5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46

J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J

A
1
2
3
4

TEAM MOBILISATION

5
6
7
8
B

PLANNING AND MANAGEMENT SUPPORT

TASK ALLOCATION

Mobilisation of Personnel

Briefing of Key Staff by Project Director

Introductory Meeting with CPMU Team

Office Preparation

O O

Team Building and Consolidation

Data Collection for Inception Report

O O

Participation in TA Kick-Off Meeting

Finalization of Inception Report

O O

WSS Specialist
Provincial
STBM Spc
District Coord.
STBM
Facilitator
Co-DC

2020

F M Specialist

2019

MIS Specialist

2018

LG Specialist

-3 -2 -1 1 2 3 4

ROMS OVERALL WORK PLAN 2016 - 2020

Prov. Coord
Co-Prov.
Coord.
CD/CB Coord

2017

Project Director

2016

Assistant DC/FMA

ROMS OVERALL WORK PLAN 2016 - 2020

Remarks

X
X
X

B.1 PPMU AND PROVINCIAL SATKER

1

Kick Off Meeting with PPMU and Provincial Satker

Discussing report (inceptions, progress and work

plan) with PPMU and Provincial Satker

Facilitating budget document preparation (including for

supervision and monitoring, training, coordination
meeting, etc)

Contract Management of FAS and performance

evaluation

Provincial Team Spot-checking

Complaint Handling

Supervision and Monitoring to districts and villages

Knowledge-sharing activities

Y-1 Activities: i.e: budget 2017 will be prepared in Year

2016. Preparation includes: Initial TOR and cost
estimates, Work Plan, List of Villages, Expected
Deliverables to be included in DIPDA

X
X

Please refer to the SOP of spot-check, NMC will issue

the sample list
Including follow up of Audit reports

X
X

Including follow up of Audit reports

Thematic Discussions to improve knowledge and

implementation capacity, not for progress checking

8,1 Provincial EGM

8,2 Provincial MIS Day
B.2 SUPPORT TO DPMU AND DISTRICT SATKER
1

Kick off Meeting with DPMUs

Discussing reports (inception, progress and work

plan) with DPMU and District Satker

Budget document preparation (including budget for

supervision and monitoring, coordination meeting,
village selection process, etc)

District Team Spot-Checking

5
6
7

Complaint Handlings

Supervision and monitoring to villages

7,1 Thematic EGM at Provincial Level

7,2 District MIS Day

7,3 OJT for Facilitators

Y-1 Activities: i.e: budget 2017 will be prepared in Year

2016. Preparation includes: Initial TOR and cost
estimates, Work Plan, List of Villages, Expected
Deliverables to be included in DIPDA
Please refer to the SOP of spot-check, NMC will issue
X
the sample list
X Including follow up of Audit reports

X Including follow up of Audit reports

Knowledge-sharing activities (EGM)

Thematic Discussions to improve knowledge and
implementation capacity, not for progress checking

J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J

Assistant DC/FMA

5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46

TASK ALLOCATION
WSS Specialist
Provincial
STBM Spc
District Coord.
STBM
Facilitator
Co-DC

2020

F M Specialist

2019

MIS Specialist

2018

LG Specialist

ROMS OVERALL WORK PLAN 2016 - 2020

Prov. Coord
Co-Prov.
Coord.
CD/CB Coord

-3 -2 -1 1 2 3 4

2017

Project Director

2016

Remarks

IMPLEMENTATION SUPPORT TO PROVINCIAL

GOVERNMENT

C.1 SUPPORT TO POKJA AMPL

X

Ensuring that POKJA AMPL will have functioning

institutions, budget and work plan

Each district has KPI as target set in every year, prior to

socialization to district at provincial level. Provincial KPI
will be developed based on National KPI.

Establishment/Strengthening Provincial Pokja AMPL

Assisting Pokja AMPL to Define and Review the

Number of Target Beneficiaries and Villages
(Provincial KPI)

Provincial Socialization to Districts

Provincial Training for RAD AMPL

Provincial Workshop for reviewing the quality and
implementation RAD AMPL
Provincial Workshop for integrating RAD AMPL to
district annual budget
Thematic Provincial Training for LG

5
6
7
C.2

Support to Implementation at Community and

Village Government Levels
Evaluation and Approval of CAPs/RKM at Provincial
Level

Evaluation and Approval of CAPs/RKM at Central

Level
Ensuring the issuance of Decree on List of Priority
10
Villages funded by Provincial APBD

Provincial ROMS will ensure: (a) quality control,

compliance, and completeness, (b) facilitate necessary
budget from provincial LG to support CAPs, and (c)
ensure proper technical standard and cost estimate, and
(d) number of target to meet Provincial KPI
Ensuring timely submission of evaluated CAPs to CPMU

C.3 SUPPORT TO SUSTAINABILITY PROGRAM

11

Provincial Training and Workshop for establishing

Provincial Association of BPSPAMS

12 Facilitating Provincial Budget for Provincial Asociation

SUPPORT TO HEALTH AND SANITATION
COMPONENT
Facilitating BOK for list of "calon desa sasaran" for
13
villages

TBD by PPMU and Provincial Satker, as discussed with

the National Secretariat of Association and NMC
X

C.2

Ensuring that the BOK is provided for trigerring process

in "calon desa sasaran"

14 Training for sanitarian

15 Thematic provincial training

TBD by the Provincial Health Agency (PHA)

16 Improving and updating MIS/Monev STBM

Ensuring that the data STBM is updated regularly

(monthly updated)

17 Other specific tasks

Refers to STBM Contract

J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J

Assistant DC/FMA

5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46

TASK ALLOCATION
WSS Specialist
Provincial
STBM Spc
District Coord.
STBM
Facilitator
Co-DC

2020

F M Specialist

2019

MIS Specialist

2018

LG Specialist

ROMS OVERALL WORK PLAN 2016 - 2020

Prov. Coord
Co-Prov.
Coord.
CD/CB Coord

-3 -2 -1 1 2 3 4

2017

Project Director

2016

Remarks

IMPLEMENTATION SUPPORT TO DISTRICT

GOVERNMENT

D.1 SUPPORT TO DISTRICT PAKEM/POKJA AMPL

1
2

Establishment/Strengthening Pakem and Pokja AMPL

Facilitating Pokja AMPL to Define and Review the
Number of Target Beneficiaries and Villages (District
KPI)
Facilitating Pokja AMPL and LG (TAPD) to Discuss
Indicative Budget for RWSS (DAK Kesehatan, DAK
Infrastruktur, Pamsimas, HAMP, APBD Murni, and
Others)

Ensuring that Pakem and POKJA AMPL will have

functioning institutions, budget and work plan

Each district has KPI as target set in every year, prior to

socialization at district level. District KPI will be
developed based on Provincial KPI.

Each district has indicative budget allocated for RWSS

(Pamsimas, HAMP, DAK Kesehatan, etc) as target set in
every year, prior to socialization at district level

Facilitating socialization at District Level to all villages

Socialization to all villages to obtain long-list for: new

villages, villages with optimization and villages with
expansion

KUA-PPAS (to include final indicative budget for

RWSS and Pamsimas)

Ensure that "daftar calon desa sasaran" and related

priority programs and budget are included in KUA-PPAS

Facilitating the evaluation and approval of CAPs/RKM

at District Level

Ensuring the issuance of Decree on List of Priority

Villages APBD (including Decree for HAMP)

Issuance decree of Kadis Kesehatan for DAK

Kesehatan (under Sarpras for PAM STBM)

Assist District to prepare hand-over to community

10 Training for village and sub-district governments

11

Assist Pakem/Pokja AMPL to evaluate the previous

year implementation

Ensure the quality, compliance and completenss of CAP

prior evaluation
Must be submitted in the same time: (a) DC ROMS will
ensure that list of villages includes any types of villages
and fund sources, and (b) STBM DF will ensure that
those village included as target of triggering, sanitarian is
available and also selected villages will be targeted to
received DAK PAM STBM, (c) Prov STBM will ensure
taht BOK and provincial training for sanitarian are in
place

Refer to guidelines for BLM/Belanja Pemerintah, valid for

APBN and APBD
TOR must be approved by Bappeda and BPMPD, budget
can be shared between Pamsimas and LG

D.2 HIBAH AIR MINUM PERDESAAN (HAMP)

12 Submission of interest for participating HAMP

13 Facilitating baseline survey

14 Assisting District to prepare SPPH HAMP

15 Facilitating verification survey

16

Assisting District to propose fund withdrawal approval

for HAMP

D.3 RAD AMPL

17 Establish/Refresh Tim Penyusun RAD AMPL
18 Provincial Training for RAD AMPL

19 District Workshop on Socialization for RAD AMPL

20 Preparation of RAD AMPL

21 District Workshop on Expose/Review for RAD AMPL

22 Issuance of Bupati Decree on RAD AMPL

23 Monitor implementation of RAD AMPL

Ensuring that the facilitator team will include baseline in

CAPs. CoDC should collect the data from TFM, DC
should assist LG to prepare it for report to HAMP

Ensuring that the list of beneficiaries are recorded at

initial construction phase by BPSPAMS. CoDC should
collect the data from TFM, DC should assist LG to
prepare it for report to HAMP

J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J

24 District Workshop on implementation of RAD AMPL

25 Upload annual district expenditure on RWSS to MIS

Facilitating LG to participate in the Provincial

26 Workshop for reviewing the quality and
implementation RAD AMPL

27

Facilitating LG to participate in the Thematic Provincial

Training for LG

Assistant DC/FMA

5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46

TASK ALLOCATION
WSS Specialist
Provincial
STBM Spc
District Coord.
STBM
Facilitator
Co-DC

2020

F M Specialist

2019

MIS Specialist

2018

LG Specialist

ROMS OVERALL WORK PLAN 2016 - 2020

Prov. Coord
Co-Prov.
Coord.
CD/CB Coord

-3 -2 -1 1 2 3 4

2017

Project Director

2016

Remarks

D.4 SUPPORT TO SUSTAINABILITY PROGRAM

28
29
30
31

District Workshop for establishing association

District Training for BPSPAMS

X
X

Facilitating LG to improve sustainability

Facilitating District Budget for Asociation and Training
32
of BPSPAMS

X
X

Ensuring Facilitator to monitor sustainability

X
X

D.5 Support to DAK Kesehatan (DAK PAM STBM)

Preparing procurement package for villages under
DAK PAM STBM
Assisting District Health Agency (DHA) on
34
procurement
Construction and disbursement (please refer to
35
E1.12 and 13)

33

IMPLEMENTATION SUPPORT TO COMMUNITY

AND VILLAGE GOVERNMENT

E.1 MANAGEMENT OF FACILITATOR TEAM

1 Socialization at village level
2

IMAS I

Establish/Strengthen Village Cadre and Village

Proposal Team
Village proposal preparation and submission

CLTS

6
7
8
9

IMAS II

All activities at community level will be carried out by

Facilitators Team. ROMS should managed the team in
terms of: (a) quality control, compliance and timely
implementations; and (b) syncronization for integration
with target and budget specified at district level by
Pakem/Pokja AMPL and LG in general. All activities
carried out by ROMS are included in the supervision and
monitoring activities and spot check. Direct activities by
ROMS to support communities/villages are marked by
(X) in the column

Establishment/Strengthening KKM
Establishment/Strengthening BPSPAMS

Preparation of PJM-ProAksi
Final Village Musrenbang/Sub-district Musrenbang
10 (Including decision on APBDesa Allocation for
Pamsimas)
11 Preparation of CAPs/RKM

12 CAP Implementation
13 CAP Disbursement

14
15
16
17

Tranche 1 : 40%

Tranche 2 : 40%

Tranche 3 : 20%

Tindak Lanjut Pemicuan

Final Report preparation
Hand-over from Satker to Community
BPSPAMS Operations and Maintenance

X
X

E.2

19

Evaluation and Approval of CAPs/RKM at Provincial

Level

20

Evaluation and Approval of CAPs/RKM at Central

Level

COORDINATION

World Bank Implementation Mission

Remarks

SUPPORT TO PAKEM/POKJA AMPL (REFER TO

SECTION C and D)

Evaluation and Approval of CAPs/RKM at District

18
Level

Assistant DC/FMA

J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J

WSS Specialist
Provincial
STBM Spc
District Coord.
STBM
Facilitator
Co-DC

5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46

TASK ALLOCATION
F M Specialist

2020

MIS Specialist

2019

LG Specialist

-3 -2 -1 1 2 3 4

2018

Prov. Coord
Co-Prov.
Coord.
CD/CB Coord

ROMS OVERALL WORK PLAN 2016 - 2020

2017

Project Director

2016

Held by CPMU and Satker PAMBM

Provincial Bi-annual Progress Meeting

6
7
8

TA Team Cordination Teleconference

O O O

O O O O O

O O O O O

O O O O O

O O O O O

O O O O O

O O O O O

O O O O O

PPMU Monthly Coordination Meeting

O O O

O O O O O

O O O O O

O O O O O

O O O O O

O O O O O

O O O O O

O O O O O

DPMU Monthly Coordination Meeeting

O O O

O O O O O

O O O O O

O O O O O

O O O O O

O O O O O

O O O O O

O O O O O

REPORTING

Inception Report

Monthly Progress Report

3
4
5
6

Quarterly Progress Report

MIS Update and Mobile Android

Improving and updating data of sanitation under

Monev STBM

Smart-sight application

O O O O O

O O O O O

O O O O O

O O O O O

O O O O O

O O O O O

Only for selected districts, ROMS will charge the

associated cost under supervision and monitoring
activities

Provincial Monthly Progress Meeting

O O O O O

Provincial ROMS will ensure: (a) quality control,

compliance, and completeness, (b) facilitate necessary
budget from provincial LG to support CAPs, and (c)
ensure proper technical standard and cost estimate, and
(d) number of target to meet Provincial KPI

O O O

Ensuring timely submission of evaluated CAPs to CPMU

Facilitating National Coordination Meeting

[RAKORNAS]
Facilitating Regional Coordination Meeting
[RAKOREG]

District ROMS will ensure: (a) quality control, compliance,

and completeness, (b) facilitate necessary budget from
X APBD support CAPs, and (c) ensure proper technical
standard and cost estimate, and (d) number of target to
meet District KPI

Held by CPMU and Satker PAMBM

Held by PPMU under LG Budget, attended by PPMU and
Provincial Satker

Held by PPMU under LG Budget, attended by DPMU and

District Satkers

All reports must be upload on Website

X
O O

O O O

O O O

O O O

O O O

O O O

O O O

O O O

O O O

O O O

O O O

First Quarterly Report=First Annual Report

Including team performance review

Annual Report

Draft Final Report

Final Report

Remarks

10 Special Reports

Village 2016/2017: APBD/HAMP/DAK Health Only

Village 2017/2018
Village 2018/2019
Village 2019/2020
Plan for including APBDesa in CAPs
Village 2020/2021 APBD/DAK Health/HAMP Only

Provincial STBM and District STBM Facilitators are provided under separate contract, managed by MOH

Inception report must be submitted and approved at the

latest two months after mobilization

Refer to TOR STBM and SOP Monev STBM, please also

refer to TOR ROMS STBM provided in separate contract

X Refer to MIS Glossary and SOPs

X Refer to Smartsight SOP

As requested by stakeholders: CPMU, PPMU, Satkers,
World Bank, Donors, NMC, etc.

STAFFING SCHEDULE
POSITION

INPUT 2016

2017

2018

2019

2020

perso
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n

A PROVINCIAL TEAM
1

Project Director

44

Provincial Coordinator

44

Co-Provincial Coordinator

41

Local Government Specialist

41

Comm. Development Spec./CB Coordinator 41

Financial Management Specialist

44

Water Supply and Snaitation Specialist

41

Data Management Analyst

44

Office Manager

44

10 Computer Operator

44

11 Office Boy

44

B DISTRICT TEAM
1

District Coordinator

44

Co-District Coordinator

44

Distict/Financial Management Assistant

44

Data Entry/Administrator

44

C COMMUNITY TEAM [Administered by FAS]

1

Senior Faciltator

44

Community Facilitator Teams

44