PROJECT UTTHAN

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Tutorials

MATERIAL MANAGEMENT

MATERIAL MANAGEMENT

Level-2 Training Tutorial Page 1 of 186 MM Module

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Table of Contents

1. Purchase Requisition......................................................................................................................3
1.1. Process: Material Purchase Requisition.................................................................................3
1.2. Process: Subcontracting Purchase Requisition....................................................................12
1.3. Process: Service Purchase Requisition................................................................................21
1.4. Process: Stock Transport Purchase Requisition...................................................................30
2. Request For Quotation.................................................................................................................40
2.1. Process: Create/Change/Display Request For Quotation....................................................40
3. Maintain Quotation......................................................................................................................51
3.1. Process: Maintain & Display Quotation..............................................................................51
4. Contract Agreement.....................................................................................................................64
4.1. Process: Create/Change/Display Contract Agreement........................................................64
5. Purchase Order.............................................................................................................................76
5.1. Process: Create/Change/Display Material Purchase Order.................................................78
5.2. Process: Create/Change/Display Subcontracting Purchase Order.......................................96
5.3. Process: Create/Change/Display Service Purchase Order.................................................120
5.4. Process: Create/Change/Display Stock Transport Order...................................................137
6. Goods Receipt/Goods Issue/Goods Transfer.............................................................................150
6.1. Process: Goods Receipt/Goods Issue/Goods Transfer Posting..........................................150
7. Service Entry sheet....................................................................................................................153
7.1. Process: Create, Change and Display of Service Entry Sheet...........................................153
8. Physical Inventory.....................................................................................................................165
8.1. Process: Physical Inventory Posting..................................................................................165
8.2. Process: Physical Inventory Count....................................................................................168
8.3. Process: difference List......................................................................................................171
8.4. Process: Physical Difference Posting................................................................................180

Level-2 Training Tutorial Page 2 of 186 MM Module

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1. Purchase Requisition

1. Process: Material Purchase Requisition

1) Create Material Purchase Requisition

Transaction Code: ME51N

Navigation: Logistics->Materials Management ->Purchasing ->Purchase Requisition

->ME51N - Create

Input ME51N in
Transaction Bar

Or Double Click
On ME51N

Level-2 Training Tutorial Page 3 of 186 MM Module

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1. Select PR Type
PR01 2. Input Indent
Purpose

6. Enter 7. Enter
Plant St. Loc.

5. Enter
Req. Date
3. Input 4. Enter
Material No. Qty

8. Enter Pur. Group

9. Enter
Requisitioner
Name

Level-2 Training Tutorial Page 4 of 186 MM Module

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12. Click on
save

10. Click
Check Icon

11. Message
issued if doc. Is
OK

Level-2 Training Tutorial Page 5 of 186 MM Module

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13. Following
Message is
shown

2) Change Material Purchase Requisition

Transaction Code: ME52N

Navigation: Logistics->Materials Management ->Purchasing ->Purchase Requisition

->ME52N Change

Level-2 Training Tutorial Page 6 of 186 MM Module

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Input ME52N in
Transaction Bar

Or Double Click
On ME52N

1. Click here to
select PR No.

Level-2 Training Tutorial Page 7 of 186 MM Module

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2. Input PR No.
as shown

4. Click on Save

3. Change data
as required

Level-2 Training Tutorial Page 8 of 186 MM Module

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5. Following
Message is
shown

3) Display Material Purchase Requisition

Transaction Code: ME53N

Navigation: Logistics->Materials Management ->Purchasing ->Purchase Requisition

->ME53N Display

Level-2 Training Tutorial Page 9 of 186 MM Module

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Input ME53N in
Transaction Bar

Or Double Click
On ME53N

1. Click here to
select PR No.

Level-2 Training Tutorial Page 10 of 186 MM Module

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2. Input PR No.
as shown

3. Click here to
go back

Level-2 Training Tutorial Page 11 of 186 MM Module

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2. Process: Subcontracting Purchase Requisition

1) Create Subcontracting Purchase Requisition

Transaction Code: ME51N

Navigation: Logistics->Materials Management ->Purchasing ->Purchase Requisition

->ME51N - Create

Input ME51N in
Transaction Bar

Or Double Click
On ME51N

Level-2 Training Tutorial Page 12 of 186 MM Module

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2. Input Indent
Purpose
1. Select PR Type
PR03

7. Enter
Plant

6. Enter Mat.
4. Enter Item Group
category as D

3. Enter A/c
assignment as
U
5. Enter Short 8. Enter Pur.
text of SC Group
purpose

Level-2 Training Tutorial Page 13 of 186 MM Module

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11. Click on
save

9. Enter Service 10. Enter Service

No. Qty

Level-2 Training Tutorial Page 14 of 186 MM Module

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12. Following
Message is
shown

2) Change Subcontracting Purchase Requisition

Transaction Code: ME52N

Navigation: Logistics->Materials Management ->Purchasing ->Purchase Requisition

->ME52N Change

Level-2 Training Tutorial Page 15 of 186 MM Module

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Input ME52N in
Transaction Bar

Or Double Click
On ME52N

1. Click here to
select PR No.

Level-2 Training Tutorial Page 16 of 186 MM Module

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2. Input PR No.
as shown

Level-2 Training Tutorial Page 17 of 186 MM Module

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4. Click on Save

3. Change data
as required

Level-2 Training Tutorial Page 18 of 186 MM Module

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5. Following
Message is
shown

3) Display Subcontracting Purchase Requisition

Transaction Code: ME53N

Navigation: Logistics->Materials Management ->Purchasing ->Purchase Requisition

->ME53N Display

Level-2 Training Tutorial Page 19 of 186 MM Module

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Input ME53N in
Transaction Bar

Or Double Click
On ME53N

1. Click here to
select PR No.

Level-2 Training Tutorial Page 20 of 186 MM Module

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2. Input PR No.
as shown

Level-2 Training Tutorial Page 21 of 186 MM Module

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3. Click here to
go back

3. Process: Service Purchase Requisition

1) Create Service Purchase Requisition

Transaction Code: ME51N

Navigation: Logistics->Materials Management ->Purchasing ->Purchase Requisition

->ME51N - Create

Level-2 Training Tutorial Page 22 of 186 MM Module

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Input ME51N in
Transaction Bar

Or Double Click
On ME51N

Level-2 Training Tutorial Page 23 of 186 MM Module

 PROJECT UTTHAN
2. Input Indent
_________________________________________________________________________________
1. Select PR Type Purpose
PR04

7. Enter
Plant

6. Enter Mat.
Group
4. Enter Item
category as D

9. Enter
3. Enter A/c Requisitioner
assignment as Name
U 5. Enter Short 8. Enter
text of Service Pur. Group

13. Click on
save

10. Enter 11. Enter Service

Service Text Qty

12. Enter
Service unit

Level-2 Training Tutorial Page 24 of 186 MM Module

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14. Following
Message is
shown

2) Change Service Purchase Requisition

Transaction Code: ME52N

Navigation: Logistics->Materials Management ->Purchasing ->Purchase Requisition

->ME52N Change

Level-2 Training Tutorial Page 25 of 186 MM Module

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Input ME52N in
Transaction Bar

Or Double Click
On ME52N

1. Click here to
select PR No.

Level-2 Training Tutorial Page 26 of 186 MM Module

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2. Input PR No.
as shown

4. Click on Save

3. Change data
as required

Level-2 Training Tutorial Page 27 of 186 MM Module

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5. Following
Message is
shown

3) Display Service Purchase Requisition

Transaction Code: ME53N

Navigation: Logistics->Materials Management ->Purchasing ->Purchase Requisition

->ME53N Display

Level-2 Training Tutorial Page 28 of 186 MM Module

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Input ME53N in
Transaction Bar

Or Double Click
On ME53N

1. Click here to
select PR No.

Level-2 Training Tutorial Page 29 of 186 MM Module

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2. Input PR No.
as shown

3. Click here to
go back

Level-2 Training Tutorial Page 30 of 186 MM Module

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4. Process: Stock Transport Purchase Requisition

1) Create Stock Transport Purchase Requisition

Transaction Code: ME51N

Navigation: Logistics->Materials Management ->Purchasing ->Purchase Requisition

->ME51N - Create

Input ME51N in
Transaction Bar

Or Double Click
On ME51N

Level-2 Training Tutorial Page 31 of 186 MM Module

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1. Select PR Type
PR05

6. Enter
Receiving 8. Enter
Plant No. Sending
Plant No.
5. Enter
Req. Date
4. Enter
3. Input Qty
Material No.

2. Enter Item
Category as
U 7. Enter
Pur. Group

Level-2 Training Tutorial Page 32 of 186 MM Module

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11. Click on
save

9. Click
Check Icon

10. Message
issued if doc. Is
OK

Level-2 Training Tutorial Page 33 of 186 MM Module

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12. Following
Message is
shown

2) Change Stock Transport Purchase Requisition

Transaction Code: ME52N

Navigation: Logistics->Materials Management ->Purchasing ->Purchase Requisition

->ME52N Change

Level-2 Training Tutorial Page 34 of 186 MM Module

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Input ME52N in
Transaction Bar

Or Double Click
On ME52N

1. Click here to
select PR No.

Level-2 Training Tutorial Page 35 of 186 MM Module

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2. Input PR No.
as shown

Level-2 Training Tutorial Page 36 of 186 MM Module

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4. Click on Save

3. Change data
as required

Level-2 Training Tutorial Page 37 of 186 MM Module

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5. Following
Message is
shown

3) Display Stock Transport Purchase Requisition

Transaction Code: ME53N

Navigation: Logistics->Materials Management ->Purchasing ->Purchase Requisition

->ME53N Display

Level-2 Training Tutorial Page 38 of 186 MM Module

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Input ME53N in
Transaction Bar

Or Double Click
On ME53N

1. Click here to
select PR No.

Level-2 Training Tutorial Page 39 of 186 MM Module

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2. Input PR No.
as shown

Level-2 Training Tutorial Page 40 of 186 MM Module

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3. Click here to
go back

2. Request For Quotation

5. Process: Create/Change/Display Request For Quotation

1) Create Request for Quotation

Transaction Code: ME41

Navigation: Logistics->Materials Management ->Purchasing ->RFQ/Quotation->Request

for Quotation ->ME41 - Create

Level-2 Training Tutorial Page 41 of 186 MM Module

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Input ME41 in
Transaction Bar

Or Double Click
On ME41

Level-2 Training Tutorial Page 42 of 186 MM Module

 5. Click as shown

PROJECT UTTHAN
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1. Input Quotation Deadline Date

2. Input Purchasing Org. Code

3. Input Purchasing Group Code

4. Input Material Required Date

Level-2 Training Tutorial Page 43 of 186 MM Module

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6. Select PR

7. Click as shown

Level-2 Training Tutorial Page 44 of 186 MM Module

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9. Click as shown & press enter

8. Select PR

Level-2 Training Tutorial Page 45 of 186 MM Module

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10. Click here (F7) to

enter Vendor Address
save

Level-2 Training Tutorial Page 46 of 186 MM Module

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12. Click on
Save

11. Enter
Vendor No.

Level-2 Training Tutorial Page 47 of 186 MM Module

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14. Click on
Save

13. Enter
another Vendor
No.

15. Following
Message is
shown

2) Change Request for Quotation

Transaction Code: ME42

Navigation: Logistics->Materials Management ->Purchasing ->RFQ/Quotation->Request

for Quotation ->ME42 - Change

Level-2 Training Tutorial Page 48 of 186 MM Module

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Input ME42 in
Transaction Bar

Or Double Click
On ME42

Level-2 Training Tutorial Page 49 of 186 MM Module

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1. Input RFQ
No.

Level-2 Training Tutorial Page 50 of 186 MM Module

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3. & Click on
Services

2. Select

Level-2 Training Tutorial Page 51 of 186 MM Module

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5. Click on back
& save

4. Change Qty

3. Maintain Quotation

6. Process: Maintain & Display Quotation

1) Maintain Quotation

Transaction Code: ME47

Navigation: Logistics->Materials Management ->Purchasing ->RFQ/Quotation-> Quotation-

> ME47 Maintain

Level-2 Training Tutorial Page 52 of 186 MM Module

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Input ME47 in
Transaction Bar

Or Double Click
On ME47

Level-2 Training Tutorial Page 53 of 186 MM Module

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1. Input RFQ
No.

Level-2 Training Tutorial Page 54 of 186 MM Module

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3. Click on
Services

2. Select Line
Item to enter
discount

Level-2 Training Tutorial Page 55 of 186 MM Module

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5. Select as
shown

4. Input price as
shown

6. Click on
Conditions

Level-2 Training Tutorial Page 56 of 186 MM Module

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7. Click on radio
button (F4) to select
diff. Con. Type

Level-2 Training Tutorial Page 57 of 186 MM Module

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9. Enter & Click
on back button &
save

8. Select
required type if
in case

Level-2 Training Tutorial Page 58 of 186 MM Module

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10. Following
Message is
shown

2) Display Quotation

Transaction Code: ME48

Navigation: Logistics->Materials Management ->Purchasing ->RFQ/Quotation-> Quotation-

> ME48 Display

Level-2 Training Tutorial Page 59 of 186 MM Module

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Input ME48 in
Transaction Bar

Or Double Click
On ME48

Level-2 Training Tutorial Page 60 of 186 MM Module

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1. Input RFQ
No.

Level-2 Training Tutorial Page 61 of 186 MM Module

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2. Click on back

3) Price Comparison

Transaction Code: ME49

Navigation: Logistics->Materials Management ->Purchasing ->RFQ/Quotation-> Quotation-

> ME49 - Price Comparison

Level-2 Training Tutorial Page 62 of 186 MM Module

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Input ME49 in
Transaction Bar

Or Double Click
On ME49

Level-2 Training Tutorial Page 63 of 186 MM Module

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1. Input RFQ
No. i.e from & to
2. Click execute

Level-2 Training Tutorial Page 64 of 186 MM Module

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4. Double Click
to go back to
quotation

3. Vendor with
lowest quote shown
in green colour

4. Contract Agreement

7. Process: Create/Change/Display Contract Agreement

4) Create Contract Agreement

Transaction Code: ME31K

Navigation: Logistics->Materials Management ->Purchasing ->Outline Agreement-

>Contract->ME31K - Create

Level-2 Training Tutorial Page 65 of 186 MM Module

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Input ME31K in
Transaction Bar

Or Double Click
On ME31K

1. Input Vendor
No.

Level-2 Training Tutorial Page 66 of 186 MM Module

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2. Input Agreement Type. QC

for Qty Contract & VC for value
Contract

4. Input Purchasing Org. Code

3. Input 5. Input Purchasing Group Code

Agreement & press enter
Date

Level-2 Training Tutorial Page 67 of 186 MM Module

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6. Enter Contract
Validity end Date &
press enter
save

Level-2 Training Tutorial Page 68 of 186 MM Module

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9. Enter
10. Click Price
Save

7. Enter
Material No. 8. Enter
Qty

Level-2 Training Tutorial Page 69 of 186 MM Module

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11. Following
Message is
shown

5) Change Contact Agreement

Transaction Code: ME32K

Navigation: Logistics->Materials Management ->Purchasing ->Outline Agreement-

>Contract->ME32K - Change

Level-2 Training Tutorial Page 70 of 186 MM Module

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Input ME32K in
Transaction Bar

Or Double Click
On ME32K

Level-2 Training Tutorial Page 71 of 186 MM Module

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1. Input
Agreement No.

Level-2 Training Tutorial Page 72 of 186 MM Module

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3. Click on Save

2. Change
required data

Level-2 Training Tutorial Page 73 of 186 MM Module

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4. Following
Message is
shown

6) Display Contract Agreement

Transaction Code: ME33K

Navigation: Logistics->Materials Management ->Purchasing ->Outline Agreement-

>Contract->ME33K - Display

Level-2 Training Tutorial Page 74 of 186 MM Module

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Input ME33K in
Transaction Bar

Or Double Click
On ME33K

Level-2 Training Tutorial Page 75 of 186 MM Module

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1. Input
Agreement No.

Level-2 Training Tutorial Page 76 of 186 MM Module

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2. Click to go
back

5. Purchase Order

The purchase order can be used for a variety of procurement purposes. You can procure
materials for direct consumption or for stock. You can also procure services. Furthermore,
the special procurement types "subcontracting", "Other Services" (involving Legal,
Maintenance, etc) are possible.

You can use purchase orders to cover your requirements using external sources (i.e. a
vendor supplies a material or performs a service). You can also use a purchase order to
procure a material that is needed in one of your plants from an internal source, i.e. from
another plant. Such transactions involve longer-distance stock transfers. The activities
following on from purchase orders (such as the receipt of goods and invoices) are logged,
enabling you to monitor the procurement process.

Level-2 Training Tutorial Page 77 of 186 MM Module

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8. Process: Create/Change/Display Material Purchase Order

Level-2 Training Tutorial Page 78 of 186 MM Module

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Purpose of the above process is to procure the Materials

7) Create Material Purchase Order

Transaction Code: ME21N

Navigation: Logistics->Materials Management ->Purchasing ->Purchase Order ->Create

->ME21N - Vendor/Supplying Plant Known

Input ME21N in
Transaction Bar

Or Double Click
On ME21N

Level-2 Training Tutorial Page 79 of 186 MM Module

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1. Select PO Type
PO01 & enter

Level-2 Training Tutorial Page 80 of 186 MM Module

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2. Enter Vendor
No.

3. Enter Pur.
Org. No.

4. Enter Pur. 9. Enter 10. Enter

Group 8. Enter Del. Price Plant
Date
5. Enter Co.
Code No.

7. Enter Qty
6. Enter
Material No.
11. Enter St.
Location

12. Enter
Tax Code

Level-2 Training Tutorial Page 81 of 186 MM Module

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15. Click to set

Print preview

13. Enter
Discount

14. Scroll Down for

other condition types

Level-2 Training Tutorial Page 82 of 186 MM Module

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17. Click as
shown

16. Select O/P

type PO01 &
Enter

Level-2 Training Tutorial Page 83 of 186 MM Module

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19. Click to
go back

18. Select
Printer as
shown

Level-2 Training Tutorial Page 84 of 186 MM Module

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20. Click to
go back

Level-2 Training Tutorial Page 85 of 186 MM Module

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21. Click on
print preview

Level-2 Training Tutorial Page 86 of 186 MM Module

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22. Select O/P

device

23. Click on
Print Preview

Level-2 Training Tutorial Page 87 of 186 MM Module

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25. Click to go
back
24. Click to generate
spool request

Level-2 Training Tutorial Page 88 of 186 MM Module

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28. Click
on save

26. Click to
check

27. Following
Message is
seen

Level-2 Training Tutorial Page 89 of 186 MM Module

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29. Following
Message is
seen

8) Change Material Purchase Order

Transaction Code: ME22N

Navigation: Logistics->Materials Management ->Purchasing ->Purchase Order -> ME22N -

Change

Level-2 Training Tutorial Page 90 of 186 MM Module

 PROJECT UTTHAN
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Input ME22N in
Transaction Bar

Or Double Click
On ME22N

Level-2 Training Tutorial Page 91 of 186 MM Module

 PROJECT UTTHAN
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1. Click here to
select PO No.

Level-2 Training Tutorial Page 92 of 186 MM Module

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2. Input PO No.
as shown

Level-2 Training Tutorial Page 93 of 186 MM Module

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6. Click on Save

3. Input PO Header
Condition in case
as shown

4. Click here to
Input Terms & 5. Change data
Conditions as required

Level-2 Training Tutorial Page 94 of 186 MM Module

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7. Following
Message is
shown

1) Display Material Purchase Order

Transaction Code: ME23N

Navigation: Logistics->Materials Management ->Purchasing ->Purchase Order -> ME23N -

Display

Level-2 Training Tutorial Page 95 of 186 MM Module

 PROJECT UTTHAN
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Input ME23N in
Transaction Bar

Or Double Click
On ME23N

1. Click here to
select PO No.

Level-2 Training Tutorial Page 96 of 186 MM Module

 PROJECT UTTHAN
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2. Input PO No.
as shown &
enter

Level-2 Training Tutorial Page 97 of 186 MM Module

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3. Click here to
go back

9. Process: Create/Change/Display Subcontracting Purchase Order

1) Create Subcontracting Purchase Order

Transaction Code: ME21N

Navigation: Logistics->Materials Management ->Purchasing ->Purchase Order ->Create

->ME21N - Vendor/Supplying Plant Known

Level-2 Training Tutorial Page 98 of 186 MM Module

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Input ME21N in
Transaction Bar

Or Double Click
On ME21N

Level-2 Training Tutorial Page 99 of 186 MM Module

 PROJECT UTTHAN
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1. Select PO Type
PO03 & enter

Level-2 Training Tutorial Page 100 of 186 MM Module

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5. Enter
Subcontractor No.

2. Enter Pur.
Org. No.

3. Enter Pur.
Group

4. Enter Co.
Code No.

Level-2 Training Tutorial Page 101 of 186 MM Module

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6. Enter PO 13. Enter

Header Plant

7. Enter PO
Conditions

10. Enter SC 11. Enter 12. Enter

Text Delivery date Material group

8. Enter A/c
assignment cat.
As P if WBS is 9. Enter Item
known or enter Category as D
U

Level-2 Training Tutorial Page 102 of 186 MM Module

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15. Enter 16. Enter

14. Enter
Service Service
Service as
Qty Price
shown

Level-2 Training Tutorial Page 103 of 186 MM Module

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17. Enter
WBSe

Level-2 Training Tutorial Page 104 of 186 MM Module

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18. Click to set

Print preview

19. Enter
Service tax code

Level-2 Training Tutorial Page 105 of 186 MM Module

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21. Click as
shown

20. Select O/P

type ZP02 &
Enter

Level-2 Training Tutorial Page 106 of 186 MM Module

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23. Click to
go back

22. Select
Printer as
shown

Level-2 Training Tutorial Page 107 of 186 MM Module

 PROJECT UTTHAN
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24. Click to
go back

Level-2 Training Tutorial Page 108 of 186 MM Module

 PROJECT UTTHAN
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25. Click to
print preview

Level-2 Training Tutorial Page 109 of 186 MM Module

 PROJECT UTTHAN
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26. Select O/P

device

27. Click on
Print Preview

Level-2 Training Tutorial Page 110 of 186 MM Module

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30. Click to 28. Click to

29. Click to generate go back see Next page
spool request

Level-2 Training Tutorial Page 111 of 186 MM Module

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32. Click
on save

31. Click to
check

Level-2 Training Tutorial Page 112 of 186 MM Module

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33. Following
Message is
seen

2) Change Subcontracting Purchase Order

Transaction Code: ME22N

Navigation: Logistics->Materials Management ->Purchasing ->Purchase Order -> ME22N -

Change

Level-2 Training Tutorial Page 113 of 186 MM Module

 PROJECT UTTHAN
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Input ME22N in
Transaction Bar

Or Double Click
On ME22N

Level-2 Training Tutorial Page 114 of 186 MM Module

 PROJECT UTTHAN
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1. Click here to
select PO No.

Level-2 Training Tutorial Page 115 of 186 MM Module

 PROJECT UTTHAN
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2. Input PO No.
as shown

Level-2 Training Tutorial Page 116 of 186 MM Module

 PROJECT UTTHAN
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4. Click on Save

3. Change data
as required

Level-2 Training Tutorial Page 117 of 186 MM Module

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5. Following
Message is
shown

2) Display Subcontracting Purchase Order

Transaction Code: ME23N

Navigation: Logistics->Materials Management ->Purchasing ->Purchase Order -> ME23N -

Display

Level-2 Training Tutorial Page 118 of 186 MM Module

 PROJECT UTTHAN
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Input ME23N in
Transaction Bar

Or Double Click
On ME23N

Level-2 Training Tutorial Page 119 of 186 MM Module

 PROJECT UTTHAN
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1. Click here to
select PO No.

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2. Input PO No.
as shown & enter

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3. Click here to
go back

10. Process: Create/Change/Display Service Purchase Order

1) Create Service Purchase Order

Transaction Code: ME21N

Navigation: Logistics->Materials Management ->Purchasing ->Purchase Order ->Create

->ME21N - Vendor/Supplying Plant Known

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Input ME21N in
Transaction Bar

Or Double Click
On ME21N

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1. Select PO Type
PO04

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5. Enter Vendor
No.
2. Enter Pur.
Org. No.

3. Enter Pur.
Group

4. Enter Co.
Code No.

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13. Enter
6. Enter PO
Plant
Header

7. Enter PO
Conditions

10. Enter 11. Enter 12. Enter

SC Text Delivery date Material group

8. Enter A/c
assignment cat.
As P if WBS is 9. Enter Item
known or enter Category as D
U

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15. Or Enter
Service Text

14. If Service No. 16. Enter 17. Enter

exists enter in Service Qty Service
field shown Price

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18. Enter
Service tax code

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20. Click
on save
19. Click to
check

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21. Following
Message is
seen

2) Change Service Purchase Order

Transaction Code: ME22N

Navigation: Logistics->Materials Management ->Purchasing ->Purchase Order -> ME22N -

Change

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Input ME22N in
Transaction Bar

Or Double Click
On ME22N

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1. Click here to
select PO No.

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2. Input PO No.
as shown

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4. Click on Save

3. Change data
as required

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5. Following
Message is
shown

3) Display Service Purchase Order

Transaction Code: ME23N

Navigation: Logistics->Materials Management ->Purchasing ->Purchase Order -> ME23N -

Display

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Input ME23N in
Transaction Bar

Or Double Click
On ME23N

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1. Click here to
select PO No.

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2. Input PO No.
as shown

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3. Click here to
go back

11. Process: Create/Change/Display Stock Transport Order

1) Create Stock Transport Order

Transaction Code: ME21N

Navigation: Logistics->Materials Management ->Purchasing ->Purchase Order ->Create

->ME21N - Vendor/Supplying Plant Known

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Input ME21N in
Transaction Bar

Or Double Click
On ME21N

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1. Select PO Type
PO05

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2. Enter Supplying
Plant No.

3. Enter Pur.
Org. No.

4. Enter Pur. 9. Enter

Group 8. Enter Del. Receiving Plant
Date
5. Enter Co.
Code No.

7. Enter Qty
6. Enter
Material No.

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11. Click
on save
10. Click to
check

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12. Following
Message is
seen

2) Change Stock Transport Order

Transaction Code: ME22N

Navigation: Logistics->Materials Management ->Purchasing ->Purchase Order -> ME22N -

Change

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Input ME22N in
Transaction Bar

Or Double Click
On ME22N

1. Click here to
select PO No.

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2. Input PO No.
as shown

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4. Click on Save

3. Change data
as required

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5. Following
Message is
shown

4) Display Stock Transport Order

Transaction Code: ME23N

Navigation: Logistics->Materials Management ->Purchasing ->Purchase Order -> ME23N -

Display

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Input ME23N in
Transaction Bar

Or Double Click
On ME23N

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1. Click here to
select PO No.

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2. Input PO No.
as shown

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3. Click here to
go back

6. Goods Receipt/Goods Issue/Goods Transfer

12. Process: Goods Receipt/Goods Issue/Goods Transfer Posting

For store transactions Goods receipt, Goods issue, Goods transfer posting, use T. Code MIGO
Or open SAP menu as shown below

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1. Double click on MIGO

Double click on MIGO

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2. Select 3. Select required option in Window No-2

required option
in Window No-1
5. Enter in Window No-4 as required
4. Enter in Window No-3 as required 6. Select
movement type
in Window no-5

7. Select
special stock
indicator in
Window no-5

13. Item tab

Account
Assignment

12. Item tab

Partner

11. Item tab

9. Item tab Purchase
- Quantity order data

8. Item tab -
10. Item
Material
tab -
Where

Depending on the scenario, pl select / enter in window no 1 to 6 and item tabs as per excel file
named - LIIL_MM_Store Guide (MIGO) having three sheets named Goods_ receipt,
Goods_issue, Goods_transfer posting.

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With this all transactions related to Goods receipt, Goods issue and Goods transfer posting will get
covered. This manual to be used in conjunction with excel file named - HCIIL_MM_Store Guide
(MIGO)

7. Service Entry sheet

13. Process: Create, Change and Display of Service Entry Sheet

1) Create Service Entry Sheet

Transaction Code: ML81N

Navigation: Logistics->Materials Management ->Service Entry Sheet ->ML81N - Maintain

Input ML81N in
Transaction Bar

Or Double Click
On ML81N

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1. Click as shown

2. Input Work
Order No.

3. Click as
shown.

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4. Click on Create
button

5. Click as
shown

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6. Tick the Indicator

button as shown

7. Click as
shown.

9. Click as
shown

8. Select
Services.

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13. Click on
Save

12. Click as 10. Input Service

shown to accept Text
SES

11. Enter
Measured
qty

14. Following
Message is
shown

2) Change Service Entry Sheet

Transaction Code: ML81N

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Navigation: Logistics->Materials Management ->Service Entry Sheet ->ML81N - Maintain

Input ML81N in
Transaction Bar

Or Double Click
On ML81N

1. Click as shown

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2. Input
Service Entry
Sheet No.

3. Click as
shown.

4. Click on
Change button

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6. Click on 5. Click on Revoke

save Acceptance Button

7. Input
Cancellation Text

8. Click as
shown.

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10. Click on Change

button

9. Following
Message
Issued

13. Click on
Save

12. Click
as shown.

11. Enter
Changed
qty

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14. Following
Message is
shown

3) Display Service Entry Sheet

Transaction Code: ML81N

Navigation: Logistics->Materials Management ->Service Entry Sheet ->ML81N - Maintain

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Input ML81N in
Transaction Bar

Or Double Click
On ML81N

1. Click as shown

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2. Input
Service Entry
Sheet No.

3. Click as
shown.

4. Click on back

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8. Physical Inventory

14. Process: Physical Inventory Posting

Transaction MI01

IMG Path: Logistics->Materials Management->Physical Inventory->Physical Inventory Document-

>MI01 - Create

Double click on MI01

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Enter Plant No & Storage location no where you need to take Physical Inventory & press Enter
key on key board.

Enter Material codes of identified items in storage location (To identify material code use MB52
transaction with identified storage location), after entering material codes, then press enter key, then
you can further enter material codes.

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Press Enter key & press save button. With this Physical Inventory document number created by
system will be displayed at bottom of screen (i.e. in message bar)
With this you have defined the items, of which you wish to take physical inventory.

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Come back & with T.Code - MI21 take Print out physical Inv. Document.
Hand over print out to person who will be taking physical inventory.
It is recommended to take Physical inventory on the same day and update Inventory count & post it
after approval.

15. Process: Physical Inventory Count

Go to T. Code MI04 Inventory count

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Enter Physical Inventory document number for which you wish to update Physical qty counted &
press Enter key on key board. Please note that with this transaction, system understands what
the physical quantity against each item is. However with this transaction it does not update / post
physical qty. Also after this transaction system allows comparison between book stock & physical
stock.

Please enter physical qty counted of each item. In case physical qty is Zero then please tick in
ZC Zero count button against respective item.
For example in below example stock item code 21000001 is Zero.

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For reference take stock list of these items in desired storage location with T. Code MB52.

Pl note that in below example Book stock of these items are

12000000 11,070
13000001 61,100
13000002 950
14000318 9,990.000
15000085 14,495
20000001 850
20000002 4,850
21000000 10,610.000

After entering Physical count, press on SAVE button.

With this system will display message as count entered for phys. Inv doc 100000004

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16. Process: difference List

Go to T.Code MI20 Difference List to compare book stock vs. Physical stock.

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Enter Physical Inventory document number, Plant No & execute

You can see comparison of Book value vs physical qty counted.

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To take it to Excel, go to List Export Local File --- Spread sheet --- and export to folder you want.

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If you are not happy with Physical count, you wish to recount qty then go to T.Code MI11
Recount & enter Physical Doc Number

Press Save Button. With this new Physical Doc number will get created. See number displayed at
bottom of screen.

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Again take print out with T. Code MI21 and provide to person who will take physical stock again.

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Once person takes physical stock again & then please enter Physical count again to new Physical
Doc created.

Enter New Physical doc number created.

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Enter new physical qty counted.

Press SAVE button, with system will give message Count entered for Physical Inv doc 100000022

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Go to T. Code MI20 to again compare Book value vs. Physical count

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Enter plant no & Physical Doc number, then execute

You can compare Book qty vs Physical qty

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You can take it to Excel file Go to List in menu bar -- Export --- Local File ---- Spread sheet -----
and save it to desired folder.

Get approval of Project Manager on print out of excel file.

After getting approval you need to post the difference.

17. Process: Physical Difference Posting

Go to T. Code MI07 to post difference.

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Enter Physical Inventory document number & press enter key

By default all items will be ticked.

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The items of which you do not wish to post difference, please remove tick against that item.

Click on SAVE button.

With this physical stock will get updated.
After this if you view stock with T. Code MB52, physical stock will appear in the same.

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For example stock of 13000001 & 15000085 with MB52 T.code for 202A Plant & at 1000 Storage
location will appear as below. The item which marked as 'ZC' will not exist in the report. Also you
can see the accounting documents generated in T.code MB03.

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