Karnataka GPDP

GPDP Checklist
Sl. Checklist Status as per draft GPDP guidelines/ CB

No proposal
1. What are the funds other than FFC, SFC and MGNREGS, Drinking Water, Swatch Bharat
OSR that are being converged? Abhiyaan. Efforts are also on to include
MPLAD and MLALAD funds. Apart from
this the funds spent by the line departments
through Taluk and Zilla Panchayats would
also be converged.
2. Do the line department functionaries in The line department officials at all the three
charge of the other funds (at 1 above) have tiers have a role to play. They will be
any specific role in GPDP:- members of the Core Committees at district,
a. Situation analysis- Data Collection, taluk and Gram Panchayat levels and assist in
reporting to gram sabha? preparing the plan at that level. The line
b. Projectisation? department officials at the Gram Panchayat
c. Approval?(Adm/technical) level would play a key role in data collection,
(pl specify which functionaries) assist in preparing the plan and would provide
key inputs for technical approval. They will
also be nodal officers for the exercise.
3. What is the Environment Generation The environment generation strategy would
strategy of the state? include organising the state level workshop
1. Cascading meetings? for senior officers and elected representatives.
2. Radio/TV programmes? The respective Zilla Panchayats would devise
3. Print/Multimedia Advertisment? strategies for organising meetings of all the
4. Folk programmes at GP level? elected representatives including the local
5. Cluster/Gram Sabha meeting in GP? MLAs, MLCs and MPs to create awareness
about the preparation of GPDP. It also
includes wide publicity through print and
electronic media at various levels. The
strategy has been tried out in Gadag district
where the pilot initiative has already begun
for preparing the GPDP.
Minister for Rural Development and
Panchayat Raj, Government of Karnataka
would be requesting elected representatives of
all tiers to participate in the preparation of the
Development Plan.
4. Who is responsible for developing media
plan for Radio/TV print? -No-
Any workshop /Consultation proposed for
media plan, or being developed in house?
1
No proposal
5. Who is responsible for
(a) Organizing (district & below)
cascading meetings Chief Executive Officer at the District level
a. District Collector/DM will be responsible for organising the
b. CEO ZP cascading meetings and will be supported by
c. District coordination the District Core Committee and DPC. At the
Committee intermediate level, the Executive Officer of
d. District Support Group Taluk Panchayat and at the Gram Panchayat
level, the Panchayat Development Officer
would be responsible for conducting the
meetings with assistance from the respective
Core Committees and also Community
Volunteers.
(b) Organizing folk programmes (district
&below) -
(c) Organizing cluster/GS meetings for
Environment Generation? (GP level) PDO at Gram Panchayat level. He/she would
a. GP be assisted by field level officials of all the
b. Local resource group line departments, elected representatives of
c. Charge officer each of the wards, community volunteers,
d. other SHG representatives and others.
6. Who coordinates GPDP at district level? At Government of Karnataka has issued GO for
block/cluster level? appointing a Nodal officer at the District
Level to coordinate the GPDP exercise. At the
Block level the Executive Officer would be
the Nodal officer and at the Gram Panchayat
PDO would be the nodal officer. Also for a
group/cluster of GPs it is proposed to have a
nodal officer to coordinate the exercise.
7. Who is primarily responsible for

participatory planning at GP level?
Adhyaksha of the Gram Panchayat and
a. Block/Cluster groups Panchayat Development Officer.
b. Block co-ordinator/cluster coordinator
c. GP coordinator / charge officer At the ward level the respective ward
d. GP Standing Committee members would lead the team of community
e. GP level Functional Committee/group representatives and officials.
f. Gram sabha core group
g. Local resource person
2
No proposal
8. Responsibility for participatory planning:
a. Situation analysis (participatory) and

report Adhyaksha, Elected Representatives,
Surveys Panchayat Development Officers and other
PRA GP Staff, Line department officials,
FGDs Community volunteers
b. Situation analysis (secondary data based)
and report Adhyaksha, Elected Representatives,
Who will analyse data? Panchayat Development Officers and other
Who will consolidate & prepare GP Staff, Line department officials,
report? Community volunteers
c. Gram Sabha Adhyaksha, Elected Representatives,

o Presentation of report in gram sabha Panchayat Development Officers
o Facilitation of visioning exercise
o Facilitation of prioritization
o Preparation of gram sabha document
d. Project development & Plan Adhyaksha, Panchayat Development Officer,

preparation Junior Engineer and other line department
Projectisation by Staff.
Project compilation by
Plan approval by The Plan approval for GP Resources would
be by GP, TP and ZP Resources by the
respective bodies.
This has been dealt as Part A, B, C and D in

the state where approval by the appropriate
authorities are given and the same is
communicated to each of the GPs.
9. What are the arrangements for technical
appraisal of project? The state has a clear strategy for providing
technical approval which is available at all the
Existing technical team at block three tiers.
level
Technical appraisal team for GPDP
set up & Block/cluster
Mobile Tech Appraisal team set up
Specific technical staff assigned by
name/designation
3
No proposal
10. Conduct of training The strategy has been provided in the
How many State level master capacity building proposal enclosed with this
trainers? document
o Who do they train?
How many district level trainers per
district? -do-
How many block/cluster trainers per
block? -do-
Are there separate technical trainers

for line department functionaries? No
11. How are the line department functionaries

being imparted training on their roles? Line department functionaries at all the three
Is training organized levels will be trained at the district, taluk and
a. As part of training for resource GP level and it will be common training for
groups/ resource persons? all the functionaries.
b. for all functionaries of a level
together?
c. as separate training for line
department functionaries?
12. Are TOTs for Technical trainers being
arranged? Are these trainers oriented Yes
towards GPDP?
13. What are the roles of the following as per

the GPDP guidelines? Role clarity of functionaries as well as
(a) GP Sarpanch/President various committees are provided in the
(b) GP Standing Committees Toolkit
(c) GP ERS
(d) GP Secretary/functionary
(e) BDO
(f) AE|JE|TA
(g) CEO /Dy CEO ZP
14. Are a to g above being given training
specifically? Yes
15. What are the trainings being organized other

than the ones listed above? -Nil-
4
Status of GPDP-Karnataka State (as on 01.10.2015)
Sl. Questions Response
No.
1 Has GPDP guidelines been prepared? Yes
2. If under process, who is preparing? ANSSIRD & PR has prepared the guidelines
3. If already prepared, has it been approved? Already approved
4. If approval is pending, where is it pending: -
Director, Secretary, Hon. Minister or Hon.
Chief Minister?
5. If already approved, whether Govt. Order Issued
has been issued? (Order No. RDP 90 ZPS 2015, Dated: 30.08.2015,
Circular No. RDP 90 ZPS 2015, Dated: 22.09.2015.)
6. If yes, please attach a copy. Order Enclosed (In Kannada)

7. Has State Empowered Committee been Under the Chairmanship of the Principal Secretary (PR),
set up? RD & PR Department the Empowered Committee has
been set up
8. Have State Resource Persons been Yes, three from each district
identified?
9 If yes, have these Resource Persons been Not yet, after approval of capacity building plan by GoI
trained as Master Trainers? training program will be conducted
10 Whether District level Committees been Yes
formed?
11 Whether Charge-Officers have been Instead of Charge -Officers, Nodal officers have been
designated? designated
Preparation of Gram
Panchayat Development Plan
in Karnataka
The Toolkit
Abdul Nazeer Sab State Institute of Rural Development and

Panchayat Raj
Lalith Mahal Road, Mysore, Karnataka
1
CONTENTS
1. Concept and Methods in Planning Process

1.1 Constitutional provisions
1.2 Current practice
1.3 Environment Building for the Planning process
2. Planning Process - Gram Panchayath Level
2.1 Constitution Of Working Groups
2.1.1 Production Sector Working Group
2.1.2 Civic Amenities Working Group
2.1.3.Social Justice Working Group
2.2. Stages in the preparation of Planning
3. Roles and Responsibilities - Preparation of Gram Panchayat Development Plans
3.1 Processes to be adopted
3.2 Authorities/Officials at various levels to be involved
3.3 District Planning Committee
3.4 District level Core committee
3.5 Taluk Level Core Committee
3.6 Gram Panchayat level Core Committee
3.7 Sensitisation Programmes
3.8 Gram Panchayat Planning Process
3.9 Functions and Responsibilities of Stakeholders
4. Capacity Building Initiatives for various Stakeholders
2
1. Concept and Methods of Planning Process
1.1 Constitutional provisions

The 73rd and 74th Amendments of the Constitution mandated local planning at the
village panchayat, intermediate panchayats and district panchayat levels as well as in urban
local governments and their consolidation into a District Plan in each district. As per Section
310 of the Karnataka Panchayath Raj Act, the responsibility for formulating the District Plan
lies with the District Planning Committees (DPCs) and guidelines on the role and functions of
the DPC were issued vide Circular No. RDP 229 ZPS 2000 dated 12.4.2001.
1.2 Current practice: Currently, focus of district planning in Karnataka has been largely an
annual exercise, post budget, mainly to allocate funds made available under District sector to
projects/programmes. This is not done against a backdrop of a long-term vision of
development of the District. The focus of the planning exercise therefore has to shift to
envisioning sustainable local economic development, over a long term period through
appropriate interventions aimed at improvement of human development indices,
improvement in quality of public services, and upgradation of infrastructure. This calls for
avoidance of small, wasteful projects and thin spread of resources and preparation of
programmes and projects having a significant development impact over large population and
areas. Also careful planning is called for to achieve integration across sectors, across local
government boundaries and along tiers of Local Government. This approach implies a
common plan preparation process for all the funds and schemes implemented through Local
Governments including Centrally sponsored and State sponsored schemes. The plans of
individual Local Governments should organically merge into a District Plan emanating from
a shared vision of development. This is an iterative process, involving all relevant
stakeholders and functionaries at the district level.
The focus of the planning exercise has to shift to envisioning sustainable local economic
development, over a long term period through appropriate interventions aimed at
improvement of human development indices, improvement in quality of public services, and
upgradation of infrastructure. This could be achieved through better integration of plans at
various levels and ensuring convergence focusing on the key dimensions of Infrastructure,
Conservation and Livelihoods.
3
1.3 Environment Building for the Planning process
The success of the Gram Panchayat Plan preparation exercise depends on the extent
of community mobilization. Hence all efforts will be made to ensure community participation
in the ward sabhas and gram sabhas. This shall be achieved by creating the atmosphere to
include all stakeholders that include elected representatives, officials, NGOs and CBOs apart
from huge number of self help groups in the villages. This initiative will include from the
state level wherein Chief Minister and/or Minister for Rural Development and Panchayat Raj
will initiate the process of creating the enabling environment for the preparation of Gram
Panchayat Development Plan.
The state level initiative also includes conducting workshop for all CEOs of Zilla
Panchayats and District level Nodal officers for the preparation of the Gram Panchayat plan.
The second level environment building exercise would include members of the District
Planning Committees and officials of all line departments, elected representatives of zilla
panchayats, Executive Officers of all Taluk Panchayats apart from representatives from
NGOs and CBOs in the district. The district core committee constituted for the purpose
would also device strategy for community mobilization by focusing on awareness campaigns
through various modes, street plays, using audio visual media like AIR and Doordarshan etc.
The third level programme includes Taluk level mobilization efforts focusing on the elected
representatives, officials at the Taluk level, Panchayat Development Officers and other
representatives. This would also include Nodal officers who will be nominated for each of the
Gram Panchayats in the Taluk.
The most important community mobilization efforts would include the last two
initiatives at the Gram Panchayat level wherein all Elected representatives numbering about a
lakh, community volunteers who will be identified by the Gram Panchayats at 5 for each of
the Panchayat and Self Help Groups representatives who will be numbering about 1,80,000.
This will be a massive exercise involving all the stakeholders at the Gram Panchayats.
4
2. PLANNING PROCESS - GRAM PANCHAYATH LEVEL
Preparatory meeting at the Gram Panchayath level: The officials, elected

representatives, and also the community should get the opportunity to participate in all levels
of planning. All Gram Panchayath members, field functionaries of various line departments,
representatives of various sub-committees constituted at the Gram Panchayath level,
representatives of Community Based Organizations (CBOs), progressive farmers,
industrialists, retired officials, traditional chiefs, representatives of Self Help Groups (SHGs)
and all other interested people should be invited for this preparatory meeting. After this three
sector-wise Working Groups for the purpose of planning process should be constituted.
2.1 CONSTITUTION OF WORKING GROUPS
It is very important to constitute working groups at the Gram Panchayath level in

different sectors. These working groups could be the Standing Committees constituted at the
Gram Panchayat level. Apart from this the Sub Committees constituted or functioning under
the supervision of the Gram Panchayats would also play an important role in the preparation
of the Gram Panchayat Development Plan.
2.1.1 Production Sector Working Group

The production sector consists of all fields like agriculture, horticulture, forest related
activities, home industries, sericulture, fisheries, self-employment etc. Apart from the
standing committee members, representatives of organizations in the Gram Panchayath
jurisdiction like milk producers associations, farmers cooperative banks, self-help groups,
progressive farmers should also be included.
2.1.2 Civic Amenities Working Group

Many sectors that are considered as important for human development like primary
education, primary health, drinking water and sanitation, facilities like roads and streetlights
come under this sector. Therefore, the field functionaries of the above mentioned departments
should be included in the Civic Amenities Working Group along with the members of Civic
Amenities Standing Committee of the Gram Panchayath.
2.1.3.Social Justice Working Group

Ensuring social justice and formulating programmes in this regard, reaching out to
eligible people and creating awareness is the main responsibility of Social Justice Working
5
Group. Programmes related to Schedule Castes and Scheduled Tribes, all poverty alleviation
programmes, housing programmes, public distribution system, monthly pension given to the
weaker sections like old age persons widows, physically challenged etc, eradication of evil
social practices like child labour, bonded labour, Devadasi system, untouchability, woman
and child trafficking etc. are the responsibilities of the Social Justice sector Working Group.
The field functionaries of these departments and those who are interested in the field should
be included in this working group along with the members of the Social Justice Standing
Committee of the Gram Panchayath.
The Groups should be finalized and accorded recognition through a resolution passed
at the General Body Meeting. The leadership of these Working Groups could be entrusted to
the Presidents of respective Standing Committees.
2.2. Stages in the preparation of Planning
The stages followed by the Working groups while preparing plans in their Gram
Panchayath are as follows.
2.2.1: Stating Purpose and Objectives of Planning

- Launching of Plan process with capacity building initiatives at different levels. All
the important stakeholders should participate in the capacity building initiatives:
Sharing the stated objectives of Gram Panchayat planning
Clarifying the roles of various departments in the process
Ensuring commitment of each department
Clarifying doubts of different stakeholders
Finalizing the timeline and outcomes for each step
2.2.2: Data Collection and Analysis at GP level
The Elected Representatives of Gram panchayats, members of all the Standing
Committees and Sub Committees at the Gram Panchayat level would play an important role
in the preparation of the plan document. The data collection would be taken up at two levels
Ward wise and Village/Gram Panchayat wise.
The secondary data at the Gram Panchayat level has to be collected by the Gram
Panchayat from all the line department officials at the village level in the following format
(Format -1). This information has to be collected for each of the villages under the Gram
Panchayat and consolidated at the Gram Panchayat level.
6
Format 1
Format 1 - Data Set Format for Villages and Gram Panchayat
Name of the District:
Name of the Taluk:
Name of the Gram Panchayat :
Name of the Village:
A. Administrative Details
Sl.No Name of the Designation Education Category Village Ward No.

Member
B. Gram Panchayat Standing Committees
Production Committee Amenities Committee Social Justice Committee
Sl.No Name Sl.No Name Sl.No Name
7
C. Panchayat Staff
Sl.No Name of the Staff Designation Education Category Village
D. Resource Envelope and Expenditure Details
Details of Availability of Funds from 2010-2011 to 2014-2015

Sl. 2010- 2011- 2012- 2013- 2014-
Funds
No. 11 12 13 14 15
01 Statuory Grant
02 Maintenance of Drinking Water
03 Own Resources
04 13th/14th Finance Commission
05 Development Grants
Development Programmes of
the State Government
the Central Government
8
Details of Expenditure from 2010-2011 to 2014-2015
2010- 2011- 2012- 2013- 2014-

Sl. No
11 12 13 14 15
01 Statuory Grant
Maintenance of Drinking
02
Water
03 Own Resources
13th/14th Finance
04
Commission
05 Development Grants
the State Government
the Central Government
General Information
Unit of
Details Figures
Measurement
Forest
Non-agricultural land
Barren land
Barren land suitable for cultivation
Permanent Pastures
Land Use (in Trees and groves

hectares)
Current waste land
9
Unit of
Details Figures
Measurement
Other waste land
Net sown area
Area Sown More than once
Geographical extent
Total sown area
Total irrigated area
Area irrigated more than once
Population Male
Female
Total
Population Scheduled Caste Male
Female
Total
Scheduled Tribe Male
Female
Total
Families S.C
S.T
Others
Total
Visually Male
Female
Total
Hearing Male
Female
10
Unit of
Details Figures
Measurement
Total
Disabled Dumb (Not able to speak) Male

population
Female
Total
Physically challenged Male
Female
Total
Mentally weak Male
Female
Total
Infrastructure available in village A.

at least one cable connection in village (Yes-1, No-
2)
Main source of drinking water in village (Tap-1,

Borewell/ hand pump-2, Well-3, unprotected tank for
drinking water, other source-9)
Whether drainage system pass through the village

(Yes-1, No-2)
Whether any co-operative society is working in

village? (Yes-1, No-2)
Whether any adult education centre is working in

village (Yes-1, No-2)
Is there any Commercial bank or agricultural bank in

village (Yes-1, No-2) (Yes-1, No-2)
Is there pucca road in village (Yes-1, No-2)
Whether bus facility is there to the nearby city (No

facility-1, less than five -2, at least five-3)
Whether street light facility is available in village

(Yes-1, No-2)
11
Unit of
Details Figures
Measurement
Devolution of property:
Number of factories in the vicinity of 5 KMs of

village
Whether orchards are developed in village (Yes-1,

No-2)
Is there any declared forest area within 5 KMs of

village? (Yes-1, No-2)
Grave yard facility (Yes-1, No-2)
Distance to nearest facilities (Give nearest round figure to distance, if facility is there in the
village itself, give 0)
Gram Panchayat Headquarters
Taluk Headquarters
Bus stand
Asphalted road
All season road
Pre-Primary school
Primary school
Middle school
High school
College having PUC or degree course
College/University having post graduate course
Industrial Training Institute
Veterinary Sub-centre/clinic
Primary/Community Health Centre Government

Hospital
Medical shop
Post Office
12
Unit of
Details Figures
Measurement
Bank
Fair Price shop
Weekly shandy
Fertilizer/Pesticide
Employment Training school/centre
District headquarters
Police station
Anganwadi centre
Agricultural credit co-operative society
Community centre with/without T.V.
Recreation(club, park, garden)
Public library
Education
Total Number of Children in the Boys

age group of 5.10 to 14 years
Girls
Total number of Children who Boys

stay away from school in the
above age group Girls
Number of Government Lower Primary Schools
Number of Aided Lower Primary Schools
Number of Unaided Lower Primary Schools
Number of Schools having own buildings
Number of Schools having the Electricity

following facilities
Compound
Play Ground
13
Unit of
Details Figures
Measurement
Drinking water
Boys Toilet
Girls Toilet
Library
Ramps
Teachers Sanctioned
Working at
present
Number of Government Primary Schools
Number of Aided Primary Schools
Number of Unaided Primary Schools

Compound
Play Ground
Drinking water
Boys Toilet
Girls Toilet
Library
Ramps
Teachers Sanctioned
Working at
present
Number of Government High Schools
Number of Aided High Schools
Number of Unaided High Schools
14
Unit of
Details Figures
Measurement

Compound
Play Ground
Drinking water
Boys Toilet
Girls Toilet
Library
Ramps
Teachers Sanctioned
Working at
present
Number of students of Ashrama Schools
Number of students of Kasturba Gandhi Girls schools
Number of students of Moraji Desai schools
Number of students of Navodaya schools
Number of students of Kittur Rani Chennama Girls

schools
Number of students of Kendriya schools
Health Government facilities
Community Health Centre
FRU Community Health Centre
Primary Health Centre
24 x 7 Primary Health Centre
Health Sub -Centre
15
Unit of
Details Figures
Measurement
Facilities available in the PHC / Ambulance

CHC
Telephone
Blood Bank
Lab
Toilet
Drinking Water
Operation
Theatre
Labour ward
Number of Beds
Dispensaries
Beneficiaries
registered under
Yashasvini
scheme
Allopathic Doctors Sanctioned Posts

Medicine
Working
Trained Nurse / Compounder Sanctioned
Working
Ayurveda Doctors Sanctioned

Medicine
Working
Trained Nurse/compounder etc., Sanctioned
Working
Unani Doctors Sanctioned

Medicine
Working
Working
16
Unit of
Details Figures
Measurement
Siddha Doctors Sanctioned

Medicine
Working
Working
Homeopathy Doctors Sanctioned

Medicine
Working
Working
Other Doctors Sanctioned

Naturopathy
medicine Working
Working
Rural Health sanitation committee Yes-1 /No-2
Health Protection Committee Yes-/1 No-2
Adolescent Reproductive and Sexual Health

Programme is being held Yes-/1, if not No-2
ASHA workers Yes-/1 No-2
School health programme if being held Yes-/1 if not

No-2
Number of eligible couples (18-49 years)
Number of children below one year
Number of children between 18-24 months
Number of children who are in 5th year of their age

after completing 4 years
Number of children of 10 years
Number of children of 16 years
17
Unit of
Details Figures
Measurement
Child Mortality
Maternal Mortality
Number of malnourished children
Number of children born underweight
Number of Gastro enteritis

persons
suffering from Cholera
epidemic
Typhoid
diseases
Jaundice
Measles
T.B.
Maleria
Phileria
Dengue Fever
Chicungunya
HINI
Medical shops If existed number
If not distance from

village (name of the
village/city)
Agriculture, Horticulture, Sericulture and Watershed
Agricultural Assistant Sanctioned posts
Working
Assistant Agricultural Officer Sanctioned posts
Working
Number of seeds vending centres
Number of Fertilizer shops
18
Unit of
Details Figures
Measurement
Marginal Number
Extent
Small Number
Extent
Land Holdings Semi Medium Number

and extent (in
hectares) Extent
Medium Number
Extent
Total Number
Extent
Crops Grown Paddy Khariff

(in hectares
Rabi
Summer
Ragi Khariff
Rabi
Summer
Jowar Khariff
Rabi
Summer
Pulses (give details) Khariff
Rabi
Summer
Fruits and Horticultural crops Khariff

(give details)
Rabi
Summer
19
Unit of
Details Figures
Measurement
Other crops (give details for each Khariff

crop)
Rabi
Summer
Area available for watershed development (in

hectares)
Area which has already received watershed treatment

(in hectares)
Sericulture Growers Scheduled caste
Scheduled tribe
Others
Total
Extent of Mulberry plants (in Non irrigated

hectares)
Irrigated
Production of Cocoon Bivoltine Cocoon
Hybrid cocoon
Total
Fisheries
Tanks available for fish farming (Numbers)
Number of tanks coming under the purview of Zilla

Panchayat
Number of tanks coming under the purview of Gram

Panchayat
Fish production (in tones)
Number of fishermen families
Animal Husbandry
Cattles
Buffaloes
20
Unit of
Details Figures
Measurement
Sheep
Goat
Pigs
Dogs
Other domestic animals
Veterinary Services Veterinary

Hospital
Veterinary
Clinics
Artificial
insemination
centres
Buildings for veterinary clinics (yes or no)
If there is no veterinary clinic, distance (K.M) from

nearby village having Veterinary clinic
Milk collection centres exist. Yes-1/No-2
If there is no milk collection centre the distance

(K.M) from nearby village having milk collection
centre (Name of village)
Milk producers co-operative society exists Yes-

1/No-2
If milk producers co-operative society is there,

mention the number of members
Average milk production (in liters)
Whether cold storage facility is there? Yes-1/No-2 If

yes, tell the capacity of cold storage (in liters)
Whether grazing lands are there? Yes-1/No.2
If yes, tell the extent of the same (in hectares)
Market for selling and buying of livestock and

poultry produces
21
Unit of
Details Figures
Measurement
If marketing facility is not there, mention the distance

from the village having marketing facility (Name of
village)
Rural Development and Panchayat Raj
Quantity of potable water available per day for each

person (in litres)
Is it a habitation which suffered by quality of water?

(Yes / No)
Piped Water Existing Schemes Nos.

supply Scheme
Functioning Schemes Nos.
Mini Water Existing Schemes Nos.

Supply
schemes Functioning Schemes Nos.
Bore wells Existing Wells Nos.

scheme
Wells which are not in use Nos.
Taps Public taps Nos.
Individual household taps Nos.
Sanitation Individual household toilets Nos.
Community toilets Nos
Required toilets household Nos
Required toilets community Nos
Bio gas plants
Solar street lights
Households having improved chullahs
Households having biogas oven
Bhagya Jyothi / Kuteera Jyothi Scheduled caste

Beneficiaries
Scheduled tribes
22
Unit of
Details Figures
Measurement
Backward class
Others
Roads (in kms) Kaccha road
Asphalted road
Cement road
Metalled road
Stone pavement
Total
Drainage (in metres) Stone slabs
Box drainage
Number of self help groups
Number of Self help groups which are actively

functioning
Total number of members in the Women

self help groups
Men
Number of disabled among total members?
Category wise details of the SC

members
ST
Minority
Others
Number of self help groups which have opened the

account in banks/financial institutions
Total savings of the self help groups at the end of the

year
Number of self help groups which have received the

revolving fund from the Government and
corporations
23
Unit of
Details Figures
Measurement
Main activities
Main products
Mode of Sale
Houses available Total Households
RCC roof
Tile
Thatched roof
Others (specify)
Site less households
Houseless households
Social welfare Welfare of Scheduled Caste/Scheduled Tribe/Backward

class/Minorities
Scheduled Caste
Number of students in the age Boys

group of 6 to 14 years
Girls
Total
Pre metric hostels Availability
Post metric hostels Availability
Hostels which need the basic Beds

infrastructures
Cots
Water supply
Toilets
Cooking utensils
Others (specify)
Pre/post metric scholarship Number of

hostels for boys/girls Students
24
Unit of
Details Figures
Measurement
Students getting
fellowship
Scheduled Tribe

Girls
Total

infrastructures
Cots
Water supply
Toilets
Cooking utensils
Others (specify)

hostels for boys/girls students
Students getting
fellowship
Backward Class

Girls
Total

infrastructures
Cots
25
Unit of
Details Figures
Measurement
Water supply
Toilets
Cooking utensils
Others (specify)

Students getting
fellowship
Minorities Welfare

Girls
Total

infrastructures
Cots
Water supply
Toilets
Cooking utensils
Others (specify)

Students getting
fellowship
A. Revenue Department B.
Beneficiaries of old age pension
26
Unit of
Details Figures
Measurement
Beneficiaries of maternity allowance
Beneficiaries of disability allowance
Beneficiaries of widow allowance
Government pensioners
Assistance from natural calamity Excess of rain

fund
Loss of rain
Fire accident
Flood
Other (Specify)
Co-operative and agricultural produces marketing
Co-operative societies (specify number)
Number of members Scheduled caste
Scheduled tribe
Other
Total
Primary Agricultural and rural development bank
Rural commercial bank (Specify name)
Regulated market
Sub regulated market
Women and Child Development
Anganawadi centres
Anganawadi centres in own building
Enrollment of children 0-6 months
From 6 months to
3 years
27
Unit of
Details Figures
Measurement
3-6 years
Total
Registered pregnant women
Registered mothers of new borns
Registered number Births
Deaths
Malnourished
children
Girl children who

got insured under
Bhagyalaxmi
scheme
Youth and Sports
Associations Young man
Young woman
Sports persons Taluk level
District level
State level
National level
International
level
Recipients of youth award District level
State level
National level
Industries and Trade (Small Scale industries and workers therein)

Industries Self employment Other Industries (at least with one
industries only salaried worker)
28
No. No. of self No. No. of Self No. of Salaried
of employed of employed workers
units units workers
Workers
Female Male Female Male
Female Male
Black smiths shop
Agricultural equipments selling

shop
Fishing Net makers
Fish processing
Mining
Digging of well/bore well
Flour mills
Saw mills
Sugarcane crushing
Weaving mills (looms)
Provision stores
Tailoring
Car/Scooter/Cycle repair shop

(Garage)
Tea shop
Sweet mart
Pan/Beedi/
Cigarette shop
Mutton stall
Tier repair shop
Goldsmith
Shoe repair shop
29
Bricks manufacturing
Food processing
Pharmaceuticals/clinics/hospitals
(a) Allopathic
(b) Homiopathic
(c) Ayurvedic/other
Carpentry
Refreshment (except tea stall)
Mesons/assistants
Rickshaw puller
Auto/Taxi
Tuition
S.T.D. booth
Fish stall
Fruits and vegetables shops
Stationery stores
Beauty parlor
Massage parlor/ yoga therapy
Milk processing
Electronic/elctrical equipments
Hardware shop
Cellphone shop
Internet cafe
Musical Instruments
Musical Instrumentalist
Other industries
30
2.2.2 Contd
- Ward wise data would be collected by the elected representatives of the wards
concerned with the help of community volunteers and Gram Panchayat officials.
The information collected would help in identifying the major problems affecting
the ward, the number of people affected, location of problems and would also
provide possible solution to the problems in the ward along with prioritizing the
needs. The information will be collected in the following Format 2
The above data collected from different wards would help in identifying the problems
in various wards and also villages within the Gram Panchayat.
The basic objective behind this is to
Assess the level of human development,

Asses the availability and status of natural, financial resources
Asses the status of present infrastructure and conservation measures
Preparing strategy for formulating sectoral plans
Relevant data from various sources can be compiled, assessed and simple descriptive
report can be prepared. This report would contain:
- A brief introduction to the Gram Panchayats history, social structure,

geography, economy, demography and natural resources;
- Details of available infrastructure and services for the public in the Gram
Panchayat. This would also include a description of the administrative set up,
particularly of the local government structure;
- Data regarding key development areas, broken down to the smallest planning unit
level possible;
- A brief assessment, highlighting any significant features of development or lack
of development, also focusing progress and shortfalls, and gaps in outcomes
in implementing the previous plan, spillover works and funds required for their
completion;
- Brief of areas where there exists potential for accelerated growth.
2.2.3: Participatory Rural Appraisal (PRA)
Effective way to understand the extent of development of different sectors and

identifying problems is through Participatory Rural Appraisal. This can be done by the
31
members of the Working Groups by visiting every Ward and habitat in the Gram Panchayath
area, observing things and talking to people. The details of Participatory Rural Appraisal
process is enclosed in the Annexures.
Participatory Planning Strategies and approaches
Community Mobilization
Community Mobilization is one of the very important aspects for ensuring peoples
participation in planning, designing, implementation and monitoring of the projects to be
taken up for overall development of the village.
Community Mobilization Process
When working with the community, it is advised to apply the Community

Mobilization Cycle. This cycle is composed of 8 steps and can regularly be used when
enabling the community to solve their own problems and initiate their own projects.
Facilitating Questions to Ask During the Community Mobilization Process
Planning and implementing successful community mobilization initiatives requires

answering some essential questions:
Where is the community now? What resources does it have? What needs or issues are
pressing?
Where does the community want to go? What needs and opportunities does the
community most want to pursue? When the community get where it wants to be, how
will be the community be measurably better?
What strategies and activities will move the community from where it is to where it
wants to be? What resources can be mobilized to address these priorities?
Community Participation
Step 1: Develop a shared understanding of community participation Communities are made

up of people with a variety of interests and identities. Each will have a different understanding
of what community participation is. It is important to share and discuss these different
perspectives.
32
Step 2: Establish the current position. A baseline position can be ascertained by indentifying
where your community is now in relation to the framework.
Step 3: Identify issues and needs to be addressed Establishing the current position should help
to highlight issues that need to be addressed. You can now begin to identify the different
activities that will help to develop greater and more meaningful community participation.
Step 4: Agree an action plan It is important to be realistic about what is achievable within any
given timescale and the level of resources available. You will probably need to agree
priorities and identify other groups and agencies that will lend their support.
Step 5: Review progress Community participation strategies should be reviewed in the light
of progress made and outstanding needs. This is not just about what processes and procedures
are in place but how effective these are.
Participatory Rural Appraisal (PRA) tools and techniques for participatory planning
Participatory Rural Appraisal(PRA): It is an approach which aims to incorporate the

knowledge and opinions of rural people in the planning and management of development
projects and programmes.
Overview of PRA techniques: There are numerous participatory tools and techniques used by
organisations involved in community development and project implementation.
Following are the major PRA tools used by development practitioners for participatory
planning, which has relevance in SAGY.
1. Transact Walk
2. Social Map
3. Resource Map
4. Seasonality
5. Venn Diagram
6. Well Being Analysis Diagrams
7. Livelihoods Analysis
8. Semi structured Interviews
A Transact Walk
33
A transact walk is a systematic walk along a defined path(transect) across the community area
together with the local people to explore the vegetation, habitation, infrastructure, water and
sanitation conditions, crops, undulation of the topography etc. by observing, asking, listening
and producing a transect diagram. It is best to walk a route, which will cover the greatest
diversity in terms of vegetation, habitation, infrastructure, water and sanitation conditions,
crops, etc.. The transect walk is conducted jointly with the villagers or community members.
The information collected during the walk is used to present the findings visually in the form
of a diagram.
A.1 Use of Transects for Planning:
To understand the different types of soil conditions, vegetations, etc. obtaining in

the village.
To understand the nature of the terrain in the village like gradients, slopes and
undulating nature of land surface in the village.
To document the timing of activities
To document time spent in different activities
To document time available for rest and leisure
To discover difference or otherwise of work load of women and men separately
The Transact Walks contribute to the status, issues and potential outlined in the Village
Resource Mapping exercise. Identify and view issues associated with local resources and land
types. Discuss and visualize practical solutions and opportunities to improve land use
management. Develop simple land use management plans You can use Transect Walks when
planning farming systems or agricultural activities with households. Assessing different land
types, their uses and opportunities. Planning activities in a Village (e.g. roads, irrigation,
community forestry, etc.)
B. Social Mapping
Social Map is A visual depiction of all man-made structures in a village or area. It

shows human habitation, the location and nature of housing, infrastructure such as roads,
drains, schools, health outlets, drinking-water facilities, water channels and places of worship,
settlement paters, including location houses of marginalized groups. A Social Map is prepared
34
by local people and is not drawn to scale. It reflects the perceptions of the social dimensions
of peoples reality.
B.1 Key components of a Social Map:
Availability of social and economic infrastructure such as roads, bridges, schools,

health outlets, places of worship etc., community centre, electricity poles, solar
power, hand pumps, wells, shops, ration shops etc.) in an area or community.
Status of social and economic infrastructure (such as gravel roads, broken roads,
good roads, culverts or iron bridges etc.,), in an area or community.
Habitation pattern of the people such as houses, kinds of houses (Thatched,
Yucca, Puce) as well as concentration of particular class or kind of people (like
STs, SCs, Blacksmiths etc.) in any part of the area or community under
discussion.
B.2 Use of social Map
In developing a Dream Map visualize the future of a community or village, i.e.,

developing a perspective for an area or village or community
In developing a situation analysis for micro-level planning
In ascertaining the location of houses of marginalized people or households
In finding out the existence and status of delivery of basic services.
In finding out common areas like places for bazaars, holding community events,
cremation/burial etc.
Comparing the status of a community or village at two or more points in time in
respect of social infrastructure, demographics etc.
B.3 Applications of Social Map
The applications of social maps are, inter alia, as follows:
In carrying out a situation analysis of an area/community/village

Understanding of the physical and social aspects of community or village life.
Understanding of the demographic and related household dimensions of a
community/village.
Social Map is used as a platform for discussion on different aspects of social life
35
Social Map is critical for spatial planning.
Social Map is used in monitoring and evaluation.
C. Resource Map
Resource map is one of the most commonly used PRA methods next to social map.
While the social map focuses on habitation, community facilitates, roads, temples etc., the
resource map focuses on the natural resources in the locality and depicts land, hills, ricers,
fields, vegetation etc. a resource map may cover habitations as well. At time, the distinction
between the resource map and social map may get blurred.
A resource map reflects how people view their own locality in terms of natural
resources.
C.2 Application of Resource map: Resource maps have been used for depicting of various
aspects related to the natural resource management of a locality including:
Topography, terrain and slopes

Forest, vegetation and tree species
Soil-type, fertility, erosion and depth
Land and land use, command area, tenure, boundaries and ownership
Water, water bodies, irrigation sources, rivers and drainages
Watershed development, various soil and water conservation measures, denuded
areas
Agriculture development, cropping pattern, productivity etc.
D. Venn Diagram
D.1 Kay components of Venn Diagram
A two dimensional institutional analysis.

Comparative analysis of institutions against two different parameters.
D.2 Use of Venn Diagrams?
Venn diagrams are usually used to depict key institutions, organization and
individuals, and their relationship with the local community or other group. Key players in
36
decision making are shown. Institutions and organizations, which affect specific local issues
and community ( or sections of the community), can be examined. The institutions analysed
can be both local ones internal to the community and external ones which have a local
influence.
Venn diagrams have formed a basis for discussion of:
The roles and significance of various institutions/individuals/places to people in a

locality.
The roles and significance of various institutions/individuals/places to a specific
organization/individuals/places.
Levels of communication between organization/individuals/places.
The role of project bodies and their interventions.
Improving missing links between existing organizations/individuals/places.
Potential for working through existing organizations,-which ones and with which
links.
Potential roles for new organizations/individuals/places.
It is always local perceptions which are discussed. Analysis of different ideas within a
locality is possible through comparison of a number of diagrams with a range of groups.
D.3 Applications of Venn Diagram
Within the framework of institutional analysis, Venn diagrams have been used to
explore a variety of linkages. Often, the diagram is left open, with local people defining which
organizations they feel are important to their lives in general terms. However, Venn diagrams
can also be used to analyse the influence of organization in relation to more specific issues:
Examination of the role played by outside agencies.

Examination of the role played by village agencies.
Examination of the role played by informal groupings.
Relationships between individuals (family and community level).
Local facilities, local infrastructure and self-help systems.
Institutional and individual support systems.
Credit or health support systems.
37
Forest management, agriculture, irrigation, fishing.
Livestock diseases and their linkages.
Income generating institutions for women.
Links between GO, NGO, religious, individual and community groups.
Institutional aspects of conflict/dispute resolution.
Aspects of policy, interventions and grant systems.
Assessment of interventions, new structures, changes to old structures.
Perceptions of project and implementing agencies.
Importance of problems and their relationships to each other:
E. Seasonality Analysis
E.1 Key components:
Analysis of variations in issues/dimensions affecting the lives of people, like food

availability, availability of employment, prevalence of diseases) according to
season/month/time.
Analysis of variations in livelihood of people/communities according to
season/month.
Analysis of seasonal variation in communitys response to processes, institutions,
structures, policies etc.
E.2 Use of daily schedules/seasonal calendar:
To document different types of activities, undertaken in different

seasons/times/months of the year.
To document time available for rest and leisure in different seasons/times/months
of the year
To note variations in multiple activities undertaken in different seasons/
times/months of the year where more than one activity are carried out
concurrently.
To discover difference or otherwise of work load of women and men separately in
different seasons/times/months of the year.
38
For discussing which new activities and their implications for time use in different
For discovering suitable times for interventions that can be planned in different
To compare differences in food security, employment opportunities, incidence of
disease, income-expenditure pattern etc. in different seasons/times/months of the
year.
To compare differences in food security, employment opportunities, incidence of
disease, income-expenditure pattern etc. in different seasons/times/months of the
year.
Seasonality Analysis has also been used to illustrate mobility and periods spent
away from the home during different seasons/months/periods of the year.
F. Well Being Analysis
Well being Analysis is a method for investigating well-being differences and

inequalities in a community, to discover local indicators and criteria of well-being and wealth.
It involves the ranking or grouping of all households in a community according to criteria
chosen by the community and thus is also useful for establishing the criteria by which the well
being of households is assessed by the community. The well being categories may be well-
off, poor, very poor and poorest of the poor (POP) and so on.
F.1 Use of well Being Analysis

To identify households who are very poor/poor, poor and not so poor
To rank households in ascending or descending order of well-being/ill-being
To classify households into different ill-being/well-being grouping.
To understand the critical factors that affect the ill-being/well-being levels of
households
G. Livelihoods Analysis
Livelihood analysis is a visual depiction of the forms of livelihoods, their availability

and their outcomes as also problems and opportunities associated with each livelihood over a
period of time, usually one year, in a community.
39
G.1 Kay components
Livelihood analysis on an individual, household or community scale.

Temporal analysis of changes in livelihoos
G/2 Use of livelihood analysis.
Livelihood analysis aims to examine the details of individuals or groups livelihoods,

in terms of seasonality, income, assets, expenditure, consumption etc. which can provide a
picture of livelihood of an individual, household or community (as the case may be).
Livelihood Analysis can also give a breakdown on a monthly or annual basis of the
livelihoods of an individual, household or community (as the case may be).
Two main categories of analysis can be considered in a Livelihood Analysis. First,

occupational and employment issues are raised, generally at community level, which provide
a profile of the area. Ownership of livestock and agricultural production, for example, can
also be discussed at the community level. Second, individual livelihoods are examined, which
tend to focus on income, expenditure etc., as well as food consumption and its distribution
within the household Seasonal changes and changes over time can also be discussed. A
livelihood analysis forms an important opening for discussing specific details of employment,
income etc.
H. Semi-structured interviews
Interviewing is one of the main techniques used in development studies. Participatory

methods have contributed to adjusting the interview to make it more conversational, while
still controlled and structured. This is the semi structured interview (SSI) whereby only some
of the questions and topics are predetermined, whilst the majority of questions will be
formulated during the interview. Questions are asked according to a flexible checklist and not
from a formal questionnaire. SSIs tend to be conducted alongside other exploratory and
participatory techniques, and are used to complement the participatory survey methods with
in-depth information. SSIs often take time to prepare, and to conduct on a one to one basis,
and therefore should be used in addition to the group survey methods, but are useful in
extracting information from particular members of the community.
40
2.2.4 Convergence in the Preparation of Gram Panchayat Development Plans
There is a need to ensure convergence in the preparation of Gram Panchayat Development

Plans. In the present exercise, the plan preparation exercise also includes the IPPE (II)
exercise under MGNREGS and NRLM, aimed at preparing a Household livelihood and skill
development plan. It is proposed to carry out the exercise in other taluks in the state. The
formats for the exercise already provided by the Ministry will be made use of in the
preparation of plan.
41
42
43
44
45
46
47
48
49
50
51
2.2.5: Resource Envelope
The Resource Envelope should contain both Human as well as Financial resources
available at the Gram Panchayat level. The local government component of the Plan
would emerge out of the financial resource envelope containing the following sources of
funds :-
a. Own resources of Gram Panchayats
b. Transfers by State Finance Commission
c. 14th Union Finance Commission grants
d. Grants in respect of Centrally Sponsored Schemes MGNREGS, Drinking
Water, Swatch Bharath Abhiyaan, Housing schemes
f. Grants for State Plan schemes
g. Grants for Externally supported schemes assigned for implementation through
Local Governments.
h. Estimated contribution by the communities and other stakeholders.
Similarly the analysis of the available human resources at the Gram Panchayat level is
required. In Karnataka the following human resources are available at the Gram Panchayat
level:
- Panchayat Development Officer
- Gram Panchayat Secretary
- Second Division Accounts Assistant
- Bill Collector
- Computer Operator
- Watermen
- Group D staff
In the above staffing pattern both permanent government employees and staff who are
paid out of the Panchayat funds are included. Apart from this technical personnel like
Engineers are available for a group of Gram Panchayats and these are extended by the
Panchayat Raj Engineering Division and Rural Water Supply divisions.
Apart from the Gram Panchayat officials other line departments also have officials
working in the villages. They are from the departments of Education, Health, Women and
52
Child Development apart from others.
Apart from this it is possible to include the NGO representatives, retired officials, SHG
representatives and others can be incorporated into the human resources pool.
2.2.6: Visioning Exercise

Vision is an achievable dream of any individual, group or society. The addition of
term achievable requires hard work by concerned individual, group or society. Vision
basically links dream with the capacity to achieve the dream. This explains the importance of
envisioning in planning process and that is why the stocktaking exercise precedes envisioning
exercise because it provides necessary information about the existing status of capacities
The vision exercise has to be based on key questions such as:
Where do we want to see our Gram Panchayat in next five years?

Why do we want to achieve a certain level in subjects specified in goals?
What changes will be required to achieve the stated goals and objectives?
What kind of resources and efforts will be required to achieve the stated goals and
objectives?
Identification of Lead Sectors for development.
Examining resources for potential lead sector
Final 5 year vision and five year perspective plan
Presentation of five year perspective plan at Gram Panchayat
Vision development at the level of Gram Panchayat requires two steps. The first is to
organize a meeting of GP for sharing the district vision with elected representatives. The
second step is related to organize a larger meeting with all important stakeholders to share
the vision for rural areas.
2.2.7- Organization of Ward Sabhas
After the working groups walk along all the Wards and conduct PRA and interaction
with the people, the Ward Sabhas should be conducted as follows:
The dates for the Ward Sabhas should be decided only at the General Body
Meeting of the Gram Panchayath.
53
People should be informed about the Ward Sabha well in advance.
The members of respective Ward should be entrusted the responsibility of
conducting Ward Sabhas.
It should be ensured that the field functionaries of various development
departments, office bearers and members of various sub-committees constituted
at the Ward level and representatives of self-help groups and community-based
organizations are present at the Ward Sabha.
The demands of the community during PRA and Small Group Meetings should
be recorded in three separate charts according to their sectors (basic amenitis,
production and social justice) and presented at the Ward Sabha.
The attendance of those who are present should mandatorily be recorded.
The demands should be listed according to the priorities decided by the Ward
Sabha. The priorities should be decided according to majority opinion.
The ward sabha shall identify 10 to 15 persons who should compulsorily attend
the Gram Sabha apart from general public. This would provide an opportunity
to air the grievances of the respective wards in the Gram Sabha.
The resolution to the Gram Sabha should be made listing out the problems of
the ward, possible solutions and the priority of the ward sabha.
Format 2 provides the details of the problems to be identified in the ward sabha.
54
Format 2 Issues to be finalized in the Ward Sabha
Sl.No Identified problems in the Identified Demands/ Additional Ward

ward Problems Works figures / Priority
information
Development of Scheduled
Castes and Scheduled Tribes
Development of Differently
abled persons
Development of Backward
Classes
Development of Minorities
Social Security Schemes
Community Development
Works
Play Grounds
Crematorium
Development
Farm land
development
Development of roads
to agricultural lands
Conserving water
sources
Construction of Foot
Bridges
Development of parks
Construction of Rural
Godowns
Pure drinking water
units
Knowledge centres
Cultural centres
Drinking water facilities
a. How many days in a
week you get water?
b. How many hours in a
day you get water
c. Probable litres per
55
capita per day
availability of water
d. Distance from which
you are getting water
e. Others (specify)
Poor Quality of drinking
water
a. Salt content is high
b. Fluoride content is
high
c. Others (specify)
a. Total number of
houses
b. Number of houses
with toilets
c. Number of houses
without toilets
d. Number of houses
with space for
construction of toilets
e. Number of houses
without space to
construct toilets
f. Number of community
toilets to be
constructed
a. Total length of
drainage available
b. Length of drainage to
be constructed
c. Present method of
solid waste disposal
a. Number Households
with houses
b. Number of households
without houses
c. Number of households
without houses with
site (households living
in huts should also be
counted here)
d. Number of site less
households
56
a. Number of houses
without electricity
b. Number of streetlights
available
c. Number of streetlights
required
a. Number of released
bonded labourers
b. Number rehabilitated
c. Number to be
rehabilitated
a. Number of persons
requiring skill
training*
b. Type of training
a. Number of Self help
groups
b. Nature of activity of
SHG
c. Nature of support
mechanisms required
Number of children never
gone to school (6 to 14 years)
a. Male children
b. Female children
Number of dropout children
(6 to 14 years)
a. Male children
b. Female children
Child labour
a. Male children
b. Female children
Drinking water facility in
school (if no, mention the
number required)
Toilet facility for boys and
girls (if no mention the
number required)
Other school infrastructure
required
a. School rooms
57
b. Play ground
c. Laboratory
d. Library
e. Others (specify)
Number of pregnant women
registered
Number of live births
a. Male
b. Female
Number of infant deaths
reported in the ward (0 to 1
year)
a. Male
b. Female
Number of child deaths
reported (0-5 years)
a. Male
b. Female
Number of maternal deaths
Number of still births
Number of children born
underweight
a. Male
b. Female
Number of children born with
disability
a. Male
b. Female
Number of Malnourished
children
a. Male
b. Female
Pregnant with anemia
Number of child marriage
cases
Immunisation to children
Immunisation to pregnant
women
Major diseases in the area
58
a. Cholera
b. Malaria
c. Typhoid
d. Measles
e. Chickenpox
f. Dengue
g. Chickengunya
h. Others (specify)
Number of Physically
challenged persons
a. Male
b. Female
Number of cultivators
Number of landless labourers
(unskilled)
Credit requirement ***
Institutional sources
Private Moneylenders
a. Types of crops grown
b. Scope for
diversification of crops
c. Requirement of inputs
(give details)
d. Requirement of farm
ponds
e. Requirement of check
dams
f. Other water and soil
conservation structures
g. Problems associated
with marketing of
commodities (local
solutions have to be
suggested for each of
the crops)
h. Storage facility for
agricultural
commodities
i. Available
ii. Required
59
i. Training on
agricultural practices
(details to be given)
j. Others (specify)
Horticulture
Animal Husbandry
Fisheries
Sericulture
Others
a. Problems in
Anganawadies
b. Problems in
Schools
c. Problems in
Primary Health
Centres
d. Problems in the
Libraries
e. Problems of Self
Help Groups
f. Problems of youth
and adolescent
girls
g. Problems of Senior
Citizens
h. Problems of
Differently abled
people
i. Problems in the
implementation of
Food Security
Schemes
j. Other problems
Further the various committees should also identify the individual beneficiaries for various
Union and State Government Schemes.
60
2.2.8- Conduct of Gram Sabha
The Gram Sabha should be conducted only after all Ward Sabhas are conducted. The
working groups should draft the first three chapters of the GP Plan document. However, the
date of the Gram Sabha should be fixed well in advance and widely publicised. The presence
of the field functionaries of all departments, the Gram Panchayath members and the members
of the working groups should be ensured. It is necessary to invite the Taluk and Zilla
Panchayath members of that area and provide them an opportunity to show their commitment
about the development works to be done at higher level.
While conducting the Gram Sabha, following aspects are to be kept in mind.
1. Prior to the Gram Sabha, all the Gram Panchayath members and members of the
working groups should informally meet. They should discuss the demands and the
priorities of the people and take a decision to present the Draft Plan at the Gram
Sabha.
2. Ward-wise priority list should be presented only by one of the Ward members. If they
are unable to do for any reason, members of the working groups could do so.
3. Sector-wise demands from every Ward should be presented separately. The

corrections and additions suggested by the Gram Sabha should be discussed and
recorded. The decisions to drop or change the priorities should be made based on
majority.
4. Central and State Governments have been implementing various rural development
programmes for the benefit of individual beneficiaries. There is a need to identify the
individual beneficiaries for various departments and Gram Panchayat shall conduct
special Gram Sabha for such identification.
5. There is also a need to identify Costless development initiatives or low cost

development initiatives. A probable list of such activities are given below and the
Gram Sabha shall identify such schemes/works.
Ensuring 100 per cent enrollment of children in the age group of 6 to 14 years to
the schools
61
Identifying children never enrolled in the schools and also drop out children and
motivating their parents to send the children to the school
Identifying child labour in the panchayat limits
Identifying bonded labourers in the villages
Discussing the issues related to health, education, women and child development
issues in the monthly meetings of the Gram Panchayats and visiting the
institutions and ensuring periodic discussions with the officials of the departments
in the villages
Ensuring proper distribution of benefits to children in the schools and
anganawadies
Benefits to pregnant women by the Anganawadi centres
Creating awareness about various department schemes and ensuring proper
identification of beneficiaries for all the schemes (there are nearly 187 individual
and community oriented development schemes in 24 departments)
Ensure that pregnant women suffering anemia get benefits from the Anganawadi
centres and Primary Health Centres
Ensure 100 per cent institutional deliveries in all the villages
Ensure malnourished children are provided with proper care by the anganawadies
and health centres
Reporting maternal and child deaths to the higher authorities and initiate steps for
proper monitoring of the situation
Ensure periodic checking of health of School going children by the health centres
Frequently monitor the quality of food provided to the school children under the
mid-day meals and also food provided in the Anganawadi centres to the children
There are 10 important Social Security Schemes implemented by GoI. Panchayats
can ensure proper identification beneficiaries for all such schemes.
Identify persons of eminence in the areas of education, sports, culture etc. and
honour them every year
Organise sports and cultural meet for all school children every year and take
steps for distribution of prizes
Monitor the distribution of foodgrains in the ration shops
Prepare an inventory of all important socio economic and cultural activities in the
villages under its limits and ensuring preserving them
Initiate a cleanliness drive in the panchayat limits once in a month and promote
awareness among the community to maintain hygiene in their surroundings
Identify destitute people within the panchayat limits and take adequate steps take
care of them
Report incidents of outbreak of any epidemic disease or any other health
problems immediately to the authorities concerned
Instances of drought, flood and other natural calamities to be immediately
discussed in the panchayat meeting and report the same to the higher authorities
62
Social issues like domestic violence, dowry harassement cases, farmers suicides
are discussed in the meetings of the panchayats and reports are sent to the
appropriate agencies
Organizing awareness camps on development schemes during the annual
religious and cultural programmes of the villages
6. After the presentation of draft development plans pertaining to three sectors in all the
Wards, they should be discussed. After that, they should be consolidated and priority
list of programmes and development works to be taken up by the Gram Panchayath in
the next year should be prepared. However, care should be taken to see that the
priorities do not contravene the priorities decided by the Ward Sabhas.
7. After the draft plan or development perspective report is thoroughly discussed at the
Gram Sabha and approved, the Gram Sabha should make a resolution to implement it.
8. All the decisions made by the Gram Sabha should be read then and there and recorded
accordingly.
9. The activities identified by the Gram Sabha shall be provided in Format-4
63
Format 4: Identified activities, schemes and priority in the Gram Sabha
Name of the District
Name of the Taluk
Name of the Gram Panchayat
Ward Gram Implementation

Identified Identified
Sl.No Village No Department Scheme Sabha year (2015 to
Demand works
priority 2020)
2.2.9 - Gram Panchayat Core Committee
The participation of various departments is important in meeting the demands of the

people under government programmes. The meeting with the officials is useful to ascertain
what programmes are in operation, to what extent the funds are available and which of the
demands could be met under which programme etc. The meeting will be held at the Gram
Panchayat level to identify the details of the activities suggested by the Gram Sabha. The
meeting shall be attended by the Panchayat Development Officer, Gram panchayat Secretary,
Anganawadi workers, Asha workers, Head Master of Schools, Junior Health Assistant apart
from village officials of any other line department. The Junior Engineer of the Gram
64
Panchayat concerned shall compulsorily attend the Core Committee meeting. The Committee
would scrutinize the details of activities to be taken up at Gram Panchayat level, TP Sector
and ZP sector apart from estimating the cost for each works. The Committee would identify
the activities that can be taken by the Gram Panchayat from its Resource envelope in Part A,
activities to be taken up by the Taluk Panchayat in Part B, activities of the Zilla Panchayat in
Part C and activities to be taken up by any other line department in Part D and recommend to
the Gram Panchayat body for approval of the same. The details of the works identified are
given in the following format.
Format 5: Details of Works identified by the Gram Panchayat Core Committee
Name of the District
Name of the Taluk
Name of the Village
Sl.No Details of Estimated Cost Implementing GP/TP/ZP/State

works Department Sector
2.2.10: Gram Panchayat Meeting
The Gram Panchayat in its meeting will deliberate on the recommendations of the
Gram Panchayat Core Committee and would approve all the works that can be taken up from
its resources (Part A) and would finalise the details of the plan in the prescribed format (Part
A) and recommends Part B, Part C and D to the Taluk Core Committee.
2.2.11: Taluk Core Committee
65
The Taluk Core Committee would comprise of all the line department officials at the
Taluk Panchayat level and would scrutinize all the proposals received from Gram Panchayats
in the Taluk. The Committee shall scrutinize the proposals and identify the works that can be
taken up from the resources available with the Taluk Panchayat and provide the details of the
activities in Part B. It would recommend to the Taluk Panchayat for according approval to
the plan and provide the details of works to be taken up by the Zilla Panchayat and the State
Sector in Part C and Part D.
2.2.12 Taluk Panchayat Meeting
The Taluk Panchayat in its General Body meeting would approve the
recommendations after deliberating on the recommendations of the Core Committee and
would accord approval for Part B and recommend Part C and D to the District Core
Committee. A copy of the approved Part B is sent to each of the Gram Paqnchayats where the
Taluk Panchayat implements development schemes.
2.2.13 District Core Committee
The District Core Committee would comprise of all the line department officials at the Zilla
Panchayat level and would scrutinize all the proposals received from Taluk Panchayats in the
District. The Committee shall scrutinize the proposals and identify the works that can be
taken up from the resources available with the Zilla Panchayat and provide the details of the
activities in Part C. It would recommend to the Zilla Panchayat for according approval to the
plan and provide the details of works to be taken up by the State Sector in Part D.
2.2.14 Zilla Panchayat Meeting
The Zilla Panchayat in its General Body meeting would approve the recommendations after
deliberating on the recommendations of the Core Committee and would accord approval for
Part C and recommend Part D to the respective line departments or appropriate agencies for
necessary action. A copy of the approved Part C is sent to each of the Taluk Panchayats and
Gram Paqnchayats where the Zilla Panchayat implements development schemes.
66
Part A: Budget for works at Gram Panchayat level
Name of the District Name of the Taluk
Name of the Gram Panchayat Name of the Village: Ward No.:
Sl. Area / Works Cost Source of Funds Time Outcome

No. Sector MGNREGS Statutory Own 14th Swatch Drinking Others Line
Grant Resource FC Bharath Water
Grants Abhiyaan
Individual Beneficiary
Community Works
A. Cost less Development
B. Development works with Cost
Works not implemented (Pending List)

Community Works
A. Cost less / Low cost Development works
B. Development works with Cost
67
Part B : Budget for works of Gram Panchayat Development Plan at Taluk Panchayat level
Sl. Area / Sector Works Total Name of Name of the Scheme with amount Time Outcome
No. Budget the Gram required Line
Panchayat Scheme 1 Scheme 2 Scheme 3
Community Works
A. Costless / Low cost Development works
B. Development Works with Cost

Community Works
A. Costless / Low cost Development works
B. Development Works with Cost
68
Part C : Budget for works of Gram Panchayat Development Plan at Zilla Panchayat level
Community Works
C. Costless / Low cost Development works
D. Development Works with Cost

Community Works
C. Costless / Low cost Development works
D. Development Works with Cost
69
Part D : Budget for works of Gram Panchayat Development Plan at State level
Community Works
E. Costless / Low cost Development works
F. Development Works with Cost

70
Community Works
E. Costless / Low cost Development works
F. Development Works with Cost
71
2.2.15 - Finalizing the Gram Panchayat Plan document
The Gram Panchayat Development Plan will have 6 Sections:
Section 1: Village-wise profile of Gram Panchayat focusing on location

demography, availability of natural resources and livelihood profile
Profile of the Gram Panchayat focusing on office bearers, staffing

pattern, various Standing Committees etc.
Section 2: Situation Analysis analyzing the current status of development,

identifying problems in the villages and possible solutions to overcome
the crisis
Section 3: Resource Envelope of the Gram Panchayat to identify the available

resources
Section 4: Problem analysis and prioritizing the activities to be taken ward-wise,

Panchayat-wise
Section 5: Gram Panchayat Perspective Plan focusing on Critical gaps,

prospects, areas of intervention, identifying financial resources and
ensuring convergence among different schemes. The focus will be on
identification of individual beneficiaries for schemes of different
schemes of various departments, Cost-less development initiatives and
community development works
Identifying activities to be taken up under ZP, TP and State Sectors
Section 6: Project planning summary focusing details of works, cost, scheme,

timeline and outcomes
2.2.16 - Submission of Gram Panchayat Development Plan to District Planning

Committee
Once the Plan document is prepared and approved by the Gram Panchayat, it should
be submitted to Taluk Panchayath, Zilla Panchayath and District Planning Committee within
a month of approval of the document.
Process of Implementation and Monitoring of the Plan
72
The success of the entire initiative of preparation of the Gram Panchayat
Development Plan depends upon its effective implementation. The details of individual
works needs to get the administrative and technical approval from the respective authorities.
For this the existing procedures as per the Budget and Accounts Rules, 2006 and the KTPP
rules shall be strictly followed by the Gram Panchayats.
There is also need to strictly monitor the works that are implemented and it is crucial
to involve the community and various stakeholders to monitor the implementation of the
works. In order to ensure this apart from the supervision by the authorities concerned from
Taluk Panchayat and Zilla Panchayat, the existing Jamabandi procedures shall be strictly
adhered to by the Gram Panchayat. These monitoring mechanisms shall be in addition to the
procedures adopted by the Gram Panchayat to discuss the implementation in the monthly
meetings of the Panchayat. Format for monitoring the preparation of Gram Panchayat
Development Plan is enclosed (Format 6).
73
Format 6 - Process Monitoring Formats (State / District /
Gram Panchayat Nodal Officer)
Sl. Distr Distr Talu GP No. of No. of No. of No. of No. of No of No. No. of
No icts/ ict k level GPs GPs GPs GPs GPs GPs GPs GPs
Talu level level train compl compl entering compl compl complet appro despat
ks / Trai Trai ing eting eting the data eting eting ing the ving ching
GP ning ning the the in ward the GP the the
data PRA Panchat sabha Gram Develop GPDP Plan
collect exercis antra meetin Sabha ment docum
ion es gs Meeti Plans ent to
ng TP, ZP
and
DPC
74
3. Roles and Responsibilities - Preparation of Gram Panchayat Development Plans
The process of preparation of Gram Panchayat Development plan needs clear

delineation of roles and responsibilities of various stakeholders and committees. There is a
need to ensure role clarity for the purpose. This section provides details of roles and
responsibilities of various committees and people who are involved in the exercise in the
entire state.
3.1 Processes to be adopted

Constitution of State Level Empowered Committee
Constitution of Committees at district, taluk and gram panchayat levels
Resource envelope for each of the GP
Toolkit for the preparation of GP Development Plans
Capacity building initiatives
Data Collection and Analysis
3.2 Authorities/Officials at various levels to be involved
State Nodal Officer from the Secretariat

CEO, Zilla Panchayat
District Nodal Officer
EO, Taluk Panchayat
GP Nodal Officers (District and Taluk officers)
PDO, Gram Panchayat
Community Volunteers
ANSSIRD
3.3 District Planning Committee

Monitor the overall preparation of the GP Development Plan in the district
Guide the various Committees in the preparation of the plans
Ensure convergence of schemes in the plans
Ensure convergence in the activities of various committees
75
3.4 District level Core committee
Chaired by the CEO, ZP
District level officers from all line departments
Chief Planning Officer / Deputy Secretary to be Nodal Officer of the Committee
All the Executive Officers of the Taluk Panchayats in the district
The District level committee would undertake the following exercises

Assist the Taluk Panchayats and Gram Panchayats in finalizing the activities
under the ZP Scheme and State Sector schemes
To monitor the Taluk Level activities in the GP plan preparation
Monitor the capacity building initiatives to sensitise the stakeholders
Report the progress to Zilla Panchayat, DPC and RDPR on a regular basis
3.5 Taluk Level Core Committee

Executive Officer of the Taluk Panchayat to be Chairman of the Taluk Level Core
committee
Officials from the line departments
Panchayat Development Officers of all the Gram Panchayats in the Taluk
The Taluk Level Core Committee would undertake the following exercise
Assist the Gram Panchayats in finalizing the activities under TP Schemes and
State Sector schemes
Appoint the nodal officers for the preparation of the GP Plans
Monitor the activities and processes of plan preparation at GPs
Report the progress to the Taluk Panchayat, Zilla Panchayat and District Level
Committee
3.6 Gram Panchayat level Core Committee
GP Adhyaksha to be the Chairman of the Committee
PDO to be the Member Secretary of the Committee
Other members to include the elected representatives, representatives from the
departments of Education, Health, Women and Child Development, Agriculture
etc.
76
The Gram Panchayat level Core Committee would undertake the following
activities:
Identify the Community Volunteers - Community volunteers can be retired
officials in the villages, SHG / Youth Club / NGO representatives with sufficient
knowledge about the villages and concern for social issues
Monitor the work of the community volunteers
Discuss the issues related to identification of problems and gaps
Identify the Resources available with the GP
Conduct Ward Sabha and Gram Sabha
Prepare the Vision document for the GP
Consolidate and Collate the data from the villages
Consolidate the wish list and prioritise the works to be taken up in the villages
Focus on issues related to Human Development and conservation and judicious
use of natural resources
prepare the GP Plan document in consultation with experts
Approval of the Plan Document and sending them to Taluk Core Committee and
DPC
3.7 Sensitisation Programmes
CEOs and Nodal Officers at the district level

DPC members
District level Core committee members
Taluk level Core committee members
Gram Panchayat level Core committee members
Capacity building of community volunteers and SHGs
3.8 Gram Panchayat Planning Process
Identification of community volunteers at 5 persons for each GP by GP Core

Committee preference should be given to retired officials, community
volunteers from NGOs in the area, youth with sufficient knowledge on social
issues etc. Bharath Nirman Volunteers and Decentralised Training Coordinators
77
shall also be considered for working as Volunteers. An honorarium of Rs.5000/-
shall be provided to each of the community volunteers.
Collection of Primary and Secondary data
Consolidation of village wise data into GP
Identification of gaps and perennial problems in the villages through PRA
Visioning by the GP
Conducting Ward Sabha to identify the needs to bridge the gaps and also
suggest a wish list
Conducting Gram Sabha to prioritise the wish lists from Ward Sabhas
General body meeting of GP to prepare perspective GPDP
Consolidation at TP and ZP level
3.9 Functions and Responsibilities of Stakeholders
A. Community Volunteers
Assist PDO in collecting the primary data and secondary data from the line
departments
Physical verification of the infrastructural facilities especially in schools,
anganawadi centres and PHCs and Sub Centres
Group discussions with stakeholders to identify problems in the villages
Conduct the PRA exercise in the villages
Data entry in the prescribed format
B. Panchayat Development Officers

Monitor and guide the activities of community volunteers in filling up the
GP formats
Scrutinise the data collected from volunteers and other line department
officials
Consolidate the village-wise data into GP level data
Identify the problems and gaps in the development
Discuss the problems and gaps with the elected body
Conduct the Ward Sabha and Gram Sabha and identify the community
needs and consolidate the wish list received from the community
78
Prepare the GP Development Plan with assistance from officials of the line
departments and technical personnel
Approval from the GP for the Plan
C. Executive Officers of TPs

Identify Nodal Officers for each of the GPs
Monitor the progress of Plan preparation by GPs
Brief the Taluk Core Committee on the progress
Ensure line departments to assist and collection of data and make them
available to the GPs
D. Chief Executive Officers
Ensure cooperation from the line department officials

Conduct regular meetings of DPC and District level Core Committee
Reporting progress to RDPR on the GP Plan preparation
Monitor the activities of GP Nodal Officers
Ensure capacity building activities to all stakeholders
E. State Level Nodal Officer

Coordinate with Task Force on the preparation of GP Development Plans
Periodically monitor the progress of activities in the districts
F. Role of ANSSIRD & PR

Prepare a toolkit for the preparation of GP Development Plan
Finalise the GP Data formats
Sensitisation of stakeholders with capacity building initiatives
79
4. Capacity Building Initiatives for various Stakeholders
Sl. Target Group Number of Duration Issues to be covered

No Participants and Mode
of Training
1 State Nodal Officer, 75 Face to Face Planning Process
CEOs of ZPs, One day at Data sources and availability
District Nodal State level Roles of different players
Officer CEOs, Nodal Officers, DPC,
District Core Committee
2 CEO, District 150 per Face to Face Planning Process
Nodal Officer, DPC district One day at Data sources and availability
members, DCC district level Visioning exercise for the
members, EOs of Total 4500 District and Taluks focusing on
Taluk Panchayats participants sustaining the progress achieved
in the district and identifying the
gaps based on the District
Human Development Reports
Roles of different players
Nodal Officers, DPC members,
EOs, Taluk Core Committee
3 EO, GP Nodal 100 per Satcom Planning Process
Officers, Taluk Taluk Training Data sources and availability
Core Committee, One day in PRA Exercise
PDOs and Total 17600 all 175 Convergence issues
Adhyakshas of all participants taluks Visioning exercise for the Gram
Gram Panchayat Panchayats in the Taluks
Roles of different players
Taluk Core Committees,
Functions of GP Nodal Officers,
PDOs and Community
Volunteers
4 GP Nodal Officer, Total 140000 Satcom Planning Process
PDOs, ERs, participants Training GP Visioning Identifying
Officials at GP from Gram Two days in problems and gaps
80
level Panchayats all 175 Data sources and availability
Taluks Data Compilation
Discussion on data format
PRA Exercise
Convergence issues
Conducting Ward Sabha and
Gram Sabha
Works in different sectors that
can be taken up without any
investment
Identifying beneficiaries for
individual schemes focusing
more on social security schemes
Wish list of works to address
identified problems
Mode preparing plan document
Roles of different players GP
level Committees, Functions of
PDOs, other line department
officials and Community
Volunteers
5 PDOs and Total 180000 Satcom Planning Process
Community participants Training GP Visioning Identifying
Volunteers, SHGs (@5 Two days in problems and gaps
Volunteers all 175 Data sources and availability
25 SHG Taluks Data Compilation
members per Discussion on data format
GP) PRA Exercise
Convergence issues
Conducting Ward Sabha and
Gram Sabha
Works in different sectors that
can be taken up without any
investment
Identifying beneficiaries for
individual schemes focusing
81
more on social security schemes
Wish list of works to address
identified problems
Mode preparing plan document
Roles of different players GP
level Committees, Functions of
PDOs, other line department
officials and Community
Volunteers
82
83
Annexure 2
84

Karnataka GPDP

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Karnataka GPDP

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GPDP Checklist

Sl. Checklist Status as per draft GPDP guidelines/ CB

7. Who is primarily responsible for

a. Situation analysis (participatory) and

c. Gram Sabha Adhyaksha, Elected Representatives,

d. Project development & Plan Adhyaksha, Panchayat Development Officer,

This has been dealt as Part A, B, C and D in

Are there separate technical trainers

11. How are the line department functionaries

13. What are the roles of the following as per

15. What are the trainings being organized other

6. If yes, please attach a copy. Order Enclosed (In Kannada)

Abdul Nazeer Sab State Institute of Rural Development and

1. Concept and Methods in Planning Process

1.1 Constitutional provisions

Preparatory meeting at the Gram Panchayath level: The officials, elected

2.1 CONSTITUTION OF WORKING GROUPS

It is very important to constitute working groups at the Gram Panchayath level in

2.1.1 Production Sector Working Group

2.1.2 Civic Amenities Working Group

2.1.3.Social Justice Working Group

2.2. Stages in the preparation of Planning

2.2.1: Stating Purpose and Objectives of Planning

Format 1 - Data Set Format for Villages and Gram Panchayat

Name of the District:

Name of the Taluk:

Name of the Gram Panchayat :

Name of the Village:

Sl.No Name of the Designation Education Category Village Ward No.

B. Gram Panchayat Standing Committees

Production Committee Amenities Committee Social Justice Committee

Sl.No Name Sl.No Name Sl.No Name

Sl.No Name of the Staff Designation Education Category Village

D. Resource Envelope and Expenditure Details

Details of Availability of Funds from 2010-2011 to 2014-2015

2010- 2011- 2012- 2013- 2014-

Barren land suitable for cultivation

Land Use (in Trees and groves

Other waste land

Net sown area

Area Sown More than once

Total sown area

Total irrigated area

Area irrigated more than once

Population Scheduled Caste Male

Scheduled Tribe Male

Disabled Dumb (Not able to speak) Male

Physically challenged Male

Mentally weak Male

Infrastructure available in village A.

Main source of drinking water in village (Tap-1,

Whether drainage system pass through the village

Whether any co-operative society is working in

Whether any adult education centre is working in

Is there any Commercial bank or agricultural bank in

Is there pucca road in village (Yes-1, No-2)

Whether bus facility is there to the nearby city (No

Whether street light facility is available in village

Number of factories in the vicinity of 5 KMs of

Whether orchards are developed in village (Yes-1,

Is there any declared forest area within 5 KMs of

Grave yard facility (Yes-1, No-2)

Gram Panchayat Headquarters

All season road