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Oracle Advisor Webcast

The Missing Piece to Your

EBS Period Close Process

Hanne Riksheim
Oracle Support, Receivables
May 23, 2019

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Get Proactive!
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Safe Harbor Statement
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Oracle Advisor Webcast

The Missing Piece to Your

EBS Period Close Process

Hanne Riksheim
Oracle Support, Receivables
May 23, 2019

Copyright © 2019, Oracle and/or its affiliates. All rights reserved. | 8

Objectives

EBS Product Flow

Issues with Period Close

Period Close Analyzers

EBS Period Close Process Analyzer

Copyright © 2019, Oracle and/or its affiliates. All rights reserved. | 9

Program Agenda

1 Current Period Close Process

2 Improving the Period Close Process
3 Demonstration
4 Q&A

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Current Period Close Process

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Current Period Close Process
Products that Flow into General Ledger

Copyright © 2019, Oracle and/or its affiliates. All rights reserved. | 12

Current Period Close Process
Issues Encountered When Closing Accounting Period

• Within a subledger application (e.g. INV, AR, AP, FA), there can be
many ledgers/operating units that use an accounting period.
• Each subledger application has an independent and unique period
close validation and process.
• These subledgers all feed into General Ledger.

Copyright © 2019, Oracle and/or its affiliates. All rights reserved. | 13

Current Period Close Process
Issues Encountered When Closing Accounting Period (Continued)

• General Ledger is a distinct application and will not validate the

status of subledgers before closing the period.
Are all subledgers complete?
Has new activity been created?
• Currently, there is no view of Period Close status across multiple
subledger applications.
• Different responsibilities to access each of the different subledgers
– no way to view across subledgers.

Copyright © 2019, Oracle and/or its affiliates. All rights reserved. | 14

Current Period Close Process
Are We Ready to Close Yet?

Within the application, you will not be provided a complete list of all
items to handle before you can close the period, instead you get
them piecemeal like the following:
Are there unposted items?
Unprocessed events remaining?
Are there concurrent processes left?

Copyright © 2019, Oracle and/or its affiliates. All rights reserved. | 15

Current Period Close Process
How About Now??
And there are *many* things to check before the period can be closed:
• Unprocessed Events
• Invalid Events
• Non-transferred Events
• Activities waiting for approval or acceptance
• Activities that have encountered errors
• Activities waiting to interface, or have interface errors
• Unaccounted events
• Unposted items
• Pending batches
• Incomplete or pending transactions
• Revenue Recognition not yet run
• Pending approvals
• Incomplete depreciation
… and many more

Copyright © 2019, Oracle and/or its affiliates. All rights reserved. | 16

Current Period Close Process
Does Your Period Close Feel Like This?

Copyright © 2019, Oracle and/or its affiliates. All rights reserved. | 17

Current Period Close Process
Period Close Sequence Across Subledgers

2. Trade Mgmt /
1. Lease Management Channel Rev Mgmt 3. Order Management
(OKL) (ChRM) (OM)

4. Cash Management 5. Payables (AP) 6. Receivables (AR) 7. Purchase Order

(CE) (PO)

8. Cost (CST) / 9. Project Accounting 10. Fixed Assets 11. General Ledger
Inventory (INV) (PA) (FA) (GL)

Has Actual Period Close

Copyright © 2019, Oracle and/or its affiliates. All rights reserved. | 18
Current Period Close Process
Period Close Process Advisor Doc Id 335.1

• Period close tool

• Detailed
information on
all subledgers
• Provides
recommended
Actions
Edit
• Not practical at
month end

Copyright © 2019, Oracle and/or its affiliates. All rights reserved. | 19

Current Period Close Process
Period Close Analyzers for Subledgers

The following subledgers have Period Close Analyzers:

• Cost Management Period Close Analyzer Doc ID 2315206.1

• General Ledger Analyzer Doc ID 2117528.1
• Payables Period Close Doc ID 1489381.1
• Receivables Period Close Doc ID 2019636.1

But what about the other subledgers?

Copyright © 2019, Oracle and/or its affiliates. All rights reserved. | 20

Improving the Period Close Process

Copyright © 2019, Oracle and/or its affiliates. All rights reserved. | 21

Improving the Period Close Process
New EBS Period Close Process Analyzer

• EBS Period Close Process Analyzer - Released JAN-2019

• A Business Flow analyzer that provides visibility across all subledger
applications, identifying all issues that should be processed before GL
initiates the Period Close Process.
• Can be run from the General Ledger responsibility as a concurrent
program at ANY time.

Copyright © 2019, Oracle and/or its affiliates. All rights reserved. | 22

Improving the Period Close Process
New EBS Period Close Process Analyzer (continued)

• Output is easy to read, and provides actions on how to address the

issues identified.
• No transactional details are included therefore no security risk.
• Identified items can be sent to the team/people that can address
the issues.

Copyright © 2019, Oracle and/or its affiliates. All rights reserved. | 23

Improving the Period Close Process
Benefits of Period Close Process Analyzer

One Report/Tool which:

1. Can be run from GL before initiating closing.
2. Checks for any activities in all subledgers (INV, FA, AR etc.) that
will impact period close.
3. Validates that all processing for the period is complete.
4. Enumerates the actions required to successfully close the period
and is easier to use than
Doc ID 335.1 Period Close Advisor: E-Business Suite (EBS).

Copyright © 2019, Oracle and/or its affiliates. All rights reserved. | 24

Improving the Period Close Process
How to get the EBS Period Close Analyzer?

• Download directly from EBS Period Close Process Analyzer (Doc ID

2468739.1).
• Or install via the Analyzer Bundle (Doc ID 1939637.1 ).
• We highly recommend installing as a concurrent program, to allow
General Ledger end-users to run it at any time.
• Easy to read HTML output with issues and recommendations.

Copyright © 2019, Oracle and/or its affiliates. All rights reserved. | 25

Improving the Period Close Process
Period Close Analyzer Checks
• What will it do?
It will report on the current Book status and also scan the subledgers to identify
issues impacting Period Close (the number indicates how many issues are
checked)
* A total of 84 items are checked/reported (78 actionable)

Oracle Assets (FA) - 7 Oracle Order Management and Shipping (OM/WSH) - 5

Oracle Cash Management (CE) - 3 Oracle Payables (AP) - 13

Oracle Channel Revenue Management (ChRM) - 3 Oracle Projects (PA) - 10

Oracle Cost Management (CST) and Inventory (INV) and Work in Progress (WIP) - 11 Oracle Purchasing (PO) - 8

Oracle General Ledger (GL) - 7 Oracle Receivables (AR) - 8

Oracle Lease and Finance Management (OKL) - 3

Copyright © 2019, Oracle and/or its affiliates. All rights reserved. | 26

Improving the Period Close Process
Running the EBS Period Close Process Analyzer

To run the Analyzer:

Responsibility: General Ledger Super User
Navigation: View > Requests
Submit a New Request > Single Request > EBS Period Close Process Analyzer

Enter the required parameters:

Ledger: (Required) Enter the ledger.
Period Name: (Required) Enter the General Ledger period name.

Copyright © 2019, Oracle and/or its affiliates. All rights reserved. | 27

Improving the Period Close Process
EBS Period Close Process Analyzer

Copyright © 2019, Oracle and/or its affiliates. All rights reserved. | 28

 Demonstration
EBS Period Close Process Analyzer

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Improving the Period Close Process
Tips on Using the Period Close Process Analyzer

• All checks shown in the output, even if nothing to report.

• If all subledgers are not used, report will show “all clear” for those
subledgers.
• Unprocessed events - No Accounting done.
• Invalid events – Accounting in error (ie. Out of balance).
• Untransferred events – Accounted but not transferred to GL.

Copyright © 2019, Oracle and/or its affiliates. All rights reserved. | 30

Improving the Period Close Process
How Do I know if We are Ready to Close?

Copyright © 2019, Oracle and/or its affiliates. All rights reserved. | 31

Improving the Period Close Process
Ready To Close!

Copyright © 2019, Oracle and/or its affiliates. All rights reserved. | 32

Summary
What we covered today

EBS Product Flow

Period Close Issues
EBS Period Close Analyzer

Copyright © 2019, Oracle and/or its affiliates. All rights reserved. | 33

Top Articles and Community Links

 Period Close Advisor: E-Business Suite (EBS) Doc ID 335.1

 EBS Period Close Process Analyzer Doc ID 2468739.1

 Receivables Period Close Analyzer Doc ID 2019636.1

 Payables Period Close Analyzer Doc ID 1489381.1

 Cost Management Period Close Analyzer Doc ID 2315206.1

 General Ledger Analyzer Doc ID 2117528.1

Copyright © 2019, Oracle and/or its affiliates. All rights reserved. | 34

Oracle Advisor Webcast Program
Locating Upcoming Webcast & Archived Recordings

 Access Advisor Webcasts information for all

Oracle products from Doc ID 740966.1

 Choose your Product Area of interest

 Review upcoming sessions and archived recordings

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Oracle Advisor Webcast Program
Locating Current Schedule & Archived Recordings

 Directly access upcoming and prior

Webcast for Financials from Doc ID
1455839.1

 Under Prior Webcast Recording tab access

archived recordings and webcast slide
(.pdf)

 Recording available within 48 hours

 Use Community link to ask webcast

related questions

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Q&A
• To ask a question on the phone line,
select *1 on your phone
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within WebEx
• Your question will be read aloud in the
order received
• Questions can also be asked after the
session within in My Oracle Support
Communities, thread:
https://community.oracle.com/thread/4260800

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THANK YOU

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