Subject: Notification Regarding Your Application

Dear [Applicant/Company Name],

I hope this message finds you well. Thank you for your recent [job application/proposal/bid] to [Your
Company Name]. After careful review, I regret to inform you that your application has not been
successful at this time.

Clear and Direct: I want to be transparent in communicating the outcome of our selection process.

Provide a Reason: Your [qualifications/experience/offer] were impressive; however, we've decided to

proceed with another candidate/vendor for this specific opportunity.

Be Empathetic: I understand how disheartening this news may be, particularly given the dedication
you put into your application.

Maintain a Neutral Tone: Our decision was based on a comprehensive assessment of all applications,
and it does not diminish the value we recognize in your [skills/offer].

Offer Alternatives or Solutions: I encourage you to consider applying for future roles that closely align
with your expertise. Your skills and experience are noteworthy, and we would gladly consider your
application for suitable positions in the future.

Be Concise: Your understanding in this matter is appreciated, and I aim to keep our communication
clear and concise.

End on a Positive Note: Despite this outcome, I firmly believe in the potential of your
[skills/proposal], and I wish you continued success in your [job search/business endeavors].

Review and Revise: We regularly evaluate our selection processes and value your feedback. If you
have any suggestions or comments, please feel free to share them; your input is valuable as we
refine our procedures.

Consider the Medium: This email serves as our primary mode of communication for this matter.
Follow Up: Should you have any questions or require further feedback, please don't hesitate to reach
out. Your interest in [Your Company Name] is greatly appreciated, and I wish you the best in your
future endeavors.

Thank you for considering [Your Company Name], and I hope our paths cross again in the future.

Best regards,

[Your Name]

[Your Title]

[Your Company Name]