ST.

SCHOLASTICA’S COLLEGE, MANILA Staff Manual

CODE OF DISCIPLINE

I. DEFINITION OF TERMS

The following words and phrases, as used in this Code, shall have the following
meaning or otherwise denoted in the text.

ABANDONMENT OF WORK. Means unauthorized and unexcused absence from work

exceeding five (5) consecutive working days.

ABSENCE WITHOUT OFFICIAL LEAVE (AWOL). Means unauthorized and unexcused

absence from work for a single day. The employee’s Unit/Office Head shall decide,
whether or not to excuse an unauthorized absence from work.

ALCOHOLIC BEVERAGES. Mean any pure or rectified spirits of wine or intoxicating

elements in fermented liquors including beer and any other similar beverages that are
capable of producing intoxication.

AUTHORIZED PERSONS. Those who by virtue of their positions must know of

confidential matters like the Administrators of the School.

SCHOOL. Means St. Scholastica’s College, Manila.

SCHOOL PREMISES. Mean buildings, legitimate place of work and all other properties
owned and/or rented by the School. They also cover the working areas occupied by
employees assigned in each work station.

DEADLY WEAPONS. Include grenades, rifles, muskets, carbines, shotguns, revolvers,

pistols and all other deadly weapons from which a bullet, ball, shot, shell, or other
missile may be discharged by means of gunpowder or other explosives; and any
bladed, pointed or blunt weapon such as knife, spear, dagger, bolo, balisong and all
other similar instruments used to inflict harm/injury to another person.

EMERGENCY CASES. Mean unforeseen circumstances such as fire, typhoon,

earthquake, sickness, death or any accident involving either the employee personally
or the immediate member of his family which shall include the legitimate spouse, the
children, and natural parents.

EMPLOYEE. Means any person, including regular, probationary, temporary, casual or

project employee, under the employ of the School.

HABITUAL ABSENCES. are absences in excess of the allowable leave credits which are
incurred three or more days in a month within a quarter; also includes absences which
show a pattern of Monday or Friday sickness of the employee over several months
within a school year.

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PORNOGRAPHIC LITERATURE. Means any obscene film, drawing, cutout, writing,

picture and other similar materials (this also includes e-mail and text messages)

PROFANE LANGUAGE. Means words, phrases, or signs uttered or done with malice,
irreverence or contempt.

TARDINESS. Means arriving at work on regular working day later than the official
time.

II. SANCTIONS AND CORRECTIVE MEASURES

TABLE OF OFFENSES AND SANCTIONS

1 - Oral Warning
2 - Written Warning
3 - Suspension without pay (the duration depends on the gravity of offenses)
4 - Dismissal

A. OFFENSES AGAINST HONESTY AND INTEGRITY

1. Timing in/out for another employee 3 4

to time in/out for oneself

2. Giving false statements or concealing 3 4

material facts on an investigation
conducted by the school authorities

3. Malversation of school funds 4

4. Submission of falsified documents 4

B. OFFENSES AGAINST CONDUCT AND PROPRIETY

1. Setting bad example by deviating 1 2 3 4

from accepted norms of conduct

2. Smoking in restricted areas 1 2 3 4

3. Entertaining visitors for unreasonable 1 2 3 4

length of time to discuss personal
matters; making extended personal
phone calls

4. Engaging in any activity that may get 1 2 3 4

in the way of maintaining community
spirit and mutual respect among
co-employees and affect the good
name of the school (i.e., non-payment
of personal debts among

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co-employees, malversation of
employee common funds, etc.)

5. Improper conduct and acts of 1 2 3 4

discourtesy to fellow employees,
students, guests at any time within
school premises

6. Possession of intoxicating drinks within 2 3 4

the school premises

7. Holding unauthorized meetings within 2 3 4

the school

8. Individual lending of money with 2 3 4

interest above credit card/bank rates

9. Taking part in or promoting any form of 2 3 4

gambling, lottery or any game of chance
within school premises

10. Selling of goods inside the campus 3 4

11. Not wearing the prescribed attire as 2 3 4

reported by the Staff Association

12. Horseplay, excessive teasing, practical 2 3 4

jokes or pranks and other similar acts that
may lead to quarrels, injury or harm

13. Sowing intrigue, rumor mongering, character 2 3 4

character assassination, making derogatory
remarks about students, employees and
school officials

14. Reporting for work obviously under the 3 4

influence of alcohol or drugs

15. Drinking liquor in school premises 3 4

16. Grave public scandal 3 4

17. Unofficial solicitation of funds, contributions, 3 4

And other monetary activities from students/
parents and other external parties that do business
with the school

18. Serious misconduct or willful disobedience 3 4

of orders in the performance of work

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19. Borrowing money directly or indirectly from 3 4

students and/or their parents

20. Conviction of any offense punishable 4

by law or ordinance

21. Possession and/or use of prohibited drugs 4

C. OFFENSES AGAINST CONFIDENTIALITY AND PROPER HANDLING OF INFORMATION

AND RECORDS

1. Unauthorized disclosure/release of 2 3 4
confidential information/records

2. Unauthorized and unjustified possession 2 3 4

of school records and documents

3. Computer crimes-hacking, unauthorized 4

accessing of file

D. OFFENSES AGAINST A PERSON

1. Making false, vicious or malicious 2 3 4

statements against any employee

2. Discourtesy/disrespect of duly constituted 2 3 4

school officials

3. Unjustly inflicting bodily injury on 3 4

administrator, employee, student or parent

4. Threatening, intimidating, coercing or 3 4

verbally harassing an administrator, employee,
student or parent

5. Fighting or quarrelling or instigating a fight 3 4

or quarrel within school premises

6. Taking the life of anybody, willfully or through 4

gross negligence, inside and outside the school
premises except in self-defense or in
protecting the school authority

E. OFFENSES AGAINST SCHOOL PROPERTY

1. Unauthorized use/lending of 1 2 3 4
school equipment

2. Misuse of supplies 2 3 4

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3. Failure to report immediately a 2 3 4

significant loss, spoilage, wastage, breakage,
or damage to stocks, supplies, materials,
apparatus and equipment under his/her custody

4. Vandalism 2 3 4

5. Attempting to steal or stealing from 3 4

the school or from others

6. Willful destruction of school property 4

F. OFFENSES AGAINST SAFETY AND SECURITY

1. Refusal to submit to school-authorized security personnel in the

performance of their duty:

a. Wearing of ID 1 2 3 4

b. Submitting oneself to inspection 1 2 3 4

of what is brought in/out of the
school premises

c. Refusal to register personal 1 2 3 4

property brought inside the school
to security office

2. Knowingly harboring a contagious disease 3 4

that may endanger the health of fellow
employees without notifying the proper
school authorities

3. Unauthorized possession of deadly 4

weapon as defined by law within the
premises

G. OFFENSES AGAINST CATHOLIC MORAL VALUES

1. Using profane or obscene language 2 3 4

2. Exhibitionism and/or indecent exposure 2 3 4

exposure within school premises

3. Circulation, distribution, possession of 2 3 4

Pornographic and immoral literature

4. Illicit relationships and any other acts 2 3 4

or sexual misdemeanor analogous to the
foregoing

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5. Sexual harassment 2 3 4

6. Committing abortion 4

H. OFFENSES AGAINST THE EFFICIENT AND COMPETENT PERFORMANCE OF WORK

1. Sleeping on the job 2 3 4

2. Loitering/loafing within the official time 2 3 4

3. Unjustified refusal to render emergency 2 3 4

overtime as provided for under the
Labor Code of the Philippines, without
justified reason

4. Unjustified refusal to accept lawful and 2 3 4

reasonable work-related assignments

5. Poor performance evaluation 1 2 3 4

6. Unproductive utilization of work hours

A. UNDERTIME AND TARDINESS

Note that:
1. In spite of a first offense, one can still earn 100% of the merit pay.

2. In spite of a second offense, one can still earn 75% of merit pay.

Number of Frequency Sanction

Offense (Cumulative)

First 2 hours Oral Reprimand

Second 4 hours First Written Warning

Third 6 hours Second Written Warning

Fourth 8 hours Suspension - 3 days

Fifth 10 hours Suspension - 5 days

Sixth 12 hours Suspension – 10 days,

letter of commitment
required upon return to
work
Seventh 14 hours Dismissal

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B. ABSENCES

List of Offenses and Corrective Measures on Absenteeism

1. Failure to inform the office head of unforeseen absences during

the prescribed time.

First to Third Offense – dialogue; excused absence chargeable

against VL

Fourth Offense – Verbal Warning; unexcused absence-salary

deduction

Fifth Offense – Written Warning; unexcused absence-salary

deduction

Sixth Offense – Suspension of 1 day; unexcused absence-salary

deduction

Seventh Offense – Suspension of 3 days; unexcused absence-salary

deduction

Subsequent Offenses – Suspension of 5 days per occurrence;

unexcused absence-salary deduction

(NOTE: Counting of offenses is cumulative)

2. Failure to file Leave Forms

First Offense – HR Director writes to the Office Head informing

him/her of the absence not covered by a leave form and requesting
that the employee submit a letter of explanation to the HRD through
the Office Head regarding the infraction committed. The Office
Head recommends that the absence be excused or unexcused
depending on the explanation of the employee.

Second Offense – Verbal Warning; unexcused absence-salary

deduction

Third Offense – Written Warning; unexcused absence-salary

deduction

Fourth Offense – Suspension of 1 day; unexcused absence-salary

deduction

Fifth Offense – Suspension of 3 days; unexcused absence-salary

deduction

Subsequent Offenses – Suspension of 5 days per occurrence;

unexcused absence-salary deduction

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(NOTE: Counting of offenses is cumulative)

3. Absence without Official Leave of 5 Consecutive work days

First Offense – Dismissal

4. False reports of sickness/false reasons for an absence

First Offense – Suspension of 5 days

Second Offense – Suspension of 10 days
Third Offense – Dismissal

In all instances, the absence shall be converted to unexcused

absence subject to salary deduction.

5. Habitual/Excessive absenteeism

First Year – Suspension of 5 days

Second Year – Suspension of 10 days
Third Year – Dismissal

(NOTE: Analysis of Attendance Record is on a yearly basis)

OTHER OFFENSES ANALOGOUS TO THE FOREGOING

Code of Discipline, November 2006