MODULE 5: STAFF DEVELOPMENT PLAN

Viking Middle School: SharePoint Webpages

A well-organized and attractive webpage is an essential communication component for a

school district in today’s world. Baldwin-Woodville is in the process of revamping its
webpage and will utilize SharePoint 2010. The installation process is underway so this
fall staff members will require training in creating and editing their site. It is not an user-
friendly program so support will be needed throughout the year. Each teacher in the
district is required to have a webpage with minimal information on it. Others see the
potential of a webpage as a communication and education tool so training needs to be
provided for a variety of needs. Training sessions will be provided for all teachers,
designated secretaries in each building, and support services (transportation, food service,
parent teacher organization to name a few).

Minimal requirements are: a short biography including educational training, contact

information, subjects taught, and a graphic of some kind.

People involved in the training process are: the network technician, technology director,
media specialists, elementary and high school secretaries, and CIT (the company
providing the upgrade, initial setup, and training for the inhouse trainers. As the
aforementioned group is trained, most of them will be expected to train others in their
buildings. The secretaries will not be involved in that portion of it.

TIMELINE;

Week of August 2nd:

o Final installation of SharePoint on district server
o Transfer of current pages to SharePoint 2010
Week of August 9th:
o Evaluate transfer of information to new site
o Tweak as necessary (CIT and network technician responsibility)
Wednesday, August 10th:
o Training of core group in adding and editing information
o Set up standardized links and begin adding content
Monday, August 23rd:
 o Lisa Magnuson (technology director) and media specialist in each building will
provide an overview of the new SharePoint site.
o Only one hour is allowed in each building at this point.
o Help teachers update their pages that have been transferred from old version
o Concentrating:
o on uploading and resizing pictures to fit new requirements
o changes in the way the content editor works
o Demonstrate Atomic Learning and how to locate Sharepoint tutorials
o Geek sheets to refer to will be provided; also will be posted to the staff area of the
webpage.
Tuesday, August 24th & Wednesday, August 25th:
o Viking Media Specialist will touch base with each individual teacher
to address issues they might be having with basic information
Week of September 7th:
o Viking Media Specialist will attend team meetings and introduce
libraries and how they work in SharePoint. Understanding this is essential for
adding lesson plans and other documents to SharePoint. The principal would like
everyone to post lesson plans this year.
Ongoing:
o Meet with teams and individuals to address questions they have about specific
aspects of Sharepoint.

EVALUATION:

Teachers will be asked to provide feedback about the introductory session and indicate
areas of Sharepoint they feel they need more training on:

What did you find most helpful in today’s session?

What aspects of Sharepoint do you find confusing?

What would you like to do with Sharepoint that you haven’t been able to do yet?

Indicate your interest in possible future topics:

o Creating and managing document libraries (useful for lesson

plans/assignments)
o Creating and displaying lists
o Working with webparts
o Creating slide shows
o Calendars
o Creating subpages or sites
o Quick launch organization