EVENT MANAGEMENT

PROPOSED OUTLINE

Target Audiences:
YFC / SFC / Full-time Workers
High school Group
Campus Group
Community Based Group

I Discussion of Requirements
Assessment – type of event
Assignment of Groups / Committees
Basic Procedure – step by step

II Type of Groups / Areas of Requirement

A. CREATIVE
a. Concept / Theme -script
-cue cards
-show/sequence flow
-copy requirements

b. Design -Production Design -stage

-backdrop
-venue layout
-floor plan

-Collateral’s -streamers
-posters/banners
-invitations
-Costumes
-Propping

B. TECHNICAL

a. Sound system -PA System

-Band Set-Up

b. Lights -General Lighting

-Stylized Lighting

c. Video Projection -VD Wall

-Video Projection – front & rear
-Size of screen

d. Video Playback system

-Format -betacam
-VHS
-CD Rom
 -Power Point

e. Video Coverage -# of Camera Set-ups

-Closed Circuit
-recording

f. Power Supply -genset

-tapping from venue

C. LOGISTICS
a. Venue Booking
Coordination: rules & reg
What comes with venue
-equipment
-staging
capacity
Utilities:water and power
Bathrooms / portalets

c. Physical Arrangement
Production Design requirements (all room / area designations)
Catering (Food & Drinks)

c. Tickets (Selling/Distribution)

d. Crew Meals -food for prod staff & crew

-food flow
e. Transportation
f. Communication
g. Misc: first aid / medicine
Last minute supplies
ID tags, carpass, permits
h. Talents -speakers
-presentors
-dancers/models
-performers
-contestants

i. Others: -Janitorial
-Security
-Accomodation
-Insurance
-Airfare

D. PRODUCTION STAFF

EP/PM – on top of project

DIR - runs show proper
 TD -all technicals / set-up / operation & controll
LDir -all lights / set-up / operation & controll
LD -set-up / lay-out
PA -legwork under key ppl
-pre event / event proper
III. Production Documents:

 Scripts
 Cue cards
 AVP script
 Sequence guide
 Project Time Table
 Food Flow

IV. Wrap-Up & Open Forum

 Pointers & Tips

 Hype on Teamwork
 Lessons on “training”