Prepared by

ANSHUMAN BARDHAN AND COMPANY, CHARTERED ACCOUNTANTS

690, SUNDER NAGAR, RAIPUR (C.G.) E - anshuman76@gmail.com Ph 9993035180

Name of Branch Auditor

Sr. BASIC INFORMATION
no
1 NAME OF BANK
2 NAME OF BRANCH
3 DATE OF VISIT
4 AUDIT TEAM
4.1 CA MEMBER NAME
4.2 ARTICLE
4.3 ARTICLE
5 TOTAL ADVANCES in lakhs 29 5% OF ADVANCES 1.45
No. AREA/SOURCE DOCUMENT DESCRIPTION DONE BY OBSERVATIONS REPORED
IN
1 CIS
1.1 Identification of loan accounts for CIS is prepared by the branch
document and securities and contains details of all
verification loan accounts with around 22
details . If CIS is not prepared
CC/OD Balance file can be
used

a)    all large accounts i.e., those which  Prepare list in the Annexure 

 are in excess of 5% of the  Sheet A to the Audit 
aggregate advances portfolio  of  Programme
the branch or Rs.200  lakhs 
whichever is less
b)  all accounts where provision for  Prepare list in the Annexure 
doubtful debts   has been       Sheet A to the Audit 
considered/ made/recommended   Programme
upto the previous  year            end 
/ half year-end/last quarter.

c) all accounts adversely  Prepare list in the Annexure 
commented upon  in the   latest    Sheet A to the Audit 
reports  of   the   Branch auditors,   Programme
 RBI/ internal    inspection/audit   
reports, concurrent audit reports 
etc.

d)  accounts,  where  Branch   Prepare list in the Annexure 

Management  has  initiated/  Sheet A to the Audit 
recommended   to   the   higher  Programme
authorities, action, if warranted, 
for recoveries.
e) 2 of the largest   )   other than per  Prepare list in the Annexure 
(a) Sheet A to the Audit 
Programme
f) 2 accounts at  random Prepare list in the Annexure 
Sheet A to the Audit 
Programme
g) grouped accounts-one account   Prepare list in the Annexure 
per ledger. Sheet A to the Audit 
Programme
h) Major Housing loan accounts to Prepare list in the Annexure 
ensure end use if Housing Loan Sheet A to the Audit 
interest subvention certificate is Programme
to be issued at the branch

1.2 Scrutiny of CIS for identifying

accounts for NPA classification
1.2.1 Type of account - CC/ACC - check  CC - Cash credit
for each account in CIS in SA 1 
above 1 lakh 
 1 Check stock statement date
2 Check DP
3 Check insurance date
4 Credit summation
5 Irregular amount and date
1.2.2 Type TL/ATL/PER/ACC/HTL check TL - Term loan, ATL - Agri TL,
for each account in CIS in SA 1 PER- Personal, DL- Demand
above 1 lakh
1 Check irregular amount and date
If last stock statement older 
than 6 month then sub 
standard/older than 3 month 
then irregular. Verify from 
original stock statement 
If 0 DP then find out the
reason and check
Cross check CIS data with
actual insurance and report
expired insurance in LFAR
Check dr/cr summation from
the computer with low credit
summation
If irregular amount is there
and the date of irregularity is
3 months older then check the
account
Loan, HTL - Housing, ACC- Agri
CC
If irregular amount is more
than 2 installments then check
the account for NPA norms. In
case of ATL calculate for 2
crop seasons after the date of
demand from bank. ATL
account will become NPA as
per agricultural norms
 2 Check credit summation Check dr/cr summation from
the computer with low credit
summation include prinicipal
amount due to calculate over
due amount

3 Check for very old ATL accounts Enquire into reasons and
from branch perspective with check the account for NPA
outstanding near the sanctioned classification
amount

1.2.3 Scrutiny of CIS for Sub Standard

assets
1 Check the date of sub standard
assets, if current year sanction is
classified as sub standard then
check the loan file and documents

2 SYSTEM REPORTS 31ST Every branch has a report folder

for 31st March. Get a soft copy
MARCH SCRUTINY of the reports.Reports are in
gzip format. Type of report
available may vary with branch

2.1 CC OD BALANCE FILE

2.1.1 Open the txt file in excel and
extract following data for
reporting in LFAR

1 Limit expiry date Verify expiry details from

documents and report in LFAR
 2 Renewal date
2.1 Collateral Securities lond
2.2 Customer insurance report
2.3 Exception report interest rate
variation
2.4 Irregular_excess_draw_lond
2.5 List_of_accounts_IRAC_Status_ch Use this report to identify
anged_by_Branch_for_homebran accounts in which IRAC status
ch
2.6 Listof_NPA_Accounts_lond
Verify details of accounts not
reviewed/renewed and report
in LFAR
This txt file gives the details of
term deposits held as
collateral securties. Verify the
TDRs phyically on sample
basis
Open in excel and take the
details of expired insurance
cross check from other
records and report in LFAR
Use this report to identify any
interest rate changes as
compared to product intt rate
Use this report to identify
irregular drawings for NPA
idenfication and LFAR
reporting
was changed by branch
Use this report to identify NPA
and verify each case if it is
classified as sub-standard. It is
not necessary that same
classification is used in CIS
 2.7 Report of TDR STDR paid in excess Useful to identify TDS defult
of 10000
2.8 TDS Daily report
2.9 Trial balance
2.9.1 Identify accounts with negative
balances
2.9.2 Cross check the following account
balances with supporting data
Fixed assets (F&F)
Agricultural Subvention income
Depreciation
Charges
3 YSA and Profit and Loss
account - Analytical
Procedures
since PAN number also
mentioned
Use this file to find out the
details of TDS deducted on
31st March. This report can be
viewed for any day of the year
It is in txt format
Enquire into the reasons. The
ledger code in the trial
balance is the CGL code and
the transaction details can be
found by the BM by logging
into the Finance One
Software
Cross check with IFAMS
figures
Cross check with certificates
of agricultural subvention
Cross check with IFAMS
figures
With charges register
 3.1 Scrutinse the YSA and P& L to
identify any negative figures in
any of the heads

3.2 Compare the figures of income LFAR reporting is required in

and expenditure of current year LFAR 1 on major divergent
with previous year and inquire trends
into any major divergent trends

3.3 Compare the interest paid on LFAR reporting is required in

various deposits/total deposit LFAR 1 on major divergent
balance as per YSA for current trends
year and previous year and
inquire into major deviations if
any in the ratio

3.4 Inquire into the outstanding The branch would usually

balances in system suspense, have registers in which the
sudnry creditors, outstanding details of these would be
expenses etc to understand the available
nature.

4 Vouching
4.1 Vouching of Fixed assets
4.1.1 Vouch all the Report indl items exceeding 5
additions/deductions in fixed lacs in FA in Form 3CD
asset as reflected by IFAMS annexure
including the date put to use

4.1.2 Check the records maintained for Reporting required in LFAR

fixed asset and depreciation
4.1.3 Check and verify the possession
letter from officers is available
with the branch in case of assets
under "PROVIDED TO OFFICERS"
category
4.1.4 In case there are some bills which
are unpaid then cross verify
whether the same is being
reflected as "Sundry Creditor for
Fixed Asset" in trial balance
4.2 Vouching of Charges
4.2.1 Vouch the following charges along
with the provision made and
reflected in the Outstanding
expenses ledger head
a Telephone
Reporting required in LFAR
w.r.t. title of assets
Transaction details would be
available from the Charges
register. In case Charges
register is not maintained
then report in Form No. 3CD.
Ask for the bill file or voucher
of the particular dates as
mentioned in the register.
Special point -Verify if any
prior period expenditure
which was quantified
crystallised in previous year
has been paid in current year.
Reporting in Form 3CD.
b) Electricity Special point - Verify if any
prior period expenditure
which was quantified
crystallised in previous year
has been paid in current year.
Reporting in Form 3CD. Verify
deposits in bills

c) Rent Special point - Verify if any

prior period expenditure
which was quantified
crystallised in previous year
has been paid in current year.
Reporting in Form 3CD. Verify
deposits in bills. Verify TDS u/s
194C

d) Generator expenses Special point - Verify if any

prior period expenditure
which was quantified
crystallised in previous year
has been paid in current year.
Reporting in Form 3CD.

4.3 Vouching of income

4.3.1 Government commission
Check the register of
Government commission and
verify if the income as per the
regiseter is tallying with the
p&l
4.3.2 Bank Gurantee Commission Check the register of BG
commission and verify if the
income as per the regiseter is
tallying with the p&l

4.4 Vouching of TDS

4.4.1 Vouch the TDS deposited in
various months to find and
identify whether there is delay in
deposit of TDS

4.4.2 Check the report of STDR/TDR in Report of STDR/TDS interest

which interest is paid more than
10000 to identify if TDS has been
deduted in all the cases
paid more than 10000 is
generated from the system
and would be available in the
31st March system reports of
the branch

4.4.3 Vouch the details as per ETDS

return with their supporting
documents

5 CERTIFICATES -
IMPORTANT POINTS
5.1 ATM CASH BALANCE CERTIFICATE Verify the cash on hand as on
31st March 2011 and tally it
with the YSA balance. In case
there is a difference inquire
into the same. In case of BGL
difference mention the same
in the certificate
5.2 Certificate for Agriculural Interest Cross check the data in the
subvention certificates with the basic data
prepared or received by the
branch. Also cross check the
same with the help of
circulars on the subject. Vouch
the entries passed for
agricultural subvention and
verify if they are as per the
instruction in circular

5.3 Certificate for Mitra Committee Mitra Committee

Compliance recommendations deals with
Legal Compliance Certificate in
the context of bank branch
audit. This certificate relates
to transactions more than Rs.1
crore to be certified by
Dealing Officer.
Prepared by
ANSHUMAN BARDHAN AND COMPANY, CHARTERED ACCOUNTANTS
690, SUNDER NAGAR, RAIPUR (C.G.) E - Ph 9993035180
anshuman76@gmail.com

Name of Branch Auditor

Limit in
A/c number Party name Type lakh
Prepared by
ANSHUMAN BARDHAN AND COMPANY, CHARTERED ACCOUNTANTS
690, SUNDER NAGAR, RAIPUR (C.G.) E - Ph 9993035180
anshuman76@gmail.com

Name of Branch Auditor

List of important reports that can be generated from

CBS

1 LOAN BALANCE FILE lond2390

2 CC/OD FILE depd0580
3 Exception report for interest rate variation
4 Collateral Matured Securities
5 NPA accounts list lond2572
6 Probable NPA report lond 2463
7 Interest rate change lond 2494
List of IRAC Status changed by Branch for Home
8 branch
9 Customer Insuranc report lond 2393