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Oracle Advisor Webcast
Using Direct Items in Enterprise Asset
Management (EAM)
Emanuela Preda
Principal Technical Support Engineer

September 17, 2015

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Objectives

• Understand the Direct Item Procurement Process concept

• Gain knowledge about debugging this Business Flow

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Agenda

1 Overview
2 Required Setups
3 Business Flow using examples
4 Known issues and Troubleshooting steps
5 Q&A

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1. Overview
What is a Direct Item

• Direct Items represent items that are not stocked in inventory, or services
that need to be purchased from a supplier.
• They are delivered directly to the Shop Floor from maintenance Work
Order execution.

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1. Overview
Direct Item Types

• Non-Stock Direct Items:

– are defined in the Item Master as an inventory item, having attribute as
purchasable, and purchased but not stock able.

• Description-based Direct Items

– Not defined as inventory item
– contrived as "one-off", bought directly from a vendor for a specific Work Order and
Operation.

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2. Required Setups
Profile Options

• PO: Enable Direct Delivery To Shop Floor = Yes

• 'MO: Operating Unit' to the operating unit where the requisitions will be
released

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2. Required Setups
Item Setup

• Non-Stock Direct Items:

-setup done in Item Master as an inventory item, having attribute as purchasable, and
purchased but not stock able.
- Item template can be used

• Description-based Direct Items

– No setup required

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2. Required Setups
Item Setup

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2. Required Setups
Automatic Requisition

• Auto Request Material Checkbox:

• Defaulting from asset or maintenance BOM setup and editable at Work Order
Level
• Auto Request Material = Checked >> Automatic Requisition
• Auto Request Material = Unchecked >> manually create the requisition and link
it to the Work Order

• NOTE: Enable Material issue request > for stocked items only

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2. Required Setups
Automatic Requisition

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2. Required Setups
PO Setups

• Requisition Approval
– Depends on the Approval setup from Purchasing Documents
– Navigation: Purchasing > setup > Purchasing > Document Types
• Requisition Import Grouping
– Depends on the setup from Purchasing options
– Navigation: Purchasing > setup > Organization > Purchasing Options

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3. Business Flow
Direct Item Procurement for EAM Process

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3. Business Flow
Need for Direct Item in a Maintenance Work Order

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3. Business Flow
Requisition Created

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3. Business Flow
Purchase Requisition details

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3. Business Flow
Work order Estimated Cost

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3. Business Flow
Creating the Purchase Requisition

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3. Business Flow
Approving the Purchase Requisition

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3. Business Flow
Receiving the direct items

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3. Business Flow
Receiving the Direct Items

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3. Business Flow
Charging the Cost of Direct Items – Pending Transactions

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3. Business Flow
Charging the Cost of Direct Items – Cost Manager

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3. Business Flow
Charging the Cost of Direct Items

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3. Business flow
Receiving quantity is visible in WO page

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3. Business Flow
PO Details are visible from Work Order

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3. Business Flow
Receiving details are visible from WO

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3. Business Flow
Actual costs for the Work Order

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3. Business Flow
Completing the Work Order

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4. Business Flow
Closing the Work Order

• Cannot close WO if PO is not

closed or cancelled
• New feature:
• Validate open purchasing requirements
during work order update to complete-no-
charge status (Doc ID 1579529.1)

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4. Troubleshooting
EAM direct item tables

• WIP_REQUIREMENT_OPERATIONS (only for Non Stock Items)

• WIP_EAM_DIRECT_ITEMS (only for Description Based Items)
• EAM_DIRECT_ITEM_RECS_V
– (This view does a union between WRO and WEDI)
• WIP_COST_TXN_INTERFACE
• WIP_TRANSACTIONS
• WIP_TRANSACTION_ACCOUNTS

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4. Troubleshooting
EAM direct item tables

select *
from wip_requirement_operations
where wip_entity_id in
(select wip_entity_id
from wip_entities
where wip_entity_name = '&WO_number');

select *
from wip_eam_direct_items
where wip_entity_id in
(select wip_entity_id
from wip_entities
where wip_entity_name = '&WO_number');

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4. Troubleshooting
PO Involved Tables

• po_requisitions_interface_all
• po_interface_errors
• po_requisition_headers_all
• po_requisition_lines_all
• po_headers_all
• po_lines_all
• po_line_locations_all
• po_distributions_all
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4. Troubleshooting
PO Involved Tables

select * from PO_REQUISITIONS_INTERFACE_All

where reference_num='&wo_name';

select * from PO_INTERFACE_ERRORS

where interface_transaction_id in (select transaction_id from PO_REQUISITIONS_INTERFACE_All where
reference_num='&wo_name');

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4. Troubleshooting Tips
Purchase Requisition Not Created
• Debugging steps:
– Is a manual Requisition working?
– Is there any error in the interface
table
• Possible causes:
– Department not having a valid
location
– WO creator/approver user not linked
to a valid employee
– Auto Request Material = No
– Item setup not correct (purchasable,
non stocked)
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4. Troubleshooting Tips
Collecting Work Order Data

• See DocID 1448341.1

• Five data areas will be shown on
completion:
• Work Order Area
• Operations Area
• Costing and Transactions Area
• Purchasing and Receiving Area
• Setup Area

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4. Troubleshooting
Work Order Data Collection Script

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4. Troubleshooting
Work Order Data Collection Script

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4. Troubleshooting
Work Order Data Collection Script

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4. Troubleshooting
Work Order Data Collection Script

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4. Troubleshooting
Work Order Data Collection Script

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4. Troubleshooting
Generate the WO log files (updatewo.log /createwo.log /convertwo2.log )

To generate the WO log files See DocID 395519.1

1. Under System Administrator > Profiles > System
EAM: Debug Profile Option needs to be set to Yes at site level.
2. Make sure you have a writable directory in v$parameter.
3. Perform the test case: Every time when WO API is involved, the following files are
generated: createwo.log , updatewo.log or convertwo2.log
4. These log files will be generated in the first writable directory specified in
v$parameter :
Run the following query to determine the path:
select value from v$parameter where name='utl_file_dir';
Logs are overwritten every time when a new work order is created/updated

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Summary
What we covered today

• Overview of Direct Item Concept

• Required Setups
• Business Flow using examples
• Known issues and Troubleshooting steps
• References:
– How to generate updatewo.log and createwo.log files in EAM (Doc ID 395519.1)
– Enterprise Asset Management - Work Order Data Collection Script (Doc ID 1448341.1)
– Validate open purchasing requirements during work order update to complete-no-charge status
(Doc ID 1579529.1)

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Top Articles and Community Links
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 • To ask a question on the phone
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THANK YOU

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