PROJECT HSE PLAN

Quality Management Page 1 of 33

Version Implementation date Purpose
04 07/11/2017 First issue
Function/Name Date/Signature
Written by: Rob Bryson 20/02/2018
HSE Manager
Verified by: Jasminko
Quality Manager
Approved by: Alessandra Moseriti
Risk Manager

1. Purpose
1.1. To standardise the format used site HSE plans across all ES-KO projects, irrespective of the
industry.
1.2. To provide a proactive approach to protecting all people on the site. The Project health,
safety and environmental management plan in line with the project risk assessments
identifies what hazards and risks hazards are involved in the project, and the methodology
used to control the identified hazards and risks. The HSE plans will differ from industry to
industry, but the underlying theme of every HSE plan is that it should not only take care of
the employees, but also the visitors of the premises and the passers-by.
1.3. To inform personnel of their responsibility and accountability for Health, Safety and
Environmental matters, and of their legal duties towards those either directly or indirectly
under their charge, and towards those who may be affected by their acts or omissions.

2. Scope
The Project HSE plan applies to all ES-KO operations globally, and should be adapted to suit the
individual project.

3. Responsibilities

ROLE RESPONSIBILITIES
SITE MANAGER  Overall responsibility for the hygiene of all site
(Catering/Rations/Operations/Retail) areas
 Ensure that suitable and sufficient resources
are available at all times to ensure the
constant compliance of this procedure
 Ensure that all personnel involved in cleaning
and disinfection activities understand the
content of this procedure
 Ensure that all personnel involved in cleaning
and disinfection activities receive the correct
information, instruction and training related
to their work activities
 Ensure that cleaning and disinfection staff
undertake the correct health screening for
workers using cleaning agents
MAINTENANCE  Provide suitable and sufficient storage
(Manager/Supervisor/Technician) facilities for cleaning agents
 Provide suitable and sufficient storage
facilities for cleaning equipment
DEPARTMENTAL HEADS  Production of cleaning plans for their areas of
(Managers/Supervisors/team leaders) responsibility
 Production of safe systems of work for all

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cleaning and disinfection tasks
 Provide suitable and sufficient PPE and
clothing as per the findings of the risk
assessment
QUALITY ASSURANCE/HSE  Ensure suitable and sufficient risk assessments
(Evaluator/Officer/Representative) are completed
 Provide suitable and sufficient training and
assessments
 Verification of the implementation and
following of this procedure
 Provide advice and guidance as to industry
best practice
 Assist departmental heads to produce
effective cleaning plans
CLEANERS  Request replacement cleaning equipment as
and when required
 Perform cleaning activities in line with the
requirements of this procedure and cleaning
plans
 Record all cleaning activities in line with the
requirements of this procedure
 Use all cleaning equipment, cleaning agents
and PPE as instructed

The Health and Safety at Work etc Act 1974 (HASAWA), and the Management of Health and
Safety at Work Regulations 1999 (MHSWR) lay down some of the main responsibilities and
duties of people at work.

Among the duties the HASAWA places on employers are:

• the requirements to ensure the health and safety at work of their employees and that of
any other person who may be affected by their activities; and
• to have a written health and safety policy.

It also places duties on employees to:

(a) take reasonable care of their own health and safety and that of others who may be
affected by their acts or omissions;
(b) to co-operate with their employer so the latter can comply with all necessary legal
duties; (c) not to interfere or misuse anything provided in the interests of health, safety or
welfare.

The main requirements of the MHSWR are that employers must:

• assess the risks to the health and safety of anyone who may be affected by their activities;
and
• ensure adequate arrangements are in place for the “planning, organisation, control,
monitoring and review” of the safety measures that follow from those assessments.

The following table identifies the main responsibilities within ES-KO storage and warehousing
facilities;

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Functions Activities

Project Manager/Deputy PM  Allocate suitable & sufficient resources to

allow implement and maintain the
operations health and safety training
program.
 Ensure that accidents/incidents are fully
investigated and corrective action taken to
prevent the hazardous conditions or
behaviors from happening again.
 Set a good example by following established
safety rules and attending required training.
 Ensure that every site under his jurisdiction
understand and comply with this procedure.
 Risk Assessment has been carried out.
 Established a good health & safety culture.
 Ensure Equipment are well maintained and
in good running condition.
 Ensure that safe system of work is in place.
 Ensure appropriate & suitable personal
protective equipment are available at all
area of the workplace.

Managers and Supervisors  Ensure the health and safety training

program is followed and all staff attend the
scheduled training.
 Communicate health & safety issues to
project management.
 Risk assessment has been carried out to all
hazardous activity.
 Ensure availability of personal protective
equipment.
 Cascade all health and safety concerns to all
staff under his jurisdiction.
 Accident/Incident Reporting

Quality Task Force  Ensure a high level of productivity and safety

performance and hold project management
staff accountable.
 Provide effective training, which is required
by the contract, as a minimum for the
employees.
 Periodically review health & safety rules and

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standards with employees to confirm that
the company is meeting its goals and
objectives.
 Guide and advise QA/HSE pertaining to
additional training and update.
 Manage all HSE concern at all areas of this
coverage.
 Provide a regular report to upper
management on Health & Safety.

QAE/HSE  Conduct a health and safety induction

training to all newly hired workers and
personnel.
 Laisse with project and operations managers
to plan and schedule the HSE training
program.
 Assist departmental manager in writing safe
systems of work.
 Physically conduct site HSE inspections.
 Promotion of health & safety awareness,
campaigns and devising safety training and
education for all employees.
 Review procedures for compliance with
applicable health and safety laws &
regulations.

Employees  Should read and understand this procedure.

 Follow HSE procedure & policy.
 Wear appropriate PPE at all times while in
warehouse.
 Report unsafe act & condition to site
manager or QAE.
 Report personal accident or injuries and get
immediate medical attention.
 Report all accident/incident witness to site
manager or QHSE.
 Report all near-miss incidents to your site
manager promptly.
 Ensure personal safety & the others who
might be affected by his undertakings.
 Do not remove any safety device or
safeguard provided for employee protection.
 Encourage co-workers by your words and
example to use safe work practices on the
job.

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4. Preliminaries
Protecting people from harm and illness is a primary concern. At ES-KO, our employees are
our most important assets, and, without them there is no ES-KO, it is therefore, paramount
that their health, safety and welfare is always the number one priority and no task is so
important that it will compromise the safety or health of our employees.

« Make Safety a part of every meeting, every

Considering the above, Health and Safety policy and procedures will be endorsed by top
management, and will be signed by the CEO to show they are committed to supporting and
improving a positive health and safety culture throughout ES-KO.

To enable this;
conversation.
 Suitable and sufficient resources will be made available always to
Any time it is possible, talk about improving
- Identify, control and manage risks effectively
- Promote a positive safety culture
your culture of Safety. »
- Provide the required protective equipment and clothing
- Provide suitable, and sufficient plant and equipment
- Provide a robust planned preventative maintenance program
- Provide adequate health and safety related training
- Provide professional information, advice and guidance

To assist further;
 Employees will play an important part of the health and safety culture
 A safety comity will be formed in every site
 Safety representatives will be appointed from the local work force, including first
aiders and fire wardens
 All health and safety concerns will be communicated to all employees
 Time will be available during working hours for safety representatives and comity
members to undertake extra training and development
 Management has the authority to provide the necessary resources to implement the
objectives of our company’s Health & Safety Policy.

ES-KO International Inc

Project HSE Plan

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Warning Letter
low potential impact Final
Rule is broken for the
first time
Warning Dismissal
Final Warning Letter
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CONTENTS
1.0 INTRODUCTION ........................................................................................................................ 10
2.0 PERFORMANCE MONITORING .................................................................................................. 10
2.1 HSE Targets ........................................................................................................................................... 10
2.2 HSE Key Performance Indicator (KPI) ................................................................................................... 10
3.0 LEADERSHIP AND COMMITMENT ............................................................................................. 11
3.1 Visibility ................................................................................................................................................ 11

4.0 POLICY AND OBJECTIVES .......................................................................................................... 12

4.1 HSE Policy Statement ........................................................................................................................... 12
4.2 Distribution and availability .................................................................................................................. 12
4.3 HSE Policy Dissemination ..................................................................................................................... 12
4.4 Review of HSE Policy ............................................................................................................................ 12
4.5 Objectives ............................................................................................................................................. 12
4.6 Challenges ............................................................................................................................................ 13

5.0 ORGANISATION, RESPONSIBILITIES, RESOURCES, STANDARDS AND DOCUMENTS ................... 13

5.1 Organization chart ................................................................................................................................ 13
5.2 Roles and Responsibilities .................................................................................................................... 13
5.3 Resources ............................................................................................................................................. 14
5.4 Competence ......................................................................................................................................... 14
5.5 HSE in-house Training ........................................................................................................................... 15
5.6 HSE Mandatory Training ....................................................................................................................... 15
5.7 Occupational Health Awareness ........................................................................................................... 16
5.8 Environmental Protection .................................................................................................................... 16
5.9 Sub-Contractors .................................................................................................................................... 16
5.10 Communication ............................................................................................................................... 18
5.11 HSE Meeting Programme ................................................................................................................ 18
5.12 HSE Performance ............................................................................................................................ 19
5.13 Standards and Document Control ................................................................................................... 19

6.0 HAZARDS AND EFFECTS MANAGEMENT PROCESS .................................................................... 20

6.1 METHODS AND PROCEDURES FOR HAZARDS AND EFFECTS MANAGEMENT ................................................. 20
6.2 ROAD TRANSPORT/JOURNEY MANAGEMENT ....................................................................................... 20
6.3 STOP .......................................................................................................................................... 21
6.4 CHEMICAL HANDLING...................................................................................................................... 21
7.0 PLANNING AND PROCEDURES .................................................................................................. 22
7.1 HSE PLAN ..................................................................................................................................... 22
7.2 EMERGENCY RESPONSE ................................................................................................................... 22
7.3 EMERGENCY DRILL .......................................................................................................................... 23
7.4 MEDICAL FACILITIES ........................................................................................................................ 23
7.5 HYGIENE ....................................................................................................................................... 23
7.6 FIRST AID ...................................................................................................................................... 25
8.0 IMPLEMENTATION, MONITORING & CORRECTIVE ACTION....................................................... 25
Feedback / Analysis: ............................................................................................................................ 25
Comparison of performance: .............................................................................................................. 26
8.1 IMPLEMENTATION .......................................................................................................................... 27
8.2 MONITORING ................................................................................................................................ 27
8.3 CORRECTIVE ACTION ....................................................................................................................... 27
8.4 ACCIDENT/INCIDENT ....................................................................................................................... 29
9.0 AUDIT & INSPECTION ............................................................................................................... 29
9.1 AUDIT PLAN .................................................................................................................................. 29
9.2 INSPECTIONS.................................................................................................................................. 31

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10.0 REVIEW .................................................................................................................................... 31

COPY HOLDERS

HELD BY Company Control Copy Location

No.

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Scope of the Contract HSE Plan:

The HSE Plan is prepared for XXXXXXX XXXXXXX for carrying out work on contract No.1111111111
(Insert Catering, Maintenance, Construction etc). The scope includes:

 Maintenance services for camp related facilities and A/c systems at XXXXXX.
 Gardening services
 T.V. System maintenance and pay satellites. (Deploying sub-contractor- Management and
control of all furnishings (except office furniture)
 Catering services
 STP operation & Maintenance
 Civil project Works

Control of the Contract HSE Plan:

The contract HSE Plan is prepared by the HSE Manager, reviewed by Contract Manager and
approved by the General Manager.

Controlled copies of the HSE Plan shall be issued to above copy holders, Suggestions to amend the
HSE Plan shall be addressed to the HSE Manager.

The copy holders shall be responsible for maintenance of their respective copies of the HSE Plan.

On receipt of year 20XX HSE plan, the copy holder is responsible to remove and destroy old copy of
the HSE Plan.

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1.0 INTRODUCTION
This contract HSE Plan sets targets and action items for ES-KO International Inc and its
subcontractors to improve HSE performance. This HSE Plan revised from the action items derived
from ES-KO Incorporated Inc& client’s workshop, ES-KO Incorporated IncHSE Management System
review held at corporate level and ES-KO Incorporated Incand sub-contractors interior review
meeting held in ?

2.0 PERFORMANCE MONITORING

2.1 HSE Targets

Target Target Target

No Performance Indicator Remarks
2018 2019 2020
1 Fatality 0 0 0
2 Lost Time Incident Frequency (LTIF) 0.4 0 0.3
3 Total Reportable Case Frequency (TRCF) 4.5 0 4
4 Road Traffic Accident Frequency (RTAF) 0.65 0 0.5
5 Food Poison Case 0 0 0
Total Reportable Occupational Illness
6 4.5 0 4
Frequency (TROIF)
7 Environmental Incidents 0 0 0

2.2 HSE Key Performance Indicator (KPI)

Target
No Performance Indicator
2018
Mandatory HSE Training
1 100%
Report Mandatory HSE Training Compliance.
Planned in-house training
2 95%
Follow in-house training plan included in HSE plan.
3 Execution of Planned HSE Audits
95%
HSE audit plan implementation

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4 HSE Plan action

90%
Close-out actions specified in the HSE Plan.
5 Drivers/Operators Competent
Ensure drivers/operators are assessed and confirmed as competent to 100%
work.
6 Vehicle RAS Compliance 100%
7 Employee medical Check-up 100%
8 Food safety and work hazards 15 different poster preparation. 90%

3.0 LEADERSHIP AND COMMITMENT

The Management of ES-KO International Inc and various section heads are firmly committed to
maintaining and continuously improving of HSE management system and to protect health, safety of
ES-KO employees and also others who may be affected by its activities and to the protection of
environment at all work places and will ensure that no environmental hazard will be created by the
activities of ES-KO Incorporated Incand sub-contractors.

3.1 Visibility

No Action Action Party Target

Management visit to convey safety message, General
1 Monthly
staff meeting and inspection/audit. Manager/Contract Mgr
HSE Manager/Quality Manager visit for
HSE Manager/Quality
2 inspection, compliance audit, meeting, Monthly
Manager
training, QHSE workshop.
Prepare new 15 QHSE posters to spread food
HSE Manager/Quality
3 safety and work hazards message among Feb-2018
Manager
employees.

Continuation of award scheme and reward Operations

4
best employee of the month award to staff. Manager/HR Manager Monthly
Director of Operations/
5 Select best location for the year 2008 award. Feb-2018
Quality Manager
Meet the criteria of evaluation process for HSE Manager/Quality March-
6
zonal safety award 2008. Manager 2018
Distribute HSE Diary-2018 to functional heads January-
7 HSE Manager
and locations. 2018

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4.0 POLICY AND OBJECTIVES

4.1 HSE Policy Statement

No changes in HSE policy same policy will be continued for the year 2018.

4.2 Distribution and availability

ES-KO International Inc, will ensure that all concerned parties (including subcontractors and ES-KO)
are provided with a copy of the HSE policy statement. The policy shall be displayed on relevant
notice boards, and made available in the relevant working languages of the employees.

No Action Action Party Schedule

Distribute new HSE Slogans for the year 2018 HSE Manager/
1 Feb 2018
and display at locations. HSE Advisor

Set QHSE objectives, targets and KPI for the General Manager/
2 Jan-2018
year 2018. Contract Manager

4.3 HSE Policy Dissemination

No Action Action Party Schedule

Communicate HSE Policy, Alcohol & Drug Policy,
Project HSE For new
1 Medical Policy and No-smoking policy to new
Officer arrivals
employees.

4.4 Review of HSE Policy

No Action Action Party Schedule

Contract
Revise commuting policy in line with PDO new Manager/
1 Mar-2018
commuting policy and communicate to staff. Project HSE
Officer

4.5 Objectives

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The main objective of this plan is to drive HSE improvement throughout the contract in all ES-KO
Incorporated Inclocations in a consistent manner and to ensure that the HSE performance targets
set out in this plan are achieved through action items planned.

 Achieve continuous improvement of all HSE matters

 Attain improvement in Road Safety through the agreed action items from workshop and
meetings with client and Sub-contractors.
 Manage sub-contractors/vendors more effectively for the minimization of incidents through
hazard elimination and control measures.
 Training to ensure competent workforce.
 Meeting the Key Performance Indicators (KPI) targets.

4.6 Challenges

 Road Safety
 Improving QHSE awareness of staff
 Compliance to ISO/HACCP requirements

5.0 ORGANISATION, RESPONSIBILITIES, RESOURCES, STANDARDS AND DOCUMENTS

ES-KO INCORPORATED INCrecognizes that to fulfill the requirement of HSE is the responsibility of
line management, hence the Contract Manager/Operations Managers, being overall in charge, is
responsible for the implementation and maintaining HSE and Hygiene requirements. Operations
Manager, Site Manager, Camp Boss, Section Heads is held responsible for their respective areas. The
role played by the corporate HSE Manager, and Project HSE officers are for consultation, guidance
and monitoring of the implementation of the HSE plan and for developing and maintaining HSE
Management System including employee and contactor training where required.

5.1 Organization chart

No Action Action Party Schedule

Update site organization chart Contract Manager/
1 Feb-2018
Operations Manager

5.2 Roles and Responsibilities

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Operations Manager being overall in charge is accountable for the Management of HSE throughout
the contract. However, the team of Operations Manager, Site Manager, Supervisors, Camp Boss and
work co-coordinators, Permit Applicant, Permit Holders and Foreman are responsible for ensuring
that activities are carried out in accordance with the ES-KO Incorporated IncHSE Plan.

HSE Manager shall be responsible for monitoring of HSE Plan in the contract and providing
professional HSE advice to the line management. HSE Advisors, Hygienist are responsible to provide
professional HSE & Hygiene advice to the line management, monitoring implementation of HSE Plan
of the respective location, facilities and line management for continuous improvement in HSE across
the operation.

No Action Action Party Schedule

Ensure availability of tasks and targets for all Operations
1 May-2018
employees at site. Manager

5.3 Resources

ES-KO International Inc shall provide adequate competent human resources, equipment, vehicles,
tools and financial resources for the effective HSE Management System throughout the project.

5.4 Competence

No Action Action Party Schedule

Conduct a HSE workshop on supervision of HSE Contract
1 for supervisory level of staff. Manager/HSE May-2018
Manager

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5.5 HSE in-house Training

Training Type Trainer

Personal Hygiene FQCO Feb-2018 Jan-2018 Mar-2018 Feb-2018

May-
HACCP FQCO Apr-2018 May-2018 Jan-2018
2018

Work hazards (HEMP) HSE Advisor Aug-2018 Sep-2018 July-2018 Aug-2018

Nov-
5-S Refresher Training Hygienist Dec-2018 Oct-2018 Dec-2018
2018

Road Safety HSE Advisor Jan-2018 Feb-2018 Jan-2018 Mar-2018

Mar- Mar-
Emergency Procedures HSE Advisor Feb-2018 Apr-2018
2018 2018

Apr- June-
Fire Safety HSE Advisor Apr-2018 May-2018
201807 2018

May-
Health Hazards (HRA) HSE Advisor Jun-2018 June-2018 Nov-2018
2018

Food Poison & Control FQCO July-2018 July-2018 Aug-2018 Sep-2018

Environmental Awareness HSE Advisor Sep-2018 Aug-2018 Sep-2018 July-2018

HSE Advisor Oct-2018 Oct-2018 Nov-2018 June-2018

Manual Nov-
HSE Advisor Dec-2018 Dec-2018 Oct-2018
Handling/Equipment Safety 2018

5.6 HSE Mandatory Training

No Action Action Party Schedule

Mandatory training of employees (As required in C-9) Site Mgr/
1 or as per contractual requirement. Monthly
HSE Advisor
Update HSE training records and verify that all HSE Advisor/
2 employees attended mandatory HSE training courses. Monthly
Hygienist

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Arrange food safety mandatory training for Hygienist/Quali

3 Quarterly
supervisory staff. ty Manager
Executives attend the ‘HSE for Senior Executive As scheduled
4 Executives
Training in 2018’ arranged by PDO. by PDO
Managerial positions staff attend the “HSE for As scheduled
5 Managers
Managers training’ arranged by PDO by PDO
Supervisory staff/charge-hand/foreman attend the As scheduled
6 Supervisors
‘HSE for Supervisors Course’ arranged by PDO by PDO

5.7 Occupational Health Awareness

No Action Action Party Schedule

Prepare alcohol abuse alert and distribute to the
1 location to alert the staff about the hazards of HSE Manager May-2018
alcohol consumption.

5.8 Environmental Protection

No Action Action Party Schedule

Monitor and report water and electricity Site
Each month
1 consumption. Manager/HSE
before 5th
Advisor
Induct new staff on environmental protection. HSE Manager/
2 New arrivals
Quality Manager
Collect renewed license/certificates (STP, scrap Site
3 yard, sludge farm) from authorities and display at Manager/HSE August-2018
prominent places. Advisor

5.9 Sub-Contractors

The sub-contractors shall be subject to the same standard, as ES-KO INCORPORATED INCis required
to comply in the performance of contract. Regular audits/inspections will be planned and conducted
to verify and assess sub-contractors compliance to HSE Management System.

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The HSE Advisor will monitor sub-contractors compliance at site and non-compliance shall be
reported to site manager and contract manager for appropriate action.

Related HSE statistics of sub-contractors shall be included into ES-KO INCORPORATED INCstatistics.
All sub-contractors are accountable for their respective HSE performance and shall be required to
meet Key Performance Indicator and targets in line with ES-KO Incorporated Incand PDO HSE
objectives.

The sub-contractors HSE Statistics shall be included into contract HSE Statistics. Sub-contractors
performance shall be closely monitored and incorporated in the ES-KO Incorporated Incoverall HSE
performance/Statistics.
The sub-contractor HSE Performance will also be included on the agenda of regular ES-KO
Incorporated Inc HSE Management System reviews for this contract.

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No Action Action Party Schedule

Revise sub-contractors HSE assessment check-list
1 HSE Manager March-2018
and distribute to the location.

Monitor sub-contractor compliance to contract Site Manager/

2 Monthly
HSE requirement. HSE Advisor

Assess sub-contractors HSE-MS system prior to Contract Mgr/ Prior to

3
awarding contract. Site Manager contract award

Control of Suppliers: Vendor/Supplier/Third Party Performing Services for ES-KO Incorporated Incor
its sub-contractors that involve Journeys to site and irregular presence on site will not be required to
prepare HSE Plan. They will be monitored by Site Manager/Operations Manager.

5.10 Communication
Communication is a two-way process to ensure that relevant HSE information is communicated to all
concerned.

5.11 HSE Meeting Programme

5.11.1 Objectives:
 Review previous Minutes of meeting and ensure that actions are closed-out.
 Active participation and commitment to the HSE-MS.
 Communicate HSE performance and resolve any HSE issues and outstanding items
 Interact between ES-KO Incorporated Incand Sub-contractors key personals to cascade the HSE
messages to the staff.
 Discuss and find way to control hazards, unsafe acts & conditions.
 Get the feed back from employees and pass appropriate message
 Encourage communication and debate

5.11.2 Code of conduct:

1) Quarterly HSE Meetings: Incorporated with quarterly Management meeting, General

Manager, top management, contract manager, operational team, and HSE teams will
participate.
2) Site Specific HSE Meeting: Interior HSE meeting will be held in XXXXX,XXXX, XXXX, XXXXX, ES-
KO and sub-contractors key personnel will participate. Meeting will be held monthly.
 All proceedings will be minuted, distributed and filed.
 Attendance will be recorded for all meetings
 All action items arising from meetings will be tracked and closed within target dates
 Preparation of Agenda will be decided with the discussion of concerned persons.

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5.11.3 Meeting Structure:

Area Timing Participants

Jan-2018, May-2018, Management Team, Operations

Quarterly HSE Meeting
August-2018, Nov-2018 Team & HSE Team

Key personals group

Weekly Location staff
meeting

ES-KO Incorporated Inc& Sub-

Location HSE Meeting Monthly
contractors Key personals

QHSE Alert discussion

Quarterly Location Staff
and communication

5.12 HSE Performance

HSE LTI notice boards will be updated at corporate and location daily and the project HSE
performance shall be communicated with the employees during the HSE meeting.

No Action Action Party Schedule

HSE Advisor/
1 Update HSE LTI board on daily basis Daily
HSE Assistant
Arrange celebration and award gift to staff
2 Contract Manager March-2018
for the achievement of 2 years LTI free.
Update HSE performance data and HSE Manager/
3 communicate to management and contract Monthly
holder. Contract Manager

5.13 Standards and Document Control

Applicable ES-KO Incorporated IncHSE Procedures, standards, guidelines and documents shall be
used for the entire scope of work in different locations. ES-KO Incorporated Incdocuments shall be
revised as and when required. HSE Manager shall maintain these documents for reference and use.

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6.0 HAZARDS AND EFFECTS MANAGEMENT PROCESS

6.1Methods and Procedures for Hazards and Effects Management

Hazards have been identified and assessed for all activities including sub-contractors activities in the
contract and documented on HEMP Register. Copies of the Hazard and Control Sheets will be
distributed to Site Managers and sub-contractors for reference in their respective activities.

The work coordinators and Supervisors will ensure that control measures mentioned on the HEMP
sheets are implemented. The HSE Advisor will carry out periodic check on awareness among site
personnel of the hazards and report any non-compliance for corrective action. The HEMP sheets will
be reviewed for the changes required and will be updated accordingly.

No Action Action Party Schedule

Prepare HEMP for accommodation /desert living and
1 HSE Manager Feb-2018
distribute to location.
Conduct a HSE workshop on HEMP for supervisory
2 HSE Manager May-2018
staff.
Presentation to Operations Manager on critical Quality
3 Feb-2018
control points amendment. Manager
4 Refer to Hazard Register for preparing Job HSE Plans. Supervisor Every PTW

6.2 Road Transport/Journey Management

No Action Action Party Schedule

Execute inspection/audit on each vehicle including sub- Site Manager/

1 Monthly
contractors vehicles for the compliance with SP-2000 HSE Advisor
Make available updated light and heavy vehicles (May HSE Manager/
2 2007) Journey Management MAP at journey managers Mar-2018
office. Journey Mgr

Carry out drivers on job assessment and analyze the May-2018,

3 HSE Advisor
result. Nov-2018
Before
4 Update RAS sticker once it gets expires. HSE Advisor
expiry
5 Effectively monitor the use of shift commuting buses by Site Manager On each

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logging passengers and random verification. /Journey Mgr trip

Mar-2018,
Continue with campaign to promote awareness about Operation Mgr June-2018,
6 the use of private vehicle hazards and encourage to use
/HSE Advisor Sep-2018,
company provided transport.
Dec-2018
Journey
Ensure sub-contractor vehicle and drivers comply with Project
7 Manager, Site
Journey Management System Duration
Manager

6.3STOP

No Action Action Party Schedule

Analyze STOP findings and report to contract
1 HSE Manager Monthly
holder.
Site Manager/
2 Carry out STOP observation. Supervisor/ Monthly
HSE Advisor

6.4COSHH

No Action Action Party Schedule

Ensure SHOC/MSDS are available at site for the HSE Advisor/Camp
1 Monthly
chemical in use, update chemical list Boss
Conduct Toolbox talks on risks of chemical HSE Advisor/Camp Selected
2
exposure. Boss Week
Ensure all staff and sub-contractors staff issued Supervisors/Camp Project
3
the right PPE for handling of chemicals. Boss Duration

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7.0 PLANNING AND PROCEDURES

Emergency Drills shall be conducted as scheduled to test the proficiency of the workforce to handle
the specific emergency. Any action points arising out of the drill will be discussed with the
employees and corrective actions will be taken.

7.1 HSE Plan

No Action Action Party Schedule

Conduct HSE workshop to set the action items for Contract Manager/
1 Jan-2018
2018 HSE plan with location key staff. HSE Manager
2 Distribute HSE Plan to the concerned. HSE Manager Feb-2018

Arrange a workshop to communicate HSE Plan Site Manager/

3 Feb-2018
action items to staff. HSE Advisor
Prepare HSE Plan compliance report and submit
4 HSE Manager Monthly
to contract holder.

7.2 Emergency Response

No Action Action Party Schedule

1 Conduct emergency drills with observers as scheduled. HSE Manager Refer 7.3

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7.3 Emergency Drill

Responsible
Emergency Type Fahud Yibal Lekhwair Qarn Alam
Person (Leader)

Site Manager/
Evacuation Jan-2018 July-2018 Apr-2018 Oct-2018
HSE Advisor

HSE Advisor/
Man Lost Mar-2018 Sep-2018 June-2018 Dec-2018
Journey Manager

Fire At work Supervisor/HSE

May-2018 Nov-2018 Feb-2018 July-2018
place Advisor

Medical HSE Advisor/

July-2018 Jan-2018 Aug-2018 Mar-2018
Emergency Hygienist

Catering Mgr/
Food Poison Nov-2018 May-2018 Dec-2018 Jan-2018
Hygienist

Road Traffic HSE Advisor/

Sep-2018 Mar-2018 Oct-2018 May-2018
Accident Journey Mgr

7.4 Medical Facilities

No Action Action Party Schedule

1 Record and report sickness to Management. HSE Advisor Monthly
Arrange Routine Medical Fitness examinations to
2 HSE Advisor Monthly
employees.
Renew medical examination for catering employees
3 HR Manager Aug-2018
with Ministry.

7.5 Hygiene

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No Action Action Party Schedule

Hygienist/ Daily/Weekly/
1 Verify HACCP compliance and HACCP records.
Catering Manager Monthly

Catering
Monitor and record temperature in given chart Supervisor/
2 Daily
thee times in a day.
Hygienist
Catering
Preserve food sample for 96 hours in specified Supervisor/
3 Daily
cold unit.
Hygienist

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7.6 First Aid

No Action Action Party Schedule

Refresh first aiders training and display first aiders Site Manager/
1 Monthly
name at prominent places. HSE Advisor

Inspect first aid kits are available at worksite, office, HSE Advisor/
2 Monthly
camp, vehicle, workshop. Hygienist

8.0 IMPLEMENTATION, MONITORING & CORRECTIVE ACTION

Line management and as a team all employees shall be held responsible for HSE performance. HSE
personnel will assist in implementing various activities and will monitor HSE performance by visits,
inspections and audits.

Performance Indicators: HSE Manager will monitor the compliance every month. Contract Manager
will check the compliance every month and performance will be discussed in corporate quarterly
HSE meeting.

Achievement of Milestones: The HSE Manager will specify achievement of milestone in the month
end report. Achievement will be discussed in Quarterly HSE meeting.

Close out action items: The reports of closing items from inspections and audits shall be sent to the
particular location Operations Managers for action and the HSE Manager will monitor the actions.

Road Safety Checks: Daily and monthly vehicle checks will be conducted at site and report will be
maintained by HSE Advisor and for further action report will be sent to transportation manager
through HSE Manager.

Compliance against targets: ES-KO INCORPORATED INCHSE plan sets the targets for the contract. The
HSE Manager shall monitor and update the performance achieved against targets on monthly basis.

Feedback / Analysis:
The results of performance indicators shall be reviewed in management review meeting and
corrective actions shall be allocated to the responsible persons.

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Comparison of performance:
The HSE Manager shall maintain comparison of performance between different locations.

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8.1Implementation

No Action Action Party Schedule

Ensure that all control and recovery measures are in
Supervisors/
1 place at site during the execution of work and tool Daily
Site Manager
box talk is conducted.

Develop HSE plan monitoring chart and ensure the HSE Manager/ Monthly
2
implementation. HSE Advisor
Prepare trend analysis on HSE performance
indicators, STOP, incident analysis, occupational
3 Quarterly
illness, sickness absenteeism and recommend HSE Manager
improvement and initiate action.
Develop HSE activity program for HSE meetings, HSE
4 HSE Advisor Monthly
inspections, audits, emergency drills, HSE trainings.

8.2 Monitoring

No Action Action Party Schedule

Monitor HSE Performance Indicator, identify areas for HSE Manager/
1 improvement and recommend corrective action in Quarterly
corporate Management HSE Meeting Quality Mgr

Monitor and report the progress on HSE compliance

2 Site Manager Monthly
of sub-contractors in HSE meeting.

8.3 Corrective Action

No Action Action Party Schedule

Prepare inspection/audit report and distribute to HSE Manager/ After the
1 the concerned locations site manager for corrective Quality inspection/
actions. Manager Audit

HSE Manager/ on agreed

2 Follow-up and close out actions items
Quality target date

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Manager

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8.4Accident/incident

No Action Action Party Schedule

Written report will be passed to HSE
Site Manager/ Within 24 hrs
Manager on all accidents/incidents
1 of
occurring at site or any other concerned HSE Advisor occurrence
work places.
Contract Manager/
Within a
Investigate medium and high potential
2 HSE Manager/ week after
accidents/incidents and prepare report.
occurrence
Quality Manager

Review and close out the recommended Contract Manager/ On agreed

3
action items. HSE Manager target date

9.0 AUDIT & INSPECTION

9.1 Audit and Inspection Plan

Four types of audits will be carried out as shown below:

Inspection Site Specific Self Check Inspection

Responsible
Site Manager
Person

Send to Report to HSE Officer by 5 of every month

Beni Bukavu Bunia Dungu Goma Kampala Kinshasa Uvira

Location
X X X X X X X X

Internal Audits: Organised and run by ES-KO Corporate Risk Management Team

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Responsible
Audit Fahud Yibal Lekhwair Qarn Alam
Person (Leader)

Carry out food safety HSE Manager/

Mar-
& QHSE Compliance Nov-2018 June-2018 Aug-2018
2018
audit in the locations. Quality Manager

Conduct audit on
head office journey HSE Manager May-2018
management system.

Internal Audits: Organised and run by ES-KO Corporate Risk Management Team of Qualified
Auditors

Responsible
Audit Fahud Yibal Lekhwair Qarn Alam
Person (Leader)

Carry out ISO/HACCP Certified internal

Sep-2018 Nov-2018 Sep-2018 Oct-2018
internal audit. auditor

Third Party Audits: External Audit Organised by ES-KO and conducted by DNV ISO audit team

Responsible
Audit Fahud Yibal Lekhwair Qarn Alam
Person (Leader)

Arrange to carry out

External Certified
ISO external Mar-2018
auditor
compliance audit.

Level-4 Audits: Sub-contractors Audit by HSE Team

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Responsible Qarn
Audit Fahud Yibal Lekhwair
Person (Leader) Alam

Carry out journey management

audit on commuting bus
HSE Manager June-2018
services at Cold Line Trading,
Adam.

Conduct audit on Gardening

HSE Manager July-2018
Services at Rabou office, Fahud.

Carry out Environmental

Services Compliance audit at HSE Manager Mar-2018
Al-Katheery office, Fahud.

9.2 Inspections

No Action Action Party Schedule

Carry out inspection in location during site

1 HSE Manager/ Monthly
visit.
Quality Manager
Conduct inspection in sub-contractors HSE Advisor/
2 worksite, maintenance workshop, sludge Monthly
farm, waste yard, STP and call of work. Site Manager

Carry out inspection in catering facilities and

3 Hygienist Monthly
accommodations.

10.0 REVIEW
Management review meeting will be held quarterly at ES-KO INCORPORATED INChead office.
Effectiveness of the HSE activities will be reviewed. Senior Management, Operations team and QHSE
team will be participated in the review meeting and reviews HSE Management System, its
effectiveness and suitability in:
 Managing HSE risks
 Reinforcing efforts to continually improve HSE performance
 Ensuring its continuing suitability and effectiveness

The issues to be addressed as part of the review process typically include:

 Any recommendations which have been made in audit reports.

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 Any recommendations made in investigating incidents.
 Extent of follow-up on audit and incident action items
 The continuing suitability of ES-KO Incorporated Inc HSE policy
 The continuing suitability of ES-KO Incorporated Inc HSE objectives and consequent
amendments to the HSE Plan and HSE Management System documentation if necessary
 Performance against targets
 Resources allocated to achieve HSE objectives.
No Action Action Party Schedule
Jan-2018,
Contract Manager/
April-2018,
Review HSE Management System, QHSE
1 HSE Manager/ July-2018,
Performance, and Accident/incident review.
October-
Quality Manager
2018
Review critical control point of food
2 operation and prepare documentation for Quality Manager March-2018
implementation.
Contract Manager/
3 HSE Plan compliance review of PDO contract. Monthly
HSE Manager
4 Review HSE Plan and its implementation. HSE Manager Jan-2018

5. Corrective action
All employees will adopt a ‘buddy, buddy’ system to correct each other during work
activities
All employees will stop hazardous situations, incidents and dangerous equipment
Any breach of these procedures will result in corrective training

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Repeat offenders will be dealt in accordance with ES-KO disciplinary procedures.

6. Verification and record keeping

QAE verifies compliance through site monthly inspection reinforced by HSE checklist.
HSE Checklist must be held for the duration of the contract
Internal audits will be performed Bi-annually

7. Related documents
 HSE POLICY
 COSHH POLICY
 PPE POLICY FIRE POLICY
 FIRST AID POLICY
 WORK AT HEIGHT POLICY
 CONFINED SPACES POLICY
 HEALTH & SAFETY CHECKLIST

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