INTEGRATED MANAGEMENT SYSTEM

Training and Competency

ODS-QHSE-SP004 V01 Page 1 of 6
Procedure

Document Title: Training and Competency Procedure

Document Code: ODS-QHSE-SP004

Revision and Amendments Sheet

Rev No Brief description of the change Owner Reviewer Approver Approval

Date
01 Issued for Implementation Hosam N. Shyma H. L. Rahman 09/17

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Training and Competency

ODS-QHSE-SP004 V01 Page 2 of 6
Procedure

TABLE OF CONTENTS
PURPOSE ................................................................................................................................................................. 3
SCOPE ...................................................................................................................................................................... 3
DEFINITIONS AND ABBREVIATIONS .................................................................................................................... 3
RESPONSIBILITIES ................................................................................................................................................. 3
4.1. MANAGING DIRECTOR: ......................................................................................................................................... 3
4.2. QHSE MANAGER / MANAGEMENT REPRESENTATIVE: ............................................................................................ 3
4.3. GENERAL MANAGER / DEPARTMENTS MANAGERS: ................................................................................................ 3
4.4. HR DEPARTMENT: ............................................................................................................................................... 3
4.5. ALL PERSONNEL: ................................................................................................................................................. 3
PROCESS ................................................................................................................................................................. 3
5.1. TRAINING MATERIAL ............................................................................................................................................ 3
5.2. TRAINING REQUIREMENTS.................................................................................................................................... 4
5.3. RECRUITMENT ..................................................................................................................................................... 4
5.4. INDUCTION TRAINING............................................................................................................................................ 4
5.5. FURTHER TRAINING / TECHNICAL TRAINING: .......................................................................................................... 5
5.6. TRAINING PLAN (SCHEDULE) ................................................................................................................................ 5
5.7. QHSE RELATED TRAINING ................................................................................................................................... 5
5.8. TRAINING RECORDING ......................................................................................................................................... 5
5.9. TRAINING EVALUATION......................................................................................................................................... 6
5.10. MONITORING AND REVIEW ................................................................................................................................ 6
REFERENCES/RELATED DOCUMENTS ............................................................................................................... 6
FORMS ..................................................................................................................................................................... 6
 ODS -QHSE-SF-010:“ATTENDANCE SHEET” FORM........................................................................................... 6
 ODS -QHSE-SF-011: “TRAINING SCHEDULE” FORM ......................................................................................... 6
 ODS -QHSE-SF-012:“TRAINING EVALUATION” FORM....................................................................................... 6
 ODS -QHSE-SF-013:”APPRAISAL FORM” ............................................................................................................ 6

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Training and Competency

ODS-QHSE-SP004 V01 Page 3 of 6
Procedure

Purpose
To ensure that the training needs in the organization are identified and that the training is provided accordingly to all staff
whose work affects QHSE issues and the Competence of Personnel is appraised.

Scope
This procedure applies to all Departments and personnel of OPTIMUM DRILLING SERVICES.

Definitions and Abbreviations

Abbreviation Description
QHSE Quality, Health, Safety and Environment
HSEM/MR HSE Manager/Management Representative
QHSEMS Quality, Health, Safety and Environmental Management System
IMS Integrated Management System
ODS Optimum Drilling Services Ltd.
INDUCTION Introductory training provided to each new employee on commencement of employment.
TRAINING
FURTHER training provided to organization’s employees in order to improve the performance,
TRAINING accommodate new techniques, services etc.
TECHNICAL training provided to organization’s employees in order improves their knowledge concerning
TRAINING their technical roles and their roles in relation to the Service Quality of the Integrated
management System.
HSE TRAINING training provided to organization’s employees in order to improve their knowledge concerning
the HSE.

Responsibilities
4.1. Managing Director:
Managing director responsible to ensure the resources of training is sufficient and fit for purpose.

4.2. QHSE Manager / Management Representative:

QHSE manager is responsible to identify QHSE training requirements for each individual in the organization and to
ensure effective training is provided, also all the training records is filed and tracked as required.

4.3. General Manager / Departments Managers:

General Manager / Departments managers shall ensure that all the employees working under their departments have
the required trainings and competencies and all the required competencies assessments and appraisals is being
conducted.

4.4. HR Department:
HR Department shall ensure all the training and competency records of the employees are filed and traceable and
compiled.

4.5. All personnel:

It is the responsibility of all company personnel to attend the required trainings as assigned as per their job
requirements and to provide the required competency evidences documents to HR Department.

Process
5.1. Training Material
The Training Department or designate must prepare the training material with the technical support from the
Department Technical Team when it’s applied. QHSEM/MR and Department Manager, according to the topic, must
do the material validation.
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Training and Competency

ODS-QHSE-SP004 V01 Page 4 of 6
Procedure

The training material is reviewed periodically (at least once per year) and it is supported with a presentation, videos,
didactic material, workshops and practical skills evaluations.

5.2. Training Requirements

Minimum Training is assigned to all ODS Employees and the other requirements must be assigned according ODS
Training Matrix. based on a risk assessment for the critical operations. The required QHSE Certifications shall be
assigned maximum within 30 days after the hiring.
Trainings are categorized as follow:

 Minimum Training (Level 0): a basic and general awareness covered during the New Employee Induction Training
– Minimum Training Program.
 Training Per Designation (Level 1): complementary training according the Job Designation.
 Training Per Specific Role (Level 2): Advanced specific training according to the role.
 Training Per Expertise (Level 3): Expert in a specific matter.
 Training Per Mastery (Level 4): Mastery understanding in a specific topic.
The staff of ODS is apprised once per year. The Appraisal Reports will be prepared till 1st of November, in order to
be able to prepare the Training Plan for the actual year.

One of the Outputs of the Appraisal Reports is the Training Needs. The Reports will be analyzed by the QHSEM/MR
who will prepare the “Training Requests” after agreed with the concerned Department Head.

5.3. Recruitment
Recruitment process is controlled under ODS HR Procedures, All new Employees shall provide the required
competency documents which includes any previous formal trainings, new employees shall undergo induction
training by ODS QHSE and Training Department.

5.4. Induction training

New personnel upon joining OPTIMUM shall be given induction training within the first two weeks of employment.
The agenda of induction training include the following:

 introduction to company's Policies, QHSE Integrated Management System and employee ’s own responsibility for
QHSE.
 instruction on the organization and internal rules.
 QHSE Awareness training for General operational risks and QHSE Procedures and the Consequences of
Departure from specified Operating Procedures which includes:
 PPE – Personal Protective Equipment.
 Driving Awareness. Basics of Defensive Driving.
 Risk Hazard Reporting.
 Employees/Personal Security Awareness.
 Pressure Safety Awareness.
 Emergency Response Awareness.
 First Aid.
 Workshop Safety.
 Stepping, Handling and Lifting.
 Environmental Awareness.
 Permit to Work.
 Lock Out – Tag Out
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Training and Competency

ODS-QHSE-SP004 V01 Page 5 of 6
Procedure

 Hazardous Materials.
 H2S Awareness.
 Fire Prevention.
 Hand Tools.
 Chemicals Spill Awareness.
 Noise and Hearing Protection.
 Warehouse Safety.
 Health, Hygiene, and Self-Care.
 Event Reporter.
 hands on introduction to Job Requirements and Technical training.
The Training Session shall make the Personnel aware of the importance of the Conformance with the Company
Policies and QHSE Procedures and with the Requirements of the QHSE/IMS, the Significant Environmental Impacts,
actual or potential of their Work Activities and the Environmental Benefits of Improved Personal Performance.
The Awareness Training shall stress also on the Roles & Responsibilities of the Concerned Staff in achieving
Conformance with the Company Policies & Procedures and QHSE/IMS Requirements.

5.5. Further training / Technical training:

The relevant Department Managers will monitor the training needs of the technical staff reporting to them and propose
for the training to be provided as and when to the HR manager and Training Department.
Training required in case of introduction of new technology, services or processes is normally arranged.
Candidates for training are selected by the relevant Department Head, based on the availability of staff, awarded
Contracts / Projects and allocated Budget.

5.6. Training Plan (Schedule)

The training plan is arranged once yearly by QHSEMR taking into consideration the request for training and the yearly
appraisal which subscribes the training needed. And it is reviewed quarterly, when the training plan is issued, it must
be approved by the Executive director.

5.7. QHSE related training

HSEM/MR shall organize any required training in QHSE. The need for such training may be identified as a result of
Internal QHSE Audits or Management Review.
“Safety Training” is delivered periodically to all concerned Personnel. Also delivered when Changes occur and for
“Refreshing Memory” purposes. Same for Environmental Protection issues and new Legislation, as applicable or any
important matter related to QHSE, either Internal or from External Interested Parties.

5.8. Training Recording

All trainings shall be recorded in ODS Training Register, all trainings shall be documented by the Trainer using the
required forms and shall be handed over to Training Department for filing and recording.
The following records will be maintained for all Employees whose work affects the QHSE by HR and Training
Departments:

 Copies of education and qualification certificates,

 Curriculum Vitae showing previous experience, as appropriate
 All training records, including Induction Training and Further Training, In-House / Internal and External, provided
during employment.

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Training and Competency

ODS-QHSE-SP004 V01 Page 6 of 6
Procedure

The Training Records and Records of Qualifications are kept in Employees Personal Files shall be kept for the whole
duration of employment of any member of the staff plus two years.
In case training is provided by external parties the organization conducting training is requested to issue individual
certificates of training & training material
In-house (provided by external instructors on ODS premises) and Internal training (provided by ODS Trainers) will
be recorded in form of attendance sheet, which as a minimum will outline the subject of training, duration, the name(s)
of trainee(s) and name(s) of trainer/instructor (s).

5.9. Training Evaluation

Evaluation of the Training Session (external, in house, internal), seminar, etc. is done based on the Report submitted
by the attendees themselves.

5.10. Monitoring and review

QHSEM/MR will be responsible on monitoring the implementation of training plans, statistics and results of that
monitoring will be documented and filed in ODS System.
All the results, statistics and action items raised from Training monitoring will be reviewed periodically by the
management during Management Review Meetings.

References/Related Documents
 ODS-QHSE-MSM-001: OPTIMUM DRILLING SERVICES QHSE IMS Manual
 ODS-QHSE-SP-02_Risk Assessment & Control

Forms
 ODS -QHSE-SF-010:“Attendance Sheet” form
 ODS -QHSE-SF-011: “Training Schedule” form
 ODS -QHSE-SF-012:“Training Evaluation” form
 ODS -QHSE-SF-013:”Appraisal form”

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