Annex 2: Format of Proposal

Form 1. Cover Letter Confirming Interest and Availability

<Insert company letter head>

To:
MAMPU - Kemitraan Australia-Indonesia
untuk Kesetaraan Gender dan Pemberdayaan Perempuan
Setiabudi Atrium, 3rd Floor, Suite 306,
Jl. HR. Rasuna Said, Kav 62,
Jakarta 12950

We, the undersigned, declare that:

a) We have read, understood and hereby accept the Terms of Reference describing the duties and
responsibilities in accordance with <RFP/RFQ Reference Number & Title of Activity> issued on <insert
date of RFP/RFQ>.

b) We hereby propose our services and we confirm our interest in performing the assignment through the
submission of proposal which attached hereto as annex 1.

c) In compliance with the requirements of the Terms of Reference, we hereby confirm that we are available
for the entire duration of the assignment, and we shall perform the services in the manner described in
our proposed approach / methodology which we have attached hereto annex 2.

d) We offer to supply for the sum of [insert the total value of proposal] [in words] as may be ascertained
in accordance with the Financial Proposal submitted. For your evaluation, the breakdown of the
abovementioned all-inclusive amount is attached hereto as annex 3.

e) Our proposal shall be valid for a period of [___] days from the of proposal submission, and it shall
remain binding upon us and may be accepted at any time before the expiration of that period;

f) We recognize that the payment of the above mentioned amounts due to us shall be based on our
delivery of outputs within the timeframe specified in the TOR, which shall be subject to MAMPU’s
review, acceptance and payment certification procedures;

g) We understand that MAMPU is not bound to accept the lowest evaluated proposal or any other proposal
that may receive.

Signed:
Name:
Title:
Dated on:
Form 2. Technical Proposal

TECHNICAL PROPOSAL

1. GENERAL INFORMATION

Title of Proposal:
RFP/RFQ Reference Number:
Name of Proposing
Organisation:
Address of registered office:
Place of office registration:
Telephone:
Facsimile:
Email:
Name and title of authorized
person in charge:
Total Budget Proposed:

2. PROPOSED WORK PLAN AND APPROACH

2.1. Provide a description of the organization’s work plan and approach / methodology for how the
organization will achieve the TOR.
<insert your description here>

2.2. Provide a detailed description of timeline, deliverables and reporting of how the management for
the requested goods /services /works will be implemented in regard to the TOR
<insert your description here>
3. RESOURCE PLAN & KEY PERSONNEL

3.1. Composition of the team proposed to perform TOR, and the work tasks (including supervisory)
<insert your description here>

3.2. Provide Curriculum vitae of the proposed personnel that will be involved either full time or part
time. Highlight the relevant academic qualifications, specialized trainings and pertinent work
experience.
<The CV should at least describes the following information with each CV no more than THREE
pages in length. >

Name:
Position for this Assignment:
Nationality:
Language Skills:
Educational and other Qualifications:
Employment Record:
[Insert details of as many other appropriate records as necessary]
1. From [Year]: To [Year]:
Employer:
Positions held:
2. [Continue list]

Relevant Experience
[Please only record the most relevant experience from most recent]
1. Name of Project / Organization:
From [Year]: To [Year]:
Position held:
Main Project features:
Activity Undertaken:
2. [Continue list]

References (minimum 3) (Name/Title/Organization/Contact Information – Phone; Email)

4. ORGANIZATION’S RELEVANCE OF SPECIALIZED KNOWLEDGE AND EXPERIENCE
ON SIMILAR PROJECTS

4.1. Provide detail of your organization’s knowledge and experience in the sector as it applies to the
proposed project/research

<insert your description here>

Form 3. Financial Proposal

FINANCIAL PROPOSAL

1. Breakdown of costs by components

Break Down Cost (Quantity,
Unit Cost Total Cost
No. Description Frequency)
Qty Units Qty Freq
1 Specified Personnel Rates
1.1 [name]
1.2 [name]
Sub-Total (1)
2 Travel cost:
2.1 Airfare
2.2 Accommodation
2.3 Airport transport
2.4 Car rental
Sub-Total (2)
3 Workshops:
3.1 Meeting package
3.2 etc
Sub-Total (3)
3 Management Fees *) (VAT inclusive) – ….. %
Sub-Total (4)
TOTAL

Notes:
1. Other budget posting is allowed to proposed as long as it’s relevant to project activity
2. Travel cost and other operational costs are reimbursable
3. Management fee is percentage of specified personnel rates (total-1)

2. Breakdown of Offer by Deliverables

No. Description Percent of Total Amount

Milestones Fees:
1 <described milestones>
…

TOTAL CONTRACT AMOUNT

Signed:
Name:
Title:
Dated on: