time at completion of the club and
that needs to be made clear to parents.
4. Create a sign in/sign out sheet so you can keep track of the children in the club. The
club CAN NEVER BE CANCELLED so you need to ensure that you can attend all the
dates in your club or have a back-up plan.
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Role of the Advisor

The advisory teacher implements the S&A program in their advisory group. Their role is to:
Check in with students regarding progress regularly.
Approve and monitor activities on ManageBac.
Complete mid-year reviews and final interviews with students.

Role of the Supervisor

Each Service & Action activity needs an adult supervisor. This does not necessarily have to be
a member of staff, but CANNOT be a family member.
Activities can be either teacher-led or student-run. Either way, the supervisor will need to:
Keep track of who is in attendance.
Submit reviews for all participants on ManageBac.
Be present or nearby.
Contact S&A Coordinator if there are any concerns regarding a students commitment.
**For student-run activities, it is suggested that the supervisors share a Google Doc with the student
leaders, where the students can take attendance and write comments for all participants, which the
supervisor can then copy-paste onto ManageBac.

Other notes:
You have the right to read students reflections on ManageBac.
You do not have to sign off on a students participation if you feel that their
attendance, behavior, or commitment was unsatisfactory. Please explain why in your
supervisor review.
You do not have to justify an activity as appropriate for S&A, this is the students
responsibility.

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Final Interview Script

The final interview is a meeting between the student and their advisor. In this meeting, the
student will show evidence that they have completed the S&A program for that school year
and discuss personal growth.
Review ManageBac portfolio together and check for the following:
o Majors/Minors Completed
o One photo per activity
o Supervisor reviews submitted
o S&A questions answered
o Year 11s have uploaded their 200 word Exit Response
Confirm that student has competed five out of the seven outcomes.
o Students show advisors an example of how they achieved each outcome.
o Discuss which one was the biggest challenge.
Have a general discussion using the following guiding questions:
o What activities provided the most growth for you?
o Which outcome did you improve the most on?
o Would you repeat any of these activities again next year?
o How could your service activities be even more effective or productive next
year?
o Why do you think service might be so beneficial to a community?
Year 11 students share their 200 word Exit Response, reflecting on growth in one
outcome.
Advisor checks the Completed box on the students ManageBac profile.
Students of concern/excellence referred to Ms. Day.

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