Conference/Event Estimated and Actual Costs Report

Subcontractor: Telephone:
Subcontract Number: E-mail:
Point of Contact:

Conference / Event
Conference Title
Conference Date (start and end)

Purpose of the Conference

Estimated Attendees Actual Attendees

Number of DOE Attendees
Number of Company (UT-Battelle) Attendees
Number of Other DOE Contractor Attendees
Number of Other Attendees
Total Number of Attendees 0 0

Conference / Event Costs

Estimated Costs Estimated Costs Estimated Costs Actual Costs
Proposed Facility #1 Proposed Facility #2 Proposed Facility #3 Actual Facility Used

Name of Facility

Facility Location (City and State)

Conference/Meeting Space (including break out room

$0.00 $0.00 $0.00 $0.00
cost)
Audiovisual Equipment & Services $0.00 $0.00 $0.00 $0.00
Other Equipment Costs (e.g., computer fees, telephone
$0.00 $0.00 $0.00 $0.00
fees)
Printing and Distribution $0.00 $0.00 $0.00 $0.00
Meals to be Charged to the Company $0.00 $0.00 $0.00 $0.00
Refreshments to be Charged to the Company $0.00 $0.00 $0.00 $0.00
M & I E (per diem for conference location) $0.00 $0.00 $0.00 $0.00
Lodging (per diem for conference location) $0.00 $0.00 $0.00 $0.00
Transportation $0.00 $0.00 $0.00 $0.00
Local Transportation $0.00 $0.00 $0.00 $0.00
Conference Planner (Seller and any lower-tier
$0.00 $0.00 $0.00 $0.00
subcontractor)
Conference Facilitator (Seller and any lower-tier
$0.00 $0.00 $0.00 $0.00
subcontractor)
Other Costs $0.00 $0.00 $0.00 $0.00
Total Conference Cost $0.00 $0.00 $0.00 $0.00

Describe any issues encountered in determining

the costs related to the conference

Cost Variance
Total Original Cost Estimate $0.00 $0.00 $0.00 $0.00
Variance (actual vs. estimated) $0.00 $0.00 $0.00 $0.00
1
Variance Justification

1
Attach additional pages to provide a justification narrative for all events in which the actual cost exceeds the estimate; the justification needs to be
itemized.

Conference/Event Estimated and Actual Costs Report

Sept 2009
Page 1 of 1
conference-costs-estimate-actual-ext-venx-sept09.xls