Professional Documents
Culture Documents
Staff Regulations
7th edition Edition 8.0.0
June 2004 ??? 2016
-1-
INTRODUCTION
INTRODUCTION
The first edition of the Staff Regulations (which combined the former
Personnel Statutes and Staff Regulations adopted by the Xth International
Hydrographic Conference) was drawn up in accordance with the decisions
of that Conference and came into force in January 1974, following
approval by IHO Member States.
The first edition of the Staff Regulations (which combined the former
Personnel Statutes and Staff Regulations adopted by the Xth International
Hydrographic Conference) was drawn up in accordance with the decisions
of that Conference and came into force in January 1974, following
approval by IHO Member States.
The second edition (January 1980) incorporated the decisions of the XIth
I.H. Conference, together with supplementary provisions and rules of an
administrative nature.
The third edition (January 1988) incorporated the decisions taken by the
XIIIth I.H. Conference following recommendations by a Sub-Committee of
the Finance Committee, as well as amendments for the purpose of
clarifying the texts and improving their application.
The third edition (January 1988) incorporated the decisions taken by the
XIIIth I.H. Conference following recommendations by a Sub-Committee of
the Finance Committee, as well as amendments for the purpose of
clarifying the texts and improving their application.
The fourth edition (April 1993) incorporated the decisions taken by the
XIVth I.H. Conference following the recommendations by a Finance
Committee Working Group on the Terms and Conditions of Service of the
Directors and Staff of the IHB. This edition also took into consideration
amendments to the third edition produced in 1989, 1990 and 1991 as well
as those agreed at a Joint Staff Consultative Meeting of 31 August 1992.
The fourth edition (April 1993) incorporated the decisions taken by the
XIVth I.H. Conference following the recommendations by a Finance
Committee Working Group on the Terms and Conditions of Service of the
Directors and Staff of the IHB. This edition also took into consideration
amendments to the third edition produced in 1989, 1990 and 1991 as well
as those agreed at a Joint Staff Consultative Meeting of 31 August 1992.
The fifth edition (1998), included the amendments resulting from decisions
of the XVth IH Conference, as well as other amendments approved by the
IHB Joint Staff Consultative Committee.
The fifth edition (1998), included the amendments resulting from decisions
of the XVth IH Conference, as well as other amendments approved by the
IHB Joint Staff Consultative Committee.
In the case of any inconsistency with the amended text in column 1, the revised text in this column shall prevail.
-2-
This eighth edition also anticipates the entry into force of the Protocol of
Amendments to the Convention on the IHO. Until such time as the
Protocol of Amendments enters into force, all references to the roles and
functions of the Secretary-General should be taken as referring to the
Directing Committee, except in the case of Regulations 3.1.8, 5.5.1 and
5.11.c, where the functions described in these Regulations for the
Secretary-General shall be undertaken by the President of the Directing
Committee.
This eighth edition also anticipates the entry into force of the Protocol of
Amendments to the Convention on the IHO. Until such time as the
Protocol of Amendments enters into force, all references to the roles and
functions of the Secretary-General should be taken as referring to the
Directing Committee, except in the case of Regulations 3.1.8, 5.5.1 and
5.11.c, where the functions described in these Regulations for the
Secretary-General shall be undertaken by the President of the Directing
Committee.
A T The following table indicating the sources of the various articles lists
the changes made to this edition of the Staff Regulations is kept at the
IHB Secretariat for the record including a summary of the nature of those
changes.
This clause does not reflect the fact that the Staff
Regulations are, in effect, aligned as far as is
reasonable with two comparator organizations the UN for Internationally Recruited Members of
Staff and the Monaco Civil Service for Locally
Recruited Members of Staff. This is now clarified
in the revision of Regulation 1.5. Accordingly,
this clause should be removed.
The following table lists the changes made to this edition of the Staff
Regulations including a brief summary of the nature of those changes.
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Brief summary of
justification and
impact
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Promulgated
via:
Effective
date
Definitions DEFINITIONS
DEFINITIONS
II.1
the
a.
the
IHO,
means
the
Hydrographic Organization.
b.
c.
d.
e.
General
Regulations
and
"Financial
Regulations", means the Regulations annexed to
the Convention. (Convention Article XI)
f.
g.
-5-
International
h.
h.
i.
i.
j.
j.
k.
(d)
-6-
m.
n.
-7-
o.
o.
p.
p.
q.
q.
r.
r.
-8-
t.
u.
v.
w.
w.
x.
x.
-9-
z.
aa.
-10-
dd.
ee.
bb.
cc.
dd.
ee.
bb.
-11-
CHAPTER 1 - INTRODUCTION
1.1
I 1.2.1
-13-
-14-
1.3
I.4
Applications
-15-
I 1.4 Languages
1.4
1.5
1.5
Rules of Reference
Languages
Rules of Reference
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CHAPTER II 2 - DEFINITIONS,
ORGANIZATION OF THE IHB SECRETARIAT
2.1
2.2
2.3
- Professional Staff
2.3
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2.4
2.5
2.4
2.5
2.6
2.7
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III 3.1
Preamble General
General
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3.1.5 a.
The Members of Staff shall not
accept any gratuity or favour from any
commercial firm, individual or entity doing or
seeking business with the IHO.
3.1.5 a.
The Members of Staff shall not accept
any gratuity or favour from any commercial
firm, individual or entity doing or seeking
business with the IHO.
b.
Official gifts to Members of Staff for
protocol purposes are not considered gratuities,
They shall be entered into an Official Gifts
Register prior to the item being displayed or
stored.
b.
Official gifts presented to Members of
Staff for protocol purposes are not considered
gratuities. They shall be entered into an
Official Gifts Register prior to the item being
displayed or stored.
c.
Personal gifts other than token gifts of
less than 50 in value may not be accepted
unless it is likely that declining them would
cause offence. In such circumstances personal
gifts should be entered into an Official Gifts
Register and the Secretary-General shall decide
the most appropriate treatment.
c.
Personal gifts other than token gifts of
less than 50 in value may not be accepted
unless it is likely that declining them would
cause offence. In such circumstances personal
gifts should be entered into an Official Gifts
Register and the Secretary-General shall decide
the most appropriate treatment.
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-21-
III 3.2
Functions and Duties of the Directing
Committee Secretary-General and Duties of
the Directors
3.2.1 The functions of the Directing Committee
Secretary-General are indicated in the
Convention and its General and Financial
annexed Regulations. Under the terms of
Articles 23(a) 9 to 14 of the General
Regulations,
the
Directing
Committee
Secretary-General shall administer the Bureau
Secretariat in accordance with the provisions of
the Convention and the Regulations and with
directives given by the Conference Assembly.
3.2.2 The Directing Committee Secretary-General
may, by special resolution, nominate one of its
members the Directors or any other mMember
of the Staff of the Bureau to represent it him or
her in law or in ordinary transactions.
3.2.3 The distribution of work among Directors, as
well as the means by which the decisions of the
Directing Committee are reached, are indicated
in Article 30 of the General Regulations. The
individual responsibilities of the SecretaryGeneral and Directors will be listed and
published in the Annual Report.
3.2.4 In order to ensure a satisfactory hand-over
between the retiring Secretaries-General and
retiring Directors members of the Directing
Committee and their successors, an overlap of a
maximum period of 10 ten working days
between the incoming and outgoing Directing
Committee incumbents is allowed.
This
overlap period does not modify the official date
on which the new Directing Committee
Secretary-General assumes its duties and
3.2
3.2.3 The individual responsibilities of the SecretaryGeneral and Directors will be listed and
published in the Annual Report.
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III 3.3
a.
3.3
be
or
be
or
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d.
e.
f.
III 3.4
Hours of Work
3.4
Hours of Work
III 3.5
3.5
Flexibility
Flexibility
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III 3.6
Official holidays
3.6
Official holidays
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III 3.7
Overtime
3.7
Overtime
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IV 4.1
Salaries
IV 4.1.1
Principles
4.1
Salaries
4.1.1 Principles
General principles governing salaries are as follows:
a.
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(1)
(1)
The starting point alignment of the SecretaryGeneral will be against the UN D-2 salary band;
(2)
(2)
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(4)
(4)
(5)
(5)
b.
c.
(3)
b.
c.
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It is proposed that the salaries of the SecretaryGeneral and Directors will be adjusted in the
same way as for other Internationally Recruited
Members of Staff. Accordingly, this regulation is
no longer required.
d.
(f)
g.
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IV 4.1.2
a.
b.
a.
b.
-31-
value of c is 7.97186:
tables at Annex D.
424 x 7.97186
+ Monaco Allowance
(424x7,97186)
5%
of
basic salary
424 x 7.97186
+ Monaco Allowance
(424x7,97186)
5%
of
c.
c.
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d.
d.
e.
f.
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IV 4.2
Allowances
4.2
Allowances
IV 4.2.1.
IV.2.1.1
a.
a.
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IV 4.2.2
IV.2.2.
b.
IV 2.1.2c. Crche
(Day
Allowances
Nursery),
and
Playschool
c.
Crche (Day
Allowances
Nursery),
and
Playschool
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4.2.2 Locally
IV2.1.3 4.2.2.1
a.
Annual Bonus
4.2.2 Locally
4.2.2.1
a.
Annual Bonus
(a.)
4.2.2.2
a.
Language Allowance
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-37-
(b.)
IV 4.2.3
Education Grant
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b.
c.
d.
e.
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f.
g.
-40-
h.
-41-
(i)
(j)
Regulation to be deleted.
Regulation to be deleted.
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(k)
(l)
Regulation to be deleted.
Regulation to be deleted.
i.
ii.
-43-
i.
Regulation to be deleted.
-44-
j.
i.
ii.
(1)
(1)
(2)
(2)
-45-
(p)
Regulation to be deleted.
k.
l.
-46-
(s)
IV 4.2.2.3.2
1.
2.
4.2.3.2
Rental Subsidy
All these regulations have been replaced by
corresponding conditions based on the UN
Common System and are included in the revised
regulations covering rental subsidy.
(b)
(c)
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3,
4.
5.
6.
7.
8.
Method of payment:
(i)
(ii)
-48-
9.
a.
a.
b.
b.
c.
c.
-49-
d.
e.
Eligibility
d.
Eligibility
1.
1.
2.
2.
3.
3.
4.
4.
for
the
e.
50m2
Member of Staff
bedrooms) : 60m2
Member of Staff
100m2 bedrooms) : 60m2
with
spouse
(2
for
the
-50-
with
spouse
50m
(2
100m2
100m2
150m2
180m2
2.
2.
3.
3.
4.
4.
5.
5.
-51-
-52-
f.8.
Method of payment:
f.
g.
Method of payment:
1.
2.
-53-
IV.2.2.3
Repatriation
(i)
In the case of Category A staff recruited
internationally, repatriation of the Staff Member and
his dependent family to their recognized home at the
Organization's expense may be authorized by the
Directing Committee in the following circumstances:
1.
On separation from service of a Staff
Member who has completed 2 years' service,
provided, however, such separation is not due to
disciplinary
measures.
The
Directing
Committee may decline to pay travelling
expenses to a Staff Member who resigns within
twelve months of his return from home leave.
2.
On termination of an appointment under
X. 1.1 (a), or (c).
3.
On termination during or on completion
of the period of probation.
(ii) Repatriation
restricted to:
expenses
will
normally
be
1.
2.
2.4
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IV.2.3Language allowance
(a) Category B and C staff, excluding translators,
who show proficiency and competence in a second
language, and who are regularly employed on using
this second language, will be eligible for a language
allowance. Three levels of proficiency together with
monthly rates of payment are established and are
shown in Table V appended to these Regulations.
When completing the Annual Efficiency Report on a
Staff Member, the Promotion Advisory Board and the
Staff member responsible shall assess the level of
competence in the use of a second language so as to
enable the Directing Committee to decide on the level
of the language allowance payable to the Staff
Member during the forthcoming year.
(b) For purposes of calculating the pension
contributions the language allowance is not included
in the old or new Bureau pension contribution, but it is
included in the calculation for the AMRR contribution
(see IX.7).
IV 4.3
Internal Tax
4.3
Internal Tax
a.
-55-
b.
Specific reference
unnecessary.
c.
d.
(1)
(ii)
Chapter
VIII
is
to
-56-
(2)
(iii) (3)
Directors and Staff Members Members of
Staff are personally responsible for complying
with the income tax laws applicable to them.
Any penalties, interest or other charges payable
because of a Staff Member's the failure of a
Member of Staff to comply with such laws will
not be reimbursed by the Organization IHO.
e.
-57-
IV 4.4
Payment of salaries
4.4
Payment of salaries
(a) 4.4.1
Salaries shall be payable monthly in
arrears, i.e., no later than on the last but one
working day of each month. Salaries shall be
paid in Euros to a bank account in Monaco or
France.
(b) 4.4.2
Staff Members of Staff about to proceed
on duty or on leave may be authorized by the
Directing Committee Secretary-General to draw
their salaries in advance for the entire duty or
leave period at the time of departure.
(c)
(d4.4.4
In the event of a Staff Member's the death
of a Member of Staff, the current month's salary
shall be paid to his their legal heirs, or, if there
are none, to any designated recipient.
-58-
IV 4.5
Recovery of overpayments
4.5
Recovery of overpayments
a.
b.
c.
-59-
V 5.1 Preamble
5.1
Preamble
-60-
V 5.2
5.2
Selection Principles
V.3 Recruitment
5.2.2 While bearing in mind the principles stated in V
Regulation 5.1, the composition of the Category A
Staff Internationally Recruited Managerial Members
of Staff shall cover as wide a geographical basis as
possible, priority being given to candidates who are
citizens of a country which is a Member State of the
IHO.
-61-
V.4 5.3
5.3
V.5 5.4
Medical certificate
5.4
Medical certificate
All appointments of Members of Staff, except the SecretaryGeneral and Directors, shall be conditional upon certification
by a medical officer designated by the Secretary-General that
the candidate is free from any defect or disease likely to The appointment of the Secretary-General and
interfere with the proper discharge of their duties.
Directors is governed by Article V.e of the
revised Convention and Article 20 of its
associated new General Regulations. As a
consequence, it is not possible to introduce a
conditional limitation in these Staff Regulations.
-62-
V.6 5.5
Terms of appointment
5.5
Terms of appointment
-63-
V.7 5.6
5.6
-64-
V.8 5.7
of Staff
shall
include
a.
, in the case of international recruits,
nationality,
b.
passport and visa if required, or French or
Monaco identity card as appropriate,
c.
d.
Recognized dependency status Dependent
Children,
e.
Normal Residence,
f.
information relevant to the establishment of
their rRecognized hHome Country Address address,
and
g.
5.7
nationality,
b.
c.
Spouse,
d.
Dependent Children,
e.
Normal Residence,
f.
g.
-65-
V.9 5.8
Contracts of employment
5.8
Contracts of employment
(a.)
a.
(b.)
b.
(c.)
c.
-66-
V.10 5.9
Forms of Contracts
10 5.9.1
Fixed-term
appointment
Internationally
Recruited Members of Staff (except the SecretaryGeneral and Directors)
(a.)
(b.)
(c.)
5.9
Forms of Contracts
b.
c.
-67-
(a
(b.)
-68-
of
Appointed
b.
c.
Period of Probation
Permanent Members of Staff other than the SecretaryGeneral and Directors are subject to a Period of
Probation. The Period of Probation shall normally be
12 months; however, in exceptional cases the
Secretary-General may extend the Period of Probation
by a further period of no more than 12 months.
5.10.2
a.
b.
c.
Initial salary
At the time of appointment of a Member of
Staff, the Secretary-General shall set the initial
salary step in the relevant band in the salary
progression tables in Annex D.
-69-
e.
f.
g.
e.
f.
g.
-70-
i.
j.
i.
j.
-71-
(c)5.10.3
Salary scale.Progression
5.10.3
Salary progression
b.
a.
b.
-72-
16 years Seniority
(d)
c
18 years Seniority
18 years Seniority
c.
16 years Seniority
18 years Seniority
9 years Seniority
18 years Seniority
-73-
advancement.
5.10.4
a.
b.
c.
5.10.4
a.
The
Secretary-General
may
recognize
outstanding and exceptional performance of
Members of Staff, excluding Directors, through
the award of an Exceptional Performance
Bonus corresponding to the annual value of one
step at the current grade on the salary
progression table of the Member of Staff.
b.
c.
-74-
-75-
(f) 5.11
Efficiency
Assessment.
Reports
Staff
Performance
-76-
-77-
Annex 1 to Chapter V
- Contracts and Terms of Service for Category A Staff
Appointed before June 1997
Articles V.9 and V.10 of the present Staff Regulations are
not applicable to the Category A Staff appointed before
June 1997.
The articles which apply to these Staff Members are as
follows :
V 5.10
Contracts of employment (former Article
V.9 of April 1993 edition)
(a.)
(b.)
...
(c.)
-78-
*
Paragraph number in April 1993 edition.
Identical to V.11 (a) in the present edition.
**
Paragraph number(s) in April 1993 edition.
Identical to that/those in the present edition.
-79-
CHAPTER VI 6 LEAVE
CHAPTER 6 LEAVE
This regulation should be deleted because it is
unnecessary in the revised version of the Staff
Regulations.
VI.2 6.1
Annual Leave
6.1
Annual Leave
-80-
-81-
VI.3 6.2
Special Leave
b.
6.2
Special Leave
Special Leave shall be granted as follows:
-82-
of a Staff
(1)
Adoption:
b.
Death:
(1) Death of an immediate relative of a
Member of Staff (defined as husband or wife
Spouse, son or daughter, father, mother,
grandparent, grandchild, brother or sister)
four 3 working days.
(2) Death of other close relatives
1 working day
(at the discretion of the Secretary-General,
taking into account the particular circumstances
and the relationship of the deceased to the
Member of Staff).
In connection with sSpecial lLeave for the death
of an immediate relative, should the Staff
Member of Staff be compelled to travel a
considerable distance to attend the funeral, the
Directing Committee Secretary-General may
grant him them additional travel time.
Adoption:
In addition to the leave entitlement under
Regulation 6.8, Members of Staff may be
granted adoption leave with full pay for the
adoption of a child for a period of two days.
c.
Death:
(1) Death of an immediate relative of a
Member of Staff (Spouse, son or daughter,
father, mother, grandparent, grandchild, brother
or sister)
3 working days.
(2) Death of other close relatives
1 working day
(at the discretion of the Secretary-General,
taking into account the particular circumstances
and the relationship of the deceased to the
Member of Staff).
In connection with Special Leave for the death
of an immediate relative, should the Member of
Staff be compelled to travel a considerable
distance to attend the funeral, the SecretaryGeneral may grant them additional travel time.
-83-
(6.3.2)
In exceptional circumstances, the home
leave entitlement to reimbursement of the cost
of travel for the purpose of taking leave at their
Recognized Home Country Address may be
advanced or postponed by up to 12 months
without affecting the due date of the next
entitlement, but in no circumstances may
reimbursement of travel expenses for home
leave be paid until 12 months service
(including any probationary service) have has
been completed.
6.3
VI.4.1 Category A
(a)
-84-
(d)
(e)6.3.3
Reimbursement of the cost of travel
expenses of the an Category A Internationally
Recruited Staff Member of Staff and/or his their
dDependent fFamily shall be limited to
economy class air travel or first class rail travel.
If a personal automobile self-drive vehicle, or
other means of transportation means are used,
Article VIII Regulation 8.1.3 applies.
-85-
VI.4.2Directors
Directors and their dependent families shall be entitled
to reimbursement of travel expenses once in every 24
months after they have completed 12 months in
service whilst proceeding to and from their recognized
home for the purpose of taking annual leave, or they
may travel to some other place provided that in no
case the cost is higher than the cost of economy air
travel from their Recognized Home. If rail is used,
first class train fares may be used. If he and/or his
dependent family travel by personal automobile,or
other transportation means, Article VIII.1.3 applies.
VI.5 6.4
6.4
-86-
Sick Leave
b.
Sick Leave
a.
b.
c.
d.
d.
-87-
f.
e.
f.
-88-
(d.) g.
Staff A Members of Staff granted sick
leave may be required by the Secretary-General
at any time to submit a medical certificate as to
their condition or to undergo to an examination
by a medical officer practioner designated
recognized by the Directing Committee CCSS.
If the Secretary-General is satisfied that such is
in the interest both of the Organization and of
the individual, further sick leave may be refused
or a period of sick leave may be required to
enable proper treatment to be undertaken,
provided that, if the Member of Staff so
requests, the matter shall be referred to an
independent practitioner or a medical board
acceptable to both the Secretary-General and
the Member of Staff.
(e)
g.
-89-
h.
h.
i.
i.
VI.7 6.6
6.6
Maternity Leave
16 weeks
26 weeks
34 weeks
46 weeks
a.
b.
c.
d.
6.7
6.7
Paternity Leave
Paternity Leave
a.
Single birth
12 calendar days
a.
Single birth
12 calendar days
b.
Multiple birth
19 calendar days
b.
Multiple birth
19 calendar days
Adoption Leave
Members of Staff may be granted adoption leave with
full pay for a period of eight weeks for one child, ten
weeks for multiple adoption or if there are already
children in the family.
6.8
Adoption Leave
Members of Staff may be granted adoption leave with
full pay for a period of eight weeks for one child, ten
weeks for multiple adoption or if there are already
children in the family.
-90-
16 weeks
26 weeks
34 weeks
46 weeks
6.8
VII 7.2
-91-
(b.)
b.
Medical Benefits
b.
-92-
These proposed new regulations reflect the longstanding practices in the IHO.
VII.7 7.3
Contestation
Any contestation of a medical or administrative
nature, including any possible abuse, shall be
reported to t The ruling of the Administration
and medical authorities of the C.C.S.S CCSS.,
in order to obtain a suitable decision is sought
in all cases where the rate of reimbursement is
unclear or disputed by a Member of Staff.
Medical Benefits following Retirement
c.
7.3
(1)
(2)
(3)
(3)
(4)
(4)
-93-
(1)
(1)
(2)
(2)
(3)
(3)
(4)
(4)
-94-
VII.9 7.5
7.5
7.6
Occupational Disability
-95-
7.7
Disability Benefit
7.7.1(a)
Any Staff Members of Staff who
becomes incapacitated for further service before
reaching the conditions to receive retirement
benefits (see IX Regulations 9.2 and IX 9.3), on
account of a physical or mental deficiency of a
permanent or long term character, shall be
granted disability benefits either under (b)
Regulation 7.7.2, or those payable under the
local CCSS legislation.
7.7.1
7.7.2(b)
Any Staff mMembers of Staff,
irrespective of the retirement scheme to which
he they contributes, and those who are eligible
but does not wish to draw the lump-sum benefit
referred to in Annex A E regarding Retirement
Benefits (A.4), shall be entitled, and so long as
the disability continues, to a disability benefit
equal to 1/55 of his final average salary over the
past 12 months multiplied by the number of
years' service (not exceeding 35), which in no
case shall be less than 1/3 of his final salary a
disability benefit equal to that granted under the
CCSS scheme. A disability benefit becomes
payable only when the Staff Member of Staff
has exhausted all sick leave on full or half pay
as laid down in these Regulations. Such Staff A
Member of Staff shall not be entitled to draw
simultaneously a retirement pension and a
disability pension, but he they shall be entitled
to choose the most advantageous one.
7.7.2
-96-
7.8
Death Benefits
In the event of the death of a Member of Staff the
designated beneficiary will receive the benefits
provided under the IRF or the relevant personalized
retirement plan, as applicable.
-97-
VIII 8.1
8.1
8.1.1
Authority
8.1.2
Expenses covered
-98-
a.
Air
(b) b. Train
Railway.
The
Secretary-General,
Directors and Category A Managerial Members
of Staff travelling by train railway are entitled
to 1st first Cclass fares. All other Staff
Members of Staff are entitled to 2nd second
Cclass fares.
b.
Railway.
The
Secretary-General,
Directors
and
Managerial Members of Staff travelling by
railway are entitled to first class fares. All other
Members of Staff are entitled to second class
fares.
-99-
or
other
means
of
a.
journeys
not
involving
overnight
The amount of the a claim for travel by personal selfdrive automobile vehicle or alternative by other means
shall not exceed the cost of an economy class air fare
for the route travelled.
Self-drive Vehicle
Transportation
a.
For
journeys
-100-
not
involving
overnight
(1)
(1)
(2)
(2)
(3)
(3)
(4)
(4)
b.
For
journeys
involving
overnight
accommodation, the calculation of the daily
subsistence allowance, shall be as follows:
(1)
b.
For
journeys
involving
overnight
accommodation, the calculation of the daily
subsistence allowance, shall be as follows:
(1)
-101-
(3)
(b)
(3)
(4)
-102-
-103-
when
taking
Internationally Recruited
Members of Staff
a.
Directors and Category A Internationally
Recruited Staff Members of Staff and their Dependent
Family shall be entitled to the reimbursement of
certain travel costs involved in taking up their
appointments and, on separation, in returning to their
own countries Recognized Home Country Address
(see Article V.8 about recognized home address) on
the completion of their mandate term of office or
contract, or upon resignation after more than two
years service:
8.2
(1)
(1)
(2)
(2)
(3)
(3)
removal expenses
Regulation 8.2.5.
Removal expenses
Regulation 8.2.5.
as
specified
in
-104-
as
specified
in
Expenses covered
b.
c.
c.
-105-
d.
d.
-106-
VIII.2.2 8.2.2
VIII.2.3 8.2.3
-107-
-108-
b.
c.
Additionally,
Internationally
Recruited
Members of Staff are entitled, upon completion
of their mandate or contract, to a relocation
allowance corresponding to one month's net
salary.
The relocation allowance will not be paid upon
resignation of a Member of Staff or a dismissal
under disciplinary action.
Relocation allowance will only be paid in
circumstances where the former Member of
Staff is also entitled to reimbursement of travel
expenses and removal costs.
9 years service
28 weeks
-109-
Removal Expenses
-110-
b.
c.
d.
-111-
-112-
g.
h.
-113-
b.
c.
b.
c.
If separation follows
disciplinary action.
-114-
dismissal
under
8.3.1
8.3.2
8.3.3
-115-
IX 9.1
CHAPTER IX 9 RETIREMENT
CHAPTER 9 RETIREMENT
Preamble
9.1
Preamble
-116-
-117-
Retirement Age
9.2.1 Retiring Age means the age of 65 years apart from the
exceptions given in IX.3 The minimum qualifying service for a
pension from the IHB Retirement Fund is fixed at ten years.
Internationally Recruited Members of Staff. The
mandatory age of retirement for Internationally Recruited
Members of Staff (except the Secretary-General and
Directors) shall be the applicable mandatory age of
retirement promulgated by the ICSC at the time of
retirement of the Internationally Recruited Member of
Staff.
9.2.2 Locally Recruited Members of Staff.
a.
The mandatory age of retirement for Locally
Recruited Members of Staff shall be the minimum age of
retirement applicable under the system of the Monaco
Caisse Autonome des Retraites (CAR) at the time of
retirement.
a.
The mandatory age of retirement for Locally
Recruited Members of Staff shall be the minimum
age of retirement applicable under the system of the
Monaco Caisse Autonome des Retraites (CAR) at
the time of retirement.
b.
However, if the minimum age of retirement
applicable under the general social security pension
regime of France at the time of retirement of the Locally
Recruited Member of Staff is later than the minimum age
of retirement under the CAR system, then Locally
Recruited Members of Staff may remain in service until
that age of retirement but not beyond.
b.
However, if the minimum age of retirement
applicable under the general social security pension
regime of France at the time of retirement of the
Locally Recruited Member of Staff is later than the
minimum age of retirement under the CAR system,
then Locally Recruited Members of Staff may
remain in service until that age of retirement but not
beyond.
-118-
(ii)
(iv)
IX9.43
(iii)
9.3
-119-
9.4
This unchanged
Regulation IX.6
9.5
9.4
-120-
regulation
was formerly
-121-
-122-
-123-
9.7
-124-
9.8.2
IX.5 9.9
9.9
-125-
-126-
X 10.1
Termination of Appointment
X 10.1.1
The Directing Committee Secretary-General may
terminate the appointment of a Staff Member of Staff other
than the Directors for the following reasons:
(a).
(b).
b.
c.
d.
-127-
X 10.1.2
Consultation on Termination
10.1.2
Consultation on Termination
-128-
Notice of Termination
X 10.3
Termination Indemnity
10.3.1 Permanent
Members
of
Staff
whose
appointments are terminated under the provisions
of Regulations 10.1.1.a or b shall be entitled to a
termination indemnity equivalent to 75% of net
monthly salary for a number of months equal to
the number of years of service.
1
0
1
1
1
2
1
3
1
4
1
5
o
r
m
o
r
e
-129-
9
.
5
1
0
1
0
.
5
1
1
1
1
.
5
1
2
(1)
(2)
(3)
(4)
-130-
(6)
(5)
(6)
-131-
Resignation
(2)
(3)
10.5 Resignation
A Member of Staff may resign upon giving the SecretaryGeneral written notice one month in advance; preferably this
notice should be of three months' duration, in order that the
vacancy may be filled in a timely manner.
(1)
-132-
(2)
(2)
(3)
(3)
a.
If upon separation a Member of Staff has accrued
annual leave, they may be paid in lieu thereof a sum of money
for the period of such accrued leave up to a maximum of 30
working days. The payment shall be calculated on the basic
salary.
a.
If upon separation a Member of Staff has accrued annual
leave, they may be paid in lieu thereof a sum of money for the
period of such accrued leave up to a maximum of 30 working
days. The payment shall be calculated on the basic salary.
b.
If upon separation a Member of Staff has taken an
advance of annual leave, they shall pay back a sum of money
for the period of such leave. The payment shall be calculated
on the basic salary.
b.
If upon separation a Member of Staff has taken an
advance of annual leave, they shall pay back a sum of money
for the period of such leave. The payment shall be calculated
on the basic salary.
X 10.58
Leaving Employment prior to Resignation
before the end of the Period of Notice
A Member of Staff who, without the approval of the SecretaryGeneral, wilfully leaves their employment during the
obligatory one-month period of notice of resignation shall lose
all rights to the remaining part of their salary as well as the
benefits accruing to them under these Regulations other than
the retirement benefits.
-133-
-134-
XI 11.1
Disciplinary Procedures
11.1.1
A Staff Member of Staff who fails to carry out
their duties in a satisfactory manner, or is negligent,
disobedient, or guilty of misconduct, shall be subject to any of
the following disciplinary measures by the Directing
Committee Secretary-General:
(i)a. A verbal warning;
(ii)b. A written censure which will be recorded in his
their dossier personal records;
(iii)c. Deferment or withholding of salary increment;
(iv)d. Termination of service for aggravated cases,
being unsatisfactory performance after the receipt
of three written censures;
e.
11.1.2
a.
A verbal warning;
b.
c.
d.
e.
-135-
Serious misconduct
XI 11.33
Unauthorized absence
11.4.1
Unauthorized absence from duty shall render a 11.3.1
Unauthorized absence from duty shall render a
Staff Member of Staff liable to disciplinary action.
Member of Staff liable to disciplinary action.
11.4.2
Such Unauthorised absence for 15 consecutive
days or more shall be considered as abandonment of post and
the Staff Members services and the contract of employment
between the Member of Staff and the IHO shall be deemed to
have ceased on the first day of absence.
In these
circumstances the former Member of Staff shall not be entitled
to any termination benefits.
11.3.2
Unauthorised absence for 15 consecutive days
or more shall be considered as abandonment of post and the
services and the contract of employment between the
Member of Staff and the IHO shall be deemed to have
ceased on the first day of absence. In these circumstances
the former Member of Staff shall not be entitled to any
termination benefits.
-136-
-137-
-138-
CHAPTER 13 - APPEALS
XIII 13.1
Individual Complaints
XIII 13.2
Appeals Procedure
-139-
13.3.1
The IHO recognizes the jurisdiction of the
International Labour Organization and its Administrative
Tribunal in resolving disputes based on decisions taken
unilaterally by the administration (in this case, the IHO) and
which have legal consequences for the employee concerned.
13.3.2
In the event of a grievance still not being
resolved After all internal procedures have been exhausted,
Staff Members of Staff, serving or former, may appeal to the
aAdministrative tTribunal of the ILO (International Labour
Organization (ILO Tribunal).
13.3.2
After all internal procedures have been
exhausted, Members of Staff, serving or former, may appeal
to the Administrative Tribunal of the International Labour
Organization (ILO Tribunal).
13.3.3
In accordance with the rules of the ILO
Tribunal, Aappeals to the ILO Tribunal shall must be
submitted within 90 days of receipt of the response of from
the Joint Appeals Board.
13.3.4
Expenses occasioned by the sessions or
hearings of the ILO Tribunal of the ILO shall be borne in
accordance with the Statutes and the decisions of the ILO
Tribunal.
13.3.3
In accordance with the rules of the ILO
Tribunal, appeals to the ILO Tribunal must be submitted
within 90 days of receipt of the response from the Joint
Appeals Board.
13.3.4
Expenses occasioned by the sessions or
hearings of the ILO Tribunal shall be borne in accordance
with the Statutes and the decisions of the ILO Tribunal.
-140-
-141-
b.
c.
Pay
Any
overtime
on
Sundays or approved,
official, public holidays
Compensatory Time
Equivalent number of
worked increased by 25%
Equivalent number of
worked increased by 50%
Twice the
worked
number
of
hours
hours
hours
Note :
-143-
A1
97 Euros
B2
77 Euros
58 Euros
-144-
2.
-145-
6500
25 / m2
2000
21%
80%
2500
1365
+ 635
1000
-146-
-147-
Original text
Step
Duration *
Value of basic
monthly salary
(in ) as at
1 January 2016**
Index
(see Regulation
4.1.2 for definition
of basic salary)
SG/3
SG/2
SG/1
D/3
D/2
D/1
AD/6
AD/5
AD/4
-148-
1831
Top of SG salary
band
1778
1726
1686
14 597
14 172
1637
13 759
13 439
13 047
1589
12 667
1284
Top of AD salary
band
10 233
1256
10 013
1219
9 722
Original text
AD/2
AD/1
*
**
1184
9 438
1149
1116
9 163
Asst Dir (UN P-4)
entry level
8 897
-149-
(applicable to Translators who commenced employment before [insert effective date of these Staff
Regulations])
Step
Duration *
Index (i)
10
9
8
7
6
5
4
3
2
1
3
3
3
3
3
3
3
3
2
2
816
796
775
754
734
713
692
672
651
630
Step
10
9
8
7
6
5
4
3
2
1
Duration*
3
3
3
3
3
3
3
3
2
2
Index
Value of basic
monthly salary (in
) as at
1 January 2016**
816
796
775
754
734
713
692
672
651
630
(see Regulation
4.1.2 for definition
of basic salary)
6 505
6 346
6 178
6 011
5 851
5 684
5 517
5 357
5 190
5 022
-150-
Original text
(applicable to Translators who commenced employment after [insert effective date of these
Staff Regulations])
Step
Duration*
Value of basic
monthly salary
(in ) as at
1 January 2016**
Index
T2/5
T2/4
T2/3
T2/2
3
3
3
3
T2/1
890
864
839
815
791
768
7 095
6 888
6 688
6 497
6 306
6 122
T1/6
T1/5
684
5 453
T1/4
664
5 293
T1/3
645
5 142
T1/2
626
T1/1
705
608
5 620
4 990
Translator entry level
(UN P-1)
4 847
-151-
B1
2
2
2
2
2
2
2
2
2
2
2
2
3
3
B2
Durati
Inde
Step
on **
x (i)
27
26
25
24
23
22
21
20
19
18
17
16
15
14
13
648
635
622
609
596
583
570
557
544
531
518
505
492
479
463
Index
Value of basic
monthly salary
(in ) as at
1 January
2016**
648
635
622
609
596
583
570
557
544
531
518
(see Regulation
4.1.2 for
definition of
basic salary)
5 166
5 062
4 958
4 855
4 751
4 648
4 544
4 440
4 337
4 233
4 129
Durati
Inde
Step
on *
x (i)
Step
18
17
16
15
14
13
2
2
2
3
3
27
26
25
24
23
22
21
20
19
18
17
531
518
505
492
479
463
-152-
Duration*
2
2
2
2
2
2
2
2
2
2
12
11
10
9
8
7
3
3
3
3
3
3
447
434
421
408
395
382
12
11
10
9
8
7
6
5
4
3
2
1
3
3
3
3
3
3
3
3
3
3
3
3
447
434
421
408
395
382
369
356
343
330
317
304
**
16
15
14
13
12
11
10
9
8
7
6
5
4
3
2
1
2
2
3
3
3
3
3
3
3
3
3
3
3
3
3
3
505
492
479
463
447
434
421
408
395
382
369
356
343
330
317
304
4 026
3 922
3 819
3 691
3 563
3 460
3 356
3 253
3 149
3 045
2 942
2 838
2 734
2 631
2 527
2 423
-153-
Step
Duration*
Index
M4/6
M4/5
M4/4
M4/3
M4/2
3
3
3
3
M4/1
M3/6
M3/5
M3/4
M3/3
M3/2
3
3
3
3
M3/1
M2/6
-154-
Value of
basic
monthly
salary (in )
as at
1 January
2016**
1 294
1 256
1 219
1 184
1 149
1 116
1 073
1 042
1 012
982
954
926
890
(see
Regulation
4.1.2 for
definition of
basic salary)
Top of salary
10 314
band M4
10 013
9 722
9 438
9 163
Entry level
8 897
(UN P-4
Top of salary
8 558
band M3
8 308
8 066
7 832
7 603
Entry level
7 382
(UN P-3)
Top of salary
7 098
band M2
7/6
7/5
7/4
7/3
7/2
7/1
5/6
5/5
5/4
5/3
5/2
5/1
3/6
3/5
3/4
3/3
3/2
3/1
1/6
1/5
1/4
1/3
1/2
1/1
M2/5
M2/4
M2/3
M2/2
3
3
3
3
M2/1
6/6
6/5
6/4
6/3
6/2
6/1
4/6
4/5
4/4
4/3
4/2
4/1
2/6
2/5
2/4
2/3
2/2
2/1
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
864
839
815
791
768
760
735
710
685
660
635
610
590
570
550
532
514
496
478
460
442
424
406
388
373
358
343
328
313
Entry level
(UN P-2)
Top level 7
Top level 6
Entry level 7
Top level 5
Entry level 6
Top level 4
Entry level 5
Top level 3
Entry level 4
Top level 2
Entry level 3
Top level 1
Entry level 2
Entry level 1
6 891
6 690
6 495
6 306
6 122
6 059
5 859
5 660
5 461
5 261
5 062
4 863
4 703
4 544
4 385
4 241
4 098
3 954
3 811
3 667
3 524
3 380
3 237
3 093
2 974
2 854
2 734
2 615
2 495
**
The values shown in this column will be revised at each announcement of a change in the value of c by
the Government of Monaco
-155-
Step
18
17 (b)
17 (a)
16 (b)
16 (a)
15 (b)
15 (a)
14 (b)
14 (a)
13 (b)
13 (a)
12 (b)
12 (a)
11
10
9
8
7
6
5
4
3
2
1
Duration
4
4
4
4
4
2
2
2
2
2
2
2
2
2
2
2
2
3
3
3
3
3
3
3
3
3
3
3
Index
648
635
622
609
596
583
570
557
544
531
518
505
492
479
463
447
434
421
408
395
382
369
356
343
-156-
4
4
4
3
3
3
3
3
3
3
3
2
2
2
INDEX
357
345
333
322
311
300
289
279
269
260
250
242
234
225
-157-
Note :
Pay
Compensatory Time
a.
From 1 to 8 hours
worked over and above
the agreed working
week
(Monday
to
Saturday inclusive)
Equivalent number of
worked increased by 25%
hours
b.
Equivalent number of
worked increased by 50%
hours
c.
Any
overtime
on
Sundays or approved,
official, public holidays
Twice the
worked
hours
-158-
number
of
97 Euros
77 Euros
58 Euros
-159-
1.
This Annex was previously included in Edition 7
(June 2004) of the Staff Regulations. It will continue to
apply only to existing pensioners under the IRF scheme
and those remaining Members of Staff that are
subscribed to the IRF.
1.
This Annex was previously included in Edition 7
(June 2004) of the Staff Regulations. It will continue to
apply only to existing pensioners under the IRF scheme
and those remaining Members of Staff that are
subscribed to the IRF.
2.
No attempt has been made to adjust the
nomenclature to reflect the new administrative structure
of the IHO secretariat, nor to make the text genderneutral nor to use the amended titles and terms being
used elsewhere in these Staff Regulations.
2.
No attempt has been made to adjust the
nomenclature to reflect the new administrative structure
of the IHO secretariat, nor to make the text genderneutral nor to use the amended titles and terms being
used elsewhere in these Staff Regulations.
3.
Where any necessary clarifying notes or revised
cross-references are required that relate to this edition of
the Staff Regulations they are shown in square brackets [
] in this Annex.
3.
Where any necessary clarifying notes or revised
cross-references are required that relate to this edition of
the Staff Regulations they are shown in square brackets [
] in this Annex.
4.
Any reference to the basic texts of the IHO refers
to the versions in force on the last date of revision of
Edition 7 of the Staff Regulations (2009).
4.
Any reference to the basic texts of the IHO refers to
the versions in force on the last date of revision of Edition 7
of the Staff Regulations (2009).
-160-
Preamble
The definitions and rules below relate to the traditional IHB
Staff Retirement Fund, a "group" scheme based upon the UN
Joint Staff Pension Fund Regulations and the measures
approved by CL22/68. Directors taking up duty with the IHB
and Staff Members entering service on or after 1.09.1987 are
ineligible to join this Fund. Instead they will be covered by
private, personalized, retirement plans. When making the
latter decision, the XIIIth I.H. Conference agreed to support
the IHB Fund with transfers from capital to compensate the
diminution of contributions to the Fund. Staff Member's
contributions were also increased by 50% from 01.01.1988.
-161-
Definitions
(b)
(c)
(d)
(e)
(e)
-162-
(f)
IX.2
IX.3
IX.3
(i)
(i)
(ii)
(ii)
(iii)
(iii)
(iv)
(iv)
(f)
-163-
(h)
(i)
(j)
(k)
(l)
-164-
(b)
(c)
(d)
(e)
-165-
(g)
-166-
A.3
(h)
(i)
-167-
S x A
----------55
where:
Annual pension
S x A
----------55
where:
-168-
(b)
where :
S1 = the same as S in (a) (i)
A1 = years of service since 1.01.1988
(in years and months) multiplied
by 3.5 (see Note 3) but not to
exceed the total number of years
worked.
S2 = S1 divided by (k) factor (see note 1)
A2 = total number of years worked - A1
A1 + A2
= a maximum of 35 years
Notes:
(1)
(2)
-169-
-170-
Disability Benefits
Disability Benefits
-171-
(b)
(c)
-172-
(e)
(f)
-173-
A.7
(h)
(i)
-174-
(ii)
(iii)
-175-
-176-
-177-
(b)
(c)
(d)
-178-
(f)
-179-
-180-
APPENDIX TO ANNEX A E - Table of Coefficients for the calculation of the Actuarial equivalent of a pension
[Article A.3 (a) (ii)]
Age
Men
Women
Age
Men
Women
Explanation
and Remarks
60
13.79
14.72
73
8.24
9.22
61
13.37
14.32
74
7.84
8.79
No changes are
being proposed
to this table.
62
12.95
13.91
75
7.44
7.95
63
12.52
13.50
76
7.05
7.54
64
12.08
13.08
77
6.67
7.36
65
11.64
12.67
78
6.30
7.14
66
11.21
12.25
79
5.94
6.75
67
10.78
11.82
80
5.59
6.37
68
10.35
11.39
81
5.25
5.98
69
9.92
10.94
82
4.92
5.64
70
9.49
10.51
83
4.61
5.30
71
9.07
10.08
84
4.30
4.97
72
8.65
9.65
85
4.01
4.63
-181-