File No.

VMC-GEN0OTH(OTH)/19/2017-AE1(EEPD-1)-VMC 1

Not e # 1
Rc.E12-116400/2010
Submit t ed:

Sub:Project Division-I JnNURM-BSUP Providing

Electrifications to the G+3 pattern housing at
Jakkampudi Package-I Estimate amount
Rs.696.07 lakhs under Project cost Rs.258.74 Cr.
M/s. Sri Ganesh Enterprises, Hyderabad
Original note file misplaced To process the
further bills with available material Orders
Request - Regarding.
Ref : 1) LoA No. Rc.E12-116400/2010, Dt.10-06-2010
2) CE. Agreement No.50/2010-11, Dt.18-08-2010
3) Rc.B19 (E12)116400/2010, dated 18.11.2016
4) Representation of M/s. Sri Ganesh Enterprises,
Hyderabad
Dated: 19.11.2016, 13.12.2016 & 27.12.2016
5) U.O. Note Rc.B19(E12)116400/2010, dated
03.01.2017
***
1) The file is relating to the work for Providing
Electrifications to the G+3 pattern housing at Jakkampudi
Package-I, Estimate amount of Rs. 696.07 lakhs under
Project cost Rs.258.74 Cr. The original note file was
misplaced in the Accounts section with the accounts
section staff after payment of 5th & part bill for
Rs.14,66,271/-. A circular was given by the accounts
section to the all Head of Departments in VMC vide
reference 3rd cited to search almarahs if found to
handover to Accounts section.
2) After payment of 5th & part bill, the contract agency M/s.
Sri Ganesh Enterprises, Hyderabad has completed the
work and is pressing for the payment.
3) Vide reference 5th cited, the FA & CAO requested to
rebuild the note file with the material available in current
file and other subsidiary registers.
4) Hence, based on the available information which was
taken up from the current file, agreement and other
subsidiary registers like M.Books, Technical sanction
registers and after reconciliation of bill vouchers available
with the Account section, VMC the following details are
arrived.
5) About Administrative Sanction : The work of Providing
Electrifications to the G+3 pattern housing at Jakkampudi
for 8608 units of 269 blocks is sanctioned with an
Estimated amount of Rs.696.07 lakhs on date 31.01.2008,
 File No.VMC-GEN0OTH(OTH)/19/2017-AE1(EEPD-1)-VMC 2

which is initially covered under project cost 190.88 Crs

DPR sanctioned by the Government G.O Rt.No 152 MA,
MA&UD (UBS) Dept., Dt.31-01-2008. But the expenditure
is booked under project cost 258.74Crs. and the same has
been placed in Revised DPR of Rs.258.74 Cr. and was
approved vide Government Memo No.1126/UBS/2014 MA,
Dt.22-02-2014 for Rs.372.90 Cr.
6) About Technical Sanction: The estimate was technically
sanctioned by the Chief Engineer of VMC for Rs.
6,96,07,000-00 lakhs with TS. Register No. CE-14/2010-
11 dated 19.04.2010, vide CF. Page No. 1-3
7) The tenders were called through e-procurement with
tender notice no. Rc.E12-116400/2010, Dt.19-04-
2010, the same was published in Vaartha daily news paper
in state edition on 23-04-2010, vide CF.No.9 & 11
8) The tenders were received and the same were opened in
the presence of the Chief Engineer i/c on 26-05-2010 vide
CF P.No. 29-37 and found two tenders which were as
following.
Percent age
Sl. Name of t he ECV TCV
Less or Rat ing
No Bidder Rs. Rs.
Excess
1 M/s Shri Ganesh 5,34,40,347.00 5,28,41,815.11 1.12% L1
Ent erprises, Less
Hyderabad
2 M/s KCP Projects 5,34,40,347.00 5,61,12,364.35 5.00% L2
Limited, Excess
Hyderabad
9) The Tender Committee has recommended on 29-05-2010,
the lowest tender of M/s. Shri Ganesh Enterprises,
Secunderabad which percentage quoted @1.12% less
than on ECV, vide in CF P.No. 39
10) Thus this office has given letter of acceptance on 10-06-
2010 vide reference 1st cited, in favour of M/s. Shri
Ganesh Enterprises R/o. 18-1828, Beside Government
School, Hanumanpet, Miryalaguda, Nalgonda District, vide
CF. P.No. 41.
11) The contract agency concluded agreement with VMC on
18-08-2010, vide reference 2nd cited, with a period of
completion of 6 months. The original agreement is
available in the file.
12) The Contract agency has submitted a Bank Guarantee
towards EMD(1%) with No. 9/2010-11 for Rs. 5,34,500/- of
SBI, Miryalaguda branch with valid period from 06-05-
2010 to 15-11-2010. vide CF.P.No. 45-47 (Xerox), further
the same has been extended periodically and the final
extended B.G. is B.G.No.17/2015-16,for Rs.5,34,500/- valid
up to Dt.06-12-2017. The original BGs are available in the
 File No.VMC-GEN0OTH(OTH)/19/2017-AE1(EEPD-1)-VMC 3

O/o the Project Division-I.

13) The Contract agency has submitted another Bank
Guarantee towards Balance EMD (1.50%) with No.
16/2010-11 for Rs. 7,86,600/- of SBI, Miryalaguda branch
with valid period from 23-06-2010 to 22-06-2011, vide
CF.P.No. 51-53 (Xerox), further the same has been
extended periodically and the final extended B.G. is
B.G.No.18/2015-16, valid up to Dt.06-12-2017, the original
BGs are available in the O/o the Project Division-I.
14) The 1st EOT was sanctioned up to 30-06-2012 due to
non completion of housing blocks by CE on 30-03-2012,
vide CF P.No. 99-101.
15) A fine of Rs.50,000/- was imposed on the agency and
same was recovered in the 4th & part bill vide CF.P.No. 105.
16) A letter was addressed to M/s. Shri Ganesh Enterprises,
Miryalaguda, Nalgonda District by this office on 08-01-
2015 duly requesting to complete the balance work and
submit the proposals for EOAT vide CF.P.No. 119
17) Another letter was addressed to M/s. Shri Ganesh
Enterprises, Miryalaguda, Nalgonda District again by this
office on 02-02-15 duly requesting to complete the
balance work and submit the proposals for EOAT vide
CF.P.No.127.
18) On 21-11-2015, the firm has requested to release the
payments for supplied material and completed work and
also release the withheld amount against the Bank
Guarantee.
19) On that, a letter was addressed to M/s. Shri Ganesh
Enterprises, Miryalaguda on 24-11-2015 duly requesting
to submit EOAT proposals along with work schedule and
furnish the B.G. to release the withheld amount and B.G.
for EMD (which was lapsed).
20) A letter was submitted by M/s. Shri Ganesh Enterprises
and requested to arrange the EOAT up to 31-07-2016
and also requested to release the withheld amounts
against the Bank Guarantee. Vide CF.P.No. 135

21) The 2nd EOAT was recommended by this office up to 31-

07-2016 on 13-05-2016 as per the available format
in current file. (The EOAT was approved by the Executive
Authority in the Note file which was misplaced).
22) The Contract agency has submitted a Bank Guarantee
towards withheld amount with No. 16/2015-16 for
Rs.14,66,300/- of SBI, Miryalaguda branch with valid period
from 07-12-2015 to 06-03-2017, vide CF.P.No. 139-141
 File No.VMC-GEN0OTH(OTH)/19/2017-AE1(EEPD-1)-VMC 4

(Xerox), the original BG is available in the O/o the Project

Division-I.
23) So far, an amount of Rs.2,04,35,147/- has been paid to
the agency i.e. M/s. Shri Ganesh Enterprises in 5 bills and
the details are tabulated below.

Sl.
Part iculars Part I Part II Part III Part IV Part V
No
14,66,271
(withhold
1 Cash 43,25,000 70,25,000 35,55,000 26,38,000 amount
against
B.G.)
2 I.T 1,07,336 1,74,354 88,227 67,913 0
3 V.A.T 1,91,672 3,11,346 1,57,548 1,21,273 0
4 T.P.Q.C 27,939 45,382 22,965 0 0
5 I.T on Q.C 3,208 5,211 2,637 0 0
6 With held 3,59,468 9,43,758 12,39,230 14,66,271 0
7 N.A.C 0 0 0 48,865 0
8 Fine 0 0 0 50,000 0
Previous
7 value of 0 46,55,155 1,22,16,4481,60,42,825 1,89,68,876
work done
Total
8 Value of 50,14,623 1,31,60,206 1,72,82,0552,04,35,147 2,04,35,147
work done
Voucher 234 31
9 368/11 187/6/7 158/11
No. 12/3/13 6/16

24) After the payment of the 5th & Part bill the agency has
attended and completed the balance work at Jakkampudi
colony and the approximately total value of work comes
to Rs.2,75,00,000/- against agreement value of
Rs.5,28,41,815/-. This less amount is due to the execution
of the run off mains in the housing blocks by the
respective housing civil contractors along with point wiring
which was included in their agreement.
25) In view of all the above information which was available
with the office, permission may be accorded to process
for the further payments.
26) Submitted for orders.

18/01/2017 6:28 PM
KOPPULA SRINIVASARAO
(ASSIST ANT ENGINEER)
 File No.VMC-GEN0OTH(OTH)/19/2017-AE1(EEPD-1)-VMC 5

Not e # 2
27) In view of the misplacement of note file for the work of
Providing Electrifications to the G+3 pattern housing at
Jakkampudi the available information which was taken
up from current file, agreement and M.Books, and as per
reconciliation of bill vouchers available with Accounts
section is herewith submitted.

28) As the work entrusted to the Agency was completed by

July-2016 and till now five bills were paid totaling to
Rs.2,04,35,147/-, permission may be accorded to
process for payment of 6th and final bill to the agency.

29) Note file para no.28 may be approved.

20/01/2017 2:49 PM
BADAM SRINIVASA RAO
(EXECUT IVE ENGINEER)

Not e # 3
30)Sir, NF.Para.No.28 may be approved

21/01/2017 8:46 PM
R.ANKAIAH
(CHIEF ENGINEER)

Not e # 4
31. Approved
32. CE Shall propose action against concerned who is
responsible for missing of note file

30/01/2017 1:53 PM
G.VEEERAPANDIAN
(COMMISSIONER)

Not e # 5
33)SE(P) is requested to propose action against the concerned
responsible for misplacement of note file as directed by the EA.

30/01/2017 4:52 PM
R.ANKAIAH
(CHIEF ENGINEER)
 File No.VMC-GEN0OTH(OTH)/19/2017-AE1(EEPD-1)-VMC 6

Not e # 6
34)E.E.PD.1 is requested to propose action against the
concerned responsible for misplacement of note file as
directed by the EA.

31/01/2017 5:10 PM
J.V.RAMA KRISHNA
(SUPERINT ENDING ENGINEER)