TDR F PPM 09.04.01 Request For Proposal Consultant

CLIENT LOGO
[CLIENT]
[PROJECT NAME]
REQUEST FOR PROPOSAL
DESIGN CONSULTANCY SERVICES
KEO International Consultants Page 1 of 68 Form: TDR-F-PPM-9.23, Rev.2, June 2022

[Contents]
DESIGN CONSULTANCY SERVICES
CONTENTS
TECHNICAL PACKAGE
1.0 SECTION A
1.1 Instructions to Tenderers ………………………………………………….......... A1 – A9
2.0 SECTION B
2.1 Client/Consultant Model Services Agreement………………...…...…..............B1 – B8
3.0 SECTION C
3.1 Project Brief…………………...............................................................................C – C
4.0 SECTION D
4.1 Technical Tender Deliverables .......................................................................D1 – D1
4.1.1 Financial Package
5.0 SECTION E
5.1 Form of Tender................................................................................................E1 – E3
6.0 SECTION F
6.1 Fee Schedule.................................................................................................F1 – F10
Tenderers shall check the tender documents provided and shall initial this page in
acknowledgement that all of the pages listed, and all of the drawings and other documents
referred to have been allowed for in preparing this tender.
Tenderer’s stamp and initials……………………………………… Date………………….…
[Project] Contents [Date]

[Contents]
[PROJECT NAME]
TECHNICAL PACKAGE
TENDERERS ARE TO NOTE THAT THE TECHNICAL PACKAGE MUST COMPRISE THE
FOLLOWING:
 FRONT COVER
 CONTENTS PAGE
 TECHNICAL COVER FLYSHEET
 SECTION A – INSTRUCTIONS TO TENDERERS
 SECTION B – CLIENT/CONSULTANT MODEL SERVICES AGREEMENT
 SECTION C – PROJECT BRIEF
 SECTION D – TECHNICAL TENDER DELIVERABLES
[Project Name] Contents [Date]

Section A [Instruction to Tenderers]
SECTION A
INSTRUCTIONS TO TENDERERS
[Project Name] Section A [Date]

Section A Instructions to Tenderers
CONTENTS
BRIEF DESCRIPTION OF THE PROJECT................................................................................A1
INSTRUCTIONS TO TENDERERS
1. Submission of Tenders........................................................................................A2
2. Tender Validity Period.........................................................................................A3
3. Tender Opening...................................................................................................A3
4. Tender Documents..............................................................................................A4
5. Standard Documents...........................................................................................A4
6. Interpretation of the Documents..........................................................................A4
7. Corrections To and Clarification of Tenders after Submission............................A5
8. Qualification of Tenders and Alternative Offers...................................................A5
9. Acceptance or Rejection of Tenders....................................................................A6
10. Confidentiality of Tender Documents...................................................................A6
11. Tender Briefing Meeting......................................................................................A6
12. Tender Conditions...............................................................................................A6
13. Tender Adjudication Process...............................................................................A7
SPECIMEN FORM OF TENDER BOND....................................................................................A9
[Project Name] A Contents [Date]

BRIEF DESCRIPTION OF THE PROJECT
A. THE PROJECT
The Project comprises [ ] development by [Client]
B. SERVICES
The Tender is for Services pre and post contract.
The Services to be provided are described in detail in the Project Brief.
[Project Name] A-1 [Date]

INSTRUCTION TO TENDERERS
1.0 SUBMISSION OF TENDERS [CHANGE AS APPROPRIATE]
1.1 Tenders shall be submitted in duplicate (along with a .pdf soft copy) and will be accepted
only on the Form of tender provided, which shall be completed in full.
1.2 The Tender shall be signed by a principal duly authorized to represent and bind the
Tenderer.
1.3 The Amount of Tender and the rates and prices inserted shall be fully inclusive, without
limitation, of all liabilities and obligations to be borne by the Consultant in accordance
with the Agreement.
1.4 The Amount of Tender and all rates and prices shall be in [Currency].
1.5 A fixed price Tender offer shall be submitted.
1.6 The duplicate Forms of Tender together with all Appendices shall be completed in full
and submitted with the following:
(a) The Tender Bond together with a duplicate copy in the style set out in the
Specimen Form of Tender Bond annexed to these instructions and in the amount
stated on the Form of Tender.
This bond shall be obtained from a reputable and approved registered bank
A bond issued by an Insurance Company is not acceptable.
Cheques are not acceptable as a form of bonding.
A bond in respect of another tender is not acceptable as the bond in respect of
this Tender.
The Tender Bond shall be addressed to [Client] and shall be renewable on the
demand of [Client] without taking into account the opposition of the Tenderer.
(b) All the additional information required by the Appendices for the purpose of
adjudicating tenders.
(c) Fully priced duplicate copies of the Fee Tender in accordance with the Project
Brief and Tender Schedules.
(d) Tenders, who do not give the required price details, will be subject to rejection.
(e) The return of all Tender Documents provided by the Client for the purposes of
tendering.
1.7 The Technical Package must be enclosed in one envelope sealed with red wax and
clearly marked ‘TECHNICAL PACKAGE’ and the Financial Package must be enclosed in
a separate envelope sealed with red wax clearly marked ‘FINANCIAL PACKAGE’. Both
envelopes must be enclosed in a third envelope sealed with red wax which shall bear
the tender number, subject and closing date and should not bear any mark, indication or
name of the Tenderer.

Tender for:
[Project Name]
[Tender Number]
And which shall be addressed to:
[Address]
(a
The TECHNICAL PACKAGE shall comprise the following:
)
1. Front Cover
2. Tender Bond
3. A copy of the ‘Tender Circular Acknowledgement’ Page E2 (only) of
the “Form of Tender”
4. Contents
5. Technical Submission Fly Sheet
6. Section A – Instructions to Tenderers
7. Section B – Client/Consultant Service Agreement
8. Section C – Project Brief
9. Section D – Tender Deliverables
(b
The FINANCIAL PACKAGE shall comprise the following:
)
1. Financial Submission Fly Sheet
2. Section E – Form of Tender
3. Section F – Pricing Schedules
1.8 The Tender shall be delivered not later than the time and date stated in the tender
invitation.
1.9 Failure to provide the Tender Bond and the whole of the required material and
information or to comply with these instructions in any way may render the Tender null
and void.
1.10 If the Tenderer whose tender has been accepted fails to furnish the required
performance bond within the specified period, the Client may cancel his tender and
confiscate the Tender Bond Forthwith without further notice or legal action.
2.0 TENDER VALIDITY PERIOD
The Tender shall remain valid for a period of [Days] from the date of opening of the
Tenders by the Tenders Committee and may be accepted by the Client at any time
before the expiration of that period. However, the Client may request an extension to this
validity period by a further [Days] if necessary and the Tenderer shall extend the validity
accordingly.
3.0 TENDER OPENING
Tenderers will not be invited to the opening of the Tenders which shall be carried out by
[Client].

4.0 TENDER DOCUMENTS
The documents provided for the purpose of tendering (hereinafter called the “Tender
Documents”) are:
(a) These instructions

(b) The Form of Tender, together with all Appendices
(c) The Client/Consultant Services Agreement – FIDIC – Fourth Edition 2006
(d) Project Brief
(e) Technical Tender Deliverables
(f) Fee Pricing Schedules
5.0 STANDARD DOCUMENTS
In addition to the Tender Documents listed above Tenderers shall be deemed to have in their
possession copies of the following standard documents and, where appropriate, to have
included in their tender prices for complying with the provisions of the Specifications,
regulations, terms and conditions, etc. contained therein:
(a) The Client/Consultant Services Agreement – FIDIC – Fourth Edition 2006
6.0 INTERPRETATION OF THE DOCUMENTS
6.1 The Tenderer shall make no unauthorized alteration to the Tender Documents.
6.2 Any mistake made in completing the Tender Documents and corrected before
submission of the Tender, shall be initialed by the principal authorized to sign the
Tender.
6.3 If the Tenderer has any doubts as to the meaning of any part of the Tender Documents,
or if he discovers any ambiguity or discrepancy in the Tender Documents, or if any
words or figures should be indistinct in the copy of the documents provided, then the
Tenderer shall report the same to the Client not later than [Days] before the date fixed
for submission of the tenders.
The Client’s reply will be given in the form of a circular letter or facsimile to all Tenderers
and any such circular shall be acknowledged by the Tenderers by return facsimile and
on the Form of Tender.
6.4 The Tenderer shall check each page and form of the Tender Documents against the
index and the content pages. No amendment to a submitted tender will be allowed after
the date and time fixed for submission should the Tender later claim that any page or
drawing was missing or had been duplicated.

7.0 CORRECTIONS TO AND CLARIFICATION OF TENDERS AFTER SUBMISSION
7.1 Tenderers shall not be permitted to make corrections or amendments to their Tender for
any reason whatsoever after the time and date fixed for the submission of the tender.
7.2 The Tenders Committee shall adjust arithmetical or other errors made by the Tenderer in
compiling his tender, as follows:
a) Where the total of arithmetical errors is such that the Amount of Tender would
have been increased, then the individual rates and prices shall be proportionally
reduced such that the Contract Price of the awarded contract shall be the same
as the Amount of Tender.
b) Where the total of arithmetical errors is such that the Amount of Tender would
have been reduced, then the individual rates and prices shall each be corrected
such that the Contract Price of the awarded contract shall be for the corrected
and reduced amount.
7.3 Any adjustment, correction, clarification or amendment made by the Tenders Committee
to a tender shall be stated to the Tenderer prior to award of the contract.
7.4 Where the Amount of Tender is computed by a Tenderer by making a lump sum
adjustment to the summed total of the Fee Tender Price Schedule or to the summed
total of a section of the Fee Tender Price Schedule, then the lump sum adjustment so
made will be deemed to apply proportionally to the individual rates and prices throughout
the Fee Tender Price Schedule, or throughout that section of the Fee Tender Price
Schedule.
8.0 QUALIFICATION OF TENDERS AND ALTERNATIVE OFFERS
8.1 Each Tenderer must submit a valid tender without any qualification, alternative standard
or specification or any other alternative to the precise requirements of the Tender
Documents whatsoever.
8.2 A Tender Qualification and a Tender Alternative is differentiated as follows:
a) Tender Qualifications
Tender qualifications (that is deviations from the tender/contract Conditions) will
be considered, provided that such qualifications are all entered on a separate
covering letter to the tender fully described to permit a proper assessment of their
implications. Please note that if a fully compliant unqualified tender is not
submitted in addition, then if the stated qualifications are not accepted then the
Tender may be reject as non-compliant.
b) Tender Alternatives
On condition that the Tenderer submits a bona fide tender in accordance with the
Tender Documentation in the first place, any alternative offers (that is deviations

from the technical requirements of the Project Brief) which he may wish to
propose must be under a separate cover, which will be given consideration,
provided that such alternatives are fully described and accompanied by sufficient
supporting documents, as applicable, and priced to permit a proper assessment
of their implications or suitability
9.0 ACCEPTANCE OR REJECTION OF TENDERS
9.1 The Client does not bind itself to accept the lowest or any tender and will not assign any
reason for the rejection of any tender.
9.2 The Client will not be responsible for or pay any expenses or losses which may be
incurred by any Tenderer in the preparation of his tender.
10.0 CONFIDENTIALITY OF TENDER DOCUMENTS
10.1 Tender Documents and all matters and details in connection therewith remain highly
confidential during and after tendering.
10.2 Drawings or information relating to the Works may only be copied or conveyed by the
Tenderer to his proposed Sub-Consultants, suppliers or other persons concerned with
the Works as may be essential for the submission of a proper tender.
It is the Tenderers responsibility to ensure that any information disclosed to any sub-
Consultants, suppliers or authorized third parties is treated as highly confidential by
them, and that any copies or reproductions of documents or drawings given to them are
returned to the Tenderer.
10.3 Except as herein before provided, drawings or information relating to the Works shall not
be copied or reproduced in any way or conveyed by the Tenderer to any other third party
without first obtaining the prior written authorization of the Client.
TENDER CONDITIONS AND TENDERER’S INSTRUCTIONS OF PARTICULAR

APPLICATION
11.0 TENDER BRIEFING MEETING
[Insert]
12.0 TENDER CONDITIONS
12.1 These Instructions to Tenderers constitutes the “Conditions of Tender” of this Tender
and should the Tenderer fail to comply herewith the Client reserves the right to disqualify
and reject the Tender as non-compliant and is not bound to provide any reason for the
rejection of any tender.

12.2 The entire contents of this tender document as listed on the contents page is deemed to
be the tender and all appendices, schedules, etc. to be completed and all other
information requested is to be incorporated in the Tenderer’s submission and will form
part of the assessment and adjudication of the tenders.
12.3 The Technical Tender Deliverables, Form of Tender, Fee Schedule, etc. of the
document has particular reference in this regard and all minimum information required is
to be submitted in the required format.
12.4 This tender document as listed on the contents page in its entirely will form part of the
contract documentation.
13.0 TENDER ADJUDICATION PROCESS
13.1 Technical Adjudication

Tenders will be assessed and adjudicated in the first instance based on ‘Technical
Package’ sections of the tender document and will take into account:
a) Compliance with the ‘Tender Conditions’ and information and tender deliverable
requirements. Should the Tenderer fail to submit all the information required
and/or the information provided is not compliant with the specification
requirements the Client may disqualify and reject the Tender outright as non-
compliant.
b) The Project information requirements as included in Section D of the Tender

Document which provides specific information and data pertaining to this Project
to demonstrated capacity and ability of the Tenderer to carry out the Works
successfully, cost effectively and to [ ] standards.
c) The extent to which the Tenderer’s proposal and product will provide the
intended requirements and achieve the intended goals of the Tender subject for
the Client.
13.2 Financial Adjudication

13.2.1 The Client will only consider the financial offer submitted by those Tenderers who
have in the Client’s opinion submitted an acceptable, compliant Technical bid.
The Client’s decision with regard to which Financial offer is to be considered is

final and binding and no reason will be given for rejection of any tender
submissions.
a) Compliance with the ‘Tender Conditions’ and information and tender

deliverable requirements.

b) The optimum value weighting of prices of elements of the Works which

reflect the true and realistic value of the element in terms of Work input
required and value of product deliverable received by the Client.
Unreasonable and unjustified price weighting of items or elements of the

Tender Price Schedule will not be accepted.
The Client reserves the right to insist on details of the Tenderer’s pricing
structure to establish and demonstrate the optimum and realistic value of
any price element and further reserves the right to insist that any
unreasonable and unjustified weighting of items or elements be adjusted
to reflect the true value of the item or element as described in the Project
Brief relative to the overall Project worth.

SPECIMEN FORM OF TENDER BOND
Agreement for : [CLIENT] [PROJECT]

[CONSULTANCY SERVICES]
By this Bond we ………………………………………………………………………………………

of ………………………………………………………………………………………………………
(hereinafter called “the Consultant”) and
…………………………………………………………………………………………………………
of ………………………………………………………………………………………………………
(hereinafter called “the Surety”)
and are irrevocably and unconditionally bound unto [CLIENT] (hereinafter called the Client), in
the sum of [Figure] [Amount in Words] for the payment of which sum the Consultant and the
Surety bind themselves, their successors and assigns jointly and severally by these presents.
This guarantee shall remain valid for a period of [ ] days starting on the date fixed for
the opening of tenders by the Client’s Tenders Committee as stipulated in the Letter of
Invitation, or at such earlier time as a Performance Bond shall have been duly provided by the
Consultant, upon accepting this Tender, and is subject to renewal by the Client without any
objection from the Consultant or any other third party.
In the event of the Consultant shall withdraw their tender before the expiration of validity of the
Tender or shall fail provide a Performance Bond within [days] of being requested to do by the
Client, whichever date is earlier, we definitely undertake to deposit the foregoing sum with the
[Client], upon their first demand, and not withstanding any objection on the part of the
Consultant or any other third party.
In case of the extension of the Tender Period, this Bond shall be extended on request of the
Client or its representative without regard to any objection from the Consultant or any other
party.
Signed for and behalf of the Surety
……………………………………
(Authorized Signatory)

Section B [Client / Consultant Model Services Agreement]
SECTION B
CLIENT/CONSULTANT MODEL SERVICES AGREEMENT
[Project Name] Section B [Date]

Section B Client Consultant Model Services Agreement
CONTENTS
CONTRACT AGREEMENT……………………………………………………………………….….B1
Amendments to the General Conditions
PARTICULAR CONDITIONS…………………………………………………………………………B5
A. References from Clauses in the General Conditions……………………………....……...B5
B. Additional Clauses………………......………………………………………………….....…..B6
SPECIMEN FORM OF PERFORMANCE BOND…………………………………………………..B7
SPECIMEN FORM OF ADVANCE PAYMENT BOND………………………………………….…B8
APPENDICES
Appendix A Schedule of Services
Appendix B Personnel, Equipment, Facilities and Services of Others to be Provided by
the Client
Appendix C Remuneration and Payment
Appendix D Agreement Procedures
Appendix E Consultant's Staff and Sub-Consultants
Appendix F Execution Program
Appendix G Copy of Consultant's Professional indemnity Insurance
Appendix H Conditions of the Client/Consultant Services Agreement – FIDIC – Fourth
Edition 2006
[Project Name] B Contents [Date]

Conditions of the Client/Consultant Model Services Agreement

The Conditions of Agreement shall be the Conditions of the Client/Consultant Services
Agreement – FIDIC – Fourth Edition 2006 at Appendix H, General Conditions, subject to the
amendments and modifications set out in the Amendments to the General Conditions and the
Particular Conditions.
[Project Name] B-1 [Date]

Contract Agreement (Sample)

This Contract Agreement made the _____ day of [ ]
Between
[CLIENT]
[Address]
and
[ ] CONSULTANTS, [address] (hereinafter called "the Consultant") of the

other part.
Whereas the Client is desirous that certain Services should be performed by

the Consultant, namely ____________ and has accepted a tender
proposal by the Consultant for the performance of such Services.
Now this Contract Agreement witnessed as follows:
1. In this Contract Agreement words and expressions shall have the same meanings as are
respectively assigned to them in the Conditions of the Client/Consultant Model Services
Agreement hereinafter referred to.
2. The following documents shall be deemed to form and be read and construed as part of the
Agreement, namely:
(a) The Letter of Acceptance [ (ref ) dated (___);

(b) The Amendments to the General Conditions of the Client/Consultant Services
Agreement – FIDIC – Fourth Edition 2006;
(c) The Conditions of the Client/Consultant Services Agreement – FIDIC – Fourth
Edition 2006 (General Conditions, and Particular Conditions) – Appendix H;
(d) The other Appendices, namely:
Appendix A Schedule of Services

Appendix B Personnel, Equipment, Facilities and Services of Others to be
provided by the Client
Appendix C Remuneration and Payment
Appendix D Agreement Procedures
Appendix E Consultant's Staff and Sub-Consultants
Appendix F Execution Program
Appendix G Copy of Consultant's Professional Liability Insurance
Appendix H General Conditions of the Client/Consultant Services Agreement
– FIDIC – Fourth Edition 2006 (not provided, deemed within the
possession of the Parties).

3. The Agreement shall be read and construed as a whole. Anything mentioned in any of the
documents comprising the Agreement shall be of like effects as if stated or mentioned in
all of them. In the event of any conflict, discrepancy or inconsistency between any of
the documents forming the Agreement, notice shall as soon as possible be given to the
Client by the Consultant, specifying the conflict, discrepancy or inconsistency between
any of the documents. The Client shall instruct the Project Manager to issue
instructions in regard thereto. No instruction given by the Project Manager under this
clause shall amount to a variation or additional service and the Consultant shall not be
entitled to any additional time or extra payment in respect thereof and the cost of
implementing the instruction shall be deemed to be included in the Fee.
4. In consideration of the payments to be made by the Client to the Consultant as hereinafter

mentioned the Consultant hereby agrees with the Client to perform the Services in
conformity with the provisions of the Agreement.
5. The Client hereby agrees to pay the Consultant in consideration of the performance of the
Services such amounts as may be become payable under the provisions of the
Agreement at the times and in the manner prescribed by the Agreement.
6. The Consultant will have commenced Work on the Effective Date and will continue to
proceed with the Services with all efforts and without delay until the completion of the
post construction period, as more particularly described in Appendix A of the
Agreement.
In witness whereof the parties hereto have caused this Contract Agreement to be executed the
day and year first before written in accordance with the laws of the [Country]. Signed for and on
behalf of:
by its authorized signatory
[Designation]
Witnessed by:
Signed for and on behalf of
Mr. [ ]
[Designation]
[Company Name-Consultants]
by Authorized signatory
Witnessed by:

Part II: Amendments to the General Conditions
Clause No. Heading of Clause Amendments and Modifications

Particular Conditions
A. References from Clauses in the General Conditions
1.1 Definitions
1.1.2 The Project is : [xxx]
1.1.10 Commencement Date: To be confirmed, but approx [month/year]
1.1.11 Time for Completion: [state overall duration in calendar days or

calendar weeks or calendar months]
1.3 Language for Communication: English
1.4 Language(s) of the Agreement: English
Ruling Language: English
Governing Law: Laws of [country]
1.8 Notices
Client’s address P.O. Box XXX, Building, Street, City, Country
Email XXX
Telephone number +XXX

Facsimile number +XXX
Consultant’s address P.O. Box XXX, Building, Street, City, Country
Email XXX
Telephone number +XXX

Facsimile number +XXX
5.2.2 Agreed Compensation for Overdue Payment (percent per day): XX
6.2 Duration of Liability XXX years

Reckoned from Date of Completion of the Services

6.3.1 Limit of Compensation CurrencyXXX
Required Professional Minimum Currency XX million any claim,

Indemnity Insurance minimum Currency XX million in the
aggregate.
8.2 Mediation
8.2.1 Named Mediator From CEDR or Institution of

Civil Engineer
8.2.1 Nominating Centre for Mediation Centre for Effective Dispute

Resolution (CEDR)
International Dispute Resolution
Centre
70 Fleet Street
London ECAY 1EU, UK
Tel.: +41 (0) 20 7536 6000
8.2.3 Mediation Procedures CEDR Model Mediation Procedure

(or, as stated below)
8.3.2 Rules of Arbitration International Chamber of Commerce

(or, as stated below)

B. Additional Clauses
[Insert]
.

SPECIMEN FORM OF PERFORMANCE BOND
Agreement for : [CLIENT]
[Project and Service]
By this Bond we ………………………………………………………………………………………
of ………………………………………………………………………………………………………
…………………………………………………………………………………………………………
of ………………………………………………………………………………………………………
the sum of:
……………………………………………………………………………………………………
( …………………………………………………………………………………. )
for the payment of which sum the Consultant and the Surety bind themselves, their successors
and assigns jointly and severally by these presents.
WHEREAS the Consultant by an Agreement made between the Client of the one part and the
Consultant of the other part has entered into an Agreement (hereinafter called “the said
Agreement”) for the provision of certain Professional Services therein mentioned in conformity
with the provisions of the said Agreement.
NOW THE CONDITION of the above written Bond is such that the foregoing amount is payable
by the Surety to the Client or its representative without regard to any objections from the
Consultant upon the first written demand of the Client.
In case of extension of the said Agreement the guarantee shall be extended on request of the
Client without regard to any objection from the Consultant.
This Guarantee is valid up to and including ……………………………………………………..
(VALIDITY PERIOD SHALL EXTEND TO [ ] DAYS AFTER THE END OF THE

CONTRACT PERIOD)
……………………………………………

SPECIMEN FORM OF ADVANCE PAYMENT BOND
Agreement for : [CLIENT]
[Project and Service]
By this Bond we ………………………………………………………………………………………
of ………………………………………………………………………………………………………
…………………………………………………………………………………………………………
of ………………………………………………………………………………………………………
the sum of:
……………………………………………………………………………………………………………….
( …………………………………………………………………………………. )
for the payment of which sum the Consultant and the Surety bind themselves, their successors
and assigns jointly and severally by these presents in consideration of the Advance Payment
payable by the Client.
WHEREAS the Consultant by an Agreement made between the Client of the one part and the
Consultant of the other part has entered into an Agreement (hereinafter called “the said
Agreement”) for the provision of certain Professional Services therein mentioned in conformity
with the provisions of the said Agreement.
NOW THE CONDITION of the above written Bond is such that the foregoing amount is payable
by the Surety to the Client or its representative without regard to any objections from the
Consultant upon the first written demand of the Client.
The value of this bond shall be progressively reduced by the amount deducted by the Client
from the Consultant as contained in the certificates and payments against the said Advance
Payment.
This Bond shall remain valid until the Client receives full repayment of the Advance Payment
from the Consultant.
……………………………………………

SECTION B-APPENDICES
[Project] [Date]
Appendix A
Schedule of Services
{Based on Project Brief}
[Project] B-A [Date]

Appendix B
Personnel, Equipment, Facilities and Services of Others to be provided by the
Client
(Describe)
[ Project] B-B [Date]

Appendix C
Remuneration and Payment
[Based on Tender information]
[Project] B-C [Date]

Appendix D
Procedures for Payment of Consultants
Purpose: To define the method of creating and processing invoices for Consultants
providing Services on [Project].
Process:
1. Consultant to issue draft invoice to KEO–PM addressed for their review. Invoice to
show amounts as per current Agreement and payment milestones in respect of the
items making up the Agreement Price.
2. KEO to respond within 3 work days that invoice will be processed for payment, or
that invoice needs to be amended and/or additional supporting information provided.
3. Consultant to formalize invoice to KEO marked for the attention of the PM and issue
hard copy by mail to the attention of KEO Project Manager. Hard copy to have a
tracking sheet attached.
4. KEO receives original invoice and Tracking sheet for processing and onward
transmittal to the Client.
5. KEO processes invoice for payment within [ ] days of receipt of original. Tracking
sheet signed and copy retained by KEO.
6. KEO records payment details in cost report/ payment records sheets.
7. The Client processes invoice for payment.
[ Project ] B-D [Date]

Appendix E
Consultant's Staff and Sub-Consultants
[Based on Tender information]
[Project] B-E [Date]

Appendix F
Execution Program
[Based on Tender Information]
[ Project] B-F [Date]

Appendix G
Copy of Consultant's Professional indemnity Insurance
Level of Cover required shall not be less than that stated in the “Particular
Conditions”
[Inclusion of other Insurances; such as public liability, social security, workman’s
compensation, etc. may be required based on particular requirements and local
statutory framework]
[Project] B-G [Date]

Appendix H
Conditions of the Client/Consultant Services Agreement – FIDIC – Fourth
Edition 2006
{Deemed within the possession of the Parties}
[Project] B-H [Date]

SECTION C
PROJECT BRIEF
for
DESIGN CONSULTANT SERVICES
[ Project ] Section C [Date]

PROJECT DESCRIPTION
?????????? (hereinafter called “the Client”) is developing the (project name) Project in (city),
(country) (hereinafter referred to as “the Project”).
The overall Project development will comprise:-
(brief description of building types and gross floor area, site area, brief description of facilities
forming the boundaries of site, etc, etc).
CLIENT OBJECTIVES
State the key objectives of the Client in terms of priorities, e.g. time (phasing priorities),
cost (whether value for money just on capital cost, or life cycle cost), etc.
INITIAL PROJECT STRATEGY (amend as necessary)
Without in anyway instructing the Consultant or limiting the Consultant’s advice to the Client, the
following provides an outline of the initial implementation strategy being considered by the
Client:-
 Appointment of a Project Management Consultant (PMC).
 Appointment by design competition of a Design Consultant multi-discipline team to carry
out Master Planning of the site, Concept Design and Schematic Design of the buildings.
 Appointment by competitive tender of an Executive Architect (also called A/E
Consultant) multi-discipline team to adopt the approved Schematic Design and develop
the design of buildings (including interiors) and all infrastructure through each
subsequent design stage of 50% Design Development, 100% Design Development,
50% Construction Documents, 100% Construction Documents, construction tender (on
basis of 100% Construction Documents), update tender documents with any
amendments arising from the tender process, performing directly or through others all
Architect/Engineer of Record services, provision of design support to Client throughout
construction stage, provision of Site Supervision services throughout construction stage
and Defects Liability Period.
 Appointment by competitive tender of an Interior Design Consultant.
 Appointment of a Cost Consultant for pre-construction stage services (Project
Management Consultant’s responsibilities shall include monitoring and checking Cost
Consultant’s work during pre-construction stage, and for providing full cost and contracts
administration services during construction stage).
 Appointment by competitive tender of a facility management consultant to assist in the
design process.
 Appointment by competitive tender of facility operators.
 Appointment by competitive tender of property consultant for sales, leasing and
marketing.
 Appointment by competitive tender of any other necessary consultants.
 Appointment by competitive tender of an Enabling Works Contractor.
 Appointment by competitive tender of Main Contractor(s).

Note: Where “A/E Consultant” is referred to in the Scope of Service for the Project Management
Consultant then the PMC shall also perform such services in respect of the Design Consultant’s
activities and all other consultants’ activities.
LIST OF ENCLOSED DRAWINGS & OTHER DOCUMENTS
(insert, or add as an attachment, a list describing all documents enclosed with this tender
enquiry, e.g. site plan, any Client / KEO special administrative requirements, tender
enquiry and project delivery requirements from Section 5-Schedule Management of KEO’s
Project Procedures Manual, site investigation report, site photos, etc.
Always include KEO’s ‘List of Project Deliverables’ for a design or cost consultant (Form:
PPM-9.7-Conslt Dlvbls), amended as necessary to suit the requirements of each particular
project)
SCOPE OF SERVICES TO BE PROVIDED BY CONSULTANT
(insert, or add as an attachment, a full description of the Consultancy Services including all
required deliverables.)

SECTION D
TECHNICAL TENDER DELIVERABLES
[ Project ] Section D [Date]

Section D Technical Tender Deliverables
CONTENTS
INTRODUCTION AND NOTES………………………………………………………………………. D1
1.0 General
2.0 TENDER DELIVERABLES
3.0 PRESCRIBED FORMAT
4.0 PROFESSIONAL INDEMNITY INSURANCE
5.0 STAFF
APPENDICES
Appendix A Staff
Appendix B Method Statement Proposal
Appendix C Sub-Consultants
Appendix D Quality Assurance Measures
Appendix E Consultancy Certificates, CV’s, Professional Indemnity and Employers Liability
Insurance
[ Project ] D Contents [Date]

INTRODUCTION AND NOTES
1.0 GENERAL
1.1 The Tenderer is referred to the Instructions to Tenderers – ‘Tender Conditions And
Tenderer’s Instructions of Particular Application’ and are reminded that the submission
of all specified details under all the Appendices is mandatory and any Tender not
complying with this requirement (i.e. submissions with “to be advised later” “to be
submitted on award” etc.) may be rejected.
2.0 TENDER DELIVERABLES

The following Appendices comprise the technical submission of the tender which shall
be the basis for the Client to evaluate the Consultant’s competence and ability to carry
out the Contract and comprises of the following:
üAPPENDIX A STAFF
üAPPENDIX B METHOD STATEMENT PROPOSAL
üAPPENDIX C SUB CONSULTANTS
üAPPENDIX D QUALITY ASSURANCE MEASURES
üAPPENDIX E CONSULTANCY CERTIFICATES, PROFESSIONAL
INDEMNITY AND EMPLOYER’S LIABILITY INSURANCES
3.0 PRESCRIBED FORMAT

3.1 The Tenderer is to note that the information required in this section must be presented in
the prescribed format under the stated headings and sub-headings ONLY. General
Company Profiles WILL NOT be accepted.
3.2 All questions are reference with the appendix reference as a prefix and all answers must
be filled in under the appropriate question heading and if additional sheets are required
to provide the necessary information was requested and should be referenced
accordingly and clearly.
4.0 PROFESSIONAL INDEMNITY INSURANCE

The Client Tenderer shall submit a copy of his Professional Indemnity Insurance and
Employer’s liability Insurance in evidence of his compliance. Should the Tenderer not be
in possession and/or cannot provide proof of being in possession of the necessary
professional indemnity insurance then the Tender will not be considered and will be
disqualified.
5.0 STAFF
The Consultant must clearly identify the name of the nominated staff member involved in
the design and during the Construction Phase. In Appendix A of this section. The
Consultant must submit full details including CVs, copies of credentials and qualification,
etc., of each of the STAFF members. STAFF approved by the Client only will be
accepted.
[ Project ] D1 [Date]
SECTION D- APPENDICES
[ Project ] [Date]
APPENDIX A –STAFF
The Consultant shall submit the following details of the Staff Structure
(1) The Tenderer must provide with his tender a ‘Staff’ organogram clearly showing the
Staff compositions for each Phase of the Project Services and identifying each member
of the team including the inter-relationship between all members of the team.
(2) A separate schedule cross referenced to the above must indicate the utilization of each
team member and the expected percentage input/dedication to the Services.
(3) Full details including CVs (with detailed experience history), copies of credentials and
qualifications, etc., of all the key members of the ‘Staff’ must be provided.[Consider
nominating a minimum period or experience]
Tenderer’s stamp and initials: ……………………….……… Date: …………………………
[ Project ] D-A [Date]

APPENDIX B – METHOD STATEMENT PROPOSAL
The Consultant shall submit with his tender the following outline details of the Services
he will provide.
(1) A Project Appreciation statement in the form of a Work Plan and Method Statement for
successful execution of the Services include, summarizing key background, strategic,
design, engineering and implementation aspects including the tasks which will be
assigned to each personnel.
(2) Proposed deliverables in terms of stage/element/phase of the Service and shall include
level and extent of staffing with man-month schedules showing the degree of input of the
various staff disciplines related to the Project Management service activities.
(3) A set of structured techniques identifying Project’s goals and risks to enable effective
monitoring and control of Project as it progresses towards completion.
(3) Services Schedule
A work schedule shall be prepared in bar chart form. This schedule shall identify the
Consultant’s proposed work tasks for each phase of the project, duration of tasks, formal
consultations and meetings, formal review periods, and contacts with governmental
agencies.
The bar chart Services and construction schedule shall be updated and re-submitted to
the Project Manager for review and approval within 15 days of the signing of the
Agreement to reflect actual start and proposed milestone dates. When, for any reason,
the milestone dates change, the Consultant shall submit a revised bar chart with his
monthly progress report.
A description, including the following components shall be provided for each task
identified on the bar chart.
 Statement of the task’s objective

 Explanation of the process.
 Product(s) arising from the task.
 Name of the key team member with major responsibility for the task.
 Duration of the task in calendar days and estimated man-month input
The Consultant shall produce a work schedule that realistically fulfills the requirements
of these Terms of Reference. The Services must be logically sequenced, adequately
detailed to convey a clear understanding of proposed approach, and consistent with
current professional practices, analysis techniques and Consultancy Services methods.
In establishing the Services, the Consultant shall allow sufficient time for the Client and
PM to review each phase of the work.
Tenderer’s stamp and initials: ……………………….……… Date: ……………………………
[ Project ] D-B [Date]

APPENDIX C – SUB CONSULTANTS
The Consultant shall state below the name of the sub consultant Company to be used:
(1) The Tenderer shall state below the names and addresses of all Sub consultant from
whom he proposes to obtain Services.
(2) The Tenderer shall attach a list of the Sub consultant’s personnel to be employed upon
the Project, together with details of their qualifications and relevant experience on this
type of Project.
(3) The Tenderer shall be deemed to have satisfied himself as to the sufficiency of his
Tender, particularly is respect of Services to be provided by proposed Sub consultants.
He shall ensure that all such Services comply with the Project Brief and all other tender
and standard documents and that the sum stated on the Form of Tender contains no
qualifications.
(4) The successful Tenderer shall not be permitted to change any Sub consultant listed
below or proposed Sub consultant’s personnel included herein (as stated in (2) above)
without first obtaining the Client’s written authority.
(5) Acceptance of the tender as a whole will not imply approval of any Sub consultant listed
below. Full submissions will be required to be presented to the Client for his written
approval.
Sub Consultant’s Work Sub Consultant
1. …………………………………………… ……………………………………………..
2. …………………………………………… ……………………………………………..
3. ………………………………………....... ……………………………………………..
4. ……………………………………………. ……………………………………………..
5. ……………………………………………. ……………………………………………..
[ Project ] D-C [Date]

APPENDIX D - QUALITY ASSURANCE MEASURES
The Consultant shall submit with this tender an outline of the Quality Assurance measures to be
adopted.
(1) Internal contract administration measures.

(2) Project specific Quality Control Plan
(3) Copy of QA/QC Registrations
[ Project ] D-D [Date]

Section D Form of Tender
APPENDIX E - CONSULTANCY CERTIFICATES, PROFESSIONAL INDEMNITY AND

EMPLOYER’S LIABILITY INSURANCES
The Consultant shall submit with this tender the following documentary proof of registrations,
local presence in [Country] etc and all Insurances
1. Copy of Consultant’s current Professional Indemnity Insurance. It is noted that the

level of Indemnity under any such insurance for the purpose of the Agreement
should not be less than [Currency] [amount] in the Aggregate.
2. Copy of Employer’s Liability Insurance satisfying [Country] Labor law and other
statutes
3. Copy of Consultant’s business license and registration certificate of his Middle East
headquarters (or, if no Middle East headquarters, then nominated office for the
project) to operate as the Consultant on this project.
Tenderer’s stamp and initials …………………….……… Date: …………………………………
[ Project ] D-E [Date]

FINANCIAL PACKAGE
TENDERERS ARE TO NOTE THAT THE FINANCIAL PACKAGE MUST COMPRISE THE
FOLLOWING:
 FINANCIAL COVER FLYSHEET

 SECTION E – FORM OF TENDER
 SECTION F – FEE SCHEDULE
[Project] [Date]
Section E Form of Tender
SECTION E
FORM OF TENDER
[Project] [Date]
FORM OF TENDER
To: [Client]
_____________________
Project: [ ]
Services: [ ]
Gentlemen,
1. Having examined the Instructions to Tenderers, Client/Consultant Services Agreement,

Project Brief and Tender Schedules (all as defined herein as the “Tender Document”) for the
above named Services, we the undersigned, offer to complete the whole of the said Services in
conformity with the said Tender Document without any qualification or condition whatsoever for
the Total Contract Price of:
[Currency]
…………………………………………………………………………………
(amount in words ……..………………..…………………………………………………………....);
or such other sum as may be ascertained in accordance with the said Conditions.
2. A Tender Bond valid for [ ] days in the sum of [ ] is

attached, the identity of the surety being:
………………………………………………………………………………………………………………
…………………………………………………………………………………………………………
3. We acknowledge that Schedule F – Fee Schedule and information required in the

Tender Document have been duly completed and form part of our Tender.
4. We acknowledge receipt of the following circular letters or facsimiles issued by the Client
/ the Client’s representative:
Sr No. Reference No. of Circular Date

1 ________________________________________ ________________________
2 ________________________________________ ________________________
3 ________________________________________ ________________________
4 ________________________________________ ________________________
5 ________________________________________ ________________________
6 ________________________________________ ________________________
and confirm that we have taken account thereof in out Tender.
5. We undertake, if our Tender is accepted, to commence, complete and deliver the whole
of the Services within the Schedule of the Project, as indicated in Section C – Project Brief,
Attachment 9 and beginning [ ] days from the date of the Client’s written order to
[ Project ] E1 [Date]
commence and to comply with the programme requirements of the Client/Consultant Services
Agreement and of the Project Brief.
6. We agree to abide by this Tender for a period of [ ] days from the date of
opening of the Tenders by the Client and it shall remain binding upon us and may be accepted
at any time before the expiration of that period.
7. We understand that you are not bound to accept the lowest or any tender you may
receive.
SIGNED WITNESSED
_____________________________________ _________________________________
(Sign) (Sign)
_____________________________________ _________________________________
(Name in Block Capitals) (Name in Block Capitals)
DULY AUTHORIZED TO SIGN * Company Stamp / Seal

TENDERS FOR AND ON BEHALF OF:
____________________________________
(Name of Company in Block capitals)
*Tenderer to include Signature authorization (Power of Attorney).
[ Project ] E2 [Date]
COMPANY DETAILS: ............................................................................
Address: ……………………………………………………………
……………………………………………………………
Email Address: ……………………………………………………………
Telephone: ……………………………………………………………
Facsimile Number: ……………………………………………………………
WITNESS DETAILS:
Occupation: …………………………………………………………...
Address: (PO Box /Tel/Fax No.) …………………………………………………………...
……………………………………………………………
……………………………………………………………
[Project] E3 [Date]
Section F Fee Schedule
SECTION F
FEE SCHEDULE
[ Project] Section F [Date]

CONTENTS
1.0 CONTRACT PRICE AND NOTES ON PRICING…………………………………………..F1
2.0 TERMS OF PAYMENT………………………………………………………………………..F3
3.0 STAGE PAYMENTS – DESIGN SERVICES…………………………………………..…...F4
4.0 LIQUIDATED DAMAGES………………………………………………………………..……F5
5.0 CONTRACT PRICE………………………………………………………………………..…..F5
6.0 SCHEDULE OF RATES………………………….………………………………….….…….F7
[ Project] F Contents [Date]

1.0 CONTRACT PRICE AND NOTES ON PRICING
1.1 The CONTRACT PRICE as stated on the Form of Agreement is a fixed lump sum for
various items for the complete performance of the Scope of Services itemized and
detailed in Section C and in accordance with the CONTRACT. This sum is not subject to
adjustment but to VARIATIONS only.
1.2 The CONTRACT PRICE proposed shall be for the complete Services for all design
packages. Tenderer’s may propose Alternative proposals, provided a fully compliant
complete proposal has been submitted.
1.3 The Schedule of Prices Breakdown is a price breakdown of the Tenderer’s fixed lump
sum Tender calculated for the Services as described in the Tender Documents.
Separate lump sum fees, each capable of acceptance by the Client, are required for
each Design and Supervision Package. The Client reserves the right to award Design
Packages and/or Supervision packages to others at its sole discretion and without
recourse by Consultant for compensation.
1.4 The proposal shall include man-month schedules showing the degree of input of the
various staff disciplines related to the respective Design and Supervision Services
activities for all packages.
1.5 The table(s) in Section 5 below show the typical schedule format detail required (as a
minimum) for the lump sum prices proposed.
1.6 The Schedule of Prices Breakdown is based on the Services to be carried out under this
Contract. Consultant Is deemed to have satisfied itself as to the accuracy of the
Schedule of Prices Breakdown and no claim for adjustment due to inaccuracy of the
Schedule of Prices Breakdown shall be accepted. The Schedule of Prices Breakdown
shall be used only in accordance with the General Conditions of Contract to calculate the
Contract Price and the cost of any Variations.
1.7 The description of the Services in Section C is not necessarily complete, and therefore,
for complete information, reference shall be made to the whole of the Contract
document. The prices are deemed to include for everything necessary to be provided
and carried out for the full and complete execution of the Services whether or not such
Services are mentioned in the Schedule of Prices Breakdown.
[ Project] F1 [Date]
1.8 The Contract Price is deemed to be the full and complete compensation for Consultant
performance of the Contract and all Consultant obligations herein-under in accordance
with the terms and conditions of the Contract. Descriptions of Services and deliverables
are not necessarily complete in the Appendices and therefore references should be
made to the General Conditions of Contract, Scope of Services and Technical
Information and all Appendices for full and complete details. The completed prices are
deemed to truly reflect the value of the item/Services required. The Contract Price is fully
inclusive of, but not limited to, costs towards the following:
i) Costs towards design and engineering Services, preparation and submission of all
drawings, specifications and design related documents all as described in Section
C– Scope of Services.
ii) Mobilization and demobilization of Consultant Personnel, supervision and Project

management Services, salaries, overtime payments, accommodation,
transportation, travel, holidays, medical, messing and safety clothing/equipment
iii) Trips for Consultant Personnel from [ ] to [ ] and back for presentations
during the pre-construction phases of each Package.
iv) All computer aided design costs, bureau charges and hardware/software
programming;
v) All costs associated with provision of all drawings and documents including, but not
limited to, printing, copying, postal charges, courier charges, paper, CD’s, etc;
vi) All taxes, duties, insurance premiums, administration expenses, along with costs
towards office(s) and office equipment, overheads and profits and any other costs
and charges not specifically detailed.
1.9 Payment shall be made in accordance with the Stage Payment schedules as detailed in
Section 2 herein.
1.10 The Contract Price, rates and prices are deemed to include for all costs in respect of
local religious holidays, customs and the provision of all amenities customary in the
[Country].
1.11 Consultant is deemed to have computed the Contract Price in the manner required by
the Schedule of Prices Breakdown and has not deviated there-from. Where Consultant
considered it necessary, Consultant has inserted additional complementary items to
provide a comprehensive all-inclusive Contract Price.
1.12 Consultant is deemed to have inserted a rate or price as applicable against each item
included in the Schedule of Prices Breakdown. The Services and obligations contained
in any particular item not so separately priced are deemed to be covered in the rates or
prices for other Services in that Schedule of Prices Breakdown and Consultant has
referenced and stated in which item the Services are included.
1.13 Where the Contract Price has been computed by either Consultant applying a final
discount, or by way of correction of errors, such discount or correction is deemed to
apply proportionately to Consultant individual prices and rates throughout the Schedule
of Prices Breakdown. Such proportionately reduced prices and rates shall be used for
the valuation of Variations and all payments to be made to Consultant under the
Contract in accordance with the terms of the Client/Consultant Services Agreement.
1.14 Deletion of individual items from the Contract, and/or omission of any items in full or in
part shall not entitle Consultant to reimbursement for loss or alleged loss of overheads or
profit or to financial compensation for executing a reduced Scope of Services.
1.15 All rates, costs, charges and lump sum prices included in Section 5 - Schedule of Prices
Breakdown shall be quoted in [ ], and shall be fixed for the duration of the
Contract. Payment shall be made only in [ ] to a bank account of Consultant.
2.0 TERMS OF PAYMENT
2.1 Design SERVICES shall be invoiced by Consultant on Completion of each design stage
detailed below in accordance with the stated percentages. Completion and Client
acceptance of each design stage shall be deemed to have been achieved upon Client
approval to proceed to the next design stage, pursuant to Section C. Consultant right to
submit invoices shall be conditional upon the design Services being completed in
accordance with the Contract. Approval to proceed to the next design stage shall
include, as a minimum, full and complete submittal of all Project Deliverables identified in
Section C- Attachment 1, by the due date, and any requirement for re-submittal arising
from the review of the submittal.
2.2 Consultant shall include a statement in a form approved by Client giving a breakdown of
the Contract Price into the individual activities, milestones/stages shown on the bar chart
or Contract Execution Plan, agreed with and certified by Client in accordance with the
provisions in the Contract and previous progress.
2.3 Consultant shall also submit a statement of the values of any additional Works agreed
with Client and any other charges to which Consultant may consider itself entitled under
the terms of the Contract.
2.4 Payment for completed Services shall be made in accordance with Article of the
Client/Consultant Services Agreement.
2.5 Supervision Services shall be invoiced by Consultant monthly in arrears based on actual
site daily presence supported by monthly time sheets.
2.6 The Client shall pay to the Consultant an Advance Payment, when the Consultant
submits an approved guarantee (specimen Form of Advance Payment bond is included
an annexure to Section B), of [ ] of the total Design Services component of the
Contract Price as indicated at Section 5.1 below. The amount of the Advance Payment
shall be repaid at the amortization rate of [ ] of the amount of each
Design Services stage payment until it has been repaid.
3.0 STAGE PAYMENTS – DESIGN SERVICES
3.1 Package 1
Design Contract
Description Cumulative %
phases Price %
3.2 Package 2
Design Contract Cumulative

Description
phases Price % %
4.0 LIQUIDATED DAMAGES
If Consultant fails to complete the Construction Tender Documents part of the Services
by the Client approved specified dates established in Project Programme (or authorized
extension thereof), then Consultant shall be liable to Client for penalties according to
provisions of the Consultant / Client Services Agreement. The amounts of such
penalties shall be calculated at the rates of [ ] [%] of the Contract Price per
day for each day or part of a day of delay up to a maximum of [%] of the Contract Price.
5.0 CONTRACT PRICE
Consultant shall propose a lump sum Contract Price based on the Schedule of Price
Breakdown detailed in sections 5.1, 5.2 and 5.3 herein, that is inclusive of all
requirements as detailed in Section C– Scope of Services and Technical Information,
List of Deliverables, and all other requirements in accordance with the Contract.
5.1 Schedule of Price Breakdown – Design Services
PACKAGE
[Project]–PACKAGE DESCRIPTION CONTRACT
PRICE
5.1.1 Package 1
7.0 Consultant design staff costs
8.0 Consultant printing costs
9.0 Total For Package 1
5.1.2 Package 2
Consultant design staff costs
Consultant printing costs
Total For Package 2
5.2 Schedule of Price Breakdown – Travel Expenses
TRAVEL EXPENSES
Phase / workshops & visits Contract price [cur]
Man-
Location
Trips
TRAVEL EXPENSES - TOTAL [Cur]
Notes:
1. Lump sum amounts are inclusive of, but limited to, allowances for:
accommodation, food, transport, and all other incidental costs and expenses .
2. Timing and dates of all trips to be confirmed by Client.
3. Number of people attending from Consultant and Sub Consultants to be

determined by Consultant and stated in the Man-Trip column in the Travel
Expenses Schedule above. Attending members must be adequate to ensure
successful meetings as required.
4. Consultant shall provide sufficient staff to fully address Workshop and

Presentation requirements, and to reasonably satisfy Client that the Design is
progressing in accordance with the Contract.
5. Workshop, review session, and presentation meetings to be generally [ ] days

duration.
5.3 Schedule of Price Breakdown – Supervision Services (Optional Service at Client’s discretion)
Rate F/T
Discipline/Stage/Element/ per or No. of TOTAL
Number
Package/Task Month P/T Months (Cur)
(Cur) (%)
1
etc
SUPERVISION SERVICES - TOTAL FOR ALL (Cur)

PACKAGES
5.4 Contract Price Summary Section
Total Design Costs, Travel Costs and Supervision Costs Should Equal Contract Price
CONTRACT PRICE SUMMARY TOTAL

(Cur)
5.4.1 Design Services - Total for packages [ ]
5.4.2 Travel Expenses - Total for [ ]
5.4.3 Supervision Services - Total for all packages (Optional
Service at Client’s discretion)
TOTAL CONTRACT PRICE

CARRIED TO THE FORM OF TENDER (Cur)
Signature: ………………………………………………………….
Designation: ……………………………………………………………...
Date: ……………………………………………………………….
6.0 SCHEDULE OF RATES

6.1 Consultant Personnel/ Design And Supervision Staff Man-Hourly Rates
6.1.1 Consultant shall note that the rates computed for each category of staff to be
utilized to perform the Services in Sections 5.1, 5.2 and 5.3 shall be those used
in the compilation of the Contract Price. These rates shall also be those used for
the evaluation of any Contract Variations.
6.1.2 Consultant shall note that man-hourly rates shall be fully inclusive of, but not
limited to, salaries, taxes, insurances, all overtime payments including weekends,
offices and office equipment, computer and bureau costs, hardware/software
programming, administration charges, supervision, management, medicals,
holidays, overheads, transport, safety clothing/equipment, profits, and any other
costs, charges and expenses not specifically detailed. The rate will apply only to
those hours actually worked.
6.1.3 The rates shall be based on a daily Work schedule of [ ] hours per day, [ ] days
per week.
6.2 Printing Rates
Consultant shall note that the rates computed in Section 5.1 utilized to perform the
Services shall be those used in the compilation of the Contract Price. These all-inclusive
printing rates shall also be those used for the evaluation of any Contract Variations.
6.3 Travel Expenses Rates
Consultant shall note that the rates computed in Section 5.2 utilized to perform the
Services shall be those used in the compilation of the Contract Price. These all-inclusive
travel expenses rates shall also be those used for the evaluation of any Contract
Variations.
6.4 Site Area Changes
For Landscaping and Geotechnical Investigation Design Services, at the Completion of

the Schematic Design, Variations comprising changes to the Site Plot Area shall be
evaluated in accordance with the table below. Contract Price for Packages [ ]
Services shall be adjusted in accordance with the table below and shall be deemed to
include full and complete compensation of each stage of the Design Services for
changes in Site Plot Area. Changes subsequent to the Completion of the Schematic
Design shall be evaluated in accordance with the terms of the Client/Consultant Services
Agreement.
Site Plot Area as at EFFECTIVE DATE: = [ ]
(Landscaping and Geotechnical Investigation)
% Change in % Adjustment in
Site Area CONTRACT PRICE
6.5 Space Programme Changes
For Packages [ ] Design Services, at the Completion of the Schematic Design,

Variations comprising changes to Gross Floor Areas shall be evaluated in accordance
with the tables below. Contract Price for Packages [ ] Services shall be adjusted in
accordance with the tables below and shall be deemed to include full and complete
compensation of each stage of the Design Services for changes in Gross Floor Areas.
Changes subsequent to the Completion of the Schematic Design shall be evaluated in
accordance with the terms of the Client/Consultant Services Agreement.
6.5.1 Package 1
NFA as at EFFECTIVE DATE: = [ ]
Gross Floor Area CONTRACT PRICE
6.5.2 Package 2
NFA as at EFFECTIVE DATE: = [ ]
Gross Floor Area CONTRACT PRICE
6.6 Rates Only for Additional Services
Tenderers are to include a Schedule of Hourly Rates for additional services on a ‘call
off’ basis, valid for the duration of the services. Rates shall be deemed to be inclusive of
all costs, including escalation and inflationary costs. These rates shall be extendable for
an additional [ ] years. The extent and programme for these additional services are to be
mutually agreed by both parties.
Hourly Rate
Position
(Cur)
Consultant shall note that the rates for additional services shall be those used in the
compilation of the Contract Price.
Signature;………………………………………………………….
Designation:……………………………………………………….
Date:………………………………………………………………..

TDR F PPM 09.04.01 Request For Proposal Consultant

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CLIENT LOGO

REQUEST FOR PROPOSAL

DESIGN CONSULTANCY SERVICES

KEO International Consultants Page 1 of 68 Form: TDR-F-PPM-9.23, Rev.2, June 2022

DESIGN CONSULTANCY SERVICES

4.1.1 Financial Package

Tenderer’s stamp and initials……………………………………… Date………………….…

[Project] Contents [Date]

[Project Name] Contents [Date]

[Project Name] Section A [Date]

BRIEF DESCRIPTION OF THE PROJECT................................................................................A1

SPECIMEN FORM OF TENDER BOND....................................................................................A9

[Project Name] A Contents [Date]

BRIEF DESCRIPTION OF THE PROJECT

[Project Name] A-1 [Date]

1.0 SUBMISSION OF TENDERS [CHANGE AS APPROPRIATE]

[Project Name] A-2 [Date]

And which shall be addressed to:

2.0 TENDER VALIDITY PERIOD

3.0 TENDER OPENING

[Project Name] A-3 [Date]

4.0 TENDER DOCUMENTS

(a) These instructions

5.0 STANDARD DOCUMENTS

(a) The Client/Consultant Services Agreement – FIDIC – Fourth Edition 2006

6.0 INTERPRETATION OF THE DOCUMENTS

[Project Name] A-4 [Date]

7.0 CORRECTIONS TO AND CLARIFICATION OF TENDERS AFTER SUBMISSION

8.0 QUALIFICATION OF TENDERS AND ALTERNATIVE OFFERS

8.2 A Tender Qualification and a Tender Alternative is differentiated as follows:

[Project Name] A-5 [Date]

9.0 ACCEPTANCE OR REJECTION OF TENDERS

10.0 CONFIDENTIALITY OF TENDER DOCUMENTS

TENDER CONDITIONS AND TENDERER’S INSTRUCTIONS OF PARTICULAR

11.0 TENDER BRIEFING MEETING

12.0 TENDER CONDITIONS

[Project Name] A-6 [Date]

13.0 TENDER ADJUDICATION PROCESS

13.1 Technical Adjudication

b) The Project information requirements as included in Section D of the Tender

13.2 Financial Adjudication

The Client’s decision with regard to which Financial offer is to be considered is

a) Compliance with the ‘Tender Conditions’ and information and tender

[Project Name] A-7 [Date]

b) The optimum value weighting of prices of elements of the Works which

Unreasonable and unjustified price weighting of items or elements of the

[Project Name] A-8 [Date]

SPECIMEN FORM OF TENDER BOND

Agreement for : [CLIENT] [PROJECT]

By this Bond we ………………………………………………………………………………………

Signed for and behalf of the Surety

[Project Name] A-9 [Date]

CLIENT/CONSULTANT MODEL SERVICES AGREEMENT

[Project Name] Section B [Date]

SPECIMEN FORM OF PERFORMANCE BOND…………………………………………………..B7

SPECIMEN FORM OF ADVANCE PAYMENT BOND………………………………………….…B8

[Project Name] B Contents [Date]

Conditions of the Client/Consultant Model Services Agreement

[Project Name] B-1 [Date]

Contract Agreement (Sample)

[ ] CONSULTANTS, [address] (hereinafter called "the Consultant") of the

Whereas the Client is desirous that certain Services should be performed by

Now this Contract Agreement witnessed as follows: