FINANCIAL PROPOSAL

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Selection Number

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Selection Title

Instructions: Contract Type and Schedule of Payment

Annex A: Financial Proposal Submission Form (to be completed and signed)

Annex B: Summary of Costs

Annex C: Breakdown of Daily Fees

Annex D: Breakdown of Reimbursable Costs

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 Instructions

INSTRUCTIONS

CONTRACT TYPE AND SCHEDULE OF PAYMENT

An amount not to exceed the Contract Price proposed in Annex B, shall be paid to the Contractor
pursuant to the Contract Type and the Schedule of Payment agreed at negotiation. The applicable
contract types provided in Clause 8.01 of the General Terms and Conditions for Consulting Services,
August 2016, included in this RFP are:

1. Lump Sum Inclusive of all Expenses - The Contractor’s total contract amount shall be fixed
lump sum including all staff costs provided for in Annex B. As part of this RFP submission, the
Contractor may propose a schedule of payment that is commensurate with cost associated with
each milestone/deliverables associated with the Terms of Reference.

2. Lump Sum Fee Plus Reimbursable Expenses – The Remuneration (staff cost) element of the
contract price stated in Annex B is paid on lump sum basis. The Reimbursable elements stated in
Annex D shall be reimbursed based on actual and reasonable cost incurred, upon submission of
invoice and supporting documents, as applicable.

3. Time-Based/Time and Material – This contract type is seldom used. Under a Time-Based
contract, Contractor’s Personnel are paid based on the actual, reasonable time spent in
performing the Services. Actual record of staff time would be required to substantiate payment.
The Reimbursable elements stated in Annex D shall be reimbursed based on actual and
reasonable cost incurred, on submission of invoice and supporting documents, as applicable

The Contractor is required to propose in Annex E of the Financial Proposal, a payment schedule for the
Total Project Cost stated in Annex B.

Below is an illustrative Schedule of Payment applicable to a Lump Sum contract which includes a
mobilization payment:

x% - on Contractor’s submission and the Client’s acceptance of *Deliverable 1 provided in the

TOR (Appendix “A” of the Contract)
x% - on Contractor’s submission and the Client’s acceptance of *Deliverable 1 provided in
Appendix “A”
x% - on Contractor’s submission and the Client’s acceptance of *Final Deliverable.
*Deliverable shall be specified based on the service described in the TOR.

Notwithstanding the contract type and schedule proposed by the Contractor, the Contract shall be based
on the type and schedule agreed by the Parties at negotiation and confirmed by the Bank’s Corporate
Procurement.

Mobilization advance:
Where mobilization advance is requested at contract signing, that amount shall not exceed 10% of the
contract amount. Please note that the Contractor is not automatically entitled to receive a
mobilization advance and must justify why an advance payment is payable and/or reasonable.
Depending on the amount of the requested advance, the firm may be required to provide a bank
guarantee prior to disbursement of the advance.
.

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Annex A

ANNEX A
FINANCIAL PROPOSAL SUBMISSION FORM

[Location, Date]
To: The World Bank Group

Dear Sirs:

We, the undersigned, offer to provide the consulting services for [Title of consulting services] in
accordance with your Request for Proposal dated [Date] and our Technical Proposal. We are hereby
submitting our Financial Proposal, in a separate file.

Our Financial Proposal shall be binding upon us subject to the modifications resulting from
Contract negotiations, up to expiration of the validity period of the Proposal of 90 days from the
proposal submission deadline.

Annexes B - E include the substance of our Financial Proposal, and, are inclusive of VAT and
any other applicable taxes the firm is obligated to pay.

We understand you are not bound to accept any Proposal you receive.

Yours sincerely,

___________________________________________________
[Authorized signature(s)]
Name and Title of Signatory
Name of Firm
Address

Attachments: - Annex B Summary of Costs

- Annex C Breakdown of Daily Fees
- Annex D Breakdown of Reimbursable Costs
- Annex E Proposed Payment Schedule

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Annex B

ANNEX B
SUMMARY OF COSTS

Provide a Summary of Costs per the following format:

TOTAL PROJECT COST

COST COMPONENT COST
Remuneration -
Reimbursable Expenses
TOTAL*

* THE TOTAL COSTS ARE INCLUSIVE OF TAXES, DUTIES, FEES AND OTHER
IMPOSITIONS PAID BY THE FIRM ON GOODS AND SERVICES BOUGHT BY THE FIRM
FOR ITS OWN USE IN THE COURSE OF DELIVERING THE SERVICES UNDER THE
PROPOSED CONTRACT.

THE PURCHASER IS IMMUNE FROM THE PAYMENT OF IMPORT DUTIES, SALES, USE
AND EXCISE TAXES. THE TOTAL PROJECT COST SHALL NOT INCLUDE ANY TAXES,
DUTIES, FEES OR OTHER IMPOSITIONS ON THE PURCHASER ON THE DELIVERY OF
THE SERVICES.

Note: The Total Project Cost in the table above is the proposal price to be entered in
eConsultant2 when submitting the firm’s proposal. This cost will be used for the purpose of
proposal evaluation.

ASSUMPTIONS:
(Please indicate any relevant assumptions to be taken into consideration in evaluating the Financial
Proposal)

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Annex C

ANNEX C
BREAKDOWN OF DAILY FEES

Provide a Breakdown of Daily Fees per the following format:

REMUNERATION

Names Position Number of Daily Fees Total

days

- List of Key
Personnel
represented in
the Technical
Proposal

- Other functional
Labor category
relevant to the
assignment

TOTAL

DAILY FEES SHOULD BE INCLUSIVE OF ALL FRINGE BENEFITS, APPLICABLE TAXES

AND OTHER COSTS.

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Annex D

ANNEX D
BREAKDOWN OF REIMBURSABLE COSTS

Provide a Breakdown of Reimbursable Costs per the following format:

REIMBURSABLE EXPENSES

Item Description Quantity Unit Total Amount

No. Price
1
International travel:
2
- Airfare
3 - Hotel
- Meals and Incidentals
4
Local Travel:
5
- Ground transportation
6
- Other local travel cost
Communication Expenses
Other Direct Expenses
- (Provide detail as applicable)

TOTAL

REIMBURSABLE EXPENSES SHALL BE LIMITED TO REASONABLE, ALLOWABLE AND

NECESSARY COSTS TO UNDERTAKE THE SERVICES DEFINED IN THE TERMS OF
REFERENCE AND SHOULD BE COMMENSURATE WITH THE TECHNICAL PROPOSAL.

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Annex E

ANNEX E
PROPOSED SCHEDULE OF PAYMENT

Description of Deliverable Proposed Contract Currency Comments

Delivery Date (e.g. USD)
Amount in contract
Deliverable # 1 Date/Timing
currency
Deliverable # 2 Date/Timing Amount in contract
currency
Deliverable # 3 Date/Timing Amount in contract
currency
Deliverable # 4 Date/Timing Amount in contract
currency
Amount in contract
Total currency

Notes:

1. If a mobilization advance is requested, please include the amount in the Proposed Schedule of Payment
and provide the justification for requesting such advance. If World Bank Group (WBG) agrees to pay a
mobilization advance, the firm may be required to provide a bank guarantee prior to disbursement of such
payment by WBG where it is deemed appropriate.

2. Please customize the Schedule as necessary based on the contract type (refer to Instructions).

3. The total in the Proposed Schedule of Payment must be the same as the Total Project Cost in Annex B
above.

4. Deliverables shall be specified based on the services described in the TOR.

5. Indicate contract currency in the table above. This is the currency in which payments will be made.

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