Web Time Entry Supervisor Approval

WTE is ONLY compatible with Firefox and IE

Overview
This process documentation is to assist with supervisor and alternate supervisor time card
approval.

Step 1
Email Notification

a) You will receive an email indicating that your employee(s) have submitted their time card.

Alternate Supervisor: You will not receive an email from the employee, only the primary
supervisor will be notified. Therefore, the primary supervisor should advise you if you are to
approve hours in their absence, or the employee should contact you directly if they are aware
that you will have approve hours.

Step 2
Getting into WTE

a) In a browser, go to
https://merlin.noctrl.edu

b) Log into WebAdvisor

c) Click on Employees

d) Click on Time approval (for supervisors)

Alternate Supervisor: Using the pull down menu at the bottom-left (above the Submit button),
select the supervisors name for which you are approving time. When you have selected the
name of the supervisor, a list of employees for that supervisor will appear.

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 Web Time Entry Supervisor Approval

WTE is ONLY compatible with Firefox and IE

Step 3
Getting into Web Time Entry

a) The following will be displayed. Verify:

1. The Review Entry column for check marks, which may indicate that the timecard is
ready for you and

2. The Total Hours column to see if there are any hours shown. If there are hours in
this column but no check mark in the Review Entry column you will want to enter a
check mark to review.

b) Check the Review Entry box for the position(s) you are reviewing, for the time entered.

c) Click Submit to access employees time card

Step 4
Review Time

a) The following Time Entry screen will be displayed. This is a review of total hours worked
each day for each column.

Special Note: The supervisor

and/or alternate supervisor
does not have edit privileges
to change employees time.
In the event of an error, you
will be able to Reject the
time card.

b) To review employees Time

In and Time Out, check the
box, and click Submit.

Time In/Time Out should

always be reviewed before
approving. Check for
accuracy, unpaid breaks and
that hours have the correct
AM/PM.

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 Web Time Entry Supervisor Approval

WTE is ONLY compatible with Firefox and IE

ALERT! To avoid data corruption and/or loss of data, do not use your browsers back
button. Always enter data and click Submit.

c) The following view details the employees

Time In and Time Out.

Edit privileges are not available to supervisor or

alternate supervisor; however, you will be able to
REJECT the timecard for employee correction.

Step 5
Verify Signature

Always verify that the employee has signed their time card. If you approve this timecard
before the employee has signed it, the employee will not be able to access the timecard to
make changes or to add missing time.

Yes

Yes

Step 6
Approve or Reject

Based on the employees time entries, Approve or Reject the time card utilizing the drop down
menu titled, Supervisors Decision.

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 Web Time Entry Supervisor Approval

WTE is ONLY compatible with Firefox and IE

Step 7
Rejecting a Time Card

If you Reject the time card, you must complete the Email Subject line and enter Supervisor
Comments, which should clarify the discrepancy, and direct the employee how to best make a
correction.

Alternate Supervisor: If you rejected a

time card, contact the employee directly to
make corrections and resubmit the time
card. Inform the employee to advise when
the time card is resubmitted, as you will not
receive an automatic email notification of
change/update.

Step 8
Completion & Confirmation
a) Upon completing the process of Approving or Rejecting a time card, click Submit.

b) Logout of Merlin

c) Confirmation appears

Step 8
Completion

An email will be sent to the employee, advising of time card acceptance or rejection. If the time
was rejected, the Supervisor will receive an additional email (as in Step 1), indicating that the
employee has completed the time entry process. Repeat the approval process, this time
marking the time as approved, if applicable. After the time is approved, an indicator will appear
in payroll on a report and on their view of the time card.

Alternate Supervisor: Please remember to contact the employee as indicated in Step 7, as

only the primary supervisor will receive notification emails of time card submission.

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