-1CHAPTER 9

PROCUREMENT OF GREF CLOTHING ITEMS (CATEGORY A STORES)

General
9.1.

Procurement of clothing is based on Life Cycle Concept.

Annexure 12 to Para 186 of

BR Regs lays out the type of clothing authorised to GREF Personnel. The Scales, accounting
and life of such items are laid down vide Govt of India, Ministry of Road Transport and
Highways, BRDB letter No F.81(1)/84-Estt (18020)/DGBR/DTA/Coord dated 16 Oct 1984,
No.F.No.BRDB/03/48/89-GE-1 Vol-I dated 03 Dec 2003, BRDB/03/69/92/GE-1 dated 08 Nov
2005, F.BRDB/03/48/89-GE-1 dt 08 Mar 2007 and PC-1 to BRDB/03/48/98-GE-1 dt 27 Feb
2008 and adopted from the Army as per instructions contained in Army Instruction 22/83.
9.2.

The above is read in conjunction with Para 186, 186-A, 901 to 904 of BR Regulations

and also DG S&D RC terms and conditions. The various items of clothing are sub-divided as
under:(a)
(b)
(c)
(d)
(e)
(f)
(g)
(h)
(j)
(k)

Personal Clothing
Public Clothing
Addl Issue Clothing
EI Clothing
Extra Cold Climate Clothing
Safety Clothing
Officers Clothing (Loan)
Female Staff Uniform
Cook Uniform
Special Cold Climate Clothing
Total

14
14
2
7
13
6
2
5
6
8
77

Provisioning
9.3.

The clothing items in the BRO are classified as Cat A stores. The procurement is

undertaken centrally by the HQ DGBR/TA Dte/E3 Ord. Procurement of the clothing items is
restricted to the budgetary allotment during the year.
9.4.

The provisioning policy caters for the following aspects:(a)

Initial Issue.

Issues made by GREF Centre when an individual is inducted

into service and when not available, are being made up by the units to which he is
posted.

-2(b)

Subsequent Issue.

These are in the nature of maintenance issues on

completion of the prescribed life calculated on Date of Issue of the item. They are
provisioned for one year maintenance requirement as per formula below :Annual Maint Reqmt (AMR)
(c)

= (Posted Str x Scale x 12) / (Scale x life of item)

20% Reserve Stock. This consists of 20% of the entitlement based on posted

strength of Organisation. This stock is meant mainly to cater for issues due to losses,
unfair wear and tear and fluctuation in strength and bottleneck in supplies.
9.5.

The Provision Review Schedule (PRS) is the basic document for procurement of

clothing which is prepared 12 to 15 months in advance of the year of provisioning and

sanctioned by Sectt BRDB/MOD (Fin/BR) through IFA (BR). The PRS is prepared on receipt
of input data from the Projects, GREF Centre and EBW by means of Quarterly Stock Return
for QE Sep. The PRS cater for the aspects mentioned in Para 9.4 above. However, due to
budgetary constraints, only annual maint requirement and 20% of AMR is being projected in
the PRS.
9.6.

On receipt of PRS from Sectt BRDB duly approved, the same is put up to DGBR

alongwith a choice sheet for items indicating the following source of procurement against each
item for perusal and approval :(a)

DGOF

(b)

DGOS for Spl Cold Climate Clothing

(c)

DG S&D RC

(d)

Govt Department

(e)

Through Trade as on required basis

Procurement

9.7.

CFA.

The CFA

have

been

laid

down

vide

BRDB letter No

04/696/2007/BEA/21801/PC/DGBR/TPC dated 27 Nov 2007, as amended from time to time in

future.

-39.8.

DGOS.

The demand of Special Cold Climate Clothing (Siachen Clothing) is projected

to MGOs Branch (EM/GS&C) to procure such clothing items on book debit for the BRO. If any
item is not available, enquiries from the OEM will be sought through Open Tenders/Limited
Tender/Global Tender.

9.9.

DGOF.

The draft indents for DGOF items will be prepared and fwd to IFA (BR) for

concurrence. After concurrence the same will be put up to DGBR for perusal before placing
indents on DGOF. The payments are effected on book debit basis on raising of payment issue
vouchers duly audited by and reflected in punching media and debited against BRO.
9.10. DGS&D RC.

The supply orders are placed on firms on DG S&D Rate Contract duly

concurred by IFA (BR) and approved by DGBR. The terms of approval of advance samples
and inspection clause are to be followed as stipulated in DGS&D RC clause.

9.11. Govt Departments/State Emporiums/KVIC/SSICs. Those

items

for

which

rate

contracts do not exist and not being manufactured by DGOF/DG S&D can be procured through
Govt Dept/State Emporium/SSIC. Proper tender procedure will be followed for procurement of
such items.
(a)

An advance sample from successful bidder(s) will be asked for indeterminable

parameters such as, shade/ tone, size, make-up ,feel, finish, and workmanship, before
giving clearance for bulk production of the supply.
(b)

The Supply Orders will be placed on L1, duly concurred by IFA (BR) and

approved by the CFA.

(c)

The inspection of items supplied by the agency will be carried out by respective

consignee depot by comparing with the sample forwarded to them duly approved by a
BOO at this Dte

9.12. Open/Limited Tender Enquiry. In case the clothing items available through DGOS,
DGOF, Govt Deptt/KVIC/SSICs are at higher rates, DGBR may exercise his option to go in for
procurement through Open Tender/Limited Tender. In such cases the procedure as laid down
in will be adopted for processing cases for procurement.