COMPANY CONFIDENTIAL

MINUTES FROM MEETING

Meeting No: 01 Document stored:/pc

Subject:
USF Bahawalpur Project

Date/Time: Place:
January 06, 2009 TP Regional Office, Lahore
File No.: From:
USF_Project_ADPK_20091006 Minutes by Shoaib Rehman.

Participants: Distribution:

Nadeem Rizvi, AlanDick Participants list+

Laeeq Asad, AlanDick
Fakhar Malik, AlanDick Shafqat Shan, TP
Saima Sarwar, AlanDick Asim Khawas, TP
Faisal, AlanDick Mubeen-ul-hassan, TP
Ghayoor Ali, AlanDick Imran Khan, TP
Iram Malik, AlanDick Waqas Manzoor, TP
Rudel, AlanDick
Salman Latif, TP
Kashif Anwar, TP
Sheharyar Zahid, TP
Shahzad Ahmad, TP
Sehrish Khan, TP
Shoaib Rehman, TP

PURPOSE

The purpose of this meeting is to discuss all the concerns, suggestions and problems
facing in the USF Bahawalpur project identify bottlenecks and take actions/escalation
to avoid unnecessary delays.

AGENDA

1. Minutes of Meeting No. 01 to be signed.

2. Weekly Progress Report, Presentation by AlanDick
3. Action points from the last meeting to be revised
4. Delays and plans to catch up
5. Rolling plans for next 1 week
6. Risks/Dependencies for not to achieve the target for the next 1 week
7. Blocking (escalation) issues

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MAIN DISCUSSION IN THE MEETING

1. The first USF Bahawalpur project meeting with AlanDick was held to discuss the USF project
overview, scope allocation, process clarification, communication plan, reporting formats and risk
factors associated with it. [Week02]
2. Salman Latif asked from all participants to introduce themselves to the attendee so every one
come to know each other as from now on this meeting will be held on weekly basis. [Week02]
3. At the start of the meeting Salman Latif gave the presentation and explained the USF
introduction, USF Bahawalpur project overview, Milestone deliverables, Communication plan,
Escalation level, Risk factors and other USF related subject. [Week02]
4. Explaining the milestones deliverable to AlanDick Salman Latif strongly emphasize that the batch
for the first sites should be delivered up to the time of March 20, 2009. The total scope allocated
to AlanDick for USF Bahawalpur project contains 8 sites. The Milestone deliverable for the sites is
as follow:

Sites to be Delivered Delivery date

3 March 20, 2009

3 April 25, 2009

2 May 25, 2009

5. It is also communicated to AlanDick that if any site is missed from the above target than the
milestone for coverage in the Mozas will not be achieved. It is also informed to AlanDick that they
should start the CW on all sites at once. [Week02]
6. Kashif Anwar clearly communicated to AlanDick that if they are unable to give the site on a given
timeline then we would take back the site from them. Kashif also added that AlanDick should
strictly follow the schedule of activities and if they face any obstacle please inform us without any
delay. [week02]
7. It is communicated to AlanDick that the project completion date is May 25, 2009 but they should
stick to the first target which must be delivered by March 20, 2009. [Week02]
8. It was informed to AlanDick that the SAR and TSS will be conducted simultaneously. For this joint
visit will be held in week 03 where TP RF, TP Transmission planning, TP implementation and TP
Site acquisition will accompany with AlanDick SA team. It is also added that for conducting the
TSS for USF Bahawalpur project prior permission from Pakistan rangers will be required. Without
the prior permission from Pakistan rangers no one can conduct the TSS. [Week02]
9. Salman Latif communicated to AlanDick that they should sent the PIP twice a week and weekly
progress report should be mailed every Friday. He also mentioned that the sites should meet the
quality standards. [Week02]

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10. Kashif Anwar informed AlanDick that for USF Bahawalpur project they will share the 360
degree pictures by the end of activity with TP. The date and time should be mentioned on all
pictures. It was also added that USF team might asked you to submit the pictures. TP will also
ask for the pictures on daily basis or on alternate days. It is clearly communicated to AlanDick
that USF team will also audit the sites. [Week02]
11. It is informed to AlanDick that they should not share the USF project reports, targets dates
with anyone. If someone from TP asked for any project related information tell them to contact
Salman Latif. [Week02]
12. It is also explained to AlanDick that they should hunt 3 acceptable candidates. It was also
informed to them that TSS will not be held again on any USF site. [Week02]
13. Replying to the query regarding the power availability on sites, Salman Latif inform that
solar energy project is planned as a power source till then AlanDick needs the Gensets and fuel
to energize the sites. It is also added that AlanDick should strictly follow the approved TP Design
and must not deviate from the approved design. [Week02]
14. Salman Latif informed AlanDick that their site supervisor should have Thuraya satellite
phone and first aid box. This will help in case of emergency and any environmental issue.
[Week02]
15. Replying to a query made by Salman Latif that is AlanDick will do this USF project at their
own or either they will sublet it? Rudel explained that for USF Bahawalpur project they will sublet
the sites and he’ll be the project manager for USF project. It was asked from AlanDick that they
should share their subcontractor information (Name of the company, Resources and CW
engineer, number of sites that subcontractor done with AlanDick) with TP. [Week02]
16. Kashif Anwar asked AlanDick that they should do the soil investigation on the same day of
TSS. [Week02]

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AP/WK ISSUES Raised Responsible Due Date Status

01/02 Batch of first

deliverable

AlanDick will deliver the TP AlanDick 20.03.09 OPEN. [Week02]

first batch of site by the
time of March 20, 2009.

02/02 Sharing of 360

degree Pictures

AlanDick will share the TP AlanDick Ongoing OPEN. [Week02]

360 degree pictures by
the end of activity with
TP.

02/03 SAR and TSS

Completion.

SAR and TSS should be TP AlanDick/TP 16.01.09 TP SA to get the Prior

completed in week 03. permission from Pakistan
rangers.
[Week02]

02/04 Satellite phone for

site supervisor

It is communicated to TP AlanDick 16.01.09 OPEN. [Week02]

AlanDick that their site
supervisor should have
a Thuraya satellite
phone.

02/05 Sharing of
Subcontractor
information

AlanDick will share their

subcontractor
information (Name of TP AlanDick 16.01.09 OPEN. [Week02]
the company,
Resources and CW
engineer, number of
sites that subcontractor
done with AlanDick)
with TP.

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Next weekly progress Meeting # 2

To be decided….

Minutes approved by:

Telenor Pakistan: _________________ AlanDick: ___________________

Date: ____________________ Date: ________________________

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