MS – OFFICE 2003

Course Contents:

1) Computer Fundamentals.
2) Operating system – Windows Xp2
3) Working with Windows.
4) Sample Packages.
5) Ms-Office 2003.
6) Office History.
 Ms – Word
 Ms – Excel
 PowerPoint
7) Internet Concept
 E-Mail
 Files Downloading.
 Google Search Engine.
8) Hardware Concepts

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 COMPUTER FUNDAMENTALS

Electronic Devices of Computer Full form

C = Common
O = Operating
M = Machine
P = Particular
U = User
T = Technology
E = Education and
R = Research.
1) What is a Computer?

A) Computer is an electronic device. As mentioned in the introduction it can do arithmetic calculations faster. But as
you will see later it does much more than that. It can be compared to a magic box, which serves different purpose
to different people.

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 For a common man computer is simply a calculator, which works automatic and quite fast. For a person who
knows much about it, computer is a machine capable of solving problems and manipulating data. It accepts data,
processes the data by doing some mathematical and logical operations and gives us the desired output

Computer can be defined in terms of its functions. It can i) accept data ii) store data, iii) process data as desired,
and iv) retrieve the stored data as and when required and v) print the result in desired format.

1) What is data?
A) Data is a collection of numbers, alphabets, or any other form of data like pictures, sound etc.

A to Z alphabet letters
0 to 9 Numbers
Symbols +,-, /,* etc…

2) What is process?
A) A set of sets carried out to refine data is called processing. Process is a work. It can do the process arithmetical,
logical, comparison operations on data. Process is converting into information.

3) Information?
A) When data has been worked upon to give it more meaning. It is called as Information. It is more useful to the user.

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 DATA PROCESSING CYCLE

Data Process Information

Goes in Goes out

COMPONENTS OF A COMPUTER SYSTEM

A Computer system has classified into three main components. They are:

1) User
2) Hardware
3) Software.

User: - User is the person who will operate the computer after the hardware has been put together and the necessary
software installed. The user puts in data into the computer and asks it to process this data. Uses the information thus
generated by the computer.

Hardware: - Hardware includes the physical parts of the compute that actually do all the thinking and handle the
input and output of data. The Hardware of computer is all of the parts of the computer that you can touch. The
physical components which you can see, touch and feel in the computer system are called hardware Eg: monitor,
keyboard, mouse etc…

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Software: - Software means a collection of programs whose objective is to enhance the capabilities of the hardware
machine As you know computer cannot do anything without instructions from the user. In order to do any specific job
you have to give a sequence of instructions to the computer. This set of instructions is called a computer program.
Software refers to the set of computer programs, procedures that describe the programs, how they are to be used.
We can say that it is the collection of programs, which increase the capabilities of the hardware. Software guides the
computer at every step where to start and stop during a particular job. The process of software development is called
programming...

Hardware: - Hardware is classified into three parts.

They are: -

1) Input devices
2) Output devices.
3) Process.

The Input and Output Devices are collectively known as peripheral devices. The Visual Display unit or
Monitor as it also called, acts as Output devices.

Input devices: - Devices that are used to give instructions to the computer are known as Input devices.

Input devices are:-

1) Keyboard
2) Mouse
3) Scanner
4) Joystick
5) Light pen
6) Touch Pen/Touch screen
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 7) Barcode
8) Microphone
9) Digital Camera
10) Webcam
11) Track Ball
12) Graphics Tablets

Keyboard:

The keyboard is the primary input devices. The key sup is almost similar to that of a conventional typewriter
except for some special keys like the functions key (F1 – F12), the Ctrl key, Alt key, Shift key, etc… When your look at
a keyboard, it seems to be divided into two parts. On the left side you can see all the alphabet keys, and on the right
side you will find a numerical keypad. Set between these two are the Arrow keys. These keys are used to navigate in a
document and even play games. The other keys include the Delete and insert keys, the Home and End keys and the
Page up and Page Down keys. Each of these keys has a special function. Keyboard for special commands in certain
operating systems such as Microsoft windows.
Mouse:
The mouse is the second of the most commonly used input devices. The mouse is a small device that has 2 or 3
buttons. It has a ball at its base that allows it to move freely. The movements of the mouse reflect the movement of the
pointer on the screen. The buttons of the mouse are used to select or open an object. Mouse has 2 buttons.

1. Left button
2. Right button.

Left Button: Left button have two click, one is Single click and Double click.

1. Single Click: It is used select an object or document.

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 2. Double: It is used to open a Folder, Document an Icon.

Right Click: Display a properties window (hotspot) of a particular.

Scanner: A Scanner provides the capability to digitize text, graphics and picture. Once an Image is scanned, then it can
be manipulated using specialized software. A scanner is an expensive device and is used to make a digital computer
image of any photograph or a picture. Scanner is very full and provide a security to change type of picture or
Document.

Keyboard: Mouse: Scanner

Joystick: Light Pen: Touch Pan/ Touch Screen:

Barcode:

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Microphone: Digital Camera: Webcam: Track Ball:

Graphics Tablets: Magnetic Ink Character Reader: Optical Mark Reader:

Magnetic Card Reader:

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Biometric Device: Bluetooth:

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Output Devices: - Devices that are used to view information or processed data are known as Output devices.

The Output devices are:-

1) Monitor (CRT, VGA, SVGA, and LCD).

2) Printers (Dot Matrix), Inkjet, Laser
3) Speakers
4) Projector
5) Plotter

1. Monitor: Monitor can be classified into various categories depending on their features. It may be classified as
monochrome or single color monitors, gray scale monitors and color scale monitor are able to display only tow
colors – one for the foreground and on for the background. Color monitors, on the other hand, can display any
where between 16 and over million colors.

At present most PCs use a VGA or SVGA monitor. A VGA or video graphics array monitor has a resolution
of 640 by 480 pixels and is able to support 16 colors. A pixel is short for Picture element, and it represents a dot
on a screen. Greater the number of dots, better a picture quality.

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 The Super VGA or SVGA monitor may have a resolution up to 1280 by 1024 pixels and can support 16 million
colors. These monitor are based on the CRT or Cathode-ray-technology. This is the same elements of technology that is
used in televisions.

Liquid Crystal Display: A liquid crystal display or LCD or common because they offer some real advantages
over other display technologies. They are thinner and lighter and require much less power than the usual CRT
monitors.

2. Printers: It is another most commonly used output devices. Printers are basically of two types:

1. Impact
2. Non-Impact.

1. Impact: An Impact printer has a printing hand (quite like a typewriter) the bangs against an ink ribbon to print
text on paper. Such printer makes a lot of noice while printing.

Dot-Matrix Printer and a Line Printer are examples of impact Printer. The Impact printers are
seldom used.

2. Non-Impact: The Non-Impact printers do not a have printing head. Instead, they use a different mechanism for
printing. The Laser printers and ink-jet printers are examples of Non-Impact printers.

An Ink jet Printers has a tiny nozzle, which is used for spraying ink onto paper. It fires extremely small
droplets of ink onto a paper the paper to create an image. There are in fact different ways in which this can
be done. The most popular technique is the bubble jet method. In a bubble jet printer, heat energy in used
to vaporize ink to create a bubble. The bubble causes a droplet to form and eject from the print head, which
is turn creates an impression on paper.

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 An Laser Printer is another example of non-impact printer. As the name suggest, these printer use laser
technology to print. A laser sensitizes appropriate areas of drum. The drum is then rolled through a pool of
tones. The toner is dry, powdery substances that get attracted to the sensitized areas of the drum. Finally
formed on the drum is transferred to the paper using both heat and pressure.

3. Speakers: Speaker is another output device. Computer have come a long way turn processing textual data to
processing data that involves audio, video, animation, and 2D, 3D graphics, Speakers can be attached to computers
that have a special devices called a sound card. This device allows the computer to recognize the speakers and use
them accordingly.

Monitor: Projector: Plotter:

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 Speaker: Printer (Dot Matrix) Inkjet

Laser

Central Process Unit (C.P.U):- A Central Process Unit or CPU is a metallic box either kept below the monitor. This box
has some of the important and delicate parts of the computer. The part of the computer that does all the work, all the
thinking or all the processing is called the Processor.

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CPC is the brain of the computer. All the functions that a computer is capable of are due to the CPU.

BLOCK DIAGRAM OF COMPUTER

Arith / Logic Control

Unit Unit
INPUT Output

Main
Memory

Secondary
Storage

The Control Unit: - This unit controls all the other parts of the computer like the input and output device and the
processor. The processor is an important component that performs the bulk of the processing.
C.P.U (Central Processing
ALU: - The arithmetic and logic unit or the ALU takes care
Unit)of all the mathematical and logical functions done by the
computer.

The Memory unit: - This unit is very important. It is used for store the data and instructions internally. The memory
unit can be broadly classified into primary and secondary memory units.

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Primary memory Unit: - The primary memory unit is used for storing data and instructions when the computer is
functioning. The secondary memory is used for saving data and instructions so that may be reused later on.
The primary unit is divided into two parts.

1) Ram (Random access memory)

This is the PC’s primary storage area, used to store and retrieve information and
program instructions that is passed to CPU for processing. The type of RAM affects
performance, as the information stored here has to be refreshed quite a few times per
second by the processor.

2) Rom (Read only memory).

Read Only Memory is an integrated circuit chip containing programs and data that can
be accessed and read but cannot be modified. Nonvolatile random access storage is the
read-only memory (ROM).

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Secondary memory: - Memory is a Space. The secondary memory is used for storing data and instructions
permanently, unlike the primary memory unit. There are different types of storage devices, and each one has their
corresponding drive.

They are: -

1) Harddisk
2) Floppy drive
3) CD (Compact Disk) or DVD
4) Memory cards.
5) Zip Drives
6) External Harddisk

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 Harddisk:

Floppy Driver: CD (Compact Disk):

Zip Driver:

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Pen Drive: Memory Cards: External Harddisk:

1) How computer memory is measured?

A) The Computer memory is measured in bits and bytes. The smallest
unit of memory is 1 bit. 8 bits make 1 byte.

1024 bytes make 1 kilobyte (kb).

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1024 kilobytes make 1 Megabyte (MB).

1024 Megabyte makes 1 Gigabyte (GB).

1024 Gigabyte makes 1Tara byte.

Memory specifications are required in Harddisk, Floppy disk, CD, DVD etc…

Software: - Software is a collection of a set of instructions that have been written to achieve an objective. Software is
divided into to categories.

They are:-

1) System software.
2) Application Software.

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System software: - Software that operates a computer system and all its resources is called as system software. It
creates an environment to run the user application program and also controls the inputs & outputs operations
performed by the system. Simple we can say that, this system acts as an interface between the hardware and user
application programs. With out this you would not be run any other software and computer.

Ex: - Operating system. (OS).

Operating system: - Operating system is a kind of system software. The operating system can be defined as an
integrated system of programs that supervises the operation of the CPU, controls the input/output functions of the
computer system, and provides various support services.

Ex:-

1) Ms-Dos (Disk Operating System)

2) Unix
3) Windows 95
4) Windows 2000 Server
5) Windows xp Professional
6) Windows service pack 1
7) Windows Service pack 2
8) Windows Vista
9) Windows 7

Operating system is divided into two types. They are: -

1) Single user operating system.

2) Multi user operating system.
1) Single user operating system: - The Single User Operating system is used to perform a particular task at time
means updating records is possible if there is facility in the application packages to divide and lick records.
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 Ex: - Ms Dos. (Microsoft Disk Operating System).

2) Multi user Operating system: - The Multi User Operating system processing used to describe interconnected
computer configurations compute with tow or more independent CPU’s tat have the ability to simultaneously
execute several programs.

Ex: - Windows.
2) Application Software: - The application software is software. It used to perform the particular task.

The Application Software is divided into two types.

They are:-

1). Packages
2). Languages.

1. Packages: - Packages are pre-defined software. It used to perform the operation on a particular task.

3. Languages: - There are many different languages that can be used to program a computer. The language, which is
used in the communication of computer instructions, is known as programming language. The computer has its
own language.
Any communication with the computer must be in its language. The computer has it own language with the
development of hardware components, the improvements in the programming language have been significant.

Languages are Two types:-

1) High Level Languages.

2) Low Level Languages.

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1) High Level Language: - A High level language consists of a set of words and symbols using which the
programmer can write a program, in conjunction with certain rules, similar to the English language.
The characteristics of that machine translator into equivalent machine-code instructions before actual
implementation. The translator into software and the one, which is used to translate a high level language into a
machine language, is called a compiler. These languages are used to create application using programming
source code.

Ex: - C++, java, SQL, VB, .Net etc…

2) Low Level Language: - Machine level Language are generally known as low-level language. A program in
machine language just consist of a sequence of large binary numbers, which are known as “numeric code”.
Programming in machine language is a slow intricate process.
A Computer System Component
Ex: - Basic.
Computer

User Hardware Software

Input Process Output System Application

Software Software

Operating
System Package Language

Single User - 2003

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Operating System Operating System High Level Low Level
Language Language
 COMPUTER STARTUP PROCESS

When we switch on the C.P.U (Central Processing Unit). This first program to be executed is the POST – Power On
Self Test. The Post program included the different tasks.

They are:- Execute the number of instructions to check the CPU is working, Checks the ROM(Read only Memory) is
not corrupted, checks the RAM (Random access memory) and check the Uses the I/O Devices Drivers to check for
initialize all available included Keyboard, Mouse, Sound, Disk drivers.

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 The POST calls a bootstrap loader, which instructs the floppy disk driver. Then executes operating system bootstrap
loading operating system kernel into memory and executing it. It may load the Operating system into memory other
BIOS (Basic Input/output system) routines not already present in ROM or routines. The operating system loading
process is called booting. The operating system is present to load the graphical instruction then appear standard alone
picture is called Desktop/ Windows.

Windows have Icons, Folder, shortcuts etc.. Desktop bottom sides have TASKBAR.

Taskbar: - Task is a work it identify the which application is working on. Taskbar left side have start button and right
side have notification with time and date.

Booting is generally two types:-

They are:-

1) Cold booting.
2) Warm Booting.

Icons

Desktop

Taskbar

Icons: A Graphical picture is represented is called icons it contain directories and

documents.

Folder: It is a storage place of documents and folders etc.

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Icons are: -

1) My Documents
2) My computer
3) Internet Explorer ICons
4) My network places
5) Recycle bin.

My Documents: - It is default storage place documents and files.

My Computer: - It is an Icon, It contain drivers and documents etc.

Internet explorer: - It is a browser and software. It is used for view the information of web page
Or website.

My network places: - It is used view the network of network connections.

Recycle bin: - Store the deleted files and folder from OS. (Operating system).

Start button option:

Program: - It used to view the installation software’s

Documents: - It is used to view the recently used or saved documents

Settings: - It is used to change the hardware settings like password remove, new
hardware installation.

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Search: - It used to search the document or files in your computer or other computes.

Help and supports: - It is used to view the information of OS (Operating system).

Run: - It is used to open a program or document in shortcut way.

Log off computer: - when click on this option is will display the component with two icons.

They are: - 1) log off

2) Switch user.

Turn off computer: - When click on the turn off computer it will display the component and with three icons.

They are:-

1. Stand by
2. Turn off
3. Restart

1) Stand by: - puts your computer in a low power state so that you can resume windows session. Pause the open,
running programs on windows.
2) Turn off: - Shutdown the windows properly and safely turn off the computer with saving settings.
3) Restart: - Shutdown the windows properly and reboot the windows normally.

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 Ms Paint

Introduction:

Ms Paint is a Package. Package is predefined software. Paint is a drawing tool you can use to create simple or
elaborate drawings. These drawings can be either black-and-white or color, and can be saved as bitmap files. You can
print your drawing, use it for your desktop background, or paste it into another document. You can even use Paint to
view and edit scanned photos.

You can also use Paint to work with pictures, such as .jpg, .gif, or .bmp files. You can paste a Paint picture into
another document you've created, or use it as your desktop background. These documents are saved with .bmp
extension.

Paint application has a different type of components. The each of component is used to prepare elaborate
drawings.

They are:-

Title bar,
Menu bar,
Tool box,
Drawing are,
Color box and,
Status bar.

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 Title bar: - Title bar is horizontal bar display on above of menu. Title is a file name appears on left side. Save
change to file name see fig 1.

TITLE TITLE BAR

Logo

Figure 1

Control Buttons: - Control Buttons are display at title bar right side used to control the application like minimize (-),
Maximize or restore ( ), and close(x) see fig 2.

Control Buttons

Menu bar

Minimize, Maximize or Restore and close.

Figure 3 Figure 2

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 Color box

Status bar

Figure 4

Tool Bar

Free from Select Select

Erase Fill Color

Pick Color Magnifier

Pencil Brush

Air Brush Text

Line Curve

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75
Circle Rounded Rectangle
 Drawing area

Figure 5

Ventricular Scroll
Figure 6
bar

Figure 7

Horizontal Scroll
bar

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Menu Bar:-

Menu: - Menu is a group of listed selected options or commands is called Menu. Options are defined into two way
categories.

1. Toggle command.
2. Normal command.

Toggle Command: - It is used to like to other window or message box to perform a task like save. When you click on
save command from file menu, then display saveas window, this window asks to save with proper options.

Normal command: This command has to work an

operation.

Menu bar have six menus’ they are:

1. File.
2. Edit
3. View
4. Image
5. Color
6. Help.

File:-

New: - Create a new document or image.

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If you want to create new document click on new option from file menu, as fallow figure save.

Open: - Open an existing document.

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Figure 8

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Save: - Save the active document.
Figure 9

Figure 10

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 Figure 11

Save as: - Save the document with new name.

Print Preview: - Display full page.

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Figure 13 Figure 12
Page Setup: - Change the page layout.

Figure 14

Figure 15

Print: - Print an Active document.

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Send: - Send the Picture by using E-mail or Fax.
Set as background:- Set the picture to desktop background.
Exit: - Quit the package.

Edit:-
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Undo: - Undo the last action of work area.
Repeat: - It is used to repeat the undo action.
Cut: - Cut the selection part to move the picture to office clipboard.

Copy: - copy the selection part to copy the picture to office clipboard.

Clear selection: - clear the Selection part means erase.

Select all:- Select everything.
Copy to:- copy the selection part to a document.
Paste from:- Paste the document from saved area.

View:-

Tool box: - Show or hide the Tool box.

Color box: - Show or hide the color box.
Status bar: - Show or hide the status box.
Text Tool bar: - Show or hide the text tool bar.
Zoom: - Increase picture resolution with degrees
View Bitmap: - Show the picture.

Image: -

Flip rotate: - Rotate the picture or Selection.

Strectre or Skew: - Strectre the picture.
Invert the color: - Invert the color or picture.
Attribute: - Change the Attribute of the picture.
Clear Image: - Clear the Picture Selection.
Draw Opaque: - Make Current Selection or transparent.
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Color:

Edit color: - Change or Create new Color.

Notepad

Notepad is a package tool. Notepad is a basic text editor that you can use to create simple documents. The most
common use for Notepad is to view or edit text (.txt) files, but many users find Notepad a simple tool for creating Web
pages.
Notepad supports only very basic formatting you cannot accidentally save special formatting in documents that
need to remain pure text.

These packages have Title bar, Menu bar, multiple text are will be display defiantly.

Cursor Control Buttons

Menu bar
Title bar

Verticular Scroll bar

Status bar

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Title bar: - Title is a file name. Titles bar left side have title and right side have control buttons.
Control buttons: - It is used to control the application like minimize (-), Maximize () or restore and close(x).

Menu is has a group of selected and listed options is called menu.

They are:-

File
Edit
View
Format
Help

File:-

New: - Create a new page for document creation.

Open: - Open an existing document or saved documents.
Save: - Save the working area.
Save as: - Save the document with new file name.
Page setup: - Change the page layouts like paper size, margins, orientations
etc...
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Print: - Print an active document.
Exit: - Close the document.

Edit:-

Undo: - Undo the last action.

Cut: - Cut the selection text and put on the clip board.
copy: - Copy is used to copy the selection text and put it on the clip board.
Paste: - Paste the cut and copy items.
Delete: - Delete the selection part.
Find: - Find the selection letter, word, sentence etc. on text area.
Find next: - Find the next item.
Replace: - Replace the finded text to another word.
Goto: - cursor move from one place to another place or cursor move particular line.
Select all: - Select entire text on work area.
Time/Date: - Display the current time and date.

Format:-
Word wrap: - Wrapping the text on work area and it enabled to view the printing text.
Font: - Change the font settings like font face, size, and style.

View:-
Status bar: - Display the status bar and view the cursor position.

Note: - Notepad doesn’t support Graphics like colors, text-decorations, charts etc...
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Multiple text area:- Accepted to type normal text, with out any graphics means (colorful text, pictures, text cases,
Headings, Underlines, etc…). Save the document with extension (.txt).

WINDOWS

1. What is a Window?
A. In 1983 Microsoft announced the development of Windows, a graphical user interface (GUI) for its own operating
system (MS-DOS), which had shipped for IBM PC and compatible computers since 1981. The first independent version
of Microsoft Windows, version 1.0, released on 20 November 1985, achieved little popularity. It was originally going to
be called "Interface Manager" but Rowland Hanson, the head of marketing at Microsoft, convinced the company that
the name Windows would be more appealing to consumers.

Microsoft Windows scored a significant success with Windows 3.0, released in 1990. In addition to improved
capabilities given to native application, windows also allowed users to better multitask older MS-DOS based software
compared Windows /386, thanks to the introduction of virtual memory.

When switch on the C.P.U, then display standard alone picture is called Desktop. Windows has a icons, folder,
application, frames, check box, Radio buttons, Push buttons, List box etc..

Working with Windows

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Contents:

1. How to create folder on Desktop

2. How to create sub-folder
3. How to save a document to main folder.
4. How to delete the folder, document on windows
5. How to create folder in hard drives?
6. How to create short-cut on desktop?
7. How to change the taskbar settings?
8. How to restore the document from Recycle bin Icon.
9. How to move document or folder.
10.How to copy document or folder.
11.How to rename the folder.
12.How to search document or folder.
13.How to change the Time and Date.
14.How to change Desktop Background.
15.How to change Screen saver.
16.How to change the windows appearance.
17.How to change the resolution settings.
18.How to find memory of documents.

What is a folder?
A) Folder is a storage area. It can store the any type of files or
document to the folder. Folder is also called as directory.

1) How to create folder on Desktop?

A) Right click on the desktop then display the hotspots window select the new option on popup menu and click on the
folder option. After create a folder, give proper name to the folder and press the “Enter Key”.
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2) How to create sub-folder?
A) Select, open main folder click on the file menu from menu bar, select new option from pop-up menu, click on the
folder option. Then give proper name to the folder and press the “Enter key”.

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3) How to save the document to main folder?
A) First prepare the document. Click on the file menu from menu bar. Select the save option or command from the
pop-up. Then display the save as window select the location of the document to store, give the file name to document
and select or choose the document type and click on the save button on window. Then automatically save the
document to a particular location.

4) How to delete the folder, document on windows.

A) First select the object means (Folder, document, file, application, shortcuts etc..), right click on it. Then display the
properties window, select and click on the delete option. The display to confirm box to delete yes or no. click yes
button then automatically delete the object.

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5) How to create folder in hard drives?
A) Open my computer icon on desktop or open the windows explorer option from start button. Select the local disk
drive to create folder and open it except C: (C, D, E, F etc…). Click on the file menu from menu bar, select the new
option and click on the folder option. Then automatically create the folder and give the proper name to folder and
press “Enter Key”.

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6) How to create short-cut on desktop?
A) Right click on the desktop, select the new option and click on the short cut option. Then type the location of the item
(Document, folder, application etc...). And click on the next button and type the short cut name and click next button
then click finish button. After automatically create the short on desktop.

7) How to change the taskbar settings?

A) Right click on the taskbar, click on the properties option, then display the taskbar or start menu tabs. Select the
taskbar tab and change the settings of taskbar and notification area. Click on the apply button and click on the ok
button.

8) How to restore the document from Recycle bin Icon?

A) Open the Recycle bin icon. Select the object and right click on it. Click on the restore option. Then automatically
move the object to deleted location.

9) How to move documents or folder?

A) First select an object for deleting and right click on it and display the hotspot window. Then select delete option,
display the confirm box for delete Yes/No, then click on the “Yes” Button. After automatically delete the sleeted object,
send to Recycle bin Icon on Desktop.

10) How to copy document or folder?

A) Initially select which you want to copy folder or document and right click on it, then display hotspot window, select
and click on copy option, paste a document or folder to select and click on edit menu then click paste command from
pop-up menu.

11) How to rename the folder?

A) Select document or folder and right click on it, then display hotspot window click on rename option, eraser
previous content then retype it, then press Enter key on Keyboard.

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12) How to search document or folder?
A) Click on Start button at Taskbar Select Search option then select for file or folders option, select and type Name or
file Extension the click on Search button. After search document or folder from your windows.

13) How to change Desktop Background?

A) Right click on Desktop in any where except on Icons and Folder’s select and click on properties option, then display
Properties window, select Desktop tab from the Frame, select a background from a following list or from a drives
then click on Apply button, Ok button.

14) How to Change Screen Saver?

A) Screen Saver is program to change the display with animated for save power and attracting to user.

Right click on Desktop in any where except on Icons and folder’s select and click on properties option from display
Properties window, Select Screen Saver option tab, then select Screen saver from following list, change the settings,
click on Apply button, then click Ok button.

15) How to Change the Resolution settings?

A) Right click on Desktop in any where except on Icons and folder’s select and click on properties option from display
Properties window, Select Setting option tab, Select Color quality, Screen Resolution, click on Apply button, then
click Ok button.

16) How to find memory of documents?

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A) Select a Document or folder in Local Disk Drives or on Desktop. Select and right click on it, then click on Properties
option, Display folder or Document
properties with all users required.

Ms – OFFICE – 2003

Microsoft word processor opens as

following process or another way.

First click on Start button at taskbar left

side, select programs, select Microsoft Office
suit, then click on Microsoft Office word 2003.

First click on Start button at taskbar, select

and click on Run Command, Type WinWord, click on OK Button.

Introduction:

Microsoft Office is an office suite of interrelated desktop applications, servers and services for the Microsoft
Windows and Mac OS X operating systems. Microsoft Office was introduced by Microsoft in 1989 for Macintosh, with
a version for Windows in 1990. Initially a marketing term for a bundled set of applications, the first version of Office
contained Microsoft Word, Microsoft Excel, and Microsoft PowerPoint. Additionally, a "Pro" (Professional) version of
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Office included Microsoft Access and Schedule Plus. Over the years, Office applications have grown substantially
closer with shared features such as a common spell checker, OLE (Object Linking Embedded) data integration and
Microsoft Visual Basic for Applications scripting language. Microsoft also positions Office as a development platform
for line-of-business software under the Office Business Applications (OBA) brand.
The current versions are Office 2007 for Windows which was released on January 30, 2007 and Office 2008 for
Mac OS X, released January 15, 2008. Office 2007/Office 2008 introduced a new user interface and new Office Open
XML document formats (docx, xlsx, pptx). Consequently, Microsoft has made available, free of charge, an add-on
known as the Microsoft Office Compatibility Pack to allow Office 2000-2003 for Windows and Office 2004 for Mac editions
to open, edit, and save documents created under the new formats for Office 2007.[

According to Forrester Research, as of June 2009, some version of Microsoft Office is used in 80% of enterprises, and
64% of enterprises have the latest Office version used.

Microsoft Windows versions

The Microsoft Office for Windows 1.0 started in October 1990 as a bundle of three applications designed for Microsoft
Windows 3.0: Microsoft Word for Windows 1.1, Microsoft Excel for Windows 2.0 and Microsoft PowerPoint for
Windows 2.0.

The Microsoft Office for Windows 1.5 updated the suite with Microsoft Excel 3.0.

The Microsoft Office for Windows 1.6 added Microsoft Mail for PC Networks 2.1 to the bundle.

The Microsoft Office for Windows 3.0, released in August 1992, contained Word 2.0, Excel 4.0, PowerPoint 3.0 and
Mail 3.0. It was the first version of Office to be also released on CD-ROM. In 1993, The Microsoft Office Professional
was released, which included additionally Microsoft Access 1.1.

In 1994, Microsoft Office 4.0 was released containing Word 6.0, Excel 5.0, PowerPoint 4.0, Mail, and Access. Word was
called Word 6.0 at this point despite the fact the previous version number was 2.0. The purpose was to use common
version numbering with its main competitor, WordPerfect. Microsoft Office 4.3 was released as the last 16-bit version,
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and is also the last version to support Windows 3.x, Windows NT 3.1 and Windows NT 3.5. Windows NT 3.51 was
supported up to and including Office 97.

Microsoft Office 95 was released in August 1995. Again, the version numbers were altered to create parity across the
suite — every program was called version 7.0 meaning all but Word missed out versions. It was designed as a fully 32-
bit version to match Windows 95. Office 95 was available in two versions, Office 95
Standard and Office 95 Professional. The standard version consisted of Word 7.0, Excel 7.0, PowerPoint 7.0, and
Schedule+ 7.0. The professional edition contained all of the items in the standard version plus Access 7.0. If the
professional version was purchased in CD-ROM form, it also included Bookshelf.

Microsoft Office 97 (Office 8.0), a major milestone release which included hundreds of new features and
improvements, introduced command bars, a paradigm in which menus and toolbars were made more similar in
capability and visual design. Office 97 also featured Natural Language Systems and grammar checking. Office 97 was
the first version of Office to include the Office Assistant.

Microsoft Office 2000 (Office 9.0) introduced adaptive menus, where little-used options were hidden from the user. It
also introduced a new security feature, built around digital signatures, to diminish the threat of macro viruses. Office
2000 automatically trusts macros (written in VBA6) that were digitally signed from authors who have been previously
designated as trusted. Office 2000 is the last version to support Windows 95.

Microsoft Office XP (Office 10.0 or Office 2002) was released in conjunction with Windows XP, and was a major
upgrade with numerous enhancements and changes over Office 2000. Office XP introduced the Safe Mode feature,
which allows applications such as Outlook to boot when it might otherwise fail. Safe Mode enables Office to detect and
either repair or bypass the source of the problem, such as a corrupted registry or a faulty add-in. Smart tag is a
technology introduced with Office XP. Some smart tags operate based on user activity, such as helping with typing
errors. These smart tags are supplied with the products, and are not programmable. For developers, though, there is
the ability to create custom smart tags. In Office XP, custom smart tags could work only in Word and Excel. Microsoft
Office XP includes integrated voice command and text dictation capabilities, as well as handwriting recognition. Office

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XP is the last version to support Windows 98, ME and NT 4.0, and the first version to require Product Activation as an
anti-piracy measure.

Microsoft Office 2003 (Office 11.0) was released in 2003. It features a new logo. Two new applications made their
debut in Office 2003: Microsoft InfoPath and OneNote. It is the first version to use Windows XP style icons. Outlook
2003 provides improved functionality in many areas, including Kerberos authentication, RPC over HTTP, and Cached
Exchange Mode. The key benefit of Outlook 2003 is the improved junk mail filter. 2003 is the last Office version to
support Windows 2000.

Microsoft Office 2007 (Office 12.0) was released in 2007 and is the most current retail version. It includes Groove, a
collaborative software application. Office 2007 contains a number of new features, the most notable of which is the
entirely new graphical user interface called the Fluent User Interface (initially referred to as the Ribbon UI), replacing
the menus and toolbars that have been the cornerstone of Office since its inception with a tabbed toolbar, known as the
Ribbon. Microsoft revealed the "Ribbon" UI used on new Office versions on March 9, 2006 at CeBIT, Germany. Office
2007 requires Windows XP with Service Pack 2 or 3, Windows Server 2003 with Service Pack 1 or higher, or Windows
Vista. On May 21, 2008, Microsoft announced that Office 2007 Service Pack 2 will add native support for the Open
Document Format. The EU announced it is going to investigate Microsoft Office OpenDocument Format support.

Microsoft Office 2010 (Office 14.0) was finalized on April 16, 2010. According to Microsoft, it will be made available to
enterprise customers on April 27 and consumers in June. Office 2010 has been given the version number 14.0, despite
the fact that its immediate predecessor, Microsoft Office 2007, was designated by the version number 12.0. The
skipping of version number 13.0 was due to superstition relating to the number thirteen. The Technical Preview 1
(Version: 14.0.4006.1010) was leaked on May 15, 2009. On July 13 Microsoft officially announced Office 2010 at the
WPC 09. July 13 was also the date on which a new Technical Preview leaked Version 14.0.4302.1000. On November 18,
2009, Microsoft announced (at PDC 2009) and released the Office 2010 public beta.

Microsoft Office 2003 has a group of application packages. These application packages uses for special task.
Application packages are two types they are: -

1) Standard software packages and

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 2) Customized software packages.

Standard software packages: - used for different purposes. A word processing packages enables us to use a computer
like a powerful typewriting machine.

Ex: - paint, notepad, word, spreadsheet packages, PowerPoint, Photoshop etc...

Customized software packages: - This type of software is developed for a particular purpose and for a particular
organization.

Ex: - SAP, ERP etc...

Microsoft office has group of application packages they are: -

Packages Extension
Ms – Word .Doc
Ms – Excel .Xls
Ms – PowerPoint .ppt

Ms – Word

Microsoft world is used to create documents. Written text can be the form of a letter, memo or report.
Collectively all these are referred to as documents. Thus document is a general term used to specify any form of
written matter. For example we used the type writer is directly type the text on paper. The compute software word
Processor allows you to type text, make corrections with out retyping the entire matter and has features to make the
text look attractive. The typewritten copy of the text is an ordinary piece of text. This type of output is unformatted.

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With its smart and attractive typing is referred to as formatted text. Simply called formatting cab be defined as improving
or enhancing the look at as document.

Word Processor __________________________________________________

A word processor cab be described as application software that helps in the production of a document. The typed
area is called text editor that allows us to type, edit and save text. A word processor packages offer far more features
than just editing words. – they provide spell checking, designing and elaborate formatting features. A word processor,
change the way a document looks. It is easier to present ideas in a coherent manner.

ntages of word processor.

☺ Read and revise a document on screen

☺ Change the formatting to get the desired visual effect.
☺ Increase productivity by automating
☺ Improve proof reading
☺ Produce as many copies as needed
☺ Save a document and work on it later.
☺ Password productivity
☺ Animation of text
☺ Inserting images, diagrams.
☺ Insert bullets and number
☺ Tables
☺ Macros and check spelling and grammars

Some best word processor packages are ---

☺ Ms-word
☺ Word star
☺ WordPerfect
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☺ Lotus notes
☺ Perfect writer
☺ Smart notes
☺ Professional writer
☺ MultiMate

Ms- Excel

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 Title bar Control buttons

Standard Tool bar / Formatting Tool bar

Formula Tool bar.

Menu bar

Minimize Button Close Button

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Maximize/ Restore Button

Application Logo Menu bar Help Menu Control buttons

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Name Box Insert Function Formula Bar

 104

Sheet Right to Left

Left to Right
Status Bar Items

Decrease Font
Increase Font
Format Cells
Auto Format
Font Color
Fill Color
Border Style
Increase Indent
Decrease Indent
Increase Decimal

Ms – Office - 2003
Formatting Tool Bar

Decrease Decimal
Euro
Comma Style
Percentage Style
Currency Style
Merge Cells
Align Right
Align Center
Align Left
Underline
Italic
Bold
Font

Status Bar
Font Size
 105

Other Options
Auto Filter
New Comment
Pivot Table or Pivot Chart
Excel Help
Zoom
Drawing
Chart
Descending Order
Ascending Order
Auto Sum
Hyperlink
Euro Conversion
Standard Tool Bar

Ms – Office - 2003
Redo
Undo
Paste Format
Paste
Copy
Cut
Research
Spellings and Grammars
Print Preview
Print
E-Mail
Permissions
Save
Open
New
 Spread Sheet Window

Keyboard Cursor

Row Title Column Label

Cell

Vertical Scroll Bar

Horizontal Scroll Bar

Sheet Tabs

Sheet Navigation buttons

Worksheet Window

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Introduction: -

Spreadsheet application is designed primarily to perform mathematical calculations. The Spreadsheet

as the name suggests is like a large sheet consisting of several rows and columns. It appearance it looks a math’s
notebook. Spreadsheet can be used for working with data or information. The latest versions of spreadsheet program
can serve as powerful data management tools. Program can not only store lot of data in the worksheet but also make
use different functions of arrange and analyze the data in any way you require. Spreadsheet application also comes
with powerful graph utilities. Representing data in a picture format.

Excel allows you to retrieve data from external data sources and use it in you worksheets. Create web
pages with ease and also run queries on data available on the web. Worksheets, way of populating a worksheet,
application of formulae and data formatting options.

An Excel file is called a worksheet. On start up, excel provides a fresh workbook with the default name book1. A
workbook contains a number of worksheets. A worksheet is just another name for spreadsheet. Initially there are only
3 worksheets in an excel application default. Excel identifies the worksheet with a unique name. The default names of
these worksheets are sheet1, sheet2, and so on. You can also rename a worksheet.

Worksheet: -
Worksheet can be used to list and analyze data. You can enter and edit data on several worksheets at
the same time. Calculations can be made based on data from multiple worksheets. You can also create charts and place
them on a worksheet. Each worksheet has a sheet tab. To activate a particular sheet, you can click on its respective tab.
Each workbook has sheet navigation buttons. The four navigation buttons and then open their respective sheets in the
workbook. Work sheets have Columns and Rows. There are 256 columns in a single worksheet. English alphabets are
used to label columns, the label for the columns are A, B, C, D …. 27th AA, AB … till the 256the column is IV.

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There are 65536 rows in a worksheet. The first row is labeled 1 while the last row is 65536.
A cell is the intersection of a row and column. Each cell has a unique address the address of any cell is the combination
of its column label and row title. Cursor move with Navigational keys are Arrow keys. The column, row, cell cannot be
delete on worksheet.

Column

In a spreadsheet the COLUMN is defined as the vertical space that is going up and down the window. Letters
are used to designate each COLUMN'S location.

Rows

In a spreadsheet the ROW is defined as the horizontal space that is going across the window. Numbers
are used to designate each ROW'S location.
Cell

In a spreadsheet the CELL is defined as the space where a specified row and column intersect. Each CELL is
assigned a name according to its COLUMN letter and ROW number.

Formulas
A Formula is an equation that performs operations on worksheet data. All Formula is Begin with (=)
Sign it Activate the cells. Formulae’s can perform mathematical operations. They can compare worksheet values or join
text. Formulae’s can refer to cells on the same worksheet, cells on the other sheets in the same workbook, or cells on
sheets in other workbooks.

Function
Function is self contained statements is called function. It performs of the operation on data or
operands.

Operators
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 Operator is a symbol it perform the some operation on operands or cells address. Excel uses the
standard operators to perform calculations An Operator specifies the type of calculations that you intend to perform on
the elements of a formula.

An Operand can be -
 A numerical value
 A constant value
 A cell or range reference
 A label
 A name
 A worksheet function

The Operations in a formula are performed form left to right. The operator by using parentheses () when you write a
formula.

Excel offers three main types of operators.

They are:-

1) Arithmetic Operators.
2) Comparison Operators and
3) Reference.

1. Arithmetic Operators: -

The Arithmetic operators are used to perform basic mathematical operations such as add, subtract, or multiply
and produce numeric results.

Ms – Office - 2003 109

2. Comparison Operators: -

Comparison or logical operators Operation Operators Example

can be used to compare two values. Arithmetic
Reference operators are used to Addition + 3+3
combine ranges of cells for calculations. Subtraction - 3-1
Negation - -1
3. Reference Operators: - Multiplication * 3*3
Division / 3/3
The Reference Operators is Modular % 3% or Mod(10,3)
conjunction operators like to used join Exponentiation ^ 3^2 (same as 3*3) or 32
the text or operations.
Comparison Operators Example
Equal to = A1=A2 or 3=2 (False)
Greater than > A1>A2 or 5>1 (True)
Less than < A1<A2 or 8<2 (False)
Greater than or >= A1>=A2 or 8>3 (True)
equal to
Less than or equal <= A1<=A2 or 8<=3 (False)
to
Not Equal to <> A1<>A2 or 3<>3 (False)

Reference
Range Operator : B5:B15 or sum(B5:B15)
Union Operator , Sum(B5:B15, D5:D15)

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Functions are:

1) Sum
2) Count
3) Countif
4) Counta
5) Countblank
6) Sumif
7) Max
8) Min
9) Len
10) Product
11) Mean(Average)
12) Median
13) Mode
14) If
15) And
16) Or
17) Not
18) Sqrt

Sum: - Adds all the numbers in a range of cells.

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Count: - Count the number of cells that contain numbers and numbers with in the list of arguments.

Countif: - Count the number of cells with in range that meet the given condition.

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Counta: - Count the number of cells that are not empty and the values within the list of arguments.

Countblank: - Counts the number of empty cells in a specified range of cells.

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Sumif: - Add the cells Specified by a given condition or criteria.

Max: - Returns the Largest value in a set of values, Ignores logical value and test.

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Min: - Returns the smallest number in a set of values. Ignores logical values and text.

Average (mean): - Returns the average (Arithmetic mean) of its arguments, which can be numbers or names, arrays,
or reference that contain numbers.
Ms – Office - 2003 115
Len: - Returns the number of characters in a text string.

Product: - Multiples all the numbers given as arguments.

Ms – Office - 2003 116

Median: - Returns the Median, or the number in the middle of the set of given numbers.

Mode: Returns the most frequently occurring, or repetitive, value in an array or range of data.

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Logical Function:-

1) And
2) Or
3) Not
4) If

And: - Check whether all arguments are true and return true if all arguments true otherwise false.

Or:- Check whether any condition of the arguments are true, and returns TRUE or FALSE, Returns FALSE only if
all arguments are FALSE.

Not: - Change TRUE to FALSE , or FALSE to TRUE.

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IF: - Check whether a condition is met, and return one value if TRUE, and another value if FALSE.

Project:

Prepare School Progress using class students. Arrange the student data of marks and calculate Total ,
Percentage, Pass/fail, Grade and Rank.

Formulas: -

Total: =SUM (E6:J6) Percentage: =K6/6

Pass/Fail: =IF (AND (E6>34, F6>34, G6>34, H6>34, I6>34, J6>19),"Pass","Fail")

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Grade: =IF (M6="Pass”, IF (L6>=75,"A",IF(L6>=50,"B",IF(L6>=45,"C","D"))),"No Grade")

Rank: =IF (M6="Pass", RANK (L6,$L$6:$L$15),"No Grade") or Rank: =RANK (L6,$L$6:$L$15)

No. of Pass: =COUNTIF (M6:M15,"Pass") No. of Fail: =COUNTIF (M6:M15,"Fail") Subjects Pass: =COUNTIF
(E6:E15,">35")

Subjects Fail: =COUNTIF (E6:E15,"<=34")

PowerPoint

Presentation Basics

PowerPoint is Presentation Package. It is one of the tools in Ms-Office suite. PowerPoint making audio-visual
presentations required great planning and investment both in terms of resource and time. The PowerPoint
Presentation had a several stages of planning and production before making the final presentation. First take a decision
on the content and had to plan the text of the presentation. In Presentation had to use your imagination.

Presentation package that you can use to produce with ease a series of slides of overhead transparencies to make
your presentation interesting an effective. Microsoft PowerPoint gives you many different ways to deliver a
presentation.

They are:

On-Screen Presentation – With your computer, you can use the special effects features of PowerPoint. You can
use sounds, animation and moves.

Overhead transparencies – You can print your slides as black – and – white or colour transparencies
Ms – Office - 2003 120
 34 mm Slides

Paper Printouts – You can print your slides on paper in black- and – white or colour.

Notes, handouts and outlines – You can give the audience notes or speaker notes or your presentation.

Presentations on the Web - PowerPoint 2003 allows you to design presentations specifically for the World Wide
Web.

Create Presentation slides using the help of the AutoContent Wizards. Creating and delivering a presentation
requires some amount of planning and preparation. Especially in terms of content creation and logical arrangement of
ideas. Presentation will achieve better impact if you use figures and pictures in your audio visual topic. PowerPoint
comes with many aids to create your presentation.

PowerPoint Presentation Application Tools Open as

Following Process.

1. Click on Start Button,

2. Select Programs Option,
3. Select Ms-Office 2003 Option, then Click
on PowerPoint 2003 Option.

Ms – Office - 2003 121

Ms – Office - 2003 122
 Web Technologies (Internet)

What is the Internet?

The Internet, sometimes called simply "the Net," is a worldwide system of computer networks - a network of
networks in which users at any one computer can, if they have permission, get information from any other computer
(and sometimes talk directly to users at other computers). The U.S. Department of Defense laid the foundation of the
Internet roughly 30 years ago with a network called ARPANET. But the general public didn't use the Internet much
until after the development of the World Wide Web in the early 1990s.

In 1957, the U.S. government formed the Advanced Research Projects Agency (ARPA), a segment of the
Department of Defense charged with ensuring U.S. leadership in science and technology with military applications. In
1969, ARPA established ARPANET, the forerunner of the Internet.

ARPANET was a network that connected major computers at the University of California at Los Angeles, the
University of California at Santa Barbara, Stanford Research Institute, and the University of Utah. Within a couple of
years, several other educational and research institutions joined the network.

What is the World Wide Web?

The World Wide Web came into being in 1991, thanks to developer Tim Berners-Lee and others at the European
Laboratory for Particle Physics, also known as Conseil European pour la Recherché Nucleure (CERN). The CERN team
created the protocol based on hypertext that makes it possible to connect content on the Web with hyperlinks. Berners-
Lee now directs the World Wide Web Consortium (W3C), a group of industry and university representatives that
oversees the standards of Web technology

How to Create E-Mail (Electronic Mail)

Ms – Office - 2003 123
Open Internet Explorer Icon on Desktop Select Address Bar, Type Web site name as follows.

www.rediffmail.com
www.yahoolmail.com
www.gmail.com

Ms – Office - 2003 124

 Click on Create a Rediffmail account hyperlink on home page.
 Then display Application form fro create E-Mail id.

Ms – Office - 2003 125

Ms – Office - 2003 126
 Fill User Id Application form with proper answers then click on Registry Button.

 After fill the Application then click on Create my Account button.

Ms – Office - 2003 127
Ms – Office - 2003 128
 Click on Go to Inbox Button then Create your Mail id successfully.

Ms – Office - 2003 129

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