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ISO 45001

Brief presentation of:

- ISO High Level Structure for Management system standards
- Intro and schedule for the development
- Key changes in CD 2 ISO 45001 compared to OHSAS 18001

June 2015
Global Unit – Technology & Services

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High Level Structure – in brief

ISO decided in 2012 that all Management System standards shall use a common
framework containing:
 Unified High Level Structure (HLS)
 Common Text and Terminology
Individual management systems standard will add additional
“discipline-specific” requirements as required

Main advantages:
 Enhanced compatibility of standards
 Easier to implement new standards
 Easier to integrate standards into a management system
 Increase value for users
 Increased effectiveness in standard development for the technical committees

ISO 45001 will replace OHSAS 18001 and will adapt to the HLS

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HLS - 10 Clause structure

1. Scope Specific to the discipline

2. Normative
Specific to the discipline
Reference

3. Terms &
Specific to the discipline
Definitions
4.1 Understanding the organization and its context

4.2 Understanding the needs and expectations of interested parties

4. Context of the
Organization 4.3 Determining the scope of the XXX management system

4.4 XXX Management system

5.1 Leadership and commitment

5. Leadership 5.2 Policy

5.3 Roles, Responsibility & Authority.

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HLS – 10 Clause structure

6.1 Actions to address risks and opportunities

6. Planning
6.2 XXX objectives and planning to achieve them

7.1 Resources 7.5 Documented information

7.2 Competence 7.5.1 General
7. Support 7.3 Awareness 7.5.2 Creating and updating
7.4 Communication 7.5.3 Control of documented information

8. Operation 8.1 Operational Planning and Control

9.1 Monitoring, measurement, analysis and evaluation

9. Performance 9.2 Internal audit
Evaluation
9.3 Management review

10. Improvement 10.1 Nonconformity and corrective action

10.2 Continual Improvement

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From OHSAS 18001 to ISO 45001 – DNV GLs contribution
 OHSAS 18001 and 18002 (guideline) was developed and maintained by
the OHSAS Project Group
 Since its foundation DNV was an active member of the Project Group
and a co-author and contributor to the content of the standards (also
acknowledged in the documents).
 The primary aim of the Group was to seek the development of a OH&S
management system standard by ISO.
 ISO accepted mid-2013 a New Work Item Proposal from the Project
Group to develop such standard
 DNV GL is currently actively participating in the ISO Working Group to
develop the new ISO 45001 representing IIOC as Liaison Member

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ISO 45001 – some basics
 The aim of ISO 45001 is to enable an organization to provide safe and
healthy working conditions through:
– Prevention of injuries and ill-health (including mental ill-health), and
– Proactive improvement of the OH&S performance

 To prevent ill-health and injuries it is important to recognize that causes

can be through:
– immediate impacts (e.g. accidents
or epidemics), or
– longer term impacts (such as repeated
exposure to radiation or carcinogenic
chemicals, or to a constantly stressful
working environment)

 The standard is intended to be applicable to any

organization regardless of size, type, and activity

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 ISO 45001 - schedule

Document release Date

CD1 (Committee Draft) released for comments July 2014

CD2 (Committee Draft) released for ballot and March 2015

comments

DIS (Draft International Standard) released for ~ 2015 Q3?

ballot and comments

FDIS (Final Draft International Standard) ~ 2016-Q2?

released for ballot and comments

Publication of standard ~ Oct. 2016?

OHSAS 18001 will most likely be withdrawn at the time of publication

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What are the key changes compared to OHSAS 18001?

 ISO 45001 will replace OHSAS 18001. The key changes

incorporated into CD2 45001 compared with OHSAS 18001:2007
can essentially be divided into:
1. Changes due to the adoption of HLS (see slides 9-12); and

2. Those other changes that are specific to ISO 45001 (see

slides 13-20).

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ISO 45001 - Key changes induced by the HLS
 As a result of the HLS the structure and clauses of the standards are largely
changed compared with OHSAS 18001.

 New clauses for systematic determination and monitoring of the business

context (external and internal issues) (Ref. 4.1) and needs and expectations
of workers and other interested parties (Ref. 4.2). This to identify and
understand factors that can (potentially) affect the ability of MS to reach the
intended results.

 Risks and opportunity management (Ref. 6.1) to determine, consider and,

where necessary, take action to address any risks or opportunities that may
impact (either positively or negatively) the ability of MS to deliver its intended
results (including enhanced health and safety at the workplace).

 Strengthened emphasis on “Leadership” and management commitment

(Ref. 5.1), including to actively engage and take accountability for the
effectiveness of the management system. (Ref. 5.1.1). Note also OHS specific
changes listed in slide 13
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ISO 45001 - Key changes induced by the HLS
 Strengthened focus on objectives as drivers for improvements (6.2) &
performance evaluation (9.1)

 More emphasis on control of planned changes and review of

consequences of unintended changes (8.1)

 Extended requirements related to Communications (7.4):More

prescriptive in respect of the “mechanics” of communication, including
determination of what, when and how to communicate

 No requirement for Occupational Health and

Safety Manual. However still required to
have documented information

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Note also the following related to the HLS
 The HLS does not include a specific clause for or refer to the term
“Preventive action”. However the concept of preventive action is
considered to be implicitly embedded in the standards (e.g. through 6.1)

 “Documented information” is now the term used as replacement of

‘Documents’ and ‘Records’

 The term “Management representative” is no longer used, however the

responsibilities of role still explicitly addressed (5.3)

 The CD2 ISO 45001 address that the standards fit with the PDCA
concept (see next slide)

In addition there are some other key changes (see next slides)

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ISO 45001 – Framework incorporates the PDCA concept

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Other ISO 45001 specific key changes
(based on CD2, and compared with OHSAS 18001)

 Most of the key changes for 45001 are induced

through the HLS (see previous slides). Those listed below are additional.
 Regarding Leadership (5.1) there are OH&S specific add-ons to the HLS
induced changes:
Top Management shall demonstrate leadership and commitment by:
– ensuring that knowledge of the organization’s context as well as OH&S
risks and OH&S opportunities are considered when establishing the
OH&S management system;
– taking overall responsibility and accountability for the protection of
worker´s health and safety and for the effectiveness of the OH&S
management system;
– ensuring that the OH&S management system nonconformities and
opportunities are identified and action is taken in response to improve
OH&S performance;
------continues-----

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Other ISO 45001 specific key changes
(based on CD2, and compared with OHSAS 18001)

-----5.1 continued ----

– ensuring that work related hazards are systematically identified, OH&S
risks are evaluated and prioritized, and action is taken to achieve risk
reduction to improve OH&S performance;
– ensuring that opportunities to enhance health and safety at the
workplace are systematically identified and action is taken in response
to improve OH&S performance;
– ensuring processes is established for consultation and active
participation of workers and worker representatives in the OH&S work
– promoting and leading a positive culture with regard to the OH&S
management system

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Other ISO 45001 specific key changes
(based on CD2, and compared with OHSAS 18001)

 Definition for worker “representative” (3.6) added:

“person(s) elected or appointed in accordance with national laws,
regulations and practice to represent workers interests as they relate to
the OH&S management system”

 A new clause is added for “Participation, consultation and

representation” (5.4):
The organization shall ensure effective participation and consultation by
workers at all levels and functions of the organization by:
a) Providing workers (and their representatives) with time and resources
necessary to participate in the following processes of the OH&S
system: Context of the organisation, planning, support, operation,
performance evaluation and improvement.

-----continues------

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Other ISO 45001 specific key changes
(based on CD2, and compared with OHSAS 18001)

-----5.4 continued ----

b) providing workers (and their representatives) with the mechanisms,

time, training and resources necessary to be consulted in, at a
minimum the process of developing the policy
c) providing workers (and their representatives) access to relevant
information about the OH&S system;
d) identifying and removing obstacles or barriers to participation
e) encouraging timely reporting and response to hazards, OH&S Risks
and opportunities, incidents and non-conformities.

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Other ISO 45001 specific key changes
(based on CD2, and compared with OHSAS 18001)

 6.1.2 contains enhanced requirements for what to take into account when
identifying hazards arising in the workplace and to workers.

 Regarding Competence (refer 7.2):

Specified what elements to take into account when deciding actions to
ensure competence:
– the hazards identified and associated risk assessment
– preventive and control measures resulting from the risk assessment
process
– assigned roles and responsibilities
– individual capabilities including language skill and literacy
– updating of competencies made necessary by context or work changes
– evaluation of the competence of workers

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 Other ISO 45001 specific key changes
(based on CD2, and compared with OHSAS 18001)

 Regarding Awareness (Refer 7.3):

Persons shall be aware of:
– the OH&S policy
– their contribution to the effectiveness of the OH&S management system
– implications and consequences of not conforming with the requirements
– lessons learned concerning incidents
 Regarding Outsourcing (refer 8.3):
The organisation shall ensure that outsourced processes affecting its OH&S
management system are controlled

 Controls shall be established for procurement (e.g. of

products, hazardous material, equipment) in order
to ensure items conform to its OH&S requirements
(refer 8.4 Procurement)

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Other ISO 45001 specific key changes
(based on CD2, and compared with OHSAS 18001)
 Regarding Contractors (refer 8.5):
The organization shall establish processes to identify and communicate
on the hazards, and to evaluate and control the OH&S risks arising from:
– contractor activities and operations affecting the organization;
– organization’s activities affecting the contractor;
– contractor's activities and operations to other interested parties in the
workplace

 The organization shall review and continually

improve the OH&S management system
in order to promote a positive health and
safety culture (10.2.1);

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Other ISO 45001 specific key changes
(based on CD2, and compared with OHSAS 18001)

 CD1 ISO 45001 has the following annex:

– Annex A (informative) Guidance on the use of the ISO 45001. The
additional text given in this Annex is only informative and is intended
to prevent misinterpretation of the requirements contained in the ISO
45001. While the information in the Annex addresses and is consistent
with these requirements, it is not intended to add to, subtract from, or
in any way modify them.

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A smoother transition AND sustainable business performance

“DNV GLs Next Generation Risk Based Certification approach naturally

supports your transition to the new revision of ISO standards.”

 Audit with the added features of

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– Improve your management system’s
ability to support your (long term) business
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 Our auditors:
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– Are prepared to interpret & make new
requirements tangible.

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Thank you!

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