2010 GENERAL GUIDELINES ON ACCOMMODATION

IN UP DILIMAN RESIDENCE HALLS1

A. Residence hall accommodations are exclusively for bona fide students of

the University during the time there are classes in a given semester,
trimester and/or summer.
B. Accommodation shall be subject to the following:
1.

Undergraduate and graduate student residents may be allowed to

stay in residence hall/s for not more than the minimum number of
years required to finish his/her degree according to the students
respective program.

2.

Full-time faculty of UP Diliman may be allowed to stay in residence

halls for a maximum period of five (5) years if enrolled in a masters
degree program and for a maximum period of eight (8) years if
enrolled in a doctoral program. However, the faculty student must
submit an annual academic progress report certified by the program
adviser and the Chair/Director of the College Graduate Office, and
the renewal of faculty appointment in the case of untenured faculty.
Admission is for only one (1) program. (See attached form.)

C. Admission is for one (1) academic year unless otherwise specified by the
Office of Student Housing (OSH) and/or the Dormitory Admissions
Committee (DAC). Every semester and summer term (if applicable),
students are required to submit a certified true copy of their duly paid
Form 5 of the current term to confirm their admission in the residence hall.
D. The Vice Chancellor for Student Affairs, upon recommendation of the
Office of Student Housing (OSH), may designate certain residence halls as
exclusively for freshmen, for females, for males, for graduate students, or
for foreign students as the need arises.
E. Requirements of Applicants who may be given accommodation are the
following:

The first Rules and Regulations Regarding Accommodation in Students Residence

Halls was approved by the Board of Regents at its 837th meeting on September 27,
1973. It was amended by the Board of Regents at its 998th meeting on April 30, 1987
and by the Office of the President on June 7, 1990 (Memo No. 25). The 2008 Rules
and Regulations Governing Residence Halls in UP Diliman was approved by
Chancellor Sergio S. Cao on April 2, 2008, superseding the Rules and Regulations
Regarding Accommodation in Students Residence Halls approved in 1973.
The 2010 General Guidelines on Accommodation in UP Diliman Residence Halls was
approved by Chancellor Sergio S. Cao on February 7, 2011.

1. Freshman undergraduate applicants

a. As much as possible, all freshman undergraduate applicants will be
accommodated. Every year, the Office of Student Housing (OSH)
shall determine the number of slots that will be reserved for
freshman undergraduate applicants in each residence hall.
b. Acceptance of freshman undergraduate applicants shall be
subject to the review of the following:
1) Place of Origin,
2) STFAP bracket or income bracket, and
3) In case of a tie in the ranking of applicants, the income shall be
the basis for breaking the tie.
(See table 1 for the breakdown of points for freshman
undergraduate applicants.)
c. An applicant for admission must submit the following documents:
1) OSH Form No. 1 (Application Form),
2) UP admission slip, and
3) Income Tax Return (ITR) of parents or Bureau of Internal Revenue
(BIR) certificate of tax exemption.
Table1. For freshman undergraduate applicants
Criteria
Place of origin

Weight
45%

Income Bracket

55%

Point Scale
Visayas and Mindanao
Region 1, 2, 3, 4, and 5
Rizal and Bulacan
Metro Manila
PhP 1,000,000 or more
PhP 500,000 less than PhP
1,000,000
PhP 250,000 less than PhP 500,000
PhP135,000 less than PhP 250,000
Less than PhP 135,000

45 points
40
35
30
35 points
40
45
50
55

2. First-time applicants who are not freshmen

a. To qualify for residence hall admission, applicants must meet the
following requirements:
1) Good scholastic standing as defined by the University: A student
is in good scholastic standing if at the end of the semester s/he
obtains a final grade of 3 or higher in at least 75% of the total
number of academic units in which s/he is registered.2

Faculty Manual, University of the Philippines, December 2003, p. 291

2) Academic load of at least fifteen (15) units for undergraduate

students or six (6) units for graduate students.
b. Acceptance of applicants shall be subject to the review of the
following:
1) Place of Origin,
2) STFAP bracket or income bracket, and
3) In case of a tie in the ranking of applicants, the income shall be
the basis for breaking the tie. In case of a further tie, the General
Weighted Average (GWA) of the applicants shall be used as the
basis for breaking the tie.
(See table 2 for the breakdown of points for first time applicants
who are not freshmen.)
c. An applicant for admission must submit the following documents:
1) OSH Form No. 1 (Application Form),
2) True Copy of Grades of the previous two (2) semesters or
certified CRS print-out with GWA, and
3) STFAP bracket certification issued by the Office of Scholarships
and Student Services in the case of undergraduate students;
Income tax return of the student or his/her parents/spouse or BIR
certificate of tax exemption for graduate students.
d. A student from another campus of the University of the Philippines
System who is duly cross-registered as a full-time student at UP
Diliman shall be subject to the admission priorities listed in E.2.
Table 2. For first-time applicants who are not freshmen
Criteria
Place of origin

Weight
45%

STFAP bracket of
undergraduate students
with student number 2006
and lower
STFAP bracket of
undergraduate students
with student number 2007
and higher

55%

Income bracket of
graduate students

Point Scale
Visayas and Mindanao
Region 1, 2, 3, 4, and 5
Rizal and Bulacan
Metro Manila
Brackets 1, 2, 3, and 4
Bracket 5
Brackets 6, 7, and 8
Bracket 9
Bracket A
Bracket B
Bracket C
Bracket D
Brackets E1 and E2
PhP 1,000,000 or more
PhP 500,000 less than
PhP 1,000,000
PhP 250,000 less than
PhP 500,000

45 points
40
35
30
55 points
50
45
40
35 points
40
45
50
55
35 points
40
45

PhP135,000 less than

PhP 250,000
Less than PhP 135,000

50
55

3. Applicants For Readmission

a. To qualify for readmission, applicants must meet the following
requirements:
1) Good scholastic standing as defined by the University: A student
is in good scholastic standing if at the end of the semester s/he
obtains a final grade of 3 or higher in at least 75% of the total
number of academic units in which s/he is registered,3
2) Academic load of at least fifteen (15) units for undergraduate
students or six (6) units for graduate students, and
3) Good behavior in the residence hall, defined as having no
violation of the norms of conduct prescribed in residence halls.
b. Readmission of students shall be subject to the following:
1) Place of Origin,
2) STFAP bracket or income bracket, and
3) In case of a tie in the ranking of applicants, the income shall be
the basis for breaking the tie. In case of a further tie, the GWA
of the applicants shall be used as the basis for breaking the tie.
(See table 3 for breakdown of points for readmission.)
c. An applicant for readmission must submit the following documents:
1) OSH Form No. 1 (Application Form),
2) True Copy of Grades of the previous two (2) semesters or
certified CRS print-out with GWA,
3) STFAP bracket certification issued by the OSSS in the case of
undergraduate students; Income tax return of the student or
his/her parents/spouse or BIR certificate of tax exemption and
other supporting financial documents for graduate students,
and
4) Clearance (both financial and disciplinary cases) from
residence hall manager.
Table 3. For students applying for readmission
Criteria
Place of origin

Weight
45%

STFAP bracket of

55%

3Faculty

Point Scale
Visayas and Mindanao
Region 1, 2, 3, 4, and 5
Rizal and Bulacan
Metro Manila
Brackets 1, 2, 3, and 4

Manual, University of the Philippines, December 2003, p. 291

45 points
40
35
30
55 points

undergraduate students
with student number 2006
and lower
STFAP bracket of
undergraduate students
with student number 2007
and higher
Income bracket of
graduate students

Bracket 5
Brackets 6, 7, and 8
Bracket 9
Bracket A
Bracket B
Bracket C
Bracket D
Brackets E1 and E2
PhP 1,000,000 or more
PhP 500,000 less than
PhP 1,000,000
PhP 250,000 less than
PhP 500,000
PhP135,000 less than
PhP 250,000
Less than PhP 135,000

50
45
40
35 points
40
45
50
55
35 points
40
45
50
55

4. Applicants to the International Center (IC)

Foreign students shall be given priority in the International Center. The
number of residents of the same nationality should not exceed 20% of
the total capacity of the International Center.
For purposes of these rules, a Filipino citizen whose permanent
residence is outside the Philippines shall be considered a foreign
applicant.
a. First-time foreign applicants
A first time foreign applicant for admission must submit the following
documents:
1) OSH Form No. 1 (Application Form), and
2) U.P. Admission slip
Admission of students shall be based on academic load.
Graduate students should be enrolled in at least 6 units to
qualify for admission. Undergraduate students should be
enrolled in at least 15 units to qualify for admission.
b. Foreign applicants seeking readmission
Readmission of foreign students shall be subject to the following:
1) Good scholastic standing as defined by the University: A student
is in good scholastic standing if at the end of the semester s/he
obtains a final grade of 3 or higher in at least 75% of the total
number of academic units in which s/he is registered,4

4Faculty

Manual, University of the Philippines, December 2003, p. 291

2) Academic load of at least fifteen (15) units for undergraduate

students or six (6) units for graduate students, and
3) Good behavior in the residence hall, defined as having no
violation of the norms of conduct prescribed in residence halls
(See table 4 for the criteria in evaluating applicants to the
International Center.)
Table 4. For applicants to the International Center
Criteria
Number of
units
enrolled

Point Scale
Graduate student Enrolled in 12 or more units
Graduate student enrolled in 9 11 units
Graduate student enrolled in 6 8 units
Undergraduate student enrolled in 21 or more
units
Undergraduate student enrolled in 20 units
Undergraduate student enrolled in 19 units
Undergraduate student enrolled in 18 units
Undergraduate student enrolled in 17 units
Undergraduate student enrolled in 16 units
Undergraduate student enrolled in 15 units

100 points
92
84
76
68
60
52
44
36
28

c. A foreign applicant for readmission must submit the following

documents:
1) OSH Form No. 1 (Application Form),
2) True Copy of Grades of the previous two (2) semesters or
certified CRS print-out with GWA, and
3) Clearance from residence hall manager.
d. First-time Filipino applicants The rules stated in E.2.b shall apply.
(See Table 2.)
e. Filipino applicants seeking readmission - The rules stated in E.3 shall
apply. (See Table 3.)
f.

Exchange students
An exchange student shall be admitted at the International Center
subject to availability of space. He/She must present a certification
of status as exchange student from the Office of Institutional
Linkages (OIL) and/or the Office of Extension Coordination (OEC).

5. Applicants to the Centennial Residence Halls, Acacia Residence Halls

and other residence halls managed by outsourced service providers
Any student officially enrolled may be admitted to said residence halls
provided they submit the following requirements:
a. OSH Form No. 1 (application form), and

b. Current Form 5
6. Applicants to the Acacia-Law Centennial Residence Hall
Admission to the Acacia-Law Centennial Residence Hall shall follow
the order of priority listed below:
a. Students of the UP Diliman College of Law who are currently
enrolled.
b. In the First Semester, graduates of the UP Diliman College of Law
who completed their requirements for graduation in the
immediately preceding Academic Year, and who are attending UP
Diliman College of Law Bar examinations review classes. If
admitted, they may stay not later than the last day of the First
Semester.
c. In the First Semester, graduates of the UP Diliman College of Law
who completed their requirements for graduation earlier than the
immediately preceding Academic Year, and who are attending UP
Diliman College of Law Bar examinations review classes. If
admitted, they may stay not later than the last day of the First
Semester.
d. Graduate students of other UP Diliman academic units.
e. Senior and junior undergraduate students of other UP Diliman
academic units.
Applicants must submit the following documents:
a. OSH Form No. 1 (application form), and
b. Current Form 5 of student applicants or proof of enrolment in the UP
College of Law Bar Review for Bar reviewers.
7. U.P. Personnel applicants
In general, the rule for graduate students in E.2 and E.3 shall apply.
UP Diliman full-time faculty are subject to the rule stated in B.2 above.
Should they choose to apply in Kamagong Residence Hall, they shall
enjoy the following discounts: 50% for PhD students and 30% for MA/MS
students.
Other UPD personnel who are enrolled in graduate programs in UP
Diliman may enjoy the same discounts if admitted to Kamagong
Residence Hall.

8. Special admissions
a. Varsity athletes
Seventy (70) slots are awarded to Varsity athletes every year with a
waiver of dorm fee. They must be endorsed in writing by the Varsity
Athletic Director and the Dean of the College of Human Kinetics.
Confirmation of their admission is subject to the submission of the
following requirements:
1) OSH Form No. 1 (application form),
2) True copy of grades of the previous two (2) semesters or
certified CRS printout with GWA, except incoming freshmen,
and
3) Clearance from residence hall manager if for readmission.
b. Transients
Other applicants who do not fall under the above-stated
categories may be admitted as transients, subject to the availability
of space and approval of the OSH. The following are allowed as
transient residents:
1) Residents staying in the residence hall after the last date of
check-out,
2) Parents or guardians of residents, provided that the transient
period shall not exceed five (5) days, and
3) Student delegates to seminars, conferences, meetings or
activities of like nature, sponsored by the University of the
Philippines or any of its academic units, for the duration of the
seminar or conference attended.