Subject: Regretfully Declining Your Application

Dear [Applicant's Name],

I hope this message finds you well. We sincerely appreciate your interest in [position/program] and
taking the time to submit your application.

After careful consideration and a thorough review of all applicants, we regret to inform you that we
have chosen to move forward with another candidate who closely aligns with the requirements and
qualifications for this role.

Please know that this decision was not made lightly, and we genuinely value the effort and
dedication you put into your application. We were impressed with [mention specific strengths or
qualities], and we encourage you to continue pursuing opportunities that match your skills and
aspirations.

We will retain your application on file for [mention period, if applicable], and should a suitable
position become available in the future, we may reach out to discuss potential opportunities.

We wish you all the best in your job search and endeavors. Thank you again for considering
[Company/Organization Name] as a potential employer.

Kind regards,

[Your Name]

[Your Position]

[Company/Organization Name]