COMMUNICATION PROTOCOL FOR “Balance work of Makeup Water and Drinking Water System (Pkg. No 078A) under 7.

0 MT
Modernization & Expansion of Bhilai Steel Plant, Bhilai”
[Contract No: DGM/PCC/TK/2017/432 DTD 23.06.2017]
Contractor: M/s Voltas Limited, Thane.
Sl.No. Activity Initiated by Addressed to Copy to Remarks/ Action by
1. Submission of list of Contractor Jt. GM (Bhilai DGM (Proj-Utility Zone) & Project Manager - Executing Zone & Shop (WMD) to furnish the
drawings/ drawings/ Project), MECON, 2 copy + 1 soft copy comments to MECON within 3 days. A copy
documents along with soft Ranchi DGM (WMD) & Project Co-ordinator of list of drawings shall be sent to DGM (Proj-
copy of the drgs. - 1 copy + 1 soft copy PMC) also.
-6 copies + 1 soft GM, MECON, Bhilai- 1 copy + 1 soft copy
copy DGM (P-I, F & QC)- 1 Copy (QAP only)
DGM (Proj-PMC) (*)
DGM I/c (WMD) (*)
GM (Proj- Utility) (*)
2. Comments/ approval of Jt. GM (Bhilai Contractor - 1 copy + DGM (Proj-Utility Zone) & Project Manager - After clearance from MECON, In case
list of drawings/ drawings/ Project), MECON, 1 soft copy 1 copy + 1 soft copy drawings are OK, further, 07 copies to be
documents Ranchi, DGM (WMD) & Project Co-ordinator submitted at MECON, Bhilai addressed to
- 1 copy + 1 soft copy GM (MECON), Bhilai at 1st floor, Ispat
GM, MECON, Bhilai- 1 copy + 1 soft copy Bhawan, Bhilai (CG)- India-490001.
DGM (P-I, F & QC)- 1 Copy (QAP only) If drawings are not OK, Comments will be
DGM (Proj-PMC) (*) forwarded to M/s Voltas Limited, Thane by
DGM I/c (WMD) (*) MECON. M/s Voltas Limited shall follow
DGM I/c (Proj- Utility Zone) (*) sl.no.1 of protocol for submission of revised
drawings.
A copy of approved list of drawings shall be
sent to DGM (Proj-PMC)
3. Submission of certified Contractor Jt. GM (Bhilai Jt. GM (Bhilai Project), MECON, Ranchi - 1 Contractor will submit 07 copies to MECON,
(OK) drawing. Project), MECON, soft copy Ranchi addressed to Jt. GM (Bhilai Project),
Ranchi, GM, MECON, Bhilai- - 1 soft copy MECON, Doranda, Ranchi.
-7 copies MECON, Ranchi will distribute as per note 3.
4. BGs, Insurance Policies, Contractor DGM I/c (P-PCC) TK DGM (F&A-IPM) (*)
Power of Attorney, GM (Proj-Utility)
Custody cum Indemnity DGM (Proj-Utility Zone) & Project Manager
Bond
5. Billing Schedule Contractor DGM I/c (P-PCC) TK DGM (Proj-Utility Zone) & Project Manager PCC-TK will forward to MECON and
(Submission) Jt. GM (Bhilai Project), MECON, Ranchi Executing Zone for their comments. MECON
GM (Proj-Utility) (*) and Executing Zone to give their
recommendations/ comments to PCC-TK
within 7 days.
6. Approved Billing DGM I/c (P-PCC) TK Contractor DGM (Proj-Utility Zone) & Project Manager
Schedule DGM (WMD) & Project Co-ordinator
DGM (Proj-I, F & QC)
DGM (F&A- Proj)
Jt. GM (Bhilai Project), MECON, Ranchi
GM, MECON, Bhilai
GM (Proj-Utility) (*)
7. Correspondence for site Contractor GM (Proj-Utility) DGM (Proj-Utility Zone) & Project Manager Proj- Utility Zone will coordinate with Shop
activities, shut down, DGM I/c (Utilities) (WMD) for Protocol/ Shut Down Jobs. Any
safety, gate pass etc. DGM (WMD) & Project Co-ordinator other issues observed shall be communicated
DGM (Proj-Safety) to zone.
DGM (Proj-PMC)

Sl.No. Activity
8. Technical clarifications.
9. Replies to technical
clarifications.
10.a. PERT NETWORK / Bar
Chart
10.b. Monthly Progress Report
11. Request letter for
inspection along with
inspection call in the
Proforma duly filled in and
signed, as per approved
QAP, certified
manufacturing drawing
/documents with relevant
test certificates/ test report
etc.
12.1 Communication for
Inspection/comments on
inspection calls.
12.2 Submission of any
clarification regarding
comments on Inspection
call by MECON/BSP.
12.3 Issue of Inspection Report
:2:
Initiated by Addressed to Copy to Remarks/ Action by
Contractor Jt. GM (Bhilai GM (Proj-Utility) Shop (WMD) in consultation with Executing
Project), MECON, DGM (Proj-Utility Zone) & Project Manager zone shall furnish its reply to MECON.
Ranchi DGM I/c (Utilities)
DGM (WMD) & Project Co-ordinator
GM, MECON, Bhilai
Jt. GM (Bhilai Contractor DGM (Proj-Utility Zone) & Project Manager Only in case of price implication, copy to be
Project), MECON, GM (Proj-Utility) marked to PCC-TK
Ranchi DGM (WMD) & Project Co-ordinator
DGM I/c (Utilities)
DGM I/c (Proj-PCC) TK
Contractor GM (Proj-Utility) DGM (Proj-Utility Zone) & Project Manager Soft & hard copy of PERT Network to be
DGM (WMD) & Project Co-ordinator submitted to DGM (Proj-PMC), DGM (P-Utility
DGM I/c (Utilities) Zone) and GM, MECON, Bhilai. The soft copy
DGM I/c (P-PCC) TK (*) submission shall be in PRIMAVERA (.xer)
DGM (P-PMC), format.
GM (MECON), Bhilai
Contractor GM (Proj-Utility) DGM (Proj-Utility Zone) & Project Manager Soft and hard copy of Monthly Progress
DGM (WMD) & Project Co-ordinator Report is to be submitted to DGM (Proj-
DGM I/c (Utilities) PMC), GM (Proj.-Utility) & Jt. GM (Bhilai
DGM I/c (P-PCC)TK Project), MECON, Ranchi.
DGM (P-PMC)
GM, MECON, Bhilai
Jt. GM (Bhilai Project), MECON, Ranchi
Contractor Jt. GM (Bhilai DGM (P-I,F & QC)- 1 hard copy & soft copy.
Project), MECON, GM, MECON, Bhilai (*)
Ranchi – in 3 hard DGM (Proj-Utility Zone) & Project Manager
copies and soft copy. (soft copy with all attachments)
DGM (WMD) & Project Co-ordinator
(soft copy with all attachments)
DGM I/c (P-PCC)TK (*)
DGM (P-PMC) (*)
Jt. GM (Bhilai Contractor DGM (Proj-Utility Zone) & Project Manager Jt. GM (Bhilai Project), MECON, Ranchi to
Project), MECON, GM, MECON, Bhilai (*) communicate with the party and depute
Ranchi DGM (WMD) & Project Co-ordinator (*) personnel for inspection and submit
DGM I/c (P-PCC)TK inspection report or give dispatch advise to
DGM (P-PMC) DGM (P-I,F &QC) for issue of dispatch
DGM (P-I,F &QC) clearances(for indigenous supply).
Contractor Jt. GM (Bhilai DGM (P-I,F & QC)
Project), MECON, GM, MECON, Bhilai (*)
Ranchi – in 3 hard DGM (Proj-Utility Zone) (*)
copies and soft copy. DGM (WMD) & Project Co-ordinator (*)
DGM I/c (P-PCC)TK (*)
DGM (P-PMC) (*)
Jt. GM (Bhilai DGM (P-I,F & QC) DGM (P-Utility Zone) (*)
Project), MECON, GM (MECON), Bhilai (*)
Ranchi

Sl.No. Activity
12.4 Dispatch Clearance/
Inspection Certificate
13. Commercial clarifications.
14. Issue of all certificates to
the contractor.
15. Submission of all
certificates (by Contractor)
as per contract.
16. Submission of procedure
for PAT, Commissioning &
PG tests.
17. Correspondence related
to acceptance of
procedure for PAT,
Commissioning & PG.
18. Submission of Invoices for
release of payment.
a. 1st & 2nd Milestone
Payments – Request for
Approval
:3:
Initiated by Addressed to Copy to Remarks/ Action by
DGM (P-I,F & QC) Contractor DGM (Proj-Utility Zone)
DGM I/c (P-PCC)TK
DGM (WMD) & Project Co-ordinator (*)
DGM (F&A-Proj)
GM (MECON), Bhilai
Jt. GM (Bhilai Projet), MECON, Ranchi
Contractor DGM I/c (PCC-TK) GM (Proj- Utility) PCC-TK will forward to MECON & Executing
DGM (Proj-Utility Zone) Zone for their examination. In case of
DGM (F&A- Proj) commercial implication, executing zone after
Jt. GM (Bhilai Project), MECON, Ranchi, consultation with MECON to move proposal
GM (MECON), Bhilai with reason/justification through proper
channel.
DGM I/c (Proj-Utility Contractor GM (Proj-Utility) Required approval to be obtained by zone.
Zone) DGM I/c (P-PCC)TK (i.e. for PAC, CC, PG and FAC)
DGM I/c (Utilities)
DGM (WMD) & Project Co-ordinator
DGM (F&A-Proj)
Jt. GM (Bhilai Project), MECON, Ranchi
GM (MECON), Bhilai
Contractor DGM I/c (Proj-Utility DGM I/c (Utilities)
Zone) DGM (Proj-Utility Zone) & Project Manager
DGM (WMD) & Project Co-ordinator
Jt. GM (Bhilai Project), MECON, Ranchi
GM (MECON), Bhilai
Contractor DGM I/c (Proj-Utility DGM (Proj-Utility Zone) & Project Manager To be finalized by Zone jointly with Shop and
Zone) DGM I/c (Utilities) MECON.
DGM (WMD) & Project Co-ordinator
Jt. GM (Bhilai Project), MECON, Ranchi
GM (MECON), Bhilai
DGM (Proj-PMC)
DGM I/c (Proj-Utility Contactor Jt. GM (Bhilai Project), MECON, Ranchi
Zone) GM (MECON), Bhilai
DGM I/c (Utilities)
DGM (WMD) & Project Co-ordinator
DGM (P-PMC)
Executing Zone in consultation with Fin-
Project will finalise the bill submission
protocol and issue to all concern.
Contractor DGM I/c (P-PCC)TK GM (Proj-Utility) PCC-TK will forward the request of contractor
DGM (Proj-Utility Zone) & Project Manager to MECON & Executing Zone and based on
DGM (Proj-PMC) the recommendation of MECON & Executing
DGM (F&A- Proj) Zone PCC-TK will obtain Management
Jt. GM (Bhilai Project), MECON, Ranchi approval and communicate the same to
GM (MECON), Bhilai Executing Zone and Finance.

Sl.No. Activity
b. Payments towards
PAC, Commissioning,
PG & FAC –Request for
Approval
C. All milestone payments
including payments of
PAC, commissioning, PG
& FAC.-Submission of
Invoice
d. Progressive Payments
19. Issue of ‘C’ Form
20. Submission of As Built
Drawings.(including CD)
21. Distribution of As Built
Drawings
22. Extra claims, escalations,
disputes, final settlement.
:4:
Initiated by Addressed to Copy to Remarks/ Action by
Contractor DGM I/c (Proj-Utility DGM I/c (P-PCC)TK Executing Zone will obtain Management
Zone) DGM (P-PMC ) approval.
DGM (F&A-Proj)
DGM (Proj-Utility Zone) & Project Manager
Contractor DGM (Proj-PMC) for DGM I/c (Proj-Utility Zone) Clearance of Executing Zone may be
registration DGM (F&A-Proj) obtained for claiming milestone payment
(Indigenous) i.e. Milestone (M1& M2), PAC,
Commissioning, PG & FAC.
After receipt of the clearance of Executing
Zone, invoice shall be submitted to PMC
along with copy of clearance issued by
Executing Zone.
Contractor DGM (Proj-PMC) for DGM I/c (Proj-Utility Zone) Before submission of Invoice for Design &
registration DGM (F&A-Proj) Engineering (Indigenous), the Contractor
shall request Executing Zone along with
details of drawings and amount for which
claim towards progressive payment is to be
submitted.
After receipt of the clearance of Executing
Zone, invoice for design & engineering shall
be submitted to PMC along with copy of
clearance issued by Shop
Contractor DGM I/c (Proj-Utility DGM (F&A-Proj) Executing Zone shall certify that invoices
Zone) DGM (Proj-Utility Zone) & Project Manager have been processed for payment / material
has been received & send the same to Fin-
Proj.
Contractor GM, MECON, Bhilai – DGM I/c (Utilities)(*)
10 copies. DGM (Proj-Utility Zone) & Project Manager
(*)
DGM (Proj-PMC) (*)
Jt. GM (Bhilai Project),MECON,Ranchi (*)
GM, MECON, Bhilai. Construction Archives DGM I/c (Utilities) (*)
DGM (Proj-Utility Zone) & Project Manager
(*)
DGM I/c (P-PCC) TK(*)
Jt. GM (Bhilai Project),MECON,Ranchi(*)
DGM (Proj-PMC)
Contractor GM (Proj-Utility) DGM I/c (Proj-Utility Zone) Zone/Shop in consultation with MECON shall
& Project Manager filnalise extra claim, disputes etc. as regard to
DGM (F&A - Proj) escalation applicable as per contract,
DGM I/c (WMD) zone/shop to certify the receipt and in case of
Jt. GM (Bhilai Project), MECON, Ranchi tenable, suitable proposal to be sent to PCC-
GM (MECON), Bhilai TK.
DGM I/c (P-PCC)TK
 :5:

Sl.No. Activity Initiated by Addressed to Copy to Remarks/ Action by

23. Daily Plan/Progress Contractor GM (Proj-Utility) DGM (Proj-Utility Zone) & Project Manager

(*) Without enclosure.

Note :

1. Contractor shall submit 3 hard copies (and soft copy) of duly filled in inspection calls in the proforma duly filled in and signed along with all enclosures addressed to Jt. GM
(Bhilai Project), MECON, Ranchi and submit 1 hard copy (including soft copy) to DGM (Proj-I, F & QC). Soft copy along with all attachments shall also be sent to DGM (P-
Utility Zone) & Project Manager and DGM(WMD) & Project Co-ordinator. Soft copy to be sent to MECON at following email ID : projsailbsp@meconlimited.co.in;
krpc@meconlimited.co.in; inspranchi@meconlimited.co.in).
2. Inspection call performa is enclosed.
3. After approval of drawings, Contractor shall submit all 10 sets of approved/ KFR drawings to GM (MECON), Bhilai for distribution. MECON, Bhilai shall distribute as per
following schedule : Construction archive – 10 copies

Contact Details of BSP & MECON;

Name Designation Email Adderess
Shri A. Guha GM (Proj.- Utility) aguha@sail-bhilaisteel.com
Shri B K dey DGM I/c (Proj- Utility Zone) bkdey@sail-bhilaisteel.com
Shri P K Sutaone DGM (Proj.- Utility Zone) & Project Manager pksutaone@sail-bhilaisteel.com
Shri K R Pal Choudhuri GM,MECON, Bhilai krpc@meconlimited.co.in; bhilai@meconlimited.co.in;
Shri N KGarg Jt. GM, MECON, Bhilai nkgarg@meconlimited.co.in; meconbhilai@rediffmail.com
- Jt. GM (Bhilai Project), MECON, Ranchi projsailbsp@meconlimited.co.in
Shri Manas Shukla DGM WMD & Project Co-ordinator manasshukla@sail-bhilaisteel.com
Shri A K Mondal DGM I/c (Utilities) & Project Owner akmondal@sail-bhilaisteel.com
Shri R K Panigrahi DGM I/c (P-PCC)TK rkpanigrahi@sail-bhilaisteel.com
Shri Harpreet Singh DGM (P-PCC)TK harpreetsingh@sail-bhilaisteel.com
Shri D S Chawla DGM (Proj-PMC) dschawla@sail-bhilaisteel.com; girivarsingh@sail-bhilaisteel.com
Shri P K Roy DGM (Proj-I,F&QC) pkroy@sail-bhilaisteel.com

Contact Details of Contractor;

M/s Voltas Limited,

Domestic Projects Group,
Unit – 3,2nd Floor,2nd Pokhran Road,
Thane (West) – 400601.
Tel +91-22-67920 491
Email ID : sanjaythanki@voltas.com