Professional Documents
Culture Documents
DepED Form 138-A PDF
DepED Form 138-A PDF
DIVISION MEMORANDUM
No. 28, s. 2013
To convey reliable information and guidance to all concerned, the attached revised guidelines
had been formulated based on DECS/DepEd ORDER.
GENERAL GUIDELINES
b. Place E in the space corresponding to the 1st day the student entered the school.
Example:
e. The number of student(s) who DROPPED will be subtracted from the monthly
enrolment in which case the annual enrolment remains as is.
Ex.
Abeleno, William B. Dropped, Setyembre 24, 2012
Pardo , Miraflor A. Dropped, Setyembre 7, 2012
f. In case of TRANSFERRED IN during the year, add him/her in the total annual and
monthly enrolment.
Ex. Evan A. Racelis – Transferred In, Oktubre 2, 2012, from Pasay NHS, Pasay
City
Example:
1. All students must have Form 137-A (Permanent Record) and Form138 (Report
Card) properly accomplished. All information called for about the students should
appear on this forms. Write the complete name of parent or guardian. The records
of the transferee/s from his/her previous school must be completely transcribed in
the Form 137-A of the school attended.
2. Name and middle initial of the students should tally in all forms. In case of doubt,
require birth certificate of students from local Civil Registrar or from NSO for
reference and clarification.
3. Accomplish Form 137-A and Form 138 neatly and legibly in Black ink using a good
kind of ball pen to ensure permanence of records. However, failing marks and the
remarks “ Retained” must be in Red ink in Form 137-A.
4. The descriptive rating and the numerical rating enclosed in a parenthesis must
appear on the Final Rating (Huling Marka ) on both Form 138-A and Form 137-A
SAMPLE REPORT CARD FOR GRADE 7 K to 12 BEC
Enclosure No. 2 to DepED ORDER No. 74,s. 2012
Grading Period
Final Rating
REMARKS
Learning Area
1 2 3 4
GRADING PERIOD
Learning Area
1 2 3 4
Filipino 76 79 74 73
English 79 79 78 79
Mathematics 74 77 75 76
Science 81 80 77 76
Araling Panlipunan (AP) 79 79 77 76
Technology and Livelihood
78 81 81 82
Education ( T.L.E.)
MAPEH I 74 74 74 75
Music 74 71 74 75
Arts 76 79 77 75
Physical Educ. 71 72 75 78
Health 73 73 70 72
Edukasyon sa Pagpapakatao
79 78 76 77
(EsP)
General Average D (77.281)
The table above shows the equivalent numerical ratings of the proficiency levels
found in the sample report card which can be used for further reference to be
attached to F 137.
5. To get the final rating of each subject, get the sum of the ratings from the first
grading up to the fourth grading period then divide it by four (4). The grading system is
AVERAGING. The same is applied to the components of MAPEH.
6. To get the periodic rating of MAPEH, determine the average of the four (4)
components.
7. To compute the general average of the students get the sum of the final ratings of
the eight (8) learning areas, then divide the total by eight (8). The general average shall
be expressed in terms of levels of proficiency with the numerical equivalent expressed in
three (3) decimal places enclosed in parenthesis.
8. The lowest level of proficiency (Passing ) that may appear in the report card for SY
2012-2013 is D (Developing) (DepED ORDER No. 73, s. 2012 and DepEd Order No. 74,
s. 2012).
9. Promotion and retention of students shall be by subject. If by the end of the school
year, the students are still at the Beginning level (B). Then they shall be required to take
the summer classes. (DepED Order No. 73, s. 2012).
REGULAR
SAMPLE REPORT CARD FOR STUDENTS
SECONDARY
The table below shows the equivalent numerical ratings of the proficiency levels found
in the sample report card.
GRADING PERIOD
Learning Area
1 2 3 4
Filipino 87 89 92 93
English 87 89 91 93
Mathematics 85 94 90 94
Science 87 89 92 93
Araling Panlipunan (AP) 84 92 93 96
CP-Technology and Livelihood Education (CP-
91 93 94 95
TLE)
MAPEH 91 90 91 92
Music 93 94 91 93
Arts 88 86 91 91
Physical Education 94 91 91 91
Health 90 88 91 91
Edukasyon sa Pagpapakatao (EsP) 90 90 89 91
GENERAL AVERAGE A ( 90.844)
Procedure: To compute for the general average, add the numerical final ratings in all subjects,
and then divide by eight (8). That means using the numerical equivalent of the final ratings
across subjects, which is expressed in terms of proficiency levels.
K TO 12
SAMPLE REPORT CARD FOR HONOR STUDENTS
SECONDARY
GRADING PERIOD
Learning Area Final Rating Remarks
1 2 3 4
Filipino P P A A A (90.25) Promoted
English P P A A A (90.00) Promoted
Mathematics P A A A A (90.75) Promoted
Science P P A A A (90.25) Promoted
Araling Panlipunan (AP) AP A A A A (91.25) Promoted
CP-Technology and Livelihood Education (CP-
A A A A A (93.25) Promoted
TLE)
MAPEH A A A A A (91.50) Promoted
Music A A A A A (92.75) Promoted
Arts P A A A A (90.25) Promoted
Physical Education A A A A A (91.75) Promoted
Health A A A A A ( 90.00 ) Promoted
Eduksyon sa Pagpapakatao (EsP) A A P A A (90.00) Promoted
GENERAL AVERAGE A (90. 906) Promoted
The table below shows the equivalent numerical ratings of the proficiency levels found
in the sample report card.
GRADING PERIOD
Learning Area
1 2 3 4
Filipino 87 89 92 93
English 87 89 91 93
Mathematics 85 94 90 94
Science 87 89 92 93
Araling Panlipunan (AP) 84 92 93 96
CP-Technology and Livelihood Education (CP-
91 93 94 95
TLE)
MAPEH 92 91 91 92
Music 93 94 91 93
Arts 89 90 91 91
Physical Education 94 91 91 91
Health 90 90 91 91
Edukasyon sa Pagpapakatao (EsP) 90 90 89 91
GENERAL AVERAGE A ( 90.906)
The general average shall be computed to three decimal places. In order to compute
for the general average, the exact numerical equivalent of the students‟ final ratings
across subjects shall be used. In case of tie, candidates shall be both declared in the
same honor ranking (both as valedictorians, salutatorians and so on). Refer to
enclosure Nos. 2 and 3 to DepEd ORDER No. 74, s. 2012)
FORM 18-A
Example:
Dropped, August 27, 2012, Illness
Transferred to QNHS, September 15, 2012
j. Encode the final rating of each subject both the descriptive rating and numerical
ratings.
k. Encode “ Promoted ” after the passing grades and “Retained after the failing
grades.
l. The initial of all the subject teachers should be affixed at the bottom of their
respective subject headings.
m. March/April enrolment does not include drop-outs. The average age is
computed in decimal unit outside Form 18-A.
3. The class adviser‟s signature (with full family name) should be affixed under the
principal‟s signature in all forms except in the diploma.
4. Indicate awards/honors/citations received by students as First Honors,
Second Honors etc. under REMARKS in all forms.
5. The date of submission of Form 18-A shall be on March 22, 2013.
ADDITIONAL REMINDERS:
A
1. Principal/School Head must designate a committee in reading/checking of
forms.
2. All entries on students‟ forms must be read and checked every grading
period.
3. Form 137-A must be duly signed by the chairman of the reading /checking
committee other than the adviser, after the checking every grading period.
4. All students‟ forms must be kept at the Guidance Office or any Records
Office for safekeeping.