Professional Documents
Culture Documents
b) Coordinate the reviews of the Secretariat’s organization structure and provide strategic
advice on its appropriateness with regard to effectiveness and efficiency
1|Page
h) Oversee the development of appropriate administration structure to ensure effective
and efficient service delivery and value for money e.g development fund; construction
m) Ensure the development and implementation of a fleet management system for the
Commission e.g. vehicles, forklift
n) Oversee the maintenance and safe custody of the Commission’s equipment and
facilities
p) Ensure the development of capacity building plan, career progression paths in the
Commission
2|Page
POSITION: DIRECTOR – SUPPLY CHAIN MANAGEMENT
DIRECTORATE: SUPPLY CHAIN (1 Post)
SCALE: 3
TERMS OF SERVICE: 5 YEARS CONTRACT
f) Oversee the preparation of tender documents, requests for proposals, and advise user
departments in preparations of procurement specifications for various goods, works
and services.
i) Ensure the Commission gets maximum value from the contract governance
arrangements through performance management of suppliers.
j) Ensure proper storage and warehousing of Commission’s stores and the security of the
same,
3|Page
k) Ensure development and implementation of cost effective disposal policies and
procedures for obsolete stores and equipment.
c) Must have a minimum of 10 years post graduate work experience in supply chain
management.
a) Ensure compliance with legislative instruments with regard to contracting, the electoral
framework, political parties regulation, dispute resolution and petitions
4|Page
c) Oversee the provision of legal services to the commission in its legal relations regarding
employment contracts, procurement contracts, financial management and general
projects
d) Oversee the investigation and prosecution of electoral offenses and breach of electoral
code of conduct
e) Provide well researched, reasonable and timely legal advice to the commissioners and
secretariat
f) Ensure that all legal disputes and petitions are handled effectively inclusive of the use of
alternative dispute resolution mechanisms
g) Formulate and implement policies and strategies for effective discharge of the functions
within the Legal and Public Affairs directorate accordance with the strategic goal of the
commission
h) Coordinate the preparation of the directorate work plan, procurement plan and al
progress reports to ensure that activities are on track and in accordance with the
mandate of the commission to support free and fair elections across all constitutionally
established offices
i) Coordinate regional office functions to ensure that they are empowered to handle
legal and public affairs related matters in accordance with the procedures of said issues
in the commission’s service charter
j) Ensure adherence to the Code Of Conduct by staff across the commission to promote
public confidence in the commission
k) Review statutory reports on the commission to ensure that the activities of all
directorates are in line with legal guidelines to protect the commission from litigation
liabilities
m) Oversee the training of in house lawyers to improve efficiency and internal capability
of the directorate staff to adequately handle legal and public affairs matters
n) Oversee the drafting and development of legal and regulatory reforms for dispute
resolutions arising from nominations as per article 88(4)(e)
5|Page
o) Oversee hearing and determination of breach of electoral code of conduct by
candidate and political parties
p) Oversee the preparation and publication of legal gazette notices through quality legal
research and advice to the Commission on legal reform
a) Supervise and allocate work to staff in the procurement department that report to this
position
c) Prepare tender documents to invite bids from vendors, for procurement of goods and
work services to the Commission
e) Prepare of contract documents with the awarded vendor in accordance with the terms
and conditions stipulated in the purchase requests
6|Page
f) Make procurement follow ups with the vendors to co-ordinate the timely supply of
goods, service or works to the Commission
b) Ensure that election operation activities at the constituency level comply with internal
controls and budget restrictions.
7|Page
c) Ensure provision of administrative support services at the constituency level including
distribution of election materials, transport management, implementation of security
policies and protocols and ensuring the safe custody of the Commission’s assets.
d) Responsible for sound financial management and prudent use of all commission funds
at constituency level in line with commission’s financial policies.
e) Liaise with the Regional Election Coordinator to implement training programmes for
registration and election officials at the constituency level.
g) Liaise with regional administrative and security officials at the constituency level.
i) Undertake the verification and revision of voter’s register as required by law from time
to time.
j) To liaise with political parties with respect to elections and related activities
f) Must hail from the constituency he/she is applying for as indicated in national identity
card.
8|Page
POSITION: COUNTY ICT – (2 Posts - Kwale and Kakamega County)
DIRECTORATE: ICT
SCALE: 6
TERMS OF SERVICE: PERMANENT & PENSIONABLE
The County ICT Officer will work within a particular County and perform the following
duties:
a) To provide first line support on all general and Commission specific software and
hardware issues in the County;
c) Solve County ICT issues including remote access, emails and telephone;
e) To dismantle, move and reassemble ICT equipment as needed and transport ICT
equipment to other sites as required;
f) Provide onsite technical support with hardware and software issues where needed,
including travelling to other commission sites in their County of responsibility;
g) Provide ICT point of contact to all users and third parties for all County ICT matters,
and escalate to ICT at the Headquarters issues that cannot be resolved locally;
h) To ensure the maintenance of a healthy, safe and secure working environment through
ensuring compliance with health and safety requirements in relation to ICT; and
i) Implement information security at the County level as directed by the ICT directorate.
9|Page
d) Three (3) years relevant experience in a busy organization;
e) Must be a team player, service oriented, eager to learn and pro-active, willing to
develop initiatives and stress resistant;
f) Must hail from the County he/she is applying for as indicated in national identity card.
This position is responsible to support the County Elections Manager (CEM) on day to day
operations and prepare all books of accounts in the County office.
1. Main Responsibilities of the Job:
a) Initiate payment process, prepare and examine vouchers received from the
Constituency Office Clerks in the County
b) Prepare payroll for the temporary hired election officials for the County
e) Disbursement of funds to constituency offices within the County and check off returns
h) Write cheques and arranging for withdrawal of cash for County office use
i) Ensure settlement of bills for the services and goods supplied to the County offices
10 | P a g e
j) Handle leave records, office accommodation, medical issues, and any other
administrative matters in the County
k) Manage and update the risk register on electoral operations in the County
l) Maintain leases, County assets titles and ensure security of all IEBC owned and hired
premises
n) Identify constituency needs and supplies and address them for the County
o) Coordinate and maintain proper staff files, personnel, and accounting records
e) Must hail from the County he/she is applying for as indicated in national identity card.
11 | P a g e
POSITION: CONSTITUENCY ADMINISTRATIVE ASSISTANT– (2 Posts - Dadaab and
Kilifi North Constituency)
DIRECTORATE: VOTER REGISTRATION AND ELECTORAL OPERATIONS
SCALE: 8
TERMS OF SERVICE: PERMANENT & PENSIONABLE
d) Updating regularly and maintaining and updated register of electors and making sure it
is always accurate;
e) Checking that all electoral materials and equipment are in good working condition;
g) Assist in publicity of voter registration of voters, elections, inspection of the register and
any other activity to be undertaken by the commission;
h) Quality control the work done by registration and polling officer on voter registration;
j) Replacing lost and defaced voters cards with duplicate cards; and
k) Assist in preparation of work plans, security plans, transport, and logistical plans.
f) Must hail from the Constituency he/she is applying for as indicated in national identity
card.
12 | P a g e
INTEGRITY CLEARANCE
Shortlisted applicants shall be required to avail clearances from the following institutions as
they appear for interview;
f) Professional bodies (where applicable) to which the applicant is a member e.g. LSK,
ICPAK, AAK, IEK etc. and
SECURITY CLEARANCE
APPLICATION PROCEDURE
Qualified candidates are requested to submit their application on our job portal,
https://www.iebc.or.ke/iebcjobs by 27th April, 2018
13 | P a g e