SAMPLES OF NON-SELECTION LETTERS

Sample 1:
Applicant Name
Applicant Address
Dear Applicant:
I wanted to let you know how much I appreciated the opportunity to discuss with
you/review your application for the ____________________________ position in the
Office/Dept. We had several excellent candidates for the position and the final decision was a
difficult one. While we will not be offering you the position in our department, I encourage you
to continue to apply for other positions/seek promotions within the University Community in
areas that you have interest. You exhibited a sense of professionalism and interest in UNCG that
is to be commended.
If I can be of further assistance in your career aspirations/aspirations to move forward
with your career at UNCG, please do not hesitate to call me.
Best wishes in your future career endeavors.
Sincerely,

Sample 2:
Applicant Name
Applicant Address
Dear Applicant:
I/We have received the application you submitted for the _______________________
position within our department.
I/We wanted to let you know how much I/we appreciated the opportunity to review your
application. While I/we will no longer be considering you for this position, I/we encourage you
to continue to apply for other positions within the University in areas that you have interest.
Best wishes in your future career endeavors.
Sincerely,

Sample 3:
Applicant Name
Applicant Address
Dear Applicant:
We are pleased to have the opportunity to interview you/review your application for the
position of ________________________. We had many strong applicants and are delighted you
considered this position as a desirable career opportunity.
In the selection process, we evaluated the relative knowledge, skills, and abilities of all
applicants in an effort to choose the individual whose overall qualifications best matched the
requirements of the position in question.
The position has been offered to another candidate. We wish to thank you for the time
you spent on the interview/application. We appreciate your interest in the (department) and
UNCG. My best wishes for your continued success.
Sincerely,

Sample 4 (Suspended Search):

Date

Applicant Name
Applicant Address
Dear Applicant:
Thank you for submitting your applicant for the (title) position in the (department).
We have chosen, at this time, to suspend the search for this position and may reopen the
search at a later date. If you remain interested in the position at that time, you may submit a
UNCG application to the Department of Human Resource Services.
Again, I appreciate your interest in our position. My best wishes for your future success.
Sincerely,

Sample 5 (when posting is closed):

Applicant Name
Applicant Address
Dear Applicant:
I wanted to let you know how much I appreciated the opportunity to review your
application for the __________________ position in the Office/Department. We had several
excellent candidates for the position. While you are no longer under consideration, I encourage
you to continue to apply for other positions within the University Community in areas that you
have interest.
Best wishes in your future endeavors.
Sincerely,