PUSAT PENGAJIAN DIPLOMA

UNIVERSITI TUN HUSSEIN ONN MALAYSIA (UTHM)

DAT 10503 INTRODUCTION TO INFORMATION TECHNOLOGY

Labsheet 1: Using Microsoft Word 2007

Objective : 1. Understand the usage of Microsoft Word.

2. Applied features offered by Microsoft Word to create professional-looking
documents.
Instructor: Puan Rosfuzah Roslan
Duration: 1 hour and 50 minutes
Laboratory: MKM/MKP
Tools/Software: Computer, Microsoft Word 2007
Requirements: 1. Students should work individually.
2. Mark allocated for this labsheet is 2%.
3. Submission should be done online through Edmodo.
4. Submit according to dateline displayed at Edmodo.

Introduction:

Word is a tool you can use to create documents such as memos, letters, newsletters, envelopes,
reports, manuals, and so on. It includes many features such as creating headers and footers, tables,
checking spelling and grammar, using a thesaurus and inserting graphics and other objects. You can
also cut, copy, paste and move text; find text without reading through the document; format a
document automatically by making a selection from a gallery of formats; change the look of a
paragraph by applying a predefined style; and preview a document before you print it.

Task 1: Opening/launching Microsoft Word/create new document.

 Click start button.
 Point to the program.
 Point to the MS Word and click.

Task 2: Closing document and exit Microsoft Word.

 Click close button in the Menu Bar.
 Click close button in the application title bar.

Task 3: To create a new document.

 Launch Microsoft Word.
 The program opens and automatically creates a document called Document1.

Task 4: To enter text.

 Type the words you want to enter in the document.
 To insert date: Choose Insert from the menu bar, choose Date and Time, select the format
and click OK.
 To insert symbol: Choose Insert from the menu bar, choose Symbol, select the symbol that
you required that are shown. If you need more choice on symbols then click ‘More Symbol’,
click Insert and then click Close.

Task 5: To save a new file.

 Click the Save icon

 Type the name of the file. MS Word automatically adds the default extension .docx to the
filename when the document is saved.
 Choose the drive you want to save your document.
 Click Save.

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 PUSAT PENGAJIAN DIPLOMA
UNIVERSITI TUN HUSSEIN ONN MALAYSIA (UTHM)

DAT 10503 INTRODUCTION TO INFORMATION TECHNOLOGY

Task 6: To view a file in Print preview mode.

 Click
 Run the cursor to PRINT

 Click the Print Preview button. If you’re previewing a multi-page document, you can show as
many as six pages at a time.

 Click icon, shaped like a magnifying glass to ‘zoom in’ your document
 An option box will appear so that you could customize the ‘zooming’ according to your liking.

 After setting, Click OK.

 Click Close in the Print Preview toolbar.

Task 7: To edit text.

 Select the text. If you want to select a certain part of text, you can drag the mouse pointer
through the text. If you want to select the entire document, use the shortcut key, Ctrl + A.
 To change text attributes: Click button HOME and choose component (toolbar) that you want
to edit to format the text.
 You can change the font type and size from the Font toolbar. The default font is
Times New Roman with size 10.
 You can choose to bold, underline and italicize your text by clicking at the respective
buttons in the Font toolbar.
 To delete text: Press delete (delete the text to the right) or backspace (delete the text to the
left). (Clicking the Cut button deletes text and stores it in a memory area called the
Clipboard. When you delete text with the Delete key, the text isn’t stored in the Clipboard
and you can’t paste it in another location).
 To move text: Click Cut button at the Clipboard toolbar. Click the insertion point to the place
where you want to move the text. Click the Paste button.
 To copy text: Click the Copy button at the Clipboard toolbar. The text is copied to the
Clipboard. Click the insertion point to the place where you want to put the text. Click the
Paste button. (The content of the Clipboard can be pasted over and over again. The content
can even be pasted in other documents).
 To align text: You can change the alignment of the paragraphs in your document at the
Paragraph toolbar. There are 4 types of alignments: left-aligned, right-aligned, center and
justify (spread the text evenly between the margins). To align the text, you simply place the
insertion point in the paragraph and click the Left, Right, Center or Justify button on the
Paragraph toolbar.
 To replace text: Click shortcut key Ctrl + F (F for Find) or using HOME->Editing toolbar. Click
the Replace button. Select the text that you want to find and type the new text that you want
to replace. Then click Replace if you want to replace one by one OR click Replace All if you
want to Replace the new text all at once.

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 PUSAT PENGAJIAN DIPLOMA
UNIVERSITI TUN HUSSEIN ONN MALAYSIA (UTHM)

DAT 10503 INTRODUCTION TO INFORMATION TECHNOLOGY

Task 8: To change orientation.

 Choose Page Layout button, Page Setup toolbar and choose Orientation. The default
orientation is Portrait.
 Select Landscape and click OK.
 If you want the first of the document to have a portrait orientation and the next page to have
a landscape orientation (or vice-versa), you must insert a section break.

Task 9: To create columns.

 Choose Page Layout button, Page Setup toolbar and choose Columns. Click the number of
columns required. Click Ok.
 The text in document with several columns flows from column to column.
 To customize the application of column, click More Columns….

Task 10: To insert graphic.

 Choose Illustration toolbar click Picture or Clip Art or Shapes or SmartArt or Chart.
 Choose Clip Art if clip art graphics available.
 If you want to insert graphics other than clip arts, choose Picture, From File. Then browse for
the graphics that you want to insert.

Task 11: To size and move a graphic.

 Click at the graphic.
 To size: drag the handle on one of the corner until the graphic increase or decrease to the
size that you desired.
 To move: drag the graphic to the location that you want to put it.

Task 12: To format paragraph.

 Click Paragraph toolbar.

 Choose Line Spacing Options, in which a box will appear to customize the Indents and
Spacing & Line and Page Breaks.
 You can set the indentation, alignment and spacing from the dialog box.

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 PUSAT PENGAJIAN DIPLOMA
UNIVERSITI TUN HUSSEIN ONN MALAYSIA (UTHM)

DAT 10503 INTRODUCTION TO INFORMATION TECHNOLOGY

Task 13: To apply a style.

 Click anywhere in the text that you want to apply the style.
 Click the down arrow in the Style list box in the Styles toolbar. The default style is Normal.
 To modify a style: Choose Change Styles. Choose Style set, color and fonts can be change as
well.

Task 14: To create a bulleted and numbered list.

 A bullet is a symbol (usually a black circle) that precedes the text. Lists that have no
particular order are usually bulleted rather than numbered.
 Select the text to be bulleted or numbered.
 To create a bulleted list: Click the Bullets button in the Paragraph toolbar. If you don’t like
the bullet that MS Word automatically uses, click the down arrow near the Bullets, choose
other style.

 To create a numbered list: Click the Numbering button in the Paragraph toolbar. You can
change the style of the numbering by choosing down arrow near the Numbering button

Task 15: To apply a border and shading.

 Choose menu Page Layout and choose Page Background toolbar. Click on Page Borders. You
can choose the setting, style, colour and width of the border. Choose which part of the text
that you want to apply the border.
 Click the shading tab. You can choose the colour and pattern of the shading. Choose which
part of the text that you want to apply the shading.

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 PUSAT PENGAJIAN DIPLOMA
UNIVERSITI TUN HUSSEIN ONN MALAYSIA (UTHM)

DAT 10503 INTRODUCTION TO INFORMATION TECHNOLOGY

Task 16: To Insert a table.

 Choose Menu Insert

 Choose Table toolbar. Run the cursor through the boxes to identify column and row needed.
 Alternatively, you can click Insert Table button and specify number of column and rows.

Task 17: To enter data in a table

 Click in the first cell of the blank table.
 Type the text and press TAB or right arrow to move to the next cell. To move to the previous
cell, press SHIFT+TAB or left arrow. You can use the down arrow and up arrow to move to
the next row and previous row, respectively.

Task 18: To insert and delete rows and columns.

 Click in any cell in the row. Choose Table, Insert Row. A new row is inserted above the initial
row.
 Click in the last cell in the last row of the table. Press TAB or Enter. A new row is added to
the end of the table.
 Select a column. Right click mouse and choose Insert Columns to the Left. A new column is
inserted to the left of the selected column and the new column is now the selected column.
 Right click mouse and choose Delete Cells. Pick choices displayed. The row is deleted.

Task 19: To create a header and a footer.

 Choose menu Insert then choose Header & Footer toolbar.
 Buttons in Header and Footer toolbar: Insert page number, Header, Footer.
 Editing text in header and footer is similar to editing text in document.

Task 20: To insert Word Art.

 Choose menu Insert then choose Text toolbar.
 Click WordArt button in the Text toolbar.
 Select a WordArt style. Click OK.
 Type your text and choose font type and size. Click OK.
 WordArt can be edit by using WordArt toolbar.

Exercise

Question 1: Writing an Essay about Yourself

Important ! : Explore and discover the usage of each functions in Mic. Word 2007 on your own in
order to conduct this assignment/lab/exercise. You may submit these 2 exercise/questions separately
( 2 separate document / .DOCX)

What should you do?

1. Give description about yourself in one page by choosing at least 2 topics, for example:
personality, family profile, hobbies, memorable events, childhood, studies etc.

2. You MUST appropriately apply

 title, WordArt
 different fonts, sizes, and styles
 Drop Cap
 Spelling and justify alignment
 Word Count to determine the total number of words in the essay.
Example:
“Total number of words in my essay = ??”
Please include this statement at the bottom of the page.
 header (<Title/italic>) / footer (“Prepared by <yourname>”/<italic>)

3. Submit your essay through Edmodo (online).

Prepared by: Puan Rafizah Mohd Hanifa and Puan Rosfuzah Roslan 5
 PUSAT PENGAJIAN DIPLOMA
UNIVERSITI TUN HUSSEIN ONN MALAYSIA (UTHM)

DAT 10503 INTRODUCTION TO INFORMATION TECHNOLOGY

Question 2: Creating a Form

What should you do?

1. Design a ‘Change Address Form’ exactly as shown in Figure A.

2. Set the orientation for the page as Portrait. Don’t forget to fill in the form that you have designed.

3. Submit your essay through Edmodo (online).

OFFICE OF PPD
UTHM 86400
BATU PAHAT JOHOR

Figure A

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