Professional Documents
Culture Documents
INDEX
Reports 204
1.Chart of Accounts List 204
2.Trail balance / Ledger /Vendors List 205/206
3. Data Takeover 209
4.Up loading of master in SAP (LSMW) 212
5.Balances uploading 217
Version : ECC6
What is ERP?
ERP stands for Enterprise Resource planning, it is integrated all functions in one system.
Organization
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Purchase Dept. Store Dept. Production Dept. Accounts Dept.
Will have no of departments in organization. ERP integrate all the functions into one system.
Store Department at Factory: Where the material is received are updates his records send the bill to account person.
Accounts department at City office : Pass an entry in the books
Disadvantages:
Duplicate job
Time gap.
ERP Packages:
SAP, Oracle, Financials, Peoples soft, BAAN , J.D.Edwards
1972- SAP R/1 – Real time data processing
1980-SAP – R/2 Included no. of countries and no. of currencies
2
6. Profitability analysis
Integration of:
1. Material Management Module to Financials (MM to FI)
2. Sale & Distribution module to Financial module integrate (SD to FI)
3. Data take over(From Non-SAP to SAP)
4. Closing procedure
Reports:
In all the module systems gives around 2000 reports
You can attaché the reports to favorites
Some important reports you can attach the reports on desk top.
1. Project Manger
2. Senior Consultant
3. Junior consultant (Each project 3 to 6 members)
4. Support Consultant (Eg.IBM, Accenture)
5. Core Team Members
6. End User
First Screen:
First Field : Client :2 Clients
1. Development client
2. Production client
1. Consultants
2. Company staff (Core Team Members)
3
1. Development client
2. Testing client
3. Production client
User ID: SAP user: You can use small or capital letters (It’s not case sensitive)
What is client?
To Purchase Sap Package From Sap India Bangalore Wipro Will Customize(Map) Aravind Requirement In SAP
ARAVIND WIPRO
Project Manager Project manager
Core team accounts manager FI Consultant
Cost accountant CO Consultant
Purchase Manager MM Consultant
Sales Manager SD Consultant
It staff ABAP programmer
BASIS Administrator
Development Production
Client Client
After testing by Aravind core team customization will be transported to production client through transport request.
In live environment we should have minimum 2 clients some companies they keep 3 clients
4
Wipro Customization Transport Request ->
"When SAP is purchased from SAP India we get clients like 000,001,067 and 800" Basis consultant copies 000 client
and give the number required by Aravind care team
Client :800 (Development Client)
Language : 41 Languages
If we do not specify any language it takes English by default or we can use EN for English
Client: 800
User: SAPUSER
Password: oracle
Press enter
Employee1 Employee2
1st Radio button Can not work Can work
2nd Radio button Work Can work
3rd Radio button Can work Can not work
5
Menu Edit ,Favorites ,Extras
The second row the tick is called enter, beside tick box is called is command field."
One employee can work in number of sessions (windows) at a time -the maximum is 6 sessions
option-1 option-2
Go through the path and post Use transaction code in command field
the transaction and press enter
Path: Accounting --> Financial accounting we can create our own transaction
-> General ledger-->Posting ->General posting codes they should start with Y or Z
Instead
use:/NFS10N in command field and press enter change session with new transaction code.
use /OFS10N in command field and press enter- create session with new transaction code.
./N for change
Path :From the menu bar - select extras - Settings - Display technical names- Enter
6
Path: From menu bar select extras - set start transactions (transaction code is F-02)
Enter
Path: From the menu bar select system - log off - select ‘yes’ button for the message to logoff
At the time of customization -screen will come with display mode not enter mode
Path: From the menu bar select lock entry- Delete all-select’ yes’ button for the message
SAP
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| |
Group Company
| |
Company Company code
| |
Units Businesses Area
ARAVIND GROUP(AVG)
|
----------------------------------------------------------------------------------
| | |
Aravind Mills Ltd(AML) Aravind Steels Ltd(ASL) Aravind Industries ltd(AIL)
| | | | | |
HYD BGL HYD BGL HYD BGL
FI consultant will do customization at company code level -company or group is only for information.
We do customization for Aravind Mills Ltd after words we copy customization including accounts to other company codes
in one step and make modifications where ever required.
ENTERPRISE STRUCTURE
7
DEFINE COMPANY:
Path: Tools - Customizing –IMG (implementation guide) - Execute project (trns.code SPRO)
Select SAP reference IMG button : This is called customization area or configuration area or implementation area
Path:SPRO- Enterprise structure - Definition - Financial accounting - Define company ( Tr code is OX15)
It we select IMG activity documentation button: It gives description part about company
By default it gives the latest request we have to create our own request and afterwards to transport to production client
For each step we need not create separate request.
For Basic settings :1st request
For General ledger :2nd request
rd
For Account payable :3 request
For Accounts receivable:4th request
For Asset accounting :5th request
For Controlling :6th request
Select create request button (F8)
Give the short description :FI basic settings for Aravind Mills Ltd
Press enter
Press enter once again to save in the request. We get a message data was saved: Data was saved in two
places:1.Development client 800 2. In Transport request
8
SPRO No SPRO
Consultant job End user job
Path: Enterprise structure - Definition- financial accounting - edit, copy, delete, check company code
Edit company code data
Press enter
To select our request number select dropdown button beside request number.
We can see here number of requests.
Select request number by seeing the description.
Press enter to save in the request.
Path: SPRO - Enterprise structure - Assignment - Financial accounting - Assign company code to company
( Tr code is OX16)
path: SPRO- Enterprise structure- Definition -financial accounting- define business area ( Tr code is OX03)
9
Press enter to save in your request
Some business area can be used by number of company codes in the client assignment of business area to company
code is not required.
Hyderabad data for all company codes we have Hyderabad business area separately for each company code.
CHART OF ACCOUNTS:
Option-2
Each company code has their on
set of accounts conveyance account no. 400000 400000 400000
10
Compare or consolidate by using group 400000 300000 200000
Chart of Accounts
path: SPRO - Financial accounting- General ledger accounting - GL accounts - Master Data-Preparation - Edit
chart of accounts list (TR.CODE.OB13
The other way to give transaction code is from the menu bar -> Select system - Status
Select new entries button.
Under status deselect blocked check box (do not select blocked check box)
Select save button or Ctrl+S
Select your request and press enter to save in your request
When we past to expenditure accounts in FI it updates, CO automatically provided. We create expenditure accounts as
cost elements.
All expenditure accounts need not be cost elements expenditure accounts like interest, Depreciation, Non-operating
expenses -will not be consolidated for costing -they are debatable.
When we select manual, when expenditure account is created and posted in FI, we want that expenditure to update co-
create that expenditure account as CO element. If we do not want to update co-records that expenditure create
expenditure account only and not to create as cost element -here we have flexibility. If we choose automatic, when we
create an expenditure account automatically cost element will be created. When we post to that expenditure account in
FI, automatically CO records will be updated-no flexibility.
11
Accounts creation is at end user area, users at the time of posting, they will not check whether account is there as not
they create new account and post accounts.
We will have number of duplicate accounts in SAP once we create an account and past transaction-IT can not be deleted
In live environment after up leading accounts - select blocked check box. No body can create any accountwhether
original account or duplicate account. When there is a necessity to create a new account an authorized person say
accounts manager deselects the blocked check box, create the account and afterwards select blocked check box.
We have to create the accounts now. We are deselecting the blocked check box.
path: SPRO- Financial accounting - General ledger accounting- GL Accounting- Master data-Preparation-
Assign company code to chart of accounts. (Tr.code OB62)
Accounts groups
We are preparing balance sheet on liabilities we have items like share capital, Reserves & surplus-We have to verify
each and every account and assign to the respective items-it takes so much time to assign accounts.
To get account balances directly or to assign accounts easily SAP has given account groups.
When we create the accounts, we create within the range. Cash account will be created within the range of 200000-
200099."
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2.Series for assets
3.Series for income
4.Series for expenditure
We have 1000 accounts the user at the time of posting to expenditure account he need not see all accounts he gives 4
only expenditure accounts will appear.
CUSTOMIZATION (TR.CODE.OBD4)
path: SPRO-Financial accounting-General ledger accounting- GL accounts-master data-preparations-Define
account group
6 digits
Afterwards we require liabilities account groups with 1 series –10 account groups.
How many groups we can crate with 1sries . available accounts (1999-1599)=400 accounts. New account groups with
1series we can create 400/100=4 groups .
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For each account group we are assigning 100 accounts new account groups with 1 series. We can create
99400/100=944 accounts groups. 5/6/7/8/ digits.
This is required in the year end and not during the implementation. SAP has made mandatory this step during the
implementation. If the consultant does not do this step, we will have problems in the year end.
Though accounts are not yet created assign on account for retained earnings account purpose. We can specify retained
earnings account any account number which is with in range 100100-100199.
Generally we specify the first account i.e.100100 as Retained earnings account and when we start creating the accounts
the first account to be created is 100100 surplus in P & L Account.
Path: SPRO – Financial accounting – General ledger accounting – GL Accounts – Master Data – Preparations
– Define retained earnings account.
Give you chart of accounts AML enter. The transaction code is OB53 .
Account assignment
We get a warning message account 100100 not created in chart of accounts AML.
Ignore the warning the message press enter. Press enter once again to save in the request.
Accounts creation is at end user area and the transaction code is FS00
In the year end the balance will go to the same account as opening balance 1 and 2 series for Balance Sheet Accounts
3 and 4 series for P & L Accounts.
P & L A/c.
P& L Statement A/c. type Y
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In the year end the balance will go to account no.100101.
It is above 6 months in next year take next year otherwise same year.
For year end adjustment purpose SAP has given special periods .
Special periods are part of March
March will have total 5 periods 1noraml period 4 special periods.
To get the profitability and different stages SAP has given special periods.
20th March 2008 we have declared profitability upto February 2008 to the management profitability figures should not be
changed.
No user can post transaction before March 2008 and after March 2008.
15/04/2008 accounts dept. finalized profitability for the year ended 31/03/2008
15
Entry Date 05/05/2008
Periods date 31/03/2008 to update last year ledger.
We get profitability finalized by auditors. To day we want to see profitability finalized by accounts department . we can not
got March 2008 includes normal entries .
Auditor is asking to show rectification entries list we can not get the list separately.
To get profitability separately or to get the rectification entries list separately SAP has given special periods.
Here stage means department profitability, Management profitability and Auditors profitability – the state can come in the
same month or different months.
20th March 2008 open periods for posting March 2008-March 2008
12,2007….12,2007
No user can post transactions
before March 2008 and after March 2008.
April 2007-March 2008 F.Y 2007
April 2008-March 2009 F.Y.2008
15/04/2008 accounts dep. finalized profitability for the year end 31/03/2008 Management adjustment entries.
16
Auditors finalized profitability 1-14
List of auditors rectification entries 14-14
SAP known only calendar year periods –we have to convert calendar year periods to our accounting year periods.
April 2008
April 2008 – March 2009 F.Y.2008
In which year it is coming 2008
As which year we are calling in SAP 2008
Year shift 0
January 2009
In which year it is coming 2009
As which year we are calling in SAP 2008
Year shift -1
Posting 05/01/2009 update 2008
Ledger not 2009 ledger
Path : SPRO – Financial accounting – Financial accounting Global settings – Fiscal year – Maintain fiscal year
variant (Maintain shortened fiscal year) (Trs.code is OB29
Enter
Select fiscal variant V3
Double click on periods folder
FV : B1
17
Description April to March 4 Special periods
If we select year depend check box – when we save it will ask for year – when we give year 2008 – The conversion is
applicable only for the year each year we have to create the conversion.
If we deselect year dependent check box – The conversion is common for all years.
Where as we require month 4(April) should be as period 1 so deselect calendar year check box.
save
Assign company code to a Fiscal year variant
Path: SPRO – Financial accounting – Global settings – Fiscal year – Assign company code to a Fiscal year
variant (Tr.code is OB37)
Ignore the warning message press enter and press enter to save in the request.
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OPEN AND CLOSE POSTING PERIODS
July 2008-March 2009 April 2008 to March 2009 Sep. 2008 to Sep. 2008
In this step we are defining which periods are open for posting.
Path : SPRO – Financial accounting global setting – Document – posting periods-Define variants for open
posting periods
Variant Name
AML posting period variant for AML
19
For company code AML assign variant AML select save button or Ctrl+S
Press enter to save in your request.
Path: SPRO – Financial accounting Global settings – Document – Posting periods- open and close posting
periods.
Authorization Group:
This screen is required every month in production client nobody will have access for customization areas.
The same screen is given at user level when it is available at user level, the users will misuse.
BASIS Administrator gives authorization group say X and X will be assigned to user IDs manager accounts and deputy
manager accounts.
When we open the system with the above user IDs then only we can change the periods at the user level.
Path: Accounting –Financial accounting –General Ledger - Environment –Current settings-open and close
posting periods ( Transaction code :S_ALR_87003642)
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Receipt 4
Doc.type SA RE RV
No.Range 01 02 03
We are getting the document no’s continuously by seeing the document number we can tell where it is generated.
In a year 100000 vouchers are consumed system gives a message we give available numbers 300001-400000
If we select external check box, we have to give at the time of posting what should be the document number.
Select press enter.
Select save button or Ctrl+S
Ignore warning message press enter
Number range interval can’t be transported to production client – what ever number for development client for testing.
1. Consultant is an outsider – he does not know how many document numbers are required for each area.
2. All the departments want to have 1—100000 which is not possible. In live environment, before going live
all the department heads sit together and decide for production client.
21
01-2008-1-100000 3000 3001 53000-53001-53002
1st Entry
Date:24.09.2008 9999 means any year
Posting date:24.09.2008 in 2nd option we don’t know how many
2nd Entry
Entry date:29.09.2008 Documents we have posted for each year
Posting date:31.03.2008
At the time of posting on screen we get around 70 fields. Fields are quality, text (Narration), business area, value date
Debit 70 Filed
Credit 70 Filed
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140 Filed
====
If we start filling up all the fields it takes so much time to post one document.
1. Suppress: The filed will not be visible on screen a the time of posting.
2. Required: We have to enter values to the field compulsory. The field value will appear with question mark or tick
mark-without entering the values we can not go to next screen.
3. Optional: The field will be visible on screen our choice to enter values or not the fields selection is not common to
all accounts. It depends on the account what we are using. In case of sales account quantity filed is required. In
case of repairs account quantity filed is not required, we have 1000 accounts – we have to create 1000
scenarios. In stead of creation of 1000 scenarios SAP have given field status groups.
Afterwards:
Cash account Dr
To Equity share capital
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Bank accounts
|
Value date text Business area
|
Required Entry
General
^
Text Business area
|
Required entry
Path:SPRO- Financial accounting – Financial global settings – Document –Line item-Controls- Define filed
status variants
23
Value date( Effective date):
In SAP we have interest calculations, Interest calculations in our book from 22.09.2008 where as IDBI calculates from
20.09.2008. There will be mismatch.
Interest calculations:
Value date :Required entry filed
Document date :22.09.2008
Posting date :22.09.2008
Value date: 20.09.2008 field is modifiable after posting .
In our books also interest will be calculated from 20.09.2008
Basic
Excise
VAT /CST
To do normal posting also, sales tax procedure is required.
A) Create procedure
B) Create tax codes
C) Create accounts
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D) Design accounts
TOLERANCE GROUPS:
This is used for vendors, customers and balance sheet accounts where clearing is required.
If we see the account in the month end or year end-we will have no of credits and no. of debits. We don’t know which
item is pending and how much is pending.
As per SAP open item management –At the time of making payment –System will as against which provision we are
making the payment. When we specify the payment is being made against rent provision. It clears the transaction.
The same way we use for vendors and customers and also.
Vendors X A/c
Bank – For 1 100 1 1000
Bank –For 2 200 2 2000
Bank-For3 300 3 3000
Bank for 4 400 4 4000
Bank for 5 500 5 5000
We can have tolerances (payment differences). It can be amount tolerance or percentage tolerance or both it can be
debit amount or credit amount.
25
Salaries 500000
Rent 15000
There is difference of Rs.5 in the account for commission which need not be paid.
We can difference tolerances.
Tolerance
Group Amount percentage
A 100
B 5%
A) We have to assign tolerance group in account –in outstanding expenses A/c we have assigned tolerance group
A
If the difference of Rs.5 is within tolerance group amount. i.e.100 system will clear the provision and transfer to
sundry balances written off account at time of making payment.
Disadvantages:
1. Tolerance group is given at account level and not at the transaction level.
Salaries 500000
Bank 15000 Rent 15000
Wages 100000
Bank 100000 Commission 100005
If we give tolerance group A in outstanding expenses account if the difference is less than tolerance group amount and
transferring sundry balances written of account automatically.
26
Provision 100005
Payment 100000
-----------
Difference 5
=======
Not payable payable
Instead of crating group C - keep the filed blank and give amount zero.
For our company code: we are creating bank tolerance group wit amount zero so that no need to assign.
Tolerance group while creating the accounts.
Path :SPRO – Financial accounting – General Leger Accounting –Business transactions-open item clearing –
clearing difference- Define tolerance groups for G/L Accounts
Select your request and press enter and save in your request.
Tolerance Group A B C
100000 100000 10000000 Amount per document
100000 100000 10000000 Amount per open item
account item
0 5 10 Cash Discount
0 0 0 Payment Differenced
We have 1000 users distance – we have to create 1000 scenarios (short cut method)
Accounts Dept:
1. City office cashier
2. Factory cashier
3. Branch cashier
4. Account 1 A
5. Account 2
6. Deputy Manager Accounts B
7. Manager Accounts
8. DGM Accounts C
In live environment / training institutes
27
SAP User AML A Blank
SAP User XYZ Use only A
SP userABC Use only A
Path: SPRO-Financial Accounting –General Ledger Accounting –Business transactions – Open Item clearing -
Clearing differences – Define tolerance groups for employees.
Path :SPRO-Financial accounting -Financial accounting global settings-Company code-Enter global parameters
Negative postings:
In case of reversals if we select negative postings check box it reduces from the same side.
In SAP, when we post a wrong entry, we can’t change the document. We have to go for reversal or pass rectification
entry.
28
2. Preference share capital receipt:
Cash account Dr 100000
To Equity share capital 100000 Doc No.2
Reversal
3. Equity Share capital Dr 100000
To Cash account 100000 Doc.No.3
Rectification
3. Equity share capital Dr 100000
To Preference Share capital 100000 Doc.No.3
1 2 3
Cash flow statement Reversal without Reversal by selecting Rectifications
selecting negative negative postings
postings
Opening cash and bank 0 0 0
balances
Add: Inflows Equity
share capital 500000 500000
29
GENERAL LEDGER MASTERS CREATIONS
1 2 3
Chart of Accounts level Company code level Centrally
1 GL Account Number Account currency
2 Company code Only balances in local Chart of accounts fields
currency
Accounts to be created:
1. Surplus in P & L Account – Reserves & Surplus
2. Equity share capital – Share capital
3. Cash account –current assets, loans & advances
Path: SPRO – Financial Accounting – General ledger accounting – GL Accounts –Master Data- Preparations-
Define Account group (Tr.Code:OBD4)
CREATION OF GENRAL
Match Code:
Give the company code : AML
Enter
Short text : At the time of entry
GL account long text : At the time of General ledger display
Posting of transactions
31
Path: Accounting – Financial Accounting –General ledger –posting –General posting (Tr.Code is F-02)
32
Business area :AMLH
Text Enter :+
‘ + ‘(plus) mean copies the last line item narration in the same document.
Wages A/c Dr
(Wages provision for Sep.)
To outstanding Exp
We can not use *
Press enter
Debit will be posted without any assign and credit amount will be posted with minus sign.
Display document
From the menu select –> Edit –> Dynamic –> Selections (Shift +F4)
User name :SAPUSER
Select execute (F8) button
Double click on document no.1
Change document :
Document No. :1
Company code :AML
33
Fiscal year :2008
Enter
Double click on first line item cash account
We can change only value date filed assignment filed and text filed.
Account display:
Path: Accounting – Financial Accounting –General ledger – Account – Display balances ( Tr.code is FS10N)
To view more than one account transactions select multiple selection button beside GL Account no.
Account no.100050
To exclude an account from the range
Select exclude single value tab
Singe value : 100050
Change text length 35 characters for amount in local currency select total check box
Select copy button
Hold Document:
It is a temporary document
35
This is user for adjustment purpose or at the time of posting we do not know either debit or credit.
A) Loans to Directors
Create as hold document an once he gives money back delete the document.
B) Payment to a party –purpose of payment we don’t know
Steps:
1. Run a program called “RFTMBLU” for conversion of hold documents
2. Creation of hold documents
3. Delete / complete hold documents
Second
F-02
36
Business area :AMLH
Text : Hold document testing
Posting key: : 50
Park Documents :
This is used for approvals Cashier
Enter the document he will park Informs to SR person SR person he can make changes to the
in the system approval document form amount / Date / head of
account before release
Accounts will not be updated And release document
Account will not be updated Once he release the document will be
posted and updates records
Steps:
1. Posting of packed document by cashier
2. Informed to Sr. person for release –Be cashier
37
3. Display packed document and change date and amount
4. After change, inform to Cashier about approval
5. Display changes to packed document
Path :Accounting –Financial accounting – General ledger-Document – parked documents- post / delete
(FBV0)
Sample document:
Create a sample document and store in the system every month by coping sample document number and by changing
date and amount we an post the provisions we will not forget any provisions.
Steps:
1. Create 3GL masters
A) Salaries A/c Personnel cost
B) Rent A/c Administration
C) Outstanding expenses – Current liabilities & Provision
2. Difference no.range interval for no.range X2
3. Creation of sample document
4. posting of transaction by copying sample document
To check account groups for giving account numbers. The transaction code is OBD4
Path: SPRO – Financial accounting –Financial accounting global settings – Document – Document number
ranges- (Tr.Code is FBN1)
40
Select change intervals button
Select interval button
No. range :X2
Year :2008
From number :500001
To number :500100
Enter & Save
Ignore the message press enter
Path: Accounting – Financial accounting – General ledger - Posting – Reference documents – Sample document
(F-01)
41
Company code :AML
Fiscal year :2008
Select display line items check box
Enter
Change the document date :31.10.2008
Posting date :31.10.2008
Enter
Ignore the warning message press enter
Change the amount to 600000
Text :Add October (Salaries for the month of October)
Amount :0
Enter
Line item having zero will not update records
Ignore the warning message
Amount enter :*(star )
For text : Add October
From the menu select document simulate
Select save button or Ctrl+S
Option 1: Option 2
Accrual / Deferral document Open item management
Salaries A/c
31.10.2008 100000
05.11.2008 105000 01.11.2008 100000
42
Profitability effect::
For October 100000
For November because October 5000
Salaries Dr 100000
To out standing 100000
Salaries A/c
31.10.2008 100000
5.11.2008 5000
Profitability effect
For October 100000
For Nov. because of October salaries 5000
Path : SPRO- Financial accounting –General ledger accounting-Business transactions –Adjustment posting /
Reversal - Define reason for reversal
31.10.2008
Salaries Dr
To out standing
43
Rent provision:
Path : Accounting – Financial Accounting – General ledger –Periodic processing – Closing – Valuate- Enter
Accrual / Deferral Document (Tr.Code is FBS1)
Salaries provision:
Tr.Code is FBS1
44
Business area :AMLH
Text :+
From the menu select document –> Simulate and save
Path : Accounting – Financial Accounting – General Ledger – Periodic processing – Closing –Valuate –
Reverse accrual / Deferral Document (Tr.Code is F.81)
3. Scenarios
1st Scenario 2nd Scenario 3rd Scenario
45
Posting key :50
Account no. :100500 (outstanding exp)
Enter
Amount :* (enter star)
Business area :AMLH
Text :+
From the menu select Document –> Simulate and save
Path : Accounting – Financial Accounting – General Ledger- Account – Display / Change line items (Tr. Code is
FBL3N)
Path : Accounting – Financial Accounting – General Ledger - Posting – Out going payments (F-07)
46
Select back arrow
Select open item radio button
Execute
(-*- This symbol is open item(document no. below))
When we make part payment we can use either partial clearing or residual items method.
Out going payment using partial clearing method: ( Tr. Code F-07)
48
Select change layout button (Ctrl+F8)
From the hidden fields column
Select reference field
Select amount in local currency under column contain.
Select left arrow or show selected fields button
Select copy button
Keep the cursor on reference
Select sub total button
To make balance payment of 35000 and cleared provision and part payment (F-07)
49
Amount :30000
Business area :AMLH
Text : Rent provision
Posting key :50
Account no. :100500 ( outstanding exp)
Enter
Amount :*
Business area : AMLH
Text :+
From the menu select Document ->Simulate and save
50
FOREIGN CURRENCY TRANSACTIONS
Path : SPRO-SAP Net weaver- General Settings – Currencies – Check exchange rate types
USD 1 : INR 1
JPY 100 : INR 1 JPY=Japanese - Yen
ERO 1 : INR1
GBP1 : INR1 GBP=Great Britain -Pound
ITL1 : INR1 ITL=Italian -Lira
JPY 100 : INR1 37Rs
Or
1 : 0.01 0.37
Once we follow one conversion factor follow continuously for all the years. Don’t change in between if we change in
between it gives wrong results.
This is given at client level and not at company code level (Client 800)
Path: SPRO – SAP Net weaver- General settings – Currencies – Define translation
ratios for currency translation
Exchange rate type From To valid (from) Ratio (from) Ratio (to)
G (Bank buying) USD INR 01.10.2008 1 1
B (Bank selling) USD INR 01.10.2008 1 1
M (Average rate) USD INR 01.10.2008 1 1
Path: SPRO- SAP Net weaver- General settings- currencies – Enter exchange rates
Forex Table
We can enter Daily quotations / Week end quotations / Month end quotations.
For each day end for each type we can enter only one rate.
51
B 10.10.2008 1 USD 47.50 INR
M 10.10.2008 1 USD 47.10 INR
Path: Accounting – Financial accounting – General ledger-Environment – Current settings – Enter translation
rates (S_BSE_68000174)
SCENARIO :1 SCENARIO 2
When exchange rate is not entered at When exchange rate is entered at the
the time of posting. Time of posting
a. IF we don’t enter the rate at the time of posting, it takes rate from Forex table
1. To enter default exchange rate type B (Bank selling rate) for document type
‘SA’
Select type : SA
Select details button
Under default values exchange rate type for foreign currency documents. Select B (Bank selling rate)
Save
To view in INR
Select display currency button
Save
REVERSELS:
1. Individual Document Reversal
2. Reversal of Reversed document
3. Mass Reversal
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4. Clearance Items Reversal
5. Account Deferral document reversal
Document No.
Reversal reason
Reversal date Blank
Save
Path : Accounting – Financial Accounting – General ledger – Document – Reverse – Individual Reversal (FB08)
54
Indirect method (work around)
To reverse Doc No.2 By mistake we have reversed Doc.No.1 and it has generated Doc.No.18
Use transaction code F-02
From the menu select post with reference
Give the document no. :18
Company code :AML
Fiscal year :2008
Select generate reverse posting check box
Select display line items check box
Enter
Enter once again
Change the text to reversal for Doc No.18
Enter
Text :+
Enter
Save
Enter
From the menu select Document ->Display
Select display document header button
3. Mass Reversal
A)To reverse more than one document at time we use mass reversal.
B) The documents to be reversed can be continuous numbers or random numbers.
Path: Accounting – Financial accounting – General ledger – Document – Reverse – Mass reversal (F.80)
55
CI
9 Rent 15000 Cr
10 Bank 15000 Dr
Stop payment instructions to the banker
Path: Accounting – Financial accounting – General ledger-Document –Reset clear items (Tr.Code is FBRA)
Clearing document : 10
Company code : AML
Fiscal year : 2008
Select save button or Ctrl +S
Select resetting and reverse button
Reversal reason :01
Enter
We get a message clearing 10 reset
Enter
Interest Calculations
Balance Interest calculation Item interest calculation
S Type P Type
GL Account Vendor / Customers
Path : SPRO- Financial accounting – General ledger accounting- Business transactions – Bank account interest
calculation – Interest calculation Global settings – Define interest calculation types
Interest indication : G1
Name : 10% Monthly
Interest calculation type : Select S
Balance interest calculation
Press enter to save in your request
56
Prepare account balance interest calculation:
Path : SPRO- Financial accounting – General ledger accounting- Business transactions – Bank account interest
calculation – Interest calculation Global settings- prepare account balance interest calculation (Tr.Code OBAA)
Calendar Type
In case of rupee loans we use G Calendar In case of foreign currency loans we
use F calendar.
FC Loan from SBI LIBOR +2%
1st method
On 100000 from 10/04/2008 to 31/03/2009 at 10% 15000
On 100000 from 10/09/2008 to 31/03/2009 at 10% -3000
--------
12000
2nd Method
On 10000 from 10/04/2008 to 09/09/2008 at 10% 5000
On 90000 from 10/09/2008 to 31/03/2009 at 10% 7000
------
12000
=====
If the account is having credit balance 10%
If the account is having debit balance 8%
Loan account – Interest indicator Account Credit balance reference interest rate : G2-10%
Account debit balance reference interest rate G3-8%
A) Interest rates are given to reference interest rate (G2 and G3)
B) Reference interest rates are specified separately if there is a credit balance and if there is a debit balance and it
will be assigned to interest indicator
C) Interest indicator will be specified in loan account.
57
Define reference interest rates:
Path : SPRO – Financial accounting – General ledger accounting – Business transaction –Bank account interest
calculation – Interest calculation –Define reference interest rates (Tr code is OBAC)
Path : SPRO – Financial accounting – General ledger accounting – Business transaction – Bank account interest
calculation – Interest calculation- Define time – Dependent Terms
58
Enter Interest Values
Same path as above (Tr code is OB83)
Creation Of 2 Gl Masters
Tr.Code:FS00
59
Company code : AML
Enter
Select type / Description tab
Change account group to interest
Change short text to interest a/c
GL account long text: Interest account
Save
Path : SPRO- Financial accounting – General Accounting – Business Transactions – bank account interest
calculation- Interest Posting – prepare GL Account balance interest calculation (Tr.Code OBV2)
Credit to equity share capital and when we give the account number 200100 for cash account and 100000 for Equity
Share Capital – It takes in the beginning 0000200100 Debit and 0000100000 Credit and when we save it saves with
200100 and 100000.
If we gives 6 times plus – when we simulate for loan it takes 000010 and it can not save.
At the time of interest calculation, we give for which loan account interest is to be calculated. Now we are asking the
system to calculate interest for 100301 – IDBI rupees term loan account 100301 will be replaced in ++++++++++
60
For Variant : AML
From the period 1 is :1
Select save button or Ctrl+S
Press enter to save in your request
F-02
Give the document date & posting date 07.09.2008
Type : SA
Company code : AML
61
Currency : INR
Posting key :40
Account no. :100300 SBI rupee term loan
Enter
Ignore the warning message press enter
Amount :10000
Business area : AMLH
Value date :10.09.2008
Text : SBI Term Loan Repayment
Posting key :50
Account :200100 (Cash account)
Enter
Amount enter :*
Business area : AMLH
Value date :10.09.2008
Text :+
From the menu select document –>Simulate and save
Path: Accounting – Financial accounting – General ledger- periodic processing- Interest calculation-Balance
interest calculation (F.52)
Path :SPRO- Financial accounting – General ledger accounting – Business transactions- Bank account interest
calculation – Interest calculation- Enter Interest Values (OB83)
0002-400400 interest on SBI rupee term loan, we are calculating interest for IDBI rupee term loan
63
How to make open items initially inactive:
Clearing
1 1000 Cr
2 2000 Cr
3 3000 Cr
Payment 1000 Dr
The difference is too large for clearing all items are initially inactive
1 1000 Cr
2 2000 Cr
3 3000 Cr
Payment 1000 Dr
Path : Accounting – Financial Accounting – General ledger – Environment – User parameter- Editing options
(Tr.code is FB00)
Creation of 3 GL Masters
A) SBI FC Term loan Secured loans
B) Exchange again other income
C)Exchange loss Administration
64
Deselect only balance and loan currency check box
Select create / bank / Interest tab
Interest indicator : Blank
Delete the dates
Save
GL Account :300100
Company code : AML
Select with template button
Give the GL account no. :400300 Rent account
Company code : AML
Enter
Select type/ Description tab
Change account group to other income change short text and GL account long text to exchange gain
Save
GL Account : 400301
Company code : AML
Select with template button
Give the GL account no.400300 rent account
Company code : AML
Enter
Change short text and GL account long text to exchange loss
Save
DEFINE ACCOUNT PRINCIPLES
Path: SPRO- Financial accounting (new)- General ledger accounting (new)-Periodic processing – Valuate- Define
valuation methods
Path :Upto valuate the path is same-Foreign currency valuation-Prepare automatic posting for foreign currency
valuation (Tr code is OBA1)
66
April –March OL Leading ledger (India)
Jan- Dec G1 Non leading ledger 1(US)
July – June GL Non leading ledger 2(Australia)
At the time of posting – FI we don’t give ledger group it updates all the ledgers automatically
Path :SPRO-Financial accounting (new)- Financial accounting Global settings (new) – Ledger-Define ledger
group-
67
Enter
Posting key :50
Account :100301 SBI FC Term loan
Enter
Amount enter :*
Business area :AMLH
Text :+
From the menu select Document Simulate and Save
Save
Second
Business area : AMLH
Enter
We get a message processing of batch in put session completed
Select exit batch input button
To view the document posted view the Tr.Code FB03
Enter
Select display currency button
End user area customization area SPRO
SAP easy access screen)
How to view path when transaction code is given
In command filed enter search – SAP- menu
Search –SAP-Menu
69
Press enter
Search text entry : F-02
Enter
70
ACCOUNT PAYABLE
This is subledger (subsidiary ledger). This is used when material management (MM) module is not implemented for all
type purchases material purchase services.
Purchase A/c Dr
To party
Trail balance will not match –when we post to party automatically it updates sundry creditors –RM
Path :SPRO –Financial accounting –Accounts receivable and accounts payable-Vendor accounts-Master data-
preparation for creating vendor master data- Define account groups with screen layout (vendors)
71
select create request button
short description :AP customization for AML
enter
press enter to save in your request
select next entry button
account group AML2
Name :MM vendor for AML
Double click on company code data
Double click on account management
Reconciliation account : Make it required entry filed.
Cash management group select suppress
Save
72
Define tolerance group for vendor
73
Give the company code :AML
Account group :AML1
Enter
Title :Select company
Name :Birla Chemicals Limited
Street : Ameerpet
Post :500082
City :Hyderabad
Country :In(India)
Telephone no. :040123456
Select next screen button three times
Reconciliation account :Select 100501 (sundry creditors raw materials)
Sort key :012 Vendor no
Select next screen button
Payment terms :Select 0001 (payable immediately)
Tolerance group :Blank
Select check double invoice check box
Save
MM Module
Purchase order
|
Goods receipt
|
Invoice verification
FI Module
Document date :Party bill date 01.10.2008
System gives a wrong message no.100001 is posted to the party with the same amount. Do you want to post once
again.
Provided we select check double invoice check box (If MM module is not implemented and same bill two times entry)
74
Select number range information button
Give the company code : AML
Select change intervals button
Select interval button
No.range :19
Year :2008
From no. :100001
To no. :200000
Enter and save
Ignore the warning message press enter
Select back arrow 3 times
Select type -KZ vendor payment
Select details button
No. range 15 (note down the no.range)
Select no.range information button
Give the company code :AML
Select change intervals button
Select interval button
No.range year From no. To no.
15 2008 200001 300000
Enter and save
Ignore the warning message press enter
Select back arrow 3 times
Select type – KA vendor document
Select details button
No.range 17
Select no.range information button
Company code : AML
Select change interval button
Select interval button
No.range :17
Year :2008
Form no. :300001
To no. :400000
Enter and save
Ignore the message press enter
75
HOUSE BANK
Bank branch name
Bank Address
Contact person
Telephone no.
Senario1
1. House bank SBI Main branch
No.of account Current A/c Current A/c Current C/A
ID’s (Identification) No.1 No.2 No.3
Scenario 2
Steps:
1) Creation of GL Master SBI current account Under Current assets , Loans & Advances
2) Define House bank
3) Creation of check lots check from no., check to no.
* In SAP check mean cheque
Path : SPRO-Financial accounting –Bank accounting-Bank accounts –Define house banks (FI12)
Path: Accounting –Financial accounting-Account payable-Account –Display change line items (Transaction
code is FBL1N)
3. To view general ledger sundry creditor raw material –Transaction code is FS10N
78
Clearing text :Outgoing payment
Account under bank date :200105 (SBI current account)
Amount :5000
Business area :AMLH
Text :Outgoing payment
Account under open item select :4200001
Account type :K comes by default (K stands for Vendors)
Select process open items button
Double click on payable amount :5000
Document Simulate
Select save button or Ctrl+S
Path :Accounting –Financial accounting –Accounts payable –Environment –Check information –Create –
Manual checks (Tr code FCH5)
Upto check information the path is same Display –Check register (Tr code is FCHN)
Path A/c
Bill no. Amount Payment Payment doc.no. Check
1 5000 5000 200005 500001
2 5000
3 15000
4 5000 5000 200001 500025 payment history
5 5000 5000 200010 500005
Assignment of check no.to payment no.payment doc no.is cleared will be number
79
Advantage 1
1. We know on which date the check is encased by the party
2. Bank reconciliation is easier
3. upto check information the path is same change –Additional info/Cash
(Tr code is FCH6)
paying company code :AML
House bank :SBI
Account ID :SBI1
Check no. :500025
Enter
Give the check encashment :20.11.2008
Save
Some time while writing check we commit mistake before issuing to party – we cancel check
Up to check information the path is same void –unused checks (Tr code is FCH3)
Path :up to check information the path is same – Delete –Reset data (Tr.code is FCHG)
80
Give the paying company code :AML
House bank :SBI
Account id :SBI1
Check number :500025
Select reset cashing data radio button
Execute
Select yes button for the message to reset data
Cancel check
Path :upto check information the path is same –Void-Cancel payment (Tr.Code is FCH8)
81
Sundry creditors Purchase Advance Advance to vendors
(current liabilities) (current assets)
Payment purchase
1. Creation of GL master –Advance to vendors –Current assets, Loans & Advances
2. Link between sundry creditors ands advances to vendors
A (Advance special GL indicator)
^
Sundry creditors Advance to vendors
Reconciliation account Alternative reconciliation account or special
GL Account
100501 200150
Vendor A/c 4200001 – BirlaChemals Limited -100501
At the time of making payment –we know the purpose of payment.
If it is payment against a bill -4200001
100501-Sundry creditors
If it is payment as an advance 4200001 A
4200001 – Birla Chemicals Limited -100501
Path :Accounting –Financial accounting –Account payable –Document entry-down payment –Down payment (F-
48)
83
From the menu select document –simulate and save
84
Save
2nd Scenario
Advance more bill less
Advance 200000
Bill amount 50000
Final result
Vendor special GL shows a balance of Rs.1500000 – Advance to vendors
To be cleared against future bills.
3rd Scenario
Advance bill more
Advance 9000
Bill amount 90000
Vendor A/c
normal items
A) Advance payment posting (F-48)
B) Purchase invoice posting (F-43) C 9000 B 90000
C) Transfer of advance from special GL to normal
by clearing
Special GL Items
Special GL (F-54) A 9000 C 9000
TERMS OF PAYMENT
1 Payable immediately - Due net
Path : SPRO-Financial accounting –Accounts receivable and accounts payable –Business transactions-
Incoming invoices / Credit memos – Maintain terms of payment
85
Select new entries button
Payment terms :AML1
Select customer check box
Select vendor check box
Default for base line date
No default :No.of purchases during the month base line date at the time of Invoice posting
–Blank
For all purchases during the month give month end date.
Document date :Party bill date
Posting date :Goods receipt date
Entry date :Quality approval date
Payment terms :If the payment is made within 10 days -3% cash discount
If the payment is made within 20 days -2% ash discount payable within 30 days
Under default for baseline date: Select posting date radio button
Percentage No.of days
Term 1 3 10
Term2 2 20
Term3 - 30
Press enter
Select save button or Ctrl+S
Press enter to save in your request
Trade discounts are to be adjusted to purchases where as cash discounts are to be shown under other income.
87
Amount :97000
Text :out going payment
Account :Under open item selection 4200001
Select process open items button
Double click on payable amount :100000
From the menu select document Simulate
We get a message correct the marked line items.
Double click on blue font
Text enter :+
Save
At the time of APP run, we have to give bankwise ranking with available amounts.
SBI 1 1000000
IDBI 2 500000
ICICI 3 300000
It will issue checks from SBI upto 10 lakhs. Then afterwards it issued form IDBI upto 500000 – Then it goes to ICICI and
issued up to 3000000
After run, it gives a proposal – In the proposal it shows for which parties for which bills from which bank it is going to
issue to checks.
Black invoices 4,5 and make the payment for 1,2 and 3 use the fund for party bill payments.
System is issuing form SBI for party X 3 bills –party is having account in ICICI-Change bank from SBI to ICICI.
88
Setup payment methods for country for payment transactions
Path :SPRO –Financial accounting-Account receivable and account payable –Business transactions-Outgoing
payments –Automatic outgoing payments -Payment method /Bank selection for payment program-Setup
payment method per country for payment transactions
Same path
Select new entries button
Paying company code :AML
Payment method :B
Minimum amount :10
Maximum amount :9999999999
Select payment per due day check box
Select from data button
From for the payment medium: F110_PRENUM_CHECK
Drawer on the form : for Aravind Mills Limited
Authorized signatory
Save
Press enter to save in your request
Same path
Payment terms:
If we make the payment within 30 days we get 2% cash discount.
Due with in 60 days
System will within 30 days since discount more than bank interest rate.
Same path
90
Path :Accounting-Financial accounting –Accounts payable-Master records –Maintain centrally-Change (XK02)
Alternative payee :We have purchased from Birla Chemicals Limtied –BCL has to make the payment to
party XYZ –BCL instructs us to make the payment to XYZ-in alternative payee give XYZ
no. when we run APP ,check will be in the name of XYZ and party clearing will be BCL
House bank :BCL in having account in ICICI –It instructs us to issue check from ICICI only – We give
house bank ICICI- check we issued only form ICICI.
Individual payment :When we run APP, it will issue one check only for all the bills due –some parties ask us
to issue separate check for each bill. Select individual payment check box.
Separate check will be issued for each bill.
Select save button or Ctrl+S
Path :Accounting –Financial accounting –Accounts payable-Periodic processing-Payments (Tr code is FBZP)
91
Enter
Select AML
Double click on ranking order folder
Select new entries button
Payment method :B
Currency :INR
Bank order :1
House bank :SBI
Save
Press enter to save in your request
Double click on bank accounts folder
Select new entries button
House bank :SBI
Payment method :B
Currency :INR
Account ID :SBI1
Bank sub account :200105 (SBI current account)
Business area :AMLH
save
Double click available amounts folder
Select new entries button
House bank :SBI
Account ID :SBI1
Days :999
Currency :INR
available for outgoing payment :1000000
Save
Path :Up to periodic processing the path is same- Payments (Tr code is F110)
Payment term :If we make the payment within 10 days we get 2% cash discount (Dues within 30
days)
92
It control the cash flows
To edit the proposal -Select any proposal button enter (Shift +F4)
Double click on vendor no.
To block on invoice for payment
Double click on document no. :100001
Payment block :Select A (Block for payment )
Enter
To change bank for second bill
Double click on document no. :100004
Select reallocation button
Payment method :B
House bank :SBI
Account ID :SBI1
Enter
Save
Select bank arrow two times
We get a message payment proposal has been edited
Select payment run button
Enter
Go on press enter .
It we get the message payment run has been carried out.
93
Select maintain variants button
Select for all selection screen radio button
Select continue button
Program run date :07.11.2008
Identification feature :AML1
Paying company code :AML
Payment method :B
Business area :AMLH
House bank :SBI
Account id :SBI1
Check lot no. :2
Select print checks check box
Printer :LP01
Select print immediately check box
Select print payment advice notes check box printer :LP01
Select print immediately check box
Select print payment summary check box
Printer :LP01
Select print immediately check box
No.of sample print outs :0
Select don’t void any checks check box
Select attributes button (F5)
Meaning :SBI check printing date 08.11.2008
Save
Select back arrow
Save once again
Select bank arrow
Select print out button
Select start immediately check box
For job name –in place of question of mark –Give variant A1
A1 Company code :AML
Business area :AMLH
Bank :SBI
Account ID :SBI1
Check lot no. :2
Parameters are saved in the variant in place of question mark A1
Press enter
Enter once again
94
Go and see the vendor Account FB11N
BCL will issue credit note to mail or AML raises Debit note on BCL
Both are same
Path :Accounting- Financial accounting –Accounts payable –Document entry –Credit memo general (F-41)
95
Text :+
From the menu select Document –Simulate and save
This is used when Sales & Distribution (SD) Module Is not implemented-All types of sales.
96
DR Customer Invoice
DZ Customer Payment
DA Customer Document For
Transfers/Reversals
When we Pay/Receive net amount we have to clear vendor transactions and customer transactions at a time
Note : Create receipt terms (if any cash discount debit - Debit expenses )
Path: SPRO- Financial Accounting- Account Receivables and accounts payables customer accounts – Master
data- Preparation for creating customer master data- Define account groups with screen layout (customers)
Path :Upto preparation for creating customer master data the path is same.-Create no. range for customer
accounts (Tr.code is XDN1)
Same path
98
Change sort key to 031 customer number
Select Create / Bank / Interest tab
Field status group :G067
Save
GL account no :300000
Company code :AML
Select with template button
Change GL account 300100 Exchange gain
Company code :AML
Enter
Select type/description tab
Change the account group to sales/.
Change short text and GL account loge text to sales account
Other fields are common
Select save button or Ctrl+S
99
Select intervals button
No.range :18
Year :2008
Form no. :400001
To no. :500000
Enter and save
Ignore the warning message press enter
Select back arrow 3 times
Select type :DZ (Customer payment )
Select details button
No. range :14
Select no.range information button
Company code ::AML
Select change intervals button
Select interval button
No.range :14
Year :2008
From no. :500001
To no. :600000
Enter and save
Ignore the message press enter
Select back arrow three times
Select type :DA (customer document)
Select details button
No.range :16
Select no.range information button
Company code :AML
Select change interval button
Select interval button
No.range :16
Year :2008
Form no. :600001
To no. :700000
Enter and save
Ignore the warning message press enter
Path accounting – Financial accounting –Account receivable- Document entry-Invoice –General (F-22)
100
Type :DR
Company code :AML
Posting key :01 Invoice (Customer debit) C:Customer D: Debit
Account : select 6600001
Enter
Give the amount :500000
Business area : AMLH
Text : Sales Invoice posting
Posting key :50
Account :300000 (sales account)
Enter
Account :*
Business area :AMLH
Text :+
From the menu select document Simulate and save
Path : Accunting – Financial accounting – Accounts receivable- Account-Display / Change line items (Tr.code is
FBL5N)
Execute
Incoming Payment :
Path :Accounting – Financial accounting – Accounts receivable- Document entry- Incoming payments –
(Tr.Codes is F-28)
102
Debtors Customers
(Current (Current Liabilities)
Asset)
Receipt Sale
1. Creation Of GL Master-Advance From Customers- under Current Liabilities & Provisions (FS00)
1. Creation of GL master –advance from customer current liabilities & provisions (FS00)
104
Go and see the customer account transaction (FBL5N)
105
Save
BILL DISCOUNTING
Contingent liabilities
Liability is uncertain
106
Normal Accounting SAP Accounting
A) Incase of sales Customer A/c Dr
Customer A/c Dr (Sundry debtors)
To Sales To Sales
B) Bill of exchange payment Customer special GL (W) Dr
- No entry - (Sundry debtors bill of exchange)
To customer a/c with clearing
(Sundry debtors)
C) Bill discounting Bank current A/c Dr
Bank current A/c Dr To Interest A/c
To Bank bill discounting To Bank Bill discounting
D) Report view customer wise /BIllwise
due date wise/Bankwise out standings
available in SAP
E) Reverse contingent liability Bank bill discounting (with clearing) Dr
Bank bill discounting Dr To Customer special GL(W) with
To Customer clearing
(sundry debtors will of exchange)
Or
Don’t plot sundry debtors bill of exchange and bank discounting in balance sheet-It is required only for notes to accounts.
Creation of 2 GL masters
Sundry debtors (Bill exchange under current assets, loans & advances.
Link for Bank current account, Sundry debtors Account and bank bill discounting account
Path: up to the bill of exchange receivable at bank-Define bank sub accounts(Tr code is OBYK)
Path :Accounting –Financial accounting- Accounts receivable –Document entry-Bill of exchange –Payment (F-
36)
109
Due on :14.12.2008 (30 days due date)
Placement usage :select discounting
Domicile :SBI
Control bank location :Main Branch, HYD
select choose open item button
Select process open item button
Double click on receivable :100000
From the menu select document –Simulate and save
Note the document no.500003
Bill discounting:
Path :Accounting –Financial accounting- Accounts receivable- Document entry –Bill of exchange –Discounting
(F-33)
Report to view customer wise bill wise, document wise and bank wise outstanding:
Bill No or or
–
2 + ++
3 +
4 + ++
5 -
If bill is dishonored:
Contingent liability becomes actual liability base step E reverse contingent liability additional entry to be passed.
Customer account Dr
To SBI current account (Sundry debtors)
Dunning (Reminder)
If the customer does not make the payment as per terms of payment system will issue dunning letters.
111
We are not programmers we use system given dunning letter formats.
Dunning area:
Company code as a whole /Regional wise / location wise
Eg.Big companies
(Cash credit : Loan from bank and after sales we discharge the liability export sales order , packing credit loan from
bank , bill discounting after sale)
Dunning charges: For sending the letter we can collect dunning charges form the customer.
It can be level based / amount
Based
It can be fixed percentage amount
It will be shown only in the letter
It will not be posted the accounts
Path :Up to dunning the path is same –Dunning procedures-Define procedures (Tr code is FBMP)
112
No.of dunning levels :4
Line item grace periods :3 days
Interest indicator :Select 01 standard item interest calculation
Select standard transactions dunning check box
Ignore the warning message press enter
Dunning texts button
Company code :AML
Select customer radio button
Enter
Select new company code button
Give the company code :AML
Enter
For company code :AML select separate notice per dunning level check box
Select back arrow two times
Select Yes button for the message to save date
Press enter to save in your request
Select dunning levels button
Select always dun check box for all the four levels
Select charges button (F6)
Give the currency :INR
Enter
Dunning run
114
Run on :Today’s date
Identification :AML1
Select parameter tab
Dunning date :Todays date
Documents posted up to :Today date
Company code :AML
Customer :6700000
Save
Select back arrow
Select schedule button
Select start immediately check box
Output devise :LP01
Select schedule button
Go on press enter till we get the message ‘ Dun selection is complted’
Select dunning print out button
Select print button
Go on press enter till we get the message dunning print out is completed
Select dunning history button
Give your company code :AML
Execute (F8)
Keep the cursor on 1111
Select display dunning notice button
Keep the cursor on the document no.
Select print preview button
Customer :6600001
Company code :AML
Enter
Its updates automatically
Last dunned date :17.11.2008 and dunning level.
115
SALES TAX
At the time of local purchases, tax paid on purchases, can be adjusted –to tax payable at the time of sales. (Local
sales /CST sales)
At the time of CST purchase, tax paid on purchases can not be adjusted –to add to inventory.
116
Procedure :H Tax
Description :Sales tax India
Save
Press enter to save in your request
Select H Tax
Double click control data folder
Select new entries data folder
Up to tax on sales of purchases the path is same-Calculation –Define-Tax codes for sales and purchases.
(Tr.code is FTXP)
117
Description :4% input tax
Tax type :select V input tax
Enter
Input tax, tax % rate 4
Keep the cursor out put tax, tax percent rate
Select deactivate line button
Save
Tax code :A0
Enter
Description :0% output tax
Tax type :select A output tax
Enter
Output tax, tax percent rate 0
Keep the cursor our input tax, tax percent rate
Select deactivate line button
Save
Tax code :A1
Enter
Description :12.5% output tax
Tax type :Select A out put tax
Enter
Output tax, tax percent rate 12.5%
Keep the cursor on input tax, tax percent rate
Select deactivate line button
Save
Path :Up to tax on sales/purchases the path is same Posting-Assign tax codes for non-taxable transactions
(Tr code is OBCL)
Current liability
Tr code is FS00
118
Select with template button
Give the GL account no. :200120 (Inventory RM)
Company code :AML
Enter
Change short and GL long text to VAT receivable
Select create / Bank /Interest tab
Field status group change to G041 (Tax office clearing accounts)
Save
One more account
Give the GL account no.100505
Company code :AML
Select with template button
Give the GL account no. :200155
Company code :AML
Enter
Select type/Description tab
Change account group to current liability and provisions
Change short text and GL account long text to VAT payable
Save
Give the GL account no.:200120
Company code :AML
From the menu select GL account change
Select control data tab
Tax category :Select * (All tax types allowed)
Select posting without tax allowed check box
Save
Ignore the warning message press enter
GL Account 300000 Sales A/c
Company code AML
From the menu select GL account change
Tax category :select *
Select posting without tax allowed check box
Save
Ignore the message press enter
MM module:
Purchase order material no.RM1
Purchase order vendor 1234
Purchase order Qty 1 Kg
Purchase order Rate 100
Purchase order tax code V1 (4% input tax)
Goods receipt
Tax procedure:
Base amount 100 (1* 100) inventory Account
Input tax on base amount 4 VST -200155 VAT receivable
(V1-4% ) -----
Vendor credit 104
===
SD module:
Sales order Customer no. 9876
Material FG1
Qty 1Kg
Rate 200
Tax code A1 (12.5%) output tax
Tax procedure
Base amount 200 sales account
Output tax on base amount 25 MWS -100505 VAT payable
At 12.5% -----
Customer debit 225
===
In FI for sales:
Customer account Dr 225
To sales 200
To VAT payable 25
Save
120
Enter
Give the amount :225
Select calculate tax check box
Text :Tax sales invoice posting
Posting key :50
Account no. :300000 (Sales a/c)
Enter
Amount :*
Tax code :Select A1
Business area :AMLH
Text :+
From the menu select Document- Simulate
Double click on VAT payable line item
Business area :AMLH
Text :+
Save
ASSET ACCOUNTING
Bad debits:
1. Creation of GL Master :Provision for bad debts reconciliation A/c No.200112
2. Link between sundry debtors and provision for bad debts :OBXY
121
4. Transfer from customer normal to customer special GL
E F-30
Customer special GL E ER Dr Provision for bad debt
To customer with clearing Sundry debtors
Chart of Depreciation
Asset accounting customization will be done for Chart of Depreciation will be assigned to company code/codes.
Depreciation areas:
Book depreciation (Postings to accounts)
Depreciation methods;
Straight Line Method depreciation method (SLM)
Transaction types
100 External acquisition
110 In-house production \
210 Retirement with revenue
Asset debit
The debit can be use of External acquisition (Outside purchase) /In house production/Inter unit transfer/Inter company
purchase.
Posting keys:
70 Asset Debit
75 Asset Credit
122
3. Plant &
Machinery Machine no.2 20.11.2008
Motor purchase: .
Motor A/c Dr SL 500000 Transaction type :100
2000000 P & M 50000 GL
To Bank GL 500000
Save
CUSTOMIZATION
Path :Up to organization structure the path is same –Assign Chart of Depreciation to company code (Tr code is
OAOB)
Path :Up to the organizational structure the path is same –Asset Class-Specify account determination
Save
Press enter to save in your request
126
Asset class :AML2000
Description : Dept A
Short text : Dept A
Account determination :select AML20000 P & M
Screen layout rule :AML3
Number rage :03
Select include asset under inventory data check box
Select no.AUC or Summary Management of AUC
Save
Select next entry button (F8)
Asset class :AML3000
Description : Furniture & Fixtures
Short text : Furniture & Fixtures
Account determination :select AML30000 Furniture & Fixtures
Screen layout rule :AML4
Number rage :04
Select include asset under inventory data check box
Select no.AUC or Summary Management of AUC
Save
127
Inventory means fixed inventory, whatever assets we create they will be included in fixed assets inventory.
As per companies auditors report order (CARO) – the auditor will state whether fixed assets have been physically
verified by management or not.
When we create an asset master – There is a field called last verification date
1 31.03.2008
2 31.03.2008
3 31.03.2008
4 31.03.2008
We can not verify every that assets –once they are commissioned they will be shown under respective head and not
under capital work in progress
For capital work progress general –Select line item settlement radio button
Fright AMT
15/11/2008
Settle from Capital Work In Progress to machine no.10 line item wise
Commissioning charges 22/11/2008
Path :SPRO-Financial accounting –Asset accounting-Valuation –Determine depreciation areas in the asset class
(Tr.Code is OAYZ)
128
Press enter to save in your request
Select back arrow
The same procedure the followed for asset class
Deselect deactivation check box for area 01 for land there is no depreciation
In asset master creation-Capitalization date –required Land purchase details registration date
Depreciation key(Rate) 0%
For area 01- Select 2000 – Depreciation on asset sub number level
129
11. 300102 Assets sales 300100 Exchange Account group –other income
gain 300100-300199
Sort key -018 Asset number
Field status group G052
12 300103 Profit on asset sale -Do- -Account group other Income
-300100-300199
-Sort key 018 Asset number
-Field status group -G001
13 400302 Loss on asset sale -Do- -Do-
14 400303 Loss due to -Do- -Do-
scrapping
15 400500 Depreciation Change the Account group Depreciation
400500-400599
Sort key -018 Asset number
Filed status group-G001
Path :SPRO-Financial accounting –Asset accounting-Integration with the general ledger-Assign GL accounts.
130
Ignore the message press enter
Double click on depreciation folder
Accumulated depreciation for ordinary depreciation 100200 accumulated depreciation buildings
Expense account for ordinary depreciation 400500 Depreciation account
Save
Ignore the message press enter
Double click on account determination folder
Select account determination :AML 20000 P & M
Double click on Balance Sheet accounts folder
Acquisition column acquisition and production cost Give the GL account no.:200010
Loss made on asset retirement (without) w/o revenue 400303
Clearing account revenue from asset sales :300102
Gain from asset sale :300103
Loss from asset sale :400302
Select save button or Ctrl+S
Double click on depreciation folder
Accumulated depreciation account for ordinary depreciation a/c no.100205
Expense account for ordinary deprecation :400500
Save
Ignore the message press enter
Double click on account determination folder
Select account determination :AML30000 Furniture & Fixtures
Double click on balance sheet account folder
Acquisition :Acquisition and production costs 200015 (Furniture & Fixtures a/c)
Loss made on asset retirement w/o revenue :400303
Clearing account revenue from asset sale :300102
Gain from asset sale : 300103
Loss from asset sale :400302
save
Ignore the message press enter
Double click on depreciation folder
Accumulated depreciation account for ordinary depreciation 100210
Expense for ordinary deprecation :400500
Save
Ignore the message press enter
Double click on account determination folder
Select account determination :AML 31000 vehicles
Double click on Balance Sheet accounts folder
Acquisition: Acquisition production costs :200020
Loss made on asset retirement w/o revenue :400303
Clearing account revenue from asset sale :300102
Gain from asset sale :300103
131
Loss from asset sale :400302
Save
Ignore the message press enter
Double click on depreciation folder
Accumulate depreciation for ordinary depreciation :100215
Expenses account for ordinary depreciation :400500
Save
Ignore the message press enter
Double click on account determination folder
Select account determination :AML40000 Capital Work In progress
Double click on Balance Sheet accounts folder
Acquisition :Acquisition and production cost :200025
Loss made on asset retirement w/o revenue :400303
Clearing accounts revenue from asset sale :300102
Gain from asset sale :300103
Loss from asset sale :400302
Select save button or Ctrl+S
Ignore the message press enter
Up to integration with general ledger the path is same –Post-Deprecation to the GL –Specify Document type for
posting deprecation-Double click on define document type (Tr code is OBA7)
When we select external check box, we have to give what should be the document number at the time of posting.
There is an exception –for deprecation postings also we have to select external check box
In normal postings we are posting are document at a time.
132
Incase of deprecation / when we run depreciation number of documents will be generated at a time based on account
determination
700001 Depreciation DR
To Acc Dep Buildings
700002 Depreciation DR
To Acc. Dep-Plant & Machinery
700003 Depreciation DR
To Acc Dep Furniture & Fixtures
700004 Depreciation DR
To Acc Dep -Vehicles
133
Path :SPRO-Financial accounting-Asset accounting-Master data-Screen layout-Define screen layout for asset
master data
134
First steps will be assigned in 5th step and 5th step will be assigned in Asset master.
135
We have given say any year 2008- This rate is applicable for the assets purchased in the year 2008 –Next year also we
are purchasing an asset having 5% rate-we have to create acquisition year once again in the next year.
In base method –once the net book value becomes zero –Do’t calculate depreciation .
In some countries.
First 5 years 5%
Next 5 years 10%
Next 5 years 15%
3. Periods 12 months
4. Base value 01 Acquisition value in case of SLM
24 Net book value incase of WDV
5. Percent 5 rate of depreciation
6. Reduction 1
Acquisition vale 100000
1% Scrap value 1000
------
99000
Dep 5% only on 99000
Same path
137
Select new entries button
Depreciation type :Select ordinary depreciation
Phase :Select from the start of depreciation
Base method :0014
Declare balance method:001
Period control method :006
Multilevel method :A2
Class :Select declining –balance depreciation
Save
Select back arrow four times
Select depreciation key AML2
Select activate button
Save
Select first page control page up button
Select depreciation key :0000(no depreciation no interest )
Select activate button
Save
Path :Accounting-Financial accounting-Fixed assets-Asset –Crete –Asset (The Transaction code is AS01)
Path :Up to fixed assets the path is same-Asset-Create-Sub number –Asset(The transaction code is AS11)
Asset :200001
Company code :AML
Enter
138
Description :Motor
Capitalized on :29.11.2008
Select time dependent tab
Select deprecation area tab
Change the depreciation key AML2
Useful life :15 years
Period :01
Ordinary depreciation:29.11.2008
Save
1st Rule:
Sub asset master with reference to main asset master
200001-1 with reference to 200001
2nd Rule
Main asset with reference to asset also 200001 with reference to AML2000 Dept A
3rd Rule
Account determination is specified in asset class
AML200000 Plant & Machinery specified in AML2000 Dept A
4th Rule
For account determination we assign accounts based on the nature of transaction
For AML2000-Incase of acquisition-2000010 Plant & Machinery
Amount enter :*
Text :+
From the menu select document Simulate and save
Path :Accounting –Financial accounting –Fixed assets –Asset –Asset explorer (Tr code is AWO1N)
2nd Report
Path :Accounting-Financial accounting –Fixed assets –Information system –Reports on asset accounting –
Asset balances –Balance lists –Once again asset balances –By business area (Tr code is S_ALR_87011965
140
Give the company code :AML
Report date :31.12.2008
Execute
Double click on Dept A
Double click on Machine no.1
Select back arrow 3 times
Change the report date to 30.04.2008
Execute
Double click on Dept A
Depreciation run:
Path :Accounting –Financial accounting –Fixed assets -period processing –depreciation run –Execute (Tr code
is AFAB)
Report run:
We have run depreciation up to October 2008 -now we have commissioned an asset with April date repeat run is
possible only for last planned posting run-In this example only for October.
Restart
Rare cases –server is down during processing time system gives message restart.
Asset sales :
1to check fields status for field status group G052 use the Tr code is OBC4
Select field status variant :AML
Double click on filed status groups folder
Double click on field status group G052
Accounts for fixed assets retirement
Double click on Asset accounting
Asset retirement make it required entry field
Save
142
Press enter to save in your request
ASSET SALE
Path :Accounting –financial Accounting –Fixed assets –Posting –Retirement –Retirement with revenue –with
customer (F-92)
Contra
01 Customer 501000
70 Account Dep P & M 200001-0 890
40 Asset Sale 501000
75 Plant & Machinery 2000001-0 500000
50 Profit on asset sale 1890
01 Customer 501000
50 P&M 501000
143
2000001-0 ----------
Net book value 19.05.2008 4985000
40 Asset sale 501000
50 Asset sale 501000
75 Plant & Machinery 500000 Asset sale on 20.05.2008 501000
2000001-0 CONTRA ----------
50 Profit on asset sale 2500 profit on asset sale 25000
When we transfer an asset from one unit to another unit with the company code –we have to transfer at cost HYD
BGL
200001-0
Capitalization date 20/04/2008
To transfer asset on 01.05.2008 to BGL
To transfer acquisition value
To transfer accumulated depreciation from the date of receipt (From 01/08) depreciation will be calculated in Bangalore
unit
Path: Accounting –Financial accounting –Fixed assets –Posting –Transfer –Transfer with in company code
(ABUMN)
144
Select save button or Ctrl+S
Go and see the document FB03
Give the document no.30
Company code :AML1
Fiscal year :2008
Enter
1) When we want to transfer no. of assets at a time go for two step procedure
2) When the asset has to be created in the receiving unit as a sub asset goes for two step procedure.
Asset scrapping
If the expected relation of the asset is less than net book value and future cash flows are negative, we have to impair the
asset for the difference.
Asset Scrapping:
Path :Accounting –Financial accounting –Fixed Assets –Posting –Retirement- Asset retirement by scrapping (Tr
code ABAVN)
Commissioning charges This is linked with CO this will be covered in the 30.11.2008
end
145
REPORTS:
Keep the cursor and favorites from the menu select Favorites –Insert folder
Give the folder name FI reports
Enter
Keep the cursor on FI reports folder from the menu select Favorites –Insert truncation tr code is
(S_ALR_87011965)
Double click on asset balances report
Go to report –Asset balances on right top select generates a short cut button
System description :ECC6
Enter
Select OK button
Close SAP
Icon desktop
Double click on asset balances Icon
Give the password :oracle (SAP password)
146
Path :Accounting –Financial accounting –General ledger –Information system –General ledger reports –
Master data –Chart of account- Chart of account (S_ALR_87012326)
TRAIL BALANCE
Path: Up to general ledger report the path is same -Account balances –Korea-Trail Balance (Tr code is
(S_ALR_87012310)
Country :Korea
Trail balance :South Korea
Give the company code :AML
Execute
Ignore the warning message press enter
Select current layout button
Keep the fields
GL account
GL account long text
Closing balances
Enter
To down lead to excel from the menu select list export –spread sheet
Enter
List –>Export local file
Select spread sheet radio button
Enter
See directory file name :AML.xls
Select generate button
LEDGER:
Path :Accounting –Financial accounting –General ledger –Periodic processing closing –Document –
Balances audit trail –All accounts -General ledger from the document file (Tr code is S_ALR_87100205)
147
Select credit amount in local currency
Select cumulative balances
Select left arrow
Select total check box for debit amount in local currency, Credit amount in local currency
Select copy button
To go the document level
Double click an amount no.
Select call up document over view button
VENDORS LIST
Path :Accounting –Financial accounting –Accounts payable –Information system -Reports for accounts
payable accounting –Mater data –Vendor list (Tr code is S_ALR_87012086)
Path :Up to report for account payable accounting the path is same -Vendor balances vendor business
(S_ALR_87012093)
Path :up to reports for accounts payable accounting the path is same
Vendor Items- List of Vendors Open item for printing (S_ALR_87012083)
Path :Up to vendors column item the path is same -Vendor payment history with open item sorted list
(S_ALR_87012085)
Path :Up to vendors column items the path is same –List of Down payments open on key date vendors
(S_ALR_87012105)
Vendor ledger:
148
Path :Open and cleared up to vendors: Item the path is same –List of vendor line item (S_ALR_87012103)
Path :Accounting –Financial accounting –Fixed Assets –Information system -Reports are asset
accounting –Depreciation fore cost-Depreciation on Capitalized Assets (Depreciation simulation)
(S_ALR_87012936)
Path :Information system –Accounting –Financial accounting –Fixed assets -Asset history sheet (Tr
code is AR02)
DATA TAKEOVER
Master uploading
Balance uploading
Master uploading:
GS Master :FS00
Vendor masters :XK01
Customer masters :XD01
Asset masters :AS01
Material master :MM01
Legacy System Migration Batch data Communication Computer aided testing tool
Work bench (LSMW) (BDC) (CATT)
Open an excel file and note down for which fields values are to be uploaded
149
GL Comp Accou P& Balanc Short Long Text Acco Only Line Sor Field
Accoun any nt L e Text unt Balance item t status
t no. code Group State Sheet curre in local displa key group
ment A/c ncy currenc y
A/c y
100001 AML SCPL X PREF – PREF INR X X 001 G001
Share Share Cap.
cap.
200125 AML CAST X Inventory Inventory – INR X X 001 G001
–Stores Stores
300005 AML SALE X Sales Sales INR X X 001 G001
trading Trading
400101 AML PRSN X Wages Wages INR X X 001 G001
account account
2. Open an excel file and not down technical name of each filed technical name shall be noted down as per step
one order
150
Length :10
Copy component BUKRS that is company code in excel component column
Data type :C
Length :4
Select back arrow in SAP
Keep the cursor on account group
Press F1
Select technical information button
Double click on filed name KTOKS
Copy component KTOKS that is account group in excel component column
Data type :C
Length :4
Copy component XPLACCT That is P & L statement account in excel component column
Data type :C
Length :1
Copy component XBILK that is I Balance Sheet A/c in excel component column
Data type :C
Length :1
Copy TXT20-ML That is GL A/c short text in excel component column
Data type :C
Length :20
Copy component TXT50_ML That is GL long text in excel component column
Data type :C
Length :50
Select back arrow
Select control data tab
Keep the cursor on account currency press F1
Select technical information button
Double click on filed name WAERS
Copy component WAERS that is account currency in excel component column
Data type :C
Length :5
Copy XSALH that is only balance in local currency in excel component column
Data type :C
Length :1
Line item display :copy component XKRES that is line item display in excel component column
Data type :C
Length :1
Sort key: copy component ZUAWA that is sort key in excel component column
Data type :C
Length :3
Copy component FSTAG that is field status group in excel component
151
Data type :C
Length :4
Save the file an ex file, file AML
Project :AML
Subproject :FI
Object :GLMaster
Select create entry button
Description :AML Project
Enter
Sub project description FI Area
Enter
Object name :GL master up loading
Enter
Select continue button (F8)
Select double click Display click change button (Shift +F7)
Select execute button
Select batch in put recording radio button
From the menu select Goto recording Overview
Select create recording button (Ctrl +F1)
Give the recording name :AMLGL
Description :GL Master uploading
Enter
FS00
152
Select default all button
Save
Select back arrow two times
Give the recording name :AMLGL
Enter and save
Select back arrow
Execute
154
BALANCES UP LOADING
Company going live in SAP from 1st December 2008 unloads – take balances as on 30th November 2008 and
enter in SAP – P & L Account balances as well as Balance Sheet Account balances.
Company going live in SAP from 1st April 2008 on wards, - Take Balance Sheet account balances as on
31.03.2008 in SAP don’t enter all the transactions –
Reasons:
1. In normal accounting all vendors, Customers, Assets are part of General Ledger where as in SAP we have
sub ledger concept.
2. In normal accounting –for vendors/ customers –Purchases /Sales transactions and advances will be entered
in one account where as in SAP we have normal items and special GL Item.
3. In normal accounting for Fixed Assets- We have account wise acquisition value and accumulated
depreciation where as in SAP for Fixed Assets, we have each sub asset wise acquisition value and
accumulated depreciation.
4. In normal accounting depreciation in a provisional figure where as in SAP it is actually calculated figure.
Opening stock +Purchases –Closing stock whereas in SAP we maintain each material wise quantity, rate
and amount and raw material consumption is actually calculated figure.
6. In normal accounting we will not pass production entries and delivery entries where as in SAP, system pass
production entries and delivery entries with production cost.
Procedure
1) We should enter day to day date in SAP production client till balances are up loaded and tallied.
2) Incase of Vendors /Customers we have to prepare a statement showing only open items which should match
with trail balance figure.
3) Incase of Assets, prepare a statement showing each asset wise acquisition value and accumulated depreciation
which should match with trail balance figure.
155
4) Incase of materials, prepare as a statement showing Material wise, Quantity , Rate and Amount which should
match with Trail Balance figure.
A) GL Clearing
B) Vendor clearing
C) Customer clearing
D) Asset clearing
E) Stock taking
F)
6) After uploading balances, if the above 5 clearing accounts become zero, Then our date takeover is correct
Debit Credit
Equity share capital 500000
Party A/c 100000
Accumulated Dep. P & M Machine no.40 300000
Sales 400000
P & M –Machine no.40 500000
Party X 200000
Inventory RM 100000
Cash account 150000
RM Consumption 350000
--------- ----------
1300000 1300000.
======= =======
1. GL clearing A/c
2. Vendor clearing A/c
3. Customer clearing A/c
4. Asset clearing A/c
5. Stock taking A/c
3. A) Prepare a statement showing each vendor wise bill wise open item and
advances which showed match with trail balance .
Party A
Bill no.1400000 Cr
Bill no.250000 Cr
Bill no.330000 Cr
Advance 20000Dr 100000 Cr
156
Vendor clearing Dr 115000
Party A (SPLGLA) Dr 200000 advances to vendor
To party A-BIL1 No.1 400000 } Sundry creditors
To party A-BIL1No.2 500000 }
To party A-Bill No.3 45000 30000 Sundry creditors
4 (A) Prepare a statement showing each customer wise bill wise open items and advances which should match
with trail balances
Party X
Bill no.1 50000 Dr
Bill No.2 1800000 Dr
Advance 30000 Cr 200000 Cr
5(A) To make fixed assets P & M GL account and accumulated depreciation plant & Machinery GL Account
as non-reconciliation accounts and pass. F-02
5 (C ) To take over acquisition value and accumulated depreciation for asset 2000004-0
It will not updated our GL Accounts since account for account type –Assets.
Path :SPRO-Financial accounting –Asset Accounting –Asset data transfer –manual online transfer –
Create/Change /Display legacy asset (The Tr code is AS92)
157
Cumulated acquisition value :500000
Accumulate ordinary deprecation :30000
No book values :200000
Save
5. D) To make fixed assets P & M A/c and accumulated depreciation P & M account as reconciliation
accounts.
Path :SPRO-Financial accounting –Asset accounting –Preparing for production start up-Production start
up-Set or reset reconciliation accounts (Tr code is OAMK)
6 (A) To propose a statement showing each material –match with trail balance.
RM1 20
RM2 5
RM3 10
Closing procedure
In the year end what steps we have to do April 2008 –March 2008 fiscal year 2008
158
Execute
Ignore the warning message press enter
One time exercise for each year
Path :Accounting -Financial accounting –Fixed assets –Periodic processing –year end closing –Undo-Entire
company code (Tr code is 0AAQ)
Up to periodic processing the path is same –Year end closing –Execute (Tr code is AJAB)
To close only year for asset a accounting we have to post depreciation for all assets and for all months
Path :Up to period processing the path is same –Fiscal year change (Tr code is AJRW)
3. To carryforward GL Balances
Path :Accounting –Financial accounting –General Ledger –Periodic processing –Closing –Carryforward-
Balances carryforward new Tr cod is FAGLGVTR
Path :SPRO-Financial accounting –Financial accounting global settings –Document –Document number
ranges –copy to fiscal year (Tr code is OBH2)
1st 1, 2009-1,2009 |
April 2008-March 2009 | Mandatory
160
2nd March 2009-March 2009 Optional
12, 2008-12,2008
Path :Up to document the path is same –Posting periods –Open and close posting periods
From period :2
Period :12 March to March
Year :2008
To period :12
Year :2008
Select save button or Ctrl+S
Save in your request
BANK RECONCILIATION
162
Manual check deposit /manual bank statement
For each current account we have to create ¾ accounts
If we have 100 Bank current accounts instead of assigning accounts 100 times –we assign only one time using masking.
1. Main bank account +++++++++0
2. check issue account +++++++++1
3. check deposit a/c +++++++++2
4.clearing account +++++++++3
Always main bank account balance and bank statement balance will be same.
Flow:
Sales:
1. Sales invoice posting F-22
Purchases :
4. Purchase invoice posting F-43
Inventory RM Dr 200000
To Party A/c 200000
163
Assign check no.to payment doc.no.
7 B) 20000 5 20000
164
Select open item management check box
Save
GL A/c No. :200132
Company code :AML
Select with template button
Give the GL A/c No. :200131
Company code :AML
Enter
Select type/description tab
Change short text and GL A/c long text to IDBI check deposit
Save
GL A/c No. :400304
Company code :AML
Select with template button
Give the GL A/c No. :400300 Rent A/c
Company code :AML
Enter
Change GL A/c short text and GL A/c long text to Bank charges
Save
Path :SPRO-Financial accounting –Bank accounting –Business transactions –Check deposit –Define posting
keys and posting rules for check deposit
166
AML1 Check receipt –Clear customer
AML2 Check deposit clearing in Bank
AML3 Check issue clearing in Bank
AML4 Bank charges direct debit by banks
Save
Notes:
Check receipt –clear customer
AML1-Check receipt clear customer
IDBI check deposit Dr GL
To Customer –with clrg SL
Doc.Type DZ
Notes:
AML2 :Check deposit clearing in bank
Bank charges Dr GL
To IDBI Main bank A/c GL
167
Doc type :SA
Path :Up to business transactions the path is same –Check deposit –Create and assign business transactions
(Tr code is OT53)
Save
Select create request button
short description :Work Bench request for AML
Enter
press enter to save in your request
kept the customer on AML1
168
select activate button
path :up to business truncation the path is same –Payment transactions –manual bank statement –Create and
assign business transactions
Save
Press enter to save in your request
Inventory RM DR 200000
To Party A/c 200000
Doc no.1
To make text field optional field for field status groups G001 and G005 (Tr code is OBC4)
Select field status variant :AML
Double click on field status group folder
Double click on G001
Double click on general data
Text make it optional entry field
Save
Press enter to save in your request
Double click on G005
Double click on General data
Text make it optional entry field
Save
SALES
170
Amount :*
Business area :AMLH
Text :+
Document –simulate & Save
Path :Accounting –financial accounting –Banks –Incomings –check deposit –manual entry (FF68)
Path :Accounting –Financial accounting –Banks-Incoming –Bank statement –manual entry (Tr code is FF67)
171
From the menu select settings –specifications
1. Purchases
Purchase invoice posting F-43
172
Type :KR
Company code :AML
Posting key :31
Account no. :4200001
Enter
Give the amount :20000
Business area :AMLH
Text :Purchase invoice posting
Posting key :40
Account no. :200120 Inventory RM
Enter
Amount :*
Business area :AMLH
Text :+
Document –Simulate and Save
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Transaction :AML3 check issue clearing in Bank
Value date :today’s date
Amount :20000 with minus
Bank reference :100010 (cheque no.)
Business area :AMLH
Enter
Select save button , save once again
From the menu select System –Service –Batch input –Sessions
Select session name :IDBI-IDBI
Select process button
Select Display errors only radio button
Select process button
Ignore the message exit batch input button
CASH JOURNAL
1) To view daily cash and ban opening balances, Receipts , Payments and closing balance
2) GL Cash account accepts negative cash balance –Cash Journal will not accept negative cash balance
3) For petty cash purpose
1. Creation of GL master –Petty cash account –Current assets-Loans & Advances (FS00)
Give the GL A/c No. :200101
Company code :AML
Select with template button
Give the GL A/c No. :200100
Company code :AML
Enter
Change short text and GL a/c long text to Petty Cash A/c
Select create /bank /interest tab
Select post automatically only check box
Save
Path :SPRO-Financial accounting –bank accounting –Business transactions-Cash journal –Define number range
intervals for Cash journal Documents (FBCJC1)
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Setup cash journal (FBCJC0)
Same path
Same path
Path :Accounting –Financial accounting –General ledger –Posting –Cash journal posting (FBCJ)
TCS: Tax collected at source –on Customers/ scrap sale /waste sale
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/Rent/Interest other than salaries
4. TDS is to be deducted at the time of invoice posting or advance payment posting whichever is earlier
5. If each contract value is less than 20000 and all contract value in the whole year is less than 50000 –No TDS is
to be deducted.
6. To create only one code for invoice postings and one code for advance postings (Max codes can be created 99)
7. If the contractor does not have taxable income he for lower rate of deduction or NIL rate of deduction . Company
has to deduct at lower rate or Nil rate –Exemption certificate will be given by Income Tax Dept for each year.
8. In the bill amount includes material cost and conversion charges – (composite contacts) To deduct TDS only
conversion charges.
9. TDS deducted should be deposited within 7 days from the month end incase of year end credits TDS to deposit
within 2 months from the year end.
If 7th day comes on public holiday –choice to make the payment day before or after.
10. Issue TDS certificate in form 16A to the contractor –It can be a monthly certificate or consolidated certificate for
the whole year.
11. File quarterly return in form 26Q earlier annual return Form 26
12. Permanent Account Number (PAN) will be allotted at company code level where as Tax Deduction at Source
(TDS No./TAN can be obtained at company code level/Business area level/Business places level.
Maintain calendar
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Ignore the message press enter
Select back arrow
Select holiday calendar radio button
Select change button
Select create button
Calendar ID :A1 (AML HYD Factory Holiday calendar)
Select assign holiday button
Select May day check box
Select assign public holiday button
Save
Ignore the message press enter
Select back arrow two times
Select factory calendar radio button
Select change button
Select create button
Factory calendar ID :A2
Description :AML HYD Factory calendar
Holiday calendar ID :A1
Work days select Monday to Saturday check boxes
Save
Ignore the message press enter
Path :Up to extend with holding tax the path is same -Basic settings India Define business places
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Company code :AML
Section code :AMLF
Name :AML HYD factory
Save
Give the name :AML HYD Factory
Press enter to save in your request
Path: Form the menu select System –Services –Table maintenance –Extended table maintenance (Tr cod is
SM30)
Table/view :J_1BBRANCV
Select maintain button
Give the company code :AML
Enter
Select new entries button
Business place :AMLF
Description :AML Hyderabad factory
Save
Give the name :AML Hyd factory
Press enter to save in your request
Same path
Give the country key :IN
Enter
Select new entries button
With holding tax type :DA
Description :Sec 194 C contractors –Advance posting
Select gross amount radio button
Select withhold tax commercial rounding radio button
Select no accumulation radio button
Select post with holding tax amount check box
Select central invoice propitiate radio button
Select save button or Ctrl+S
Press enter to save in your request
2.266%
1. Advance payment F-48 20.11.2008
Party special GL (A) Dr 100000
To Bank 97734
To TDS (To deposit before 07.12.2008) 2266
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To Party special GL (A) 100000
Path :Up to extend with holding tax the pat is same –Calculation With hold tax codes Define with
holding tax codes
Path :Up to extended with hold tax the path is same –Basic settings –Check recipient types
One more
With holding tax type :DA
Recipient type :CO
Text :Company
182
Save
Press enter to save in your request
Path :Up to extend with holding tax the path is same –Basic settings –India Maintain tax due dates
Path :Up to Extend with holding tax the path is same –company code Assign with holding tax types to
company code
Path : up to Extend with holding tax the path is same –Calculation –India –surcharges –Maintain surcharge
rates (Surcharges combined with basic withholding tax codes)
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Select new entries button
Company code :AML
Withholding tax code :D1
Recipient type :CO
Surcharge rate :10
Company code :AML
Withholding tax code :DA
Recipient type :CO
Surcharge :10
Save
Press enter to save in your request
FS00
One more
Give the GL Account no. :100510
Company code :AML
Select with template button
Give the GL A/c No.100500 out standing exp.
Company code :AML
Enter
Change short text and GL account long text to TDS on Contractors
Save
Path :Up to Extended with holding tax the path is same –Posting –Accounts for withholding tax –Define
accounts for withholding tax to paid over
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And with withholding tax type check box
Save
Withholding tax type :D1
Withholding tax code :D1
Account :100510
Withholding tax type :DA
Withholding tax code :DA
Account :100510
Save
Press enter to save in your request
Path :SPRO-Logistic- General –Tax on goods movement –India –Basic settings –Maintain company code
settings
1 CO 1000 (Company)
2 OT 2000 (Individual)
3 CO 3000
4 CO 4000
5 TO 5000
Path :Up to Extended with holding tax the path is same –Posting –India –Remittance challans –Document types
–Specify document type (Accounts payable)
Same path
Same path
Tr code is (SM30)
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Assign remittance challan number group to section code :(SM30)
Path :Up to Extend with holding tax the path is same –Postings –India –Withholding tax certificates for Vendors
and Customers –Maintain number groups as SAP script forms
Same path
Select new entries button
Number group :09
Internal number range :09
Save
Press enter to save in your request
Sam path
Select maintain groups button
Select group without text having 09 check box
From the menu select interval maintain
Company code :AML
Enter
Select interval button
Year :2008
From number :100001
To number :200000
187
Enter & Save
Ignore the message press enter
Path :Accounting –Financial accounting –Accounts payable –Master records-Maintain centrally –change (Tr
code is XK02)
188
Enter
Conversion charges
Note : If you get a error message once check it Activate extended withholding tax / Document splitting
Path :Accounting –Financial accounting –Accounts payable –With holding tax –India –Extended with holding tax
–Remittance of withholding tax-Create remittance challan (Tr code is J1INCHLN)
189
Enter Bank challan
Path :Up to extend with holding tax the path is same –Certificates –Print (J1INCERT)
Quarterly return
( Tr code J1INQEFILE)
In TDS certificate we have to specify acknowledgment number for each quarterly return field.
Path :System –Service –Table maintenance –Extended table maintenance (Tr code is SM30)
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Table /View J_1IET_ACKN_N
Note: Quarterly return not working in pirated software’s patches updated in genuine SAP software
Advance posting:
1. Advance payment posting F-48
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