HSE MS Audit / Review Document List

Use na: for item applicable to audit scope or highlight the items required.

HSE MS sub element HSE documentation required relevant to the HTML hyper link to the relevant
audit/review scope page of OU web site

1. LEADERSHIP AND COMMITMENT

1 Visibility Procedure / checklist for management inspections
Management Inspection Visit reports
Minutes of meetings with contractors
Reference to HSE topics in company meetings and
in company publications
Awards & recognition events for HSE performance
Speeches / papers / publications on HSE related
topics by company personnel in public domain
2 Proactive in target Procedure for developing HSE objectives, targets
setting and plans
OU Business Plan, 2000-2005
Examples of HSE Tasks and Targets in staff
appraisals
3 Informed Minutes of HSE Committee meetings
involvement Minutes of incident reviews
Minutes of formal HSE MS Management Reviews

2. POLICY AND STRATEGIC OBJECTIVES

4 Content HSE Policy
Daughter HSE Policies
Joint Venture Statement
Contractors HSE policies
5 Dissemination Registers of induction training or personal passport
system
Staff induction procedures
6 Strategic Objectives HSE Targets 2000 and 4 years thereafter (corporate
and business unit)
Sustainable Development Strategy
statements/action plan.
Strategy for application of Group Security Policy
Strategy for application of Group Biodiversity
Policy

3. ORGANISATION, RESPONSIBILITIES, RESOURCES, STANDARDS AND DOCUMENTS

7 Roles & Corporate and BU Organisation (Organograms),
responsibilities Catalogue of HSE Critical Activities and relevant
Job Descriptions including HSE responsibilities
8 HSE Advisors Roles and Responsibilities for HSE advisers and
HSE Focal Points (FP)
Competence requirements for HSE advisors and
HSE FPs
HSE focal point structure
9 Resourcing Minimum acceptable resourcing levels for HSE
critical activities (manning philosophy)

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 Leave schedules/rotas
Any relevant resourcing studies
10 Competency Company competence assurance system procedure
Assurance Competence assurance system records for OU staff
performing HSE critical activities
Competence assurance system records for all
contractor staff who undertake HSE critical
activities.
11 Contractors Contractor HSE management procedures
Register of contractors, pre qualified to carry out
company work
Records of contractor performance on existing and
previous company contracts
Model and specific HSE contract clauses
Contracting and Tender Board Procedures
Minutes of Tender Board meetings
Minutes of project planning meetings with
Contractor
Past contractor performance data
12 Communication Procedure for internal communication and reporting
Procedure for managing external communications
Overview of meeting types, frequency,
participants, objectives
HSE Meeting Minutes
Incentive and suggestion scheme
Register of public complaints
Register of suggestions for improvement
Contractor HSE meeting structure and example
minutes
13 HSE MS Manual HSE Manual(s), Parts 1 - 5 for Corporate and BU(s)
Legislative requirements-including procedures for
identification and disseminating them.
Bridging documents (or equivalent) between HSE
MS (Corporate or BU) and contractors.
Documentation and documentation management
procedure
Web management and control procedures
14 HSE Case Specification for selection of facilities and
operations requiring HSE Case
HSE Case documents

4. HAZARD AND EFFECTS MANAGEMENT

15 Identification HRA for sites and BU activities/ services, job type.
EA and EIAs
SIA
Sample of HAZOPS / HAZIDS
16 Assessment Inventory/Register of HSE Hazards, Effects and
Aspects for each BU / site ranked using the risk
matrix
ISO 14001 gap analysis
17 Controls - and See HSE Case(s)and HSE MS(s)
ownership.

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18 Performance in Performance Indicators for emergency response
maintaining times and records of actual performance under test
controls or real activation.
Testing / maintenance of HSE critical equipment
19 Recovery Listing of HSE procedures and parties responsible
for the procedures
Emergency response procedures:
Medical, Oil Spill, SAR, Adverse Weather etc.
20 Recording Manual of Permitted Operations
Records of close-out of recommendations and
actions arising from hazard and aspects analyses
and reviews.

5. PLANNING AND PROCEDURES

21 HSE Plan Procedure for the development of HSE plans
Corporate, business, asset and departmental HSE
plans
Contractors HSE plans
22 Asset Integrity Operations Philosophy
Company design and engineering practices
Design Philosophy
General Layout Drawings
Process Flow scheme
Asset reference plans
Specifications (for piping and major equipment)
Development Plan (showing planned extensions,
modifications & remedial actions)
Maintenance Plan
Alarm and Shutdown Matrix
Hazardous Area Classification Drawings
P&ID as-built updating procedures
23 Procedures & work Register of HSE procedures (Part 3 of HSE
instructions Manual)
List of procedures and work instructions for
Operational Control

24 Contingency Crisis Management Procedures

planning and Crisis and Emergency Response directory
External Planning
Records of emergency drills and follow up
Emergency response interface documents with
outside organisations and response equipment

6. IMPLEMENTATION AND MONITORING

25 Performance Most recent HSE plan progress reports (actual
Monitoring performance against targets)
Records of supervisor inspections
Records of near miss, unsafe acts and conditions
reports and analyses reports
26 Records Procedure for HSE Data Reporting and Record
Keeping

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 27 Non compliance & Procedures for non-conformance and Legal
corrective Action Compliance Monitoring
Register of legislative non-compliance and status
Register of non-conformances, corrective action
and status
28 Incident Reporting Incident Reporting and Investigation Procedures
& follow up. Medium for lateral dissemination of lessons
learned.
Incident investigation reports and analyses
Register of follow up on actions arising from
incident investigations
29 Change Control Change Management Control procedure
Change Management Procedure (e.g. design,
construction, operation, inspection and
maintenance)
Variance Control Procedure (deviation from
company supported standards)
Variance Control Register (deviation from codes
and standards)

7. AUDIT
30 Audit plan OU / business unit audit procedures including audit
tracking procedure / system(s)
Audit plan or programme
Audit reports, OU and SIEP-led
Minutes of Internal Audit Committee (IAC)
meetings
Audit findings and action status reports
31 Competency Register of approved auditors
Competency requirements for audit team members
Auditor training records

32 Contractor Contractor audit procedures

Contractor audit plans
Audit reports, findings and action status reports

8. MANAGEMENT REVIEW
33 General Procedure for preparation and validation of the
HSE Annual Letter
Procedure for completion of HSE MS self
assessment questionnaire
Most recent HSE Annual Letter of Assurance
Plans for HSE MS reviews and records of reviews
held in last year