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HIRARC Universiti Tunku Abdul Rahman PDF
HIRARC Universiti Tunku Abdul Rahman PDF
Manual Title : HAZARD IDENTIFICATION, RISK ASSESSMENT AND RISK CONTROL (HIRARC)
Procedure Number : QP-DSS-005 Rev No: 0 Effective Date: 07/04/2010 Page No: 1 of 13
1.0 Purpose
The purpose of this SOP is to provide a systematic and objective approach to assessing hazards and
their associated risks that will provide an objective measure of an identified hazard as well as provide
a method to control the risk. It is one of the general duties as prescribed under the Occupational
Safety and Health Act 1994 (Act 514) for the employer to provide a safe workplaces to their
employees and other related person.
2.0 Scope
This SOP outlines requirements associated with OSH workplace inspections, including training,
inspection checklists to be used and HIRARC report.
3.0 Definitions
Hazard means a source or a situation with a potential for harm in terms of human injury or ill health,
damage to property, damage to the environment or a combination of these.
Hazard identification means the identification of undesired events/conditions that lead to the
materialization of the hazard mechanism by which those undesired events could occur.
Inspection team / HIRARC Team means two or more people responsible for conducting the
workplace inspection
Risk means a combination of (i) the likelihood of an occurrence of a hazardous event with specified
period or in specified circumstances and (ii) the severity of injury or damage to the health of people,
property, environment or any combination of these caused by the event.
Risk assessment means the process of evaluating the risk to safety and health arising from hazards
at work.
Universiti Tunku Abdul Rahman
Manual Title : HAZARD IDENTIFICATION, RISK ASSESSMENT AND RISK CONTROL (HIRARC)
Procedure Number : QP-DSS-005 Rev No: 0 Effective Date: 07/04/2010 Page No: 2 of 13
Risk control means the process of implementing measures to control the risk associated with a
hazard.
Risk management means the total procedure associated with identifying a hazard, assessing the
risk, putting in place control measures, and reviewing the outcomes.
4.0 Responsibilities
The inspection team is required to record workplace inspections findings as set out in this SOP
and to ensure hazards are controlled.
The Occupational Safety and Health Act (OSHA) 1994 require the inspection of workplace to
be done at least once in every three months.
However, inspection frequency is determined by the level of risk associated with the workplace
(faculty, division, department, laboratory). A risk assessment should be conducted by the
Faculty/Division/Department/Laboratory controlling the area to determine the risk and the
frequency of inspections required.
Universiti Tunku Abdul Rahman
Manual Title : HAZARD IDENTIFICATION, RISK ASSESSMENT AND RISK CONTROL (HIRARC)
Procedure Number : QP-DSS-005 Rev No: 0 Effective Date: 07/04/2010 Page No: 3 of 13
After receiving risk assessment reports, an inspection schedule, appropriate for the level of
risk, should be developed by the HIRARC team, to program inspection throughout the year.
This schedule should be communicated back to the respective faculty, division, department
and laboratory.
It is recommended that those conducting workplace inspections attend HIRARC training and
have knowledge and/or experience of the workplace and hazards that may be present.
HIRARC Team should prepare the inspection schedule and discuss the areas to be inspected
and time allocated for inspection. Each inspection must be fully documented. The HIRARC
form (Appendix B) must be completed by the inspection team and signed by the in charge
personnel of the location and an agreement amongst team members involved in the
inspections on counter measures and recommendations, prior to submitting the report to the
OSH committee.
During inspection, checklists are used to assist in the identification of hazards. Any additional
hazard should be noted at the end of the checklist. An example of a checklist can be found in
Appendix D.
Once potential hazards or hazards are identified, measures should be taken to ensure the
hazards are controlled. Once an inspection is completed those items that require preventive /
corrective actions should be addressed. The HIRARC report should be sent to OSH
Secretariat within ten working days after the inspection is done. The Secretariat would ensure
that the reports are sent to an appropriate department/person for action. The Secretariat
should follow-up to verify that action has been taken or is completed and review the risk to
ensure that it has been eliminated or minimized.
Where a hazard presents an immediate risk to safety and health, the HIRARC team / Safety
and Health Officer should attempt to make the area safe and notify the area in charge
personnel for further action.
A HIRARC Report should detail, but not limited to, the following:
Area inspected
Universiti Tunku Abdul Rahman
Manual Title : HAZARD IDENTIFICATION, RISK ASSESSMENT AND RISK CONTROL (HIRARC)
Procedure Number : QP-DSS-005 Rev No: 0 Effective Date: 07/04/2010 Page No: 5 of 13
Area supervisor
Inspection team
Area supervisor / Person in-charge
Hazard identification
Risk assessment
Risk control (Recommendations, action to be taken by, due date/status)
6.0 Appendices
Appendix A: Flowchart of HIRARC Process
Appendix B: HIRARC Form
Appendix C: HIRARC Form (Example)
Appendix D: Checklist (General Area)
Universiti Tunku Abdul Rahman
Manual Title : HAZARD IDENTIFICATION, RISK ASSESSMENT AND RISK CONTROL (HIRARC)
Procedure Number : QP-DSS-005 Rev No: 0 Effective Date: 07/04/2010 Page No: 6 of 13
Appendix A
Review
Appendix B
HIRARC FORM
Date: Time:
(from to)
Risk
Hazard Identification (HI) Assessment Risk Control (RC)
(RA)
Risk
No Hazard / Defect Identified and which can cause / effect (High/Medium/ Recommended Control Measures Action By &
Low) Due Date/Status
3
Universiti Tunku Abdul Rahman
Manual Title : HAZARD IDENTIFICATION, RISK ASSESSMENT AND RISK CONTROL (HIRARC)
Procedure Number : QP-DSS-005 Rev No: 0 Effective Date: 07/04/2010 Page No: 8 of 13
Appendix C (i)
HIRARC FORM (Example)
Conducted by: Name: Benedict Tong Name: Chu Ling Onn Name: David Chan
Next Review Date: 31 Nov 2009 Ref. No. for Follow Up Action:
th
PE/4 Q 2009/1 (2, 3 and so on)
Risk
Hazard Identification (HI) Assessment Risk Control (RC)
(RA)#
Risk
No Hazard / Defect Identified and which can cause / effect (High/Medium Recommended Control Measures Action By &
/Low) Due Date/Status
Request the owner on DEF/
1 No alarm, sprinkles, detectors, hydrants observed / no warnings during High providing these facilities. 31 Dec 2009
emergencies e.g. fire may cause fatality
# Risk Assessment (High/Medium/Low) is derived from the table below: Appendix C (ii)
Severity (S)
Likelihood (L) 1 2 3 4 5
5 5 10 15 20 25
4 4 8 12 16 20
3 3 6 9 12 15
2 2 4 6 8 10
1 1 2 3 4 5
High A HIGH risk requires immediate action to control the hazard as detailed in the hierarchy of control. Actions taken
15-25 must be documented on the risk assessment form including date for completion.
Medium A MEDIUM risk requires a planned approach to controlling the hazard and applies temporary measure if required.
5-12 Actions taken must be documented on the risk assessment form including date for completion.
Low A risk identified as LOW may be considered as acceptable and further reduction may not necessary. However, if the
1-4 risk can be resolved quickly and efficiently, control measures should be implemented and recorded.
Likelihood is an event likely to occur within the specific period or in specified circumstances.
Severity is outcome from an event such as severity of injury or health of people, or damage to property, or insult to environment, or any
combination of those caused by the event.
Source: Guidelines for Hazard Identification, Risk Assessment and Risk Control, 2008, DOSH, Ministry of Human Resources
Universiti Tunku Abdul Rahman
Manual Title : HAZARD IDENTIFICATION, RISK ASSESSMENT AND RISK CONTROL (HIRARC)
Procedure Number : QP-DSS-005 Rev No: 0 Effective Date: 07/04/2010 Page No: 11 of 13
Appendix D
Inspection Carried
Out By :
/X
No. Criteria or Result of Inspection
NA
1 Floors, Aisles, Walls,
Ceilings, Stairs and
Landings
a Do floors have even surfaces
(no cracks or holes)?
b Are the floors and aisles clear
of rubbish, materials and
equipment?
c Are walkways clear of
obstructions and trip hazards
(e.g. electrical cords)?
d Are walls in good condition
(no cracks or holes)?
e Are ceilings in good condition
(no crack, sagging and water
stain/water leaking)?
f Are stairs in good condition
(no worn or broken treads)?
g Are handrails in good
condition?
h Are non-skid strips in good
condition?
i Are landings clear of
obstructions?
2 Emergency Procedures
a Are emergency numbers
clearly displayed?
Universiti Tunku Abdul Rahman
Manual Title : HAZARD IDENTIFICATION, RISK ASSESSMENT AND RISK CONTROL (HIRARC)
Procedure Number : QP-DSS-005 Rev No: 0 Effective Date: 07/04/2010 Page No: 12 of 13
3 First Aid
a Are first aid kit and contents
clean and orderly and properly
stocked (check expiry date)?
b Do First Aid Kit signs
indicate locations of kits and
contact numbers of first
Universiti Tunku Abdul Rahman
Manual Title : HAZARD IDENTIFICATION, RISK ASSESSMENT AND RISK CONTROL (HIRARC)
Procedure Number : QP-DSS-005 Rev No: 0 Effective Date: 07/04/2010 Page No: 13 of 13
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