Minutes of Health, Safety and Environment Committee Meeting No.

DATE: 17th April 2016

TIME: 3.00pm
VENUE: Tropika Site Office

List of Attendees

No. Name Initial

1 Tang Kean Seng (Chairman) TK
2 Nazrin Amree Bin Shokeri NA
3 Simon Lee SL
4 Albert AL
5 Koay Siew Soon KS
6 Abdul Rahman AR
7 Asman AS
8 Fuad FD

No. Matters Discussed Action By Remark/Deadline

1 INTRODUCTION

1.0 TK welcomed all official HSE Committee members.

2.0 Minutes of HSE Committee Meeting dated 17th JUN 2016 was Info
confirmed correct and accepted by all attendees without
amendment.

2 WORKPLACE TARGET AND MAN-HOURS STATISTIC

2.1 Target for this project is 500,000 man-hours worked without LTI Info
(Loss Time Injury)

Man-hours statistic for April 2016 May 2016 Info

Month Man-hours worked without LTI
April 2016 208
May 2016 496
Total 704

There is NO accident has been reported until end of May 2016.

2.2 Info

3 EMERGENCY RESPONSE PLAN (ERP)

3.1 NA informed that ERP in progress and target to establish by end NA Done
of May 2016.

3.2 To display Emergency Contact Number at several area at site NA/KZAK Done
and site office.

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3.3 To conduct relevant training to all ERT members. NA/KZAK 1st week of June
2016

3.4 To conduct evacuation/emergency drill at site. ERT member Mid of June 2016

3.5 To provide emergency equipment at site. Eg fire extinguisher, NA Done

first aid kit, stretcher, etc

4 SAFETY AND HEALTH MATTERS

4.1 Safety Induction

4.1.1 All sub-contractors to register and send their workers for safety All sub-con On going
induction conducted by PHSB Safety Personnel.

4.1.2 Penalty will be imposed to sub-con who fail to send their Info
workers for safety induction.

4.1.3 Statistic of Safety Induction as of JUN 2016: Info

Month No. of session been conducted
January 2016 5 session
February 2016 3 session
JUN 2016 11 session

For detail see Attachment 1.

4.2 CIDB Green Card

4.2.1 NA reminded that all workers and staff must have valid CIDB All sub-con On going
Green Card. However, HSE Dept. will organize the course at
site office depend on the request.

4.2.1 For 1st session target to be conducted by 1st week of May 2016. NA 1st week of May
2016

4.2.2 Statistic of CIDB Green Card as of JUN 2016 Info

PPE

All sub-contractors to provide adequate PPE to all their workers

and submit list of PPE issuance to PHSB for filing and record
purposes.

Sub-con to provide safety body harness to their workers

performing work at high level and building edges.

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4.3
All sub-con On going
4.3.1

All sub-con Immediate

4.3.2
4.4 Machineries, equipments and tools
Sub-con, PHSB
4.4.1 NA informed that all machineries, equipment and tools must be safety personnel On going
registered with PHSB and carried out pre-entry inspection by and supervisor
PHSB site personnel together with sub-cont representative.

Maintenance and service records of machinery and equipment Sub-con, PHSB

4.4.2 shall be made available. supervisor &safety On going
personnel

Periodic inspection on machinery, equipment and tools will be PHSB Safety

4.4.3 carried out by PHSB Safety Personnel. Personel On goin

4.5 Permit To Work

4.5.1 Permit to work (PTW) to be applied for high risk and hazardous PHSB Supervisor, On going
activities such hot work, working at height, crane operation, etc. safety personnel &
sub-con

4.5.2 NA informed that PTW shall be displayed at work area at all Sub-con, PHSB On going
time and to be monitored by supervisor of work and safety supervisor and
personnel. safety personnel

4.6 HIRARC

4.6.1 HIRARC established:

Info

4.6.2 NA informed that Sub-con must attend HIRARC Safety personnel, On going

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 meeting/discussion conduct by PHSB Safety Personnel. sub-con

4.6.3 HSE Department will conduct HIRARC training for sub-con. NA On going

4.6.4 HIRARC shall be established at least one(1) day before any Info
trade of work or activities to be carried out at site.

4.7 Legal and Other Requirements

4.7.1 To update legal and other requirement related to the activities at NA On going
site.

4.8 Electrical Hazard

4.8.1 NA reminded to all sub-contractors that electrical cable must be All sub-con At all time
always in hanging condition.

4.8.2 Any defective cables must be removed from site immediately. All sub-con Immediate

4.8.3 Proper connection of electrical cable. Recommended to use Info

industrial type 3pin plug/socket.

4.9 Ladder

4.9.1 NA reminded to all sub-contractors that timber ladder is Info

prohibited to use at site.

4.9.2 Recommended to use aluminum ladder. All sub-con At all time

4.10 Floor Opening and Edge Protection

4.10.1 To protect all floor openings, lift pits and building edges with PHSB Safety Immediate
adequate strength of materials. Eg. G.I pipe, netting, safety Personnel &
fencing Logistic

4.11 Working Platform and Access

4.11.1 To provide proper working platform and access for worker All Sub-cont and Immediate
performing work at high level. PHSB
4.11.2 Proper working platform consist of proper access, guard rail, Info
mid rail, toe board or netting and catwalk.

4.12 Gas cylinder

4.12.1 Gas cylinder must be always in cage or trolley, upright position, Info
and provided with flashback arrestor. Pressure regulator, gauges
and valve must be functioned.

4.13 Scaffold erection and inspection

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 4.13.1 Scaffold must be erected by trained workers and inspected by Info
competent scaffolder.

4.13.2 Any defective scaffold components must be removed from site Info
immediately.

4.14 Housekeeping and construction material arrangement

4.14.1 NA reminded to all sub-contractors to improve cleanliness at Sub-con At all time

their work area. Housekeeping must be carried out on daily
basis.

4.14.2 NA reminded to all sub-contractors to improve their construction Sub-con At all time
material arrangement at site.

4.14.3 To make proper staking on construction materials and not place Sub-con At all time
at building edges and not block access way at all time.

4.14.4 Sub-con to provide adequate food waste bins at work area. Sub-con Immediate

4.14.5 PHSB to provide appropriate container at every block to transfer PHSB Immediate
rubbish or waste to the big bins provided at Gate 1 and Gate 2.

5 OTHER MATTERS

5.1 Sub-con supervisor to ensure proper erection of scaffolding as Sub-cont At all time
working platform for their workers.

5.2 Any protruding steel bars and dangerous rotating part of Info
machine shall be protected.

5.3 To carry out fogging and larvae-ciding at site once a week. PHSB On going

5.4 To maintain cleanliness of the portable toilet. All sub-con, PHSB

5.5 Cooking is prohibited at rest area. Info

Prepared by: Approved by:

________________________ ________________________
Nazrin Amree Bin Shokeri Tang Kean Seng
Site Safety Supervisor Project Manager

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