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Procurement Plan PDF
Procurement Plan PDF
PROCUREMENT PLAN
PROCUREMENTPLAN
1.0 SCOPE
The scope and purpose of this document is to describe the Procurement Process operations and its
responsibilities in order to guarantee that all the specifications and standards of Contract 6600025971-
Construction of Wasit downstream Pipelines are met. Thus, the Quality Assurance and Quality Control
activities are determined and carried out during the Procurement phase. The overall objective is to
assure that the materials and equipment purchased, meet the required standard during manufacturing
and fabrication until delivery to site.
In particular, this Procurement Plan addresses the ARAMCO requirements as per Contractual schedule-
Q and ensure that the
1. ARAMCOs specifications e.g., SAES, SAMSS, SAER-1972 etc are incorporated in the
procedures and specifications prepared for the Purchase Orders.
2. Procedures and instructions are issued for the performance of all procurement activities.
3. Quality Document records serve as evidence that the manufacturer of the commodity items
meets the specified prescriptions.
4. QC activities on materials and equipment during procurement phase are carried out by qualified
inspector, as part of the quality system.
Description of the procurement processes and the way procurement information will flow from the
quotation development through delivery to work-site;
A description of engineering/procurement/QA/QC/purchasing interface, corrective actions and
procedures;
A description of all periodic reports to be produced and their submittal dates, including the Monthly
Materials Procurement Status Report;
Standardization of material pursuant to Schedule G and procedure for control of all material
substitutions;
Procedure for safeguarding and controlling all GCC supplied and Client supplied materials, including
storage, handling and issue for project use.
Page 1 of 22
Project Title : WASIT DOWNSTREAM PIPELINES PROJECT
Client : SAUDI ARAMCO
Contractor : GULF CONSOLIDATED CONTRACTORS CO. LTD.
Contract No. : 6600025971
B.I. No. : 10-00918
Date : September 18, 2013
Revision No. : 0
Document Code : PP04-505
Appendix : 7
PROCUREMENT PLAN
Page 2 of 22
Project Title : WASIT DOWNSTREAM PIPELINES PROJECT
Client : SAUDI ARAMCO
Contractor : GULF CONSOLIDATED CONTRACTORS CO. LTD.
Contract No. : 6600025971
B.I. No. : 10-00918
Date : September 18, 2013
Revision No. : 0
Document Code : PP04-505
Appendix : 7
PROCUREMENT PLAN
GCCs Corporate QA/QC Manager, is responsible for the control of this plan and procedures contained
herein.
In order to provide a uniform understanding, terms and definitions used in this procedure have the
meaning as specified by ISO 9001: 2008.
Definitions:
Contract: Agreed requirements between a supplier and customer transmitted by any means.
Project: Unique process consisting of a set of coordinated and controlled activities with start and finish
dates, undertaken to achieve an objective conforming to specific requirements, including the
constraints of time, cost and resources.
Type Test: Test or series of tests directed towards approval of a design conducted to determine that it
is capable of meeting the requirements of the product specification.
Witness Testing: Testing of a product in the presence of the customers representative or a third party.
Procedure: Specified way to perform an activity.
Product: Result of activities or processes.
Quality Plan: Document setting out the specific quality practices, resources and sequence of activities
relevant to a particular product, project or contract.
Quality System: Organizational structure, procedures, processes and resources needed to implement
quality management.
The procurement procedures described in this plan shall be implemented in conjunction with or referred
in the following procedures/documents:
1.5 ACRONYMS:
Page 3 of 22
Project Title : WASIT DOWNSTREAM PIPELINES PROJECT
Client : SAUDI ARAMCO
Contractor : GULF CONSOLIDATED CONTRACTORS CO. LTD.
Contract No. : 6600025971
B.I. No. : 10-00918
Date : September 18, 2013
Revision No. : 0
Document Code : PP04-505
Appendix : 7
PROCUREMENT PLAN
GCC will make arrangements for taking delivery of such items from Saudi Aramco warehouses, and in
installing, pre-commisioning and commisioning of the equipment and items.
GCC will make arrangements, if necessary to inspect and test these materials to ensure they meet the
requirements of the job specification.
GCC shall establish system for recording and reconciling all Saudi Aramco supplied materials and
equipment. The system will record:
Availability from Aramco
Location for acceptance
Quantity and date updated
Quantity and date delivered to fabrication yard/storage yard
Quantity and date delivered to worksite
Quantity and date returned to Aramco
Quantities in stock
The documentation supporting the reconciliation will be maintained in a central file.
RVL: GCC will request quotations and purchase materials and equipment from only the sources
identified for those materials listed in the Saudi Aramcos regulated vendor list (RVL) and the following
Saudi Aramco engineering standards, unless otherwise approved by Saudi Aramco per paragraph 1.2 of
Schedule G of the Contract.
Non RVL: GCC will purchase materials from local vendors for non-inspectable non-RVL items. However
such local vendors will be pre-qualified by GCC.
SAPMT will advise GCC of proposed manufacturer during the purchase requisition.
Page 4 of 22
Project Title : WASIT DOWNSTREAM PIPELINES PROJECT
Client : SAUDI ARAMCO
Contractor : GULF CONSOLIDATED CONTRACTORS CO. LTD.
Contract No. : 6600025971
B.I. No. : 10-00918
Date : September 18, 2013
Revision No. : 0
Document Code : PP04-505
Appendix : 7
PROCUREMENT PLAN
Saudi Manufacturers:
Preference for Saudi Manufacturers will be as per clause 4.0 Page G-3 of the schedule G of the
contract.
In the event of suppliers not listed by ARAMCO, GCC shall pre-qualify each supplier and its specific
manufacturing site as describe in Schedule-Q of the contract.
GCC shall provide evidence of the pre-qualification for review to ARAMCO as per att. III to Schedule-Q.
GCC shall notify ARAMCO at least 2 weeks ahead of all planned supplier surveys.
2.0 ORGANIZATION:
Page 5 of 22
Project Title : WASIT DOWNSTREAM PIPELINES PROJECT
Client : SAUDI ARAMCO
Contractor : GULF CONSOLIDATED CONTRACTORS CO. LTD.
Contract No. : 6600025971
B.I. No. : 10-00918
Date : September 18, 2013
Revision No. : 0
Document Code : PP04-505
Appendix : 7
PROCUREMENT PLAN
Vendors Work procedures, Inspection and Test Plans (ITPs), Welding Procedure
Specifications/PQR, Non-Destructive Examination (NDE) procedures for endorsement to and
approval by the SAPMT.
Outsourced Third Party Testing agency to conduct test on welding including processes,
mechanical, civil, electrical, instrumentation, positive material identification, NDE/DE and other tests
relative to the execution of this project.
Preparation of Inspection Assignment Packages (IAPs) for level 1 through level 4 inspection item
categories and ensures all the required contents are completed.
He is assisted by GCCs pool of Vendor QC Inspectors duly approved by Client during the pre-
process/raw materials, in-process, final inspection and documentation and associated quality
control activities for the equipment and materials purchased intended for the project.
Development of inspection procedures and checklists;
Preparation of inspection schedules (i.e. two-week look-ahead schedule and 5-days notification for
vendor inspection);
Coordination to pre-inspection meetings for procurement of materials with level of inspection 2 and
above;
Planning, employing and seeking approval from Client qualified personnel for inspection activities.
The vendor inspectors will report to the Procurement QC Supervisor, and will be responsible for
conducting the in-process and final inspections at the suppliers works and facilities.
Assigned Inspector:
He reports to the Project QA Manager.
Within the limits of the relevant specialization and qualifications, his responsibilities include but are not
limited to:
Verify the established quality on materials and equipment.
Verify the implementation of the applicable inspection requirements as per ARAMCO Form
175, approved ITP and GCC material requisition.
Participate to the required Inspection Meetings and witnessing the inspections and tests to
monitor the work performance at the manufacturers shop.
Review with the support of the QA Manager and Project Specialist Leader the suppliers sub-
order to ensure that relevant ARAMCO technical and inspection requirements are passed on to
sub-suppliers.
Demonstrate by documented records that the work has been carried out and inspected to
satisfy the required technical prescriptions.
Verify the adequacy of Vendors QC activities and methods used during manufacture and
inspection.
Page 6 of 22
Project Title : WASIT DOWNSTREAM PIPELINES PROJECT
Client : SAUDI ARAMCO
Contractor : GULF CONSOLIDATED CONTRACTORS CO. LTD.
Contract No. : 6600025971
B.I. No. : 10-00918
Date : September 18, 2013
Revision No. : 0
Document Code : PP04-505
Appendix : 7
PROCUREMENT PLAN
3.2 PO Review:
The PO will be reviewed by Procurement QC supervisor for completeness and correctness for all
quality related information.
This activity ensures that the inspection level assigned to each PO is in conformance with the project
needs, and the assigned inspector is experienced and qualified to perform inspections and tests on the
material typology and complexity.
QA Manager, with support of the Contractors QC Procurement Supervisor, shall evaluate the complexity
and typology of the PO for selection of the Inspector to be assigned.
The following data shall be taken into consideration for the same:
Page 7 of 22
Project Title : WASIT DOWNSTREAM PIPELINES PROJECT
Client : SAUDI ARAMCO
Contractor : GULF CONSOLIDATED CONTRACTORS CO. LTD.
Contract No. : 6600025971
B.I. No. : 10-00918
Date : September 18, 2013
Revision No. : 0
Document Code : PP04-505
Appendix : 7
PROCUREMENT PLAN
Page 8 of 22
Project Title : WASIT DOWNSTREAM PIPELINES PROJECT
Client : SAUDI ARAMCO
Contractor : GULF CONSOLIDATED CONTRACTORS CO. LTD.
Contract No. : 6600025971
B.I. No. : 10-00918
Date : September 18, 2013
Revision No. : 0
Document Code : PP04-505
Appendix : 7
PROCUREMENT PLAN
Page 9 of 22
Project Title : WASIT DOWNSTREAM PIPELINES PROJECT
Client : SAUDI ARAMCO
Contractor : GULF CONSOLIDATED CONTRACTORS CO. LTD.
Contract No. : 6600025971
B.I. No. : 10-00918
Date : September 18, 2013
Revision No. : 0
Document Code : PP04-505
Appendix : 7
PROCUREMENT PLAN
Page 10 of 22
Project Title : WASIT DOWNSTREAM PIPELINES PROJECT
Client : SAUDI ARAMCO
Contractor : GULF CONSOLIDATED CONTRACTORS CO. LTD.
Contract No. : 6600025971
B.I. No. : 10-00918
Date : September 18, 2013
Revision No. : 0
Document Code : PP04-505
Appendix : 7
PROCUREMENT PLAN
4.3 ACTION:
Relevant to the nature of NCR, courses of action shall be as follows:
- Issuance of Non Conformance Report Identifying and stating a brief statement of non conformity.
- Addressee to find the root cause and analyze the non conformity.
- Addressee to propose a corrective action for disposition by the Originator.
- Preventive action shall be proposed to prevent recurrence of non conformity.
- NCR closure by Originator if the NCR was repaired and complied with the
requirements/specifications.
- Originator to reject or put on hold material if the non conformity does not meet the
requirements/specification.
4.4 Non Conformance Handling Flowchart:
Page 11 of 22
Project Title : WASIT DOWNSTREAM PIPELINES PROJECT
Client : SAUDI ARAMCO
Contractor : GULF CONSOLIDATED CONTRACTORS CO. LTD.
Contract No. : 6600025971
B.I. No. : 10-00918
Date : September 18, 2013
Revision No. : 0
Document Code : PP04-505
Appendix : 7
PROCUREMENT PLAN
Page 12 of 22
Project Title : WASIT DOWNSTREAM PIPELINES PROJECT
Client : SAUDI ARAMCO
Contractor : GULF CONSOLIDATED CONTRACTORS CO. LTD.
Contract No. : 6600025971
B.I. No. : 10-00918
Date : September 18, 2013
Revision No. : 0
Document Code : PP04-505
Appendix : 7
PROCUREMENT PLAN
Qualification shall be in accordance with specific job inspection activity to be assigned to inspectors.
Qualification records for the same shall be made available to ARAMCO for review upon request.
GCC shall prepare and maintain Inspectors resume and qualification records, which shall include:
1. Educational Level
2. Brief Professional History
3. Training
4. Examinations
5. Experience (indicate duration of each work)
6. Qualification / Certification records.
QA Manager shall assure that only personnel with acceptable qualifications, as per the above
requirements, are assigned to perform only inspectors that fulfill Schedule Q Att. I requirements are
proposed to ARAMCO for approval.
The inspection personnel will be GCCs personnel or from qualified agencies.
Weekly meeting will be held by GCC with SAIR to resolve any outstanding NCRs and other open
issues, to firm up the next two weeks look-ahead schedule and for expediting IAP submission,
approval and other open pending processes.
Page 13 of 22
Project Title : WASIT DOWNSTREAM PIPELINES PROJECT
Client : SAUDI ARAMCO
Contractor : GULF CONSOLIDATED CONTRACTORS CO. LTD.
Contract No. : 6600025971
B.I. No. : 10-00918
Date : September 18, 2013
Revision No. : 0
Document Code : PP04-505
Appendix : 7
PROCUREMENT PLAN
4. Expedite the Bidders (Vendors) to submit their quotations on time (date as provided in the RFQ)
5. Host pre-bid vendor conference if required to clarify the technical issues and queries for
engineering and complex equipments.
6. Join meeting with vendor, Project and Discipline Engineers, to match the technical conformity of the
offered material/equipment. If the vendors technical offer conforms to the specific requirements,
Engineering/SOFCON will approve the Vendors technical proposal.
7. Transmit to vendors any additional information and/or clarification that are not cleared nor complied
in the MR/RFQ requirements.
8. Receive the commercial bids and evaluate the suitable bid considering the project schedule
requirements and the price, and place LOI or PO to the successful bidder.
9. Issue the unpriced vendor acknowledged PO to SAPMT for review, approval and records.
10. If requested by SAPMT, the technical bids and the technical evaluations done therein will be issued
for the review, approval and records of SAPMT.
11. The NMR 601 documents will be expedited from the vendor, and evaluated by Sofcon and GCC for
the correctness of the material specifications, and if found acceptable, shall be stamped and
returned to vendor for submitting the final certified drawings as NMR 602, and to proceed with
manufacture.
12. For materials of inspection level 1 and above, Inspection assignment package will be compiled and
issued to SAPMT for review and onward transmittal to SAIR for the review and approval.
13. Conduct Pre inspection meeting for inspection level-2 and higher items, and to conduct in-process
inspections of such items, and to conduct the final inspection for the items of inspection level -1 and
above.
14. Expedite the fabrication and delivery of the items, and to transport the items to site warehouse or to
site, for storage, consumption or installation of the project material.
For any proposed material substitutions on cases the required specifications are not available in the
market, GCC will still follow the same process (as described in this Procurement Plan) for the
procurement of the equivalent and Clients approved substitute. Necessary approvals as required from
concerned divisions of Saudi Aramco such as CSD and proponents will be processed and obtained by
GCC in sourcing such substitutes.
In case the Vendor/Manufacturer for the substituted material is not listed in Saudi Aramco Regulated
Vendor List (RVL) and Saudi Aramco SAP Listed, GCC shall pre-qualify this vendor & its source
supplier and follow the requirements set forth in Schedule Q attachment III par. 1.2. On special cases
one (1) vendor source approval can be pursued by GCC by adhering to the provision of SAEP 133 for
one-time-use plant approval. However, such pre-qualifying the suppliers for the substitution of materials
will be minimized to the maximum extent possible, and will be resorted only in extreme emergency
situations where the project specified materials are not available in the market.
Page 14 of 22
Project Title : WASIT DOWNSTREAM PIPELINES PROJECT
Client : SAUDI ARAMCO
Contractor : GULF CONSOLIDATED CONTRACTORS CO. LTD.
Contract No. : 6600025971
B.I. No. : 10-00918
Date : September 18, 2013
Revision No. : 0
Document Code : PP04-505
Appendix : 7
PROCUREMENT PLAN
The long-lead items will be processed first, since the delivery of such equipments/items is expected to
take more than 24-28 weeks, and the items mostly lie on the critical path, and such items require
monitoring and control to avoid any slippage in the schedule delivery. Procurement division, GCC shall
float advance RFQs for such items, without waiting for formal approved PR submittal reviewed and
approved by SAPMT and VID, to cut down on the processing time for the PO issue. However, formal
PO will be issued only after the approved PRS is made available to the procurement by the project
team, along with the internal ERP generated Purchase requisitions.
The critical items are those which are processed next, however the exact specification and quantities
may be not firmed up till the date of IFC issue, such items will be processed only to the stage of draft
PO issue, the firm PO will be issued after the specification and quantities are firmed up.
The bulk materials will normally be processed after the issue of IFC, such materials are mostly
available ex-stock, off-the shelves or with considerably less delivery times up to 6-8 weeks. The
materials are subject to quantity variance due to design changes even after issue of IFC. Such items
may be modified in the PR submittals, without review by SAVID. The IAP may be extended in such
cases.
Page 15 of 22
Project Title : WASIT DOWNSTREAM PIPELINES PROJECT
Client : SAUDI ARAMCO
Contractor : GULF CONSOLIDATED CONTRACTORS CO. LTD.
Contract No. : 6600025971
B.I. No. : 10-00918
Date : September 18, 2013
Revision No. : 0
Document Code : PP04-505
Appendix : 7
PROCUREMENT PLAN
materials and the details of local in-kingdom agent/partner of the concerned manufacturer to GCC
procurement, to enable the Procurement Department to float the RFQs to such In-kingdom
agents/partners wherever available.
If Vendor are not listed in Saudi Aramco Regulated Vendor List (RVL) under Saudi Aramco SAP
system and GCC intends to propose alternate vendor, GCC shall pre-qualify this vendor & its sourced
supplier and follow the requirements set forth in Schedule Q attachment III par. 1.2 on special case
one (1) vendor approval can be pursued by GCC by adhering to the provision of SAEP 133 for one-
time-use plant approval.
For non-RVL items, GCC shall source such items from local or foreign vendors who have Saudi
Aramco approved vendor ID for trading in materials. Preference will be given to local in-kingdom
vendors.
Page 16 of 22
Project Title : WASIT DOWNSTREAM PIPELINES PROJECT
Client : SAUDI ARAMCO
Contractor : GULF CONSOLIDATED CONTRACTORS CO. LTD.
Contract No. : 6600025971
B.I. No. : 10-00918
Date : September 18, 2013
Revision No. : 0
Document Code : PP04-505
Appendix : 7
PROCUREMENT PLAN
A requirement for Vendor to use English language for all information submitted;
A requirement for Vendor for special tools (if applicable);
A requirement for special packaging and recommended packing and preservation procedures
while in storage awaiting installation. (If applicable);
A requirement for Vendor to submit QA records for GCC/SAUDI ARAMCO review and
approval, i.e. welding, coating, refractory installation, NDE, welder qualification, etc.
Delivery Location;
Quantity of each item;
Delivery conditions;
GCCs QA/QC Dept. will review the PR submittal for propriety to Vendor List, inspection level and
thereafter will endorse officially to SAVID for approval. GCC can only proceed with placing of the
purchase order upon receipt of the approval of the purchase requisition from SAVID.
During the review process of PR by SAPMT and SAVID (at least 10 calendar days), it is assumed
That GCCs nominated Vendors/Suppliers (included in RVL) has not been dropped and/or put on
HOLD at Saudi Aramco SAP System. In case this happened, SAVID shall notify GCC in writing to
exclude the Vendor/Supplier that has been dropped and/or put on HOLD. GCC, upon receipt of
this notification, reserves the right for an extension of time to obtain from another alternate
approved Vendor/Supplier and re-submit the revised PR.
Purchase Orders
Purchase Order (P.O.) shall be prepared by GCCs Procurement Dept. after receipt of Purchase
Requisition package approval from SAPMT/SAVID and shall form part of Inspection Assignment
Package submittals (For Inspection Level 1, 2, 3 or 4).
In case the Vendor/Supplier is dropped and/or put on HOLD from Saudi Aramco SAP System after
GCC had already issued a P.O. to this Vendor/Supplier, this will be resolved by following alternate
options, i.e.:
1. P.O. can be cancelled if the commodity items has not yet undergone procurement and
manufacturing process by Vendor/Supplier. GCC has the right to claim cancellation charges
imposed by the Vendor/Supplier, if theres any.
2. If the commodity item has started and/or already completed its manufacture, GCC to secure
a waiver request from SACSD thru SAPMT/SAVID to accept the commodity item from
the Vendor/Supplier. Otherwise, GCC reserve the right to reimburse from Saudi Aramco the
corresponding cancellation charges and involved cost incurred.
The un-priced PO acknowledged by the supplier/vendor, along with the sub PO issued by
supplier/vendor on the suppliers of sub-assemblies, contact details of the supplier, location map of
facility where the items are offered for inspection, shall be issued by document control, procurement to
the QA manager, these shall form part of the IAP.
Inspection Assignment Package (IAP)
Refer to 3.5
Expediting
GCC shall ensure that the Inspectors of Saudi Aramco and/or those appointed by Saudi Aramco shall
have free access to GCCs and its Vendors offices and works. During expediting, GCC shall be
responsible for giving complete and reliable information on the purchase order status. GCC shall
Page 17 of 22
Project Title : WASIT DOWNSTREAM PIPELINES PROJECT
Client : SAUDI ARAMCO
Contractor : GULF CONSOLIDATED CONTRACTORS CO. LTD.
Contract No. : 6600025971
B.I. No. : 10-00918
Date : September 18, 2013
Revision No. : 0
Document Code : PP04-505
Appendix : 7
PROCUREMENT PLAN
ensure that the supplier/vendor will issue complete and reliable information and regularly updated
schedule of production for the items. The information will include shipping schedule, issuance and
progress status of any orders, critical orders and the expected arrival dates. GCC shall prepare and
forward at regular intervals to SAPMT an up-to-date status report of the materials covered under the
POs.
GCC shall expedite all purchase orders, revisions and amendments (including vendors quotations, any
applicable engineering design calculations, drawings, spare parts data, installation, operating and
maintenance instructions, other Non-material requirements, invoices etc.) after placement of purchase
orders. GCC shall verify with vendors, before placement of an order that their deliveries meet the
required shipping schedule. GCC shall maintain control of delivery dates established for the project.
GCC shall ensure that all vendors meet the applicable quality assurance requirements of Contract
Schedule 'Q' and GCCs Quality Assurance and Quality Control Procedures, as set forth in the Project
Quality Plan.
GCC shall expedite the review and approval of all Non-material requirements received from the
vendors. These include, but are not limited to, design calculation, drawings, Spare parts data, special
tools (if any), spare parts recommendations (if applicable) and other data generated by vendors
requiring approval by SAPMT.
GCC shall ensure that the NMR documents are issued by the supplier/vendor within the days specified
clearly in the POs. The days specified for the submission of the NMR will be based on the complexity
of the equipment/material and shall not in any case exceed 4 weeks. GCC shall ensure that the client
and/or its designated design office/GES contractor reviews and approves the NMR within 14 days.
GCC shall ensure that the vendor/supplier submits complete NMR documentation, duly filling up all the
relevant fields in the data-sheets, ISS etc and submitting all relevant drawings applicable per NMR as
specified in the NMR SA-79 forms included in the PO.
9.0 Procurement Process Flow:
A flow chart of procurement process is prepared as a guide in the sequencing of activities and defining
the responsibility of every department or section involved. It shows the logical interfaces among the
entities on any major activity,
See overleaf for Flow chart
Page 18 of 22
Project Title : WASIT DOWNSTREAM PIPELINES PROJECT
Client : SAUDI ARAMCO
Contractor : GULF CONSOLIDATED CONTRACTORS CO. LTD.
Contract No. : 6600025971
B.I. No. : 10-00918
Date : September 18, 2013
Revision No. : 0
Document Code : PP04-505
Appendix : 7
PROCUREMENT PLAN
Page 19 of 22
Project Title : WASIT DOWNSTREAM PIPELINES PROJECT
Client : SAUDI ARAMCO
Contractor : GULF CONSOLIDATED CONTRACTORS CO. LTD.
Contract No. : 6600025971
B.I. No. : 10-00918
Date : September 18, 2013
Revision No. : 0
Document Code : PP04-505
Appendix : 7
PROCUREMENT PLAN
3. The cleared materials will then be offered to QC inspector for raising RFQ for the PID inspection.
4. Till the PID inspection and clearing of materials, the materials will be kept in the receipt area
5. After PID clearance, the material will be issued to the storage area, and record kept for the storage bin
and area for the material, till they are issued to the project-site for installing.
6. Heavy items and equipments will be directly taken to the storage area and area around the item will be
marked as quarantine, receipt and storage depending on the state of the inspection of the
equipment.
7. Very heavy skids and equipments and items such as pipes can be taken direct to site for direct
installation in foundation and stringing, however the store keeper will maintain the records of such direct
delivery of materials.
8. The packing of the items will be to extent possible restored, after the inspection of the item to ensure
the items are not subjected to direct weather and other elements.
9. Hazardous materials will be stored per directions in the MSDS; such items will be separately identified
and separately recorded and stored.
10. Items requiring air conditioning will be separately identified and recorded and stored in air conditioned
storage containers.
11.0 STATUS REPORTS:
Description of all periodic reports to be produced and their submittal dates.
Materials Procurement Status Report
Ensuring timely delivery of engineering equipment and materials, the following shall be observed and to
be tracked in GCCs Form WF-13 (see appendix) or Material Expediting Report Form (see appendix)
and Saudi Aramco Contract Schedule provision (milestone completion) as follows;
1. Milestone identifying the timing for preparation of specifications and requisitions of all
engineering equipment and materials
2. Purchase Requisition Submittals information (submittal and approval)
3. Brief description
4. Item and Tag number
5. Level of Inspection
6. CCC/9COM
7. Purchase Orders information ( PO no., issued date, vendor and manufacturer)
8. Estimated time of arrival at the port of entry into Saudi Arabia and at the Work Site
9. Non Material Requirements, i.e. NMR 601, NMR 602 & NMR 603 and SPDP
10. Inspection Assignment Packages
11. Delivery date
12. Receipt Date and Receiving inspection reports
13. Final Inspection Disposition Report
A copy of monthly Procurement Status Report shall be highlighted during Weekly Progress Meeting
and included in the minutes.
Purchase order control log:
GCC will issue a log of Purchase orders which will comply with attachment II to schedule G and
attachment III to schedule Q, and will include columns showing
Page 20 of 22
Project Title : WASIT DOWNSTREAM PIPELINES PROJECT
Client : SAUDI ARAMCO
Contractor : GULF CONSOLIDATED CONTRACTORS CO. LTD.
Contract No. : 6600025971
B.I. No. : 10-00918
Date : September 18, 2013
Revision No. : 0
Document Code : PP04-505
Appendix : 7
PROCUREMENT PLAN
Listing of quality audits completed (internal and subcontractor), in progress, and planned for the
next month.
Status of open corrective actions for non-conformance reports, audits and management reviews.
Listing and status of engineering waivers requested.
Page 21 of 22
Project Title : WASIT DOWNSTREAM PIPELINES PROJECT
Client : SAUDI ARAMCO
Contractor : GULF CONSOLIDATED CONTRACTORS CO. LTD.
Contract No. : 6600025971
B.I. No. : 10-00918
Date : September 18, 2013
Revision No. : 0
Document Code : PP04-505
Appendix : 7
PROCUREMENT PLAN
12.0 ATTACHMENTS/FORMS
Procurement Organization Chart
Procurement Status Report Form
Non-Conformance Report (NCR) (Form No. QMP-F007/00/13)
Register of Non-Conformance Reports (NCRs) & Status (Form No. QMP-F008/00/13)
Two Week Look Ahead Test & Inspection Schedule (Form No. QMP-F006/00/13)
Page 22 of 22
GULF CONSOLIDATED CONTRACTORS CO. LTD.
WASID DOWNSTREAM PIPELINES PROJECT
CN 6600025971
PROCUREMENT ORGANIZATIONAL CHART
NAJIB FOUAD
GHANDOUR SAMIUDDIN CHUGHTAI
AFZAAL SHAHID PROCUREMENT PROJECT MANAGER
CORP. QA MANAGER ENGG MANAGER
DIRECTOR
SIBI SUNNY
KHURRAM SHAHZAD M. SALIM BEHIM MATHEW
PROJECT QA MANAGER PROJECT PROC.
MATERIAL ENGR/
SUPERVISOR
SPDP COORDINATOR
FRED AGCOLICOL
PROCUREMENT ALEX N. LALAP
QC SUPERVISOR MATERIAL
COORDINATOR
ARMAN I YMSON
VENDOR EXPIDATOR
INSPECTORS
Revision: Rev. B
Date: March. 1, 2011
Description: Issued for Client Review/Approval
Issued By: Rodolfo A. Loyola
Approved By: Arshad Anwar
PROCUREMENT STATUS REPORT
Project Title: WASID DOWNSTREAM PIPELINES PROJECT
BI- 10-00918
Contract Number: 6600025971 Report Date
1 F
2 F
3 F
4 F
5 F
6 F
7 F
8 F
9 F
10 F
11 F
12 F
13 F
14 F
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Project Title: Wasid Downstream Pipelines Project Client: Saudi Aramco
Contract No.: 6600025971 Contractor: GCC
BI No. : 10-00918 DATE:
NOTE:
LEGEND:
Tentative Schedule of Inspection or PIM Schedule of Meeting
QMP-F-0006/00/13
Project :
REGISTER OF NON-CONFORMANCE Contract No. :
B. I. No. :
Client :
REPORTS (NCRs) AND STATUS Contractor :
Sl. NCR Originator and Issued Date NCR Addressee NCR Addressee's Resolution Resolution NCR Current Remarks/
No. Source Name of GCC's Issued Dept./ Name of Brief Description Target Code Execution Status Notes
I-Internal Origi- NCR Date Unit Responsible Date of Date C=Closed
A B C D
E-External nator assigned No. Person Resolution O=Still Outstg.