MINUTES OF THE JUNE 26th 2017 MEETING FOR MARLBOROUGH WATERPOLO

Date: Monday, June 26, 2017

Time: 5:30 PM
Location: Stadium 2000 Boardroom

Present: Marty Birch, Glen Mawson, Cynthia De Joux, Al Keay

Absent/Apologies: Bids Taylor, Honza Vesley, Peter Reed, Connor Reed,

Business arising from Minutes all actions on previous minutes was done. Any ongoing actions
will be discussed in general business.

Previous minutes passed by all parties present.

I Treasurers Report

a. Funds as at 20/07/2017 $5319.86

b. Payments outgoing To J Hammond $19.14 for Marlborough Waterpolo Website approved.

c. Peter Baker account for shirts will be need to be clarified around how is being billed for what work;
Glen will sort it with Bids. Moved Marty/Cynthia

d. Invoices issued to Businesss for sponsorship on referee tops have been created and sent out.

All financial payments passed by unanimous consent by all parties present.

II General:

Correspondence

Inwards:

a. Email from Bids in regards to Open Draw and Team Lists Term 3 provided and to be finalized.
Not everyone received a copy so it was discussed on what the intention for this term is, given we
have tournaments coming up soon. Cynthia will send a copy back to Marty to have a look at.

b. Marty sent a draft plan for Friday night training/playing leading up to tournament time. Reviewed
and accepted as taken that Friday night waterpolo will commence on the 4 th August as attached

Friday nights
Draw.docx

c. Waterpolo Goals & Electronic Score board

Electronic Score board continues to have issues moving forward. Marty is to met with CEO-
Stadium 2000, to get some agreement to what we can do so that we can move towards starting to
 see funding to make a purchase. Cynthia and Glen to put funding progress on hold for now until
further notice.

Action Marty to met with Paul for discussion.

d. Brief discussion held on future tournaments continuing with a drive and target to host SISS Junior
in November 2018. Olympic Hopefuls was raised last meeting as a tournament that the Under 12s
wanted to attend this year and will forgo the Nippers Cup in September. We are aware that some
parents will have a child or children that will travel more than once and that can get really
expensive for them. Club selects tournaments to build profile and get the games exposure
through the age groups. The committee agreed that it has already decided earlier what
tournaments the Club will target and anything extra that select teams want to enter outside of the
committees choice will be support by the club but will be funded and managed by the coaches
and parents of the players.

Marty moved that funding application of $12320.80 be made to Redwood Trust in support of
Marlborough Waterpolo Under 12 and Under 14 teams travelling to the Nippers Cup in Wellington
on September 29 to October 1, 2017. Al seconded

Passed by unanimous consent by all parties present.

Marty moved that funding application of $10240.00 be made to Redwood Trust in support of
Marlborough Waterpolo Under 12 attending the Olympic Hopefuls National Water Polo
Tournament in Auckland September 21 - 24, 2017. Al seconded

Passed by unanimous consent by all parties present.

e. Brief discussion on Team / Player selection policy currently on Marlborough Water Polo website.
Bids resent it to committee to look over and come back to this meeting. Due to numbers present
and no feedback, committee agreed to accept the current policy as read. Any requests to make
changes to the current policy need to be in writing to the committee for consideration. Moved
Cynthia/ Marty

f. Discussed about the cost of the team registrations and if the college should be invoiced for the
entry of the teams when the club sends College only teams away for a tournament, could be a
way to get the colleges on board for endorsing the game. Will be open for discussion at next
meeting

g. James Hammond loaded a Marlborough Water Polo Individual Registration form. There was
some confusion with the categories provided for competitive players and school teams but the
club membership was understood and accepted. Marty will seek some clarity for Bids. Thanks to
James again for all his great work.

Action: Is the form clear enough for everyone to understand? Marty

h. Quick discussion about surplus funds that come to the club and what they can be used for, better
support towards team funds (getting their coaches to the tournaments etc). Put to discussion at
next meeting.

III Adjournment:

There being no further business, Meeting adjourned at 7.45 PM

Next meeting AGM Thursday, August 24th 2017, 530PM Stadium 2000 Boardroom