REQUEST FOR PROPOSALS (RFP)

 
RETAIL LEASING OPPORTUNITY
 
TH
SW 6 Avenue & SW Yamhill Street
Portland, Oregon
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
RFP ISSUED BY:
Shiels Obletz Johnsen, Inc. for
Portland Mall Management, Inc.

Date Issued:
January 31, 2011

Submissions Due:
3:00pm on Friday, February 18, 2011
    
PROCESS FOR
SUBMISSION OF PROPOSALS

Due Date: Friday, February 18, 2011 at 3:00 pm

Submit Proposal to: Please submit five (5) hard copies of the proposal to:

Lisa Selman
Shiels Obletz Johnsen, Inc.
1140 SW 11th Avenue, Suite 500
Portland, OR 97205

Email submissions in the form of a PDF are acceptable and can be

sent to lisa@sojpdx.com

For Project
Information Contact: Lisa Selman, Project Manager
Shiels Obletz Johnsen, Inc.
(503) 242.0084
lisa@sojpdx.com

On-site Preview: Upon Request

Notifications: Respondents will be notified in writing regarding the status of their

proposal as soon as practical after receipt of information.

Submission
Requirements: Please submit all of the information requested under Submission
Information.

PMMI RFP: SW 6th & SW Yamhill 2

 GENERAL INFORMATION

Portland Mall Management, Inc.

Portland Mall Management, Inc. (PMMI) is a public benefit corporation established in 2007 to bring
together community stakeholders to collaborate in maintaining the Portland Transit Mall as a business-
friendly and pedestrian-oriented environment as it was originally built. For more information regarding
PMMI, please visit www.portlandmall.org

Project Overview

Currently, PMMI is working with the City of Portland, OR, Portland Development Commission (PDC),
Pioneer Courthouse Square, Inc, and U.S. Government Services Administration on the rehabilitation of
the two historic Ellis-designed restroom entries at Pioneer Courthouse into vendor type kiosks to
activate the surrounding streetscape on SW 6th Avenue & SW Yamhill Street in Downtown Portland. The
SW 6th Avenue kiosk will serve as the primary retail focus. Improvements to this kiosk will include repair
and repainting of the exterior walls and roofing, waterproofing, installation of a new entry door and new
west facing storefront, new flooring and provision of electrical service and/or solar power as needed. No
other utility connections are contemplated. Tenant improvements to the space could include a
customized mobile cart on casters system with associated canopy that could extend the retail space
onto SW 6th Avenue during operating hours. Other improvements may include customized cabinets and
countertops within the space itself depending on tenant’s vision for the space. The SW Yamhill kiosk will
undergo more limited improvements to enhance the exterior while preserving the structure for future use
and redevelopment. The rehabilitation of the kiosk is funded by PMMI and a PDC grant.

Retail Opportunity

The SW 6th Avenue retail kiosk offers an exciting business opportunity for a qualified party looking to
expand existing operations or start a new venture. With a new storefront opening onto SW 6th Avenue in
the heart of downtown, on the Transit Mall and directly across from Pioneer Courthouse Square, this
retail kiosk provides a distinctive location with exceptional exposure to the downtown business
community, transit riders, pedestrians and local, national & international visitors. The kiosks are ideally
situated to capture the 26,000 people who pass by the Square each day and the 9.5 million visitors the
Square welcomes annually.

It is desired that any proposed use for the kiosk activate the space for an extended period of time during
the day and one that is sustainable year round.

Vendor Selection Process

PMMI is issuing this open Request for Proposals (RFP) for qualified parties interested in leasing and
operating a retail kiosk in the heart of Downtown Portland. The respondent that presents the strongest
business proposal and one that compliments the surrounding environment and provides maximum
activation of the kiosk will be selected for further discussions.

PMMI RFP: SW 6th & SW Yamhill 3

Minimum Qualifications

To be eligible for consideration of this RFP, the responder must meet the following minimum
requirements:

1) Minimum of three (3) years prior experience in providing retail, food or related services.
2) Financial capability to contribute to tenant improvements, equip and operate a retail kiosk.

Preliminary Timeline:
PMMI intends to select a partner vendor by March 2011. Schematic design and design development
phases of the project will begin shortly thereafter with the goal of completing rehabilitation of the
structure by June 30, 2011 for turnover to the tenant.
 
 

PMMI RFP: SW 6th & SW Yamhill 4

 SUBMISSION INFORMATION

Five (5) hard copies (or electronic submission) of the proposal must be received by 3:00 p.m. on
Friday, February 18, 2011. Please provide the following information:

1. Company Overview. Please provide the following information about your company:
• Name of company
• Owner(s)
• Contact person and contact information (including address, phone number, fax number, and
email address)
• Years in business

2. Experience and Capacity of Company. Provide a brief introduction and background of your
company; demonstrated financial status (Gross Annual Sales; Net Earnings/Loss for the most
current year); and ability to finance tenant improvements and operation of a retail kiosk.

3. Business Proposal/Operating Plan. Provide a brief description of how your company would
operate a retail kiosk at this location. Indicate hours of operation, number of employees and the type
of business/service that will be offered including product mix. Seasonal variation of product mix is
acceptable. Note that tobacco and alcohol sales will be prohibited. Outline any special needs that
your company will require to operate the kiosk. Provide a brief description of tenant improvements
you will provide and the approximate cost.

4. Acceptance of Proposed Lease Terms. List any exceptions to the proposed lease terms outlined
in Exhibit B.

5. References. List contact information for three (3) professional references including one banking
reference.

PMMI RFP: SW 6th & SW Yamhill 5

 EXHIBIT A
Conceptual Design
Planned Renovation

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
  Retail Kiosk

Existing Structure
 
 
 
 
   
Pioneer Courthouse
Square

PMMI RFP: SW 6th & SW Yamhill 6

 
EXHIBIT B
Proposed Lease Term Sheet
Location: SW 6th Avenue and SW Yamhill Street

Premises: Approximately 56 square feet interior area

Lease Term: Negotiable but longer term lease of 3 to 5 years preferred

Options to Renew: Subject to negotiation

Monthly Rent: Lease Year 1: 0-.6 months: $250/mo; .7-12 months: $500/mo
Lease Year 2: $500/mo; Lease Year 3: $500/mo

Property Taxes: TBD

Tenant Improvements:
Space delivered to tenant as a finished shell with the following
improvements:
• Floor: Cap existing stairwell and install removable steel plate flooring
system.
• Interior Surfaces: Clean and paint
• Exterior Surfaces: Minor repair, new sealant, and paint
• Gate Entry: remove existing entry gate on North end and install new
and sealed door system in opening
• Roof: Repair roof and gutter leaks
• New West Facing Storefront: Remove approximately three existing
wall panels and portion of existing granite curb and install new door
system in opening
• Electrical: new electrical service routing within the shelter; 100 amp
panel; minimal interior and exterior lighting.

Utilities: All utilities for premises to be paid by Tenant.

Insurance: Tenant to provide personal property insurance and liability insurance

and indemnify TriMet, PMMI, and City of Portland.

Lease Deposit: $750 upon execution of lease (includes $250 prepaid first month rent)

Signage: Tenant signage shall be subject to Landlord approval and compliance

with City of Portland sign code.

Rent Commencement: Monthly rent shall commence the earlier of thirty (30) days after delivery
of premises by landlord or the first day of operation of business on the
premises.

Guaranty: If tenant is a corporation or other business entity, each of the

shareholders or owners of that entity shall provide personal guarantees
of the Lease in a form to be provided by Landlord.

PMMI RFP: SW 6th & SW Yamhill 7