Operation Guide: Eroom V600R006C00

eRoom
V600R006C00
Operation Guide
Issue 01
Date 2017-07-01
HUAWEI TECHNOLOGIES CO., LTD.

Copyright © Huawei Technologies Co., Ltd. 2017. All rights reserved.
No part of this document may be reproduced or transmitted in any form or by any means without prior
written consent of Huawei Technologies Co., Ltd.
Trademarks and Permissions
and other Huawei trademarks are trademarks of Huawei Technologies Co., Ltd.
All other trademarks and trade names mentioned in this document are the property of their respective
holders.
Notice
The purchased products, services and features are stipulated by the contract made between Huawei and
the customer. All or part of the products, services and features described in this document may not be
within the purchase scope or the usage scope. Unless otherwise specified in the contract, all statements,
information, and recommendations in this document are provided "AS IS" without warranties, guarantees or
representations of any kind, either express or implied.
The information in this document is subject to change without notice. Every effort has been made in the
preparation of this document to ensure accuracy of the contents, but all statements, information, and
recommendations in this document do not constitute a warranty of any kind, express or implied.
Huawei Technologies Co., Ltd.

Address: Huawei Industrial Base
Bantian, Longgang
Shenzhen 518129
People's Republic of China
Website: http://www.huawei.com
Email: support@huawei.com
Issue 01 (2017-07-01) Huawei Proprietary and Confidential i

Copyright © Huawei Technologies Co., Ltd.
eRoom
Operation Guide Preface
Preface
Purpose
This document provides you with the instructions on using the Interactive Digital Board (IDB)
in the Electrical Meeting Room (eRoom).
Intended Audience
This document is intended for eRoom operation personnel.
Symbol Conventions
The symbols that may be found in this document are defined as follows.
Symbol Conventions
Symbol Description
Indicates an imminently hazardous situation which, if
not avoided, will result in death or serious injury.
Indicates a potentially hazardous situation which, if not

avoided, could result in death or serious injury.

avoided, may result in minor or moderate injury.

avoided, could result in equipment damage, data loss,
performance deterioration, or unanticipated results.
NOTICE is used to address practices not related to
personal injury.
Calls attention to important information, best practices
and tips.
NOTE is used to address information not related to
personal injury, equipment damage, and environment
deterioration.
Issue 01 (2017-07-01) Huawei Proprietary and Confidential ii

eRoom
Operation Guide Preface
Change History
Issue Date Description
01 2017-07-01 This issue is the first official release.
Issue 01 (2017-07-01) Huawei Proprietary and Confidential 3

eRoom
Operation Guide Contents
Contents
Preface ............................................................................................................................................... ii
1 Conference Settings ......................................................................................................................1
2 Joining a Conference ....................................................................................................................3
3 Conference Control.......................................................................................................................6
3.1 What Can the Chair, Presenter, and Participant Do?..................................................................................................... 6
3.2 How Can I Apply for or Release the Chair? ................................................................................................................. 7
3.3 How Can I Apply for or Release the Presenter? .......................................................................................................... . 8
3.4 How Can I View Current Speakers in a Conference? ................................................................................................... 9
3.5 How Can I Determine the Noise Source In a Conference?........................................................................................... 9
3.6 How Can I Mute All Participants? .............................................................................................................................. 10
3.7 How Can I Mute or Unmute a Participant?................................................................................................................. 10
3.8 How Can I Mute or Unmute Myself? ........................................................................................................................ . 11
3.9 What Should I Do If I Want to Speak in a Conference? ............................................................................................. 11
3.10 How Can I Broadcast the Video of a Site?................................................................................................................ 12
3.11 How Can I Prolong a Scheduled Conference? .......................................................................................................... 12
4 Wireless Projection Screen ........................................................................................................13

4.1 Windows PC projection screen ................................................................................................................................... 13
4.2 Mac Computer Projection Screen ............................................................................................................................... 15
4.3 Advanced Web Settings .............................................................................................................................................. 17
4.4 FAQ ............................................................................................................................................................................ 18
5 Data Collaboration......................................................................................................................20
5.1 How Can I Use the Touch Mode? ............................................................................................................................... 20
5.2 Understanding Menus ................................................................................................................................................. 22
5.3 How Can I Share Desktop/Application/Document/Media/Whiteboard? .................................................................... 24
5.4 Can I Use Multiple Data Sharing Modes in a Conference? ........................................................................................ 25
5.5 Can I Make Annotations on the Whiteboard as a Participant?.................................................................................... 25
5.6 How Can I Save the Information on the Whiteboard? ................................................................................................ 25
5.7 How Can I Grant the Annotation Permission to a Participant?................................................................................... 26
5.8 How Can I Invite Another Participant to Share Desktop? .......................................................................................... 26
6 Local White Board.......................................................................................................................27

eRoom
Operation Guide Contents
6.1 How to activate local white board .............................................................................................................................. 27

6.2 How to close local white board................................................................................................................................... 28
6.3 Bottom Toolbar Operation .......................................................................................................................................... 29
6.3.1 Annotation mode...................................................................................................................................................... 29
6.3.2 Erase Mode .............................................................................................................................................................. 30
6.3.3 Select ....................................................................................................................................................................... 31
6.3.4 Restore ..................................................................................................................................................................... 32
6.3.5 Cancel ...................................................................................................................................................................... 32
6.3.6 Menu........................................................................................................................................................................ 32
6.3.7 Desktop Mode.......................................................................................................................................................... 35
6.3.8 More information..................................................................................................................................................... 37
6.3.9 Page tool ............................................................................................................................. ..................................... 37

eRoom
Operation Guide 1 Conference Settings
1 Conference Settings
Step 1 Prior to starting remote conference, it needs to set up conference information.

Step 2 Startup to enter main interface, as shown in Figure 1-1.
Figure 1-1 Main interface
Step 3 Click the icon to pop up a Certification Password dialog box as shown in Figure 1-2.

eRoom
Operation Guide 1 Conference Settings
Figure 1-2 Certification password
Step 4 Enter certification password, click OK to enter the interface as shown in Figure 1-3.
Default password: change_Me. Password change path: Certification Password Setting in Step5.
Figure 1-3 Conference information configuration
Step 5 Set up system interface language, remote conference URL address and name of number of
local venue. To change certification password, enter a new certification password after
Certification Password Setting.
Contact administrator to obtain conference URL address, like MediaX or SMC URL address for data
conference.
Venue name: eRoom01 at default, 60 bytes at most, can be null.
Venue number: default 07550001, venue number of 127 bytes at most, enter excluding 7 special
characters (& < > ( ) " ' ), can be null.
Certification password: Change_Me at default, not less than 8-bit, a combination of at least more
than 2 characters.
----End

eRoom
Operation Guide 2 Joining a Conference
2 Joining a Conference
Prerequisites
The conference URL has been specified under Settings. For details, see chapter "1
Conference Settings".
Procedure
Step 1 Power on the IDB.
Its home screen shown in Figure 2-1 is displayed.
Figure 2-1 Home screen
Step 2 Tap to access the screen for joining a conference.

Step 3 Fill in all required information. The UIs may differ in different networking schemes.
When interface is as shown in Figure 2-2: Enter the conference ID and password as well
as the user name and number of the local participant and tap Join Conference.

eRoom
Obtain the conference ID and password from the conference organizer. If the conference does not have
any password, leave Conference password empty.
Figure 2-2 Joining a conference on an on-premises network
When interface is as shown in Figure 2-3:

a. Tap Join Conference, enter the interface as shown in Figure 2-4.
Figure 2-3 Joining a conference on a hosted network
b. Enter the conference ID and password, and then tap Join. as shown in Figure 2-4.

eRoom
Figure 2-4 Intering the conference information on a hosted network
c. Input the nickname of the venue, and click Join Conference to enter the conference
interface.
Figure 2-5 Enter nickname
For the first time to join conference, please follow interface prompt to install webClient.
----End

eRoom
Operation Guide 3 Conference Control
3 Conference Control
3.1 What Can the Chair, Presenter, and Participant Do?

3.2 How Can I Apply for or Release the Chair?
3.3 How Can I Apply for or Release the Presenter?
3.4 How Can I View Current Speakers in a Conference?
3.5 How Can I Determine the Noise Source In a Conference?
3.6 How Can I Mute All Participants?
3.7 How Can I Mute or Unmute a Participant?
3.8 How Can I Mute or Unmute Myself?
3.9 What Should I Do If I Want to Speak in a Conference?
3.10 How Can I Broadcast the Video of a Site?
3.11 How Can I Prolong a Scheduled Conference?
3.1 What Can the Chair, Presenter, and Participant Do?

Table 3-1 lists conference control and data collaboration functions that are available for the
chair, presenter, and participant roles. (If the UIs in different scenarios are different, the
functions available may also differ.)
Table 3-1 Conference control and data collaboration functions by role
Role Conference Control Data Collaboration

Chair  View the participant list.  Send IMs.
 Release a chair.  Share documents.
 Invite and remove participants.  Release bulletins, and transfer
 Set participants' rights. files.
 Mute or unmute the local site.
 Take meeting notes.
 Mute or unmute a conference.

Broadcast site videos.

eRoom
Role Conference Control Data Collaboration

Display speakers (2 parties).
Cancel hand raising.
Extend a conference.
End a conference.
Leave a conference.
Redial (available only for an
on-premises network).
Lock a conference (available only
for a hosted network).
Presenter View the participant list. Send IMs.

Apply for the chair role. Initiate data collaboration such
Release the presenter. as sharing a document,
whiteboard, the desktop, an
Mute or unmute the local site. application, or a media file.
Display speakers (2 parties). Invite other participant to share
Leave a conference. desktops.
Release bulletins, and transfer
files.
Initiate a poll.
Take meeting notes.
Common View participant list. Send IMs.

participant Apply for the chair role. Take meeting notes.
Apply for the presenter role.
Raise hand (apply to speak).
Mute or unmute the local site.
Display speakers (2 parties).
Leave a conference.
3.2 How Can I Apply for or Release the Chair?

Applying for the Chair
If there is no chair in the conference, common participants can apply for the chair role.
1. Common participants can click on the toolbar of the participant list or right-click
themselves in the participant list, then choose Apply to be Chair.
2. Enter the chair password and click OK, as shown in Figure 3-1.

eRoom
Figure 3-1 Entering the chair password
The chair password can be obtained from the conference creator.

If a chair already exists in the conference, you cannot apply for a chair.
Releasing the Chair

The chair can click on the toolbar of the participant list to release the chair role.
The chair can right-click himself or herself in the participant list, then choose Release
Chair to release the chair role.
3.3 How Can I Apply for or Release the Presenter?

Applying for the Presenter
If there is no presenter in the conference, other participants can apply for the presenter role.
Common participants can click on the toolbar of the participant list to apply for the
presenter role.
Common participants can right-click themselves in the participant list, then choose Get
Presenter to apply for the presenter role.
Releasing the Presenter

If the presenter finishes the speech during the conference, he/she can release the presenter
role.
The presenter can click on the toolbar of the participant list to release the presenter
role.
The presenter can right-click himself or herself in the participant list, then choose
Release Presenter to release the presenter role.

eRoom
3.4 How Can I View Current Speakers in a Conference?

The Client provides the voice activation function that displays the names of two participants
that make loudest sound in real time.
You can view the current speakers in a conference under Participant List, for example, Jack
and Jane shown in Figure 3-2.
Figure 3-2 Viewing current speakers in a data conference
The GUI may vary depending on the scenario. The actual GUI prevails.
3.5 How Can I Determine the Noise Source In a

Conference?
The Client provides the voice activation function that displays the names of two participants
that make loudest sound in real time.
You can view two participants that make loudest sound in a conference under Participant
List, for example, Jack and Jane shown in Figure 3-3. If Jane is the only speaker in the
conference currently, noise may be made by Jack. To ensure conference quality, the chair can
click next to Jack in the participant list to mute Jack.

eRoom
Figure 3-3 Viewing current speakers in a data conference
3.6 How Can I Mute All Participants?

The chair in a data conference can mute or unmute all participants. After the chair has muted
microphones of all participants, only the chair can speak.
If you join a video+data conference as the chair using the TE Desktop, you cannot mute or unmute all
participants at a time.
Perform the following operations in the data conference window:

If you are the chair, you can mute all participants. On the toolbar of the participant list,
click and choose Mute all.
You can unmute the participants when required. On the toolbar of the participant list, click and
choose Unmute all to enable the microphones of all participants.
3.7 How Can I Mute or Unmute a Participant?

Disabling the microphone of a participant: In the participant list, the chair clicks next
to a participant.
Enabling the microphone of a participant: In the participant list, the chair clicks next
to a participant.

eRoom
3.8 How Can I Mute or Unmute Myself?

Mute: In the participant list, click next to your name.
Unmute: In the participant list, click next to your name.
3.9 What Should I Do If I Want to Speak in a Conference?

During a conference, a common participant can use the hand raising function to apply to the
chair for the speaking permission.
If you join a video+data conference as a participant using the TE Desktop, you cannot use the hand
raising function to apply to the chair for the speaking permission.
On the toolbar of the participant list, click . A hand icon is displayed next to your name, as
shown in Figure 3-4.
Figure 3-4 Hand raising in a data conference
You can put down the hand at any time by clicking on the toolbar of the participant list. After
you put down the hand, the hand icon next to your name disappears.

eRoom
3.10 How Can I Broadcast the Video of a Site?

The chair can right-click the site you want to broadcast and choose Broadcast Site. Then all
participants can view video of the site.
3.11 How Can I Prolong a Scheduled Conference?

Step 1 On the toolbar above the conference main window, click and choose Extend meeting.
Step 2 In the displayed dialog box, set the conference delay, as shown in Figure 3-5.
Figure 3-5 Setting the conference delay
Step 3 Click OK
----End

eRoom
Operation Guide 4 Wireless Projection Screen
4 Wireless Projection Screen
Wireless screen transmission PC supports Windows 7 or above, as well as MAC OS

X10.10/10.11 or above.
It supports cross-segment screen transmission.
Note: wireless screen transmission transmitter is referred to as U shrae connector in this
document. Standard configuration of 1 U shrae connector for an IDB.
In delivery, IDB has been paired with U shrae connector in standard configuration. When
non-standard U shrae connector are used, it needs to re-pair them, and the method of
which is referred to in 4.4 FAQ.
Before wireless screen transmission, IDB touchscreen must be in the startup state, and
the rear-mounted panel is inserted with wireless antenna, as shown in Figure 4-1.
Figure 4-1 Wireless Antenna
4.1 Windows PC projection screen

4.2 Mac Computer Projection Screen
4.3 Advanced Web Settings
4.4 FAQ
4.1 Windows PC projection screen

Step 1 Connect a U Lesharing connector to your PC at a normal startup state, as shown in Figure 4-2.

eRoom
Figure 4-2 Insert USB
Step 2 (For the first time to use U Lesharing connector) USB interface drive will be automatically
installed, as shown in Figure 4-3, wait to complete drive installation; manually open
SKYWORTH, double click SKYWORTH.exe to run APP.
Figure 4-3 Drive installation dialog box
Step 3 (For the second and consequent time to use U Lesharing connector) PC will automatically run
SKYWORTH.EXE APP, as shown in Figure 4-4.
Figure 4-4 Automatically running SKYWORTH.EXE

eRoom
Step 4 ait until U Lesharing connector's LED light turns constant blue, and the
prompt of "Successful Connection between Host Computer and Key, Sharing
Available appears at the lower right corner of PC", click the button on U
Lesharing connector to show your contents to attendees, as shown in Figure
4-5.
Figure 4-5 Successful connection
After sharing, U Lesharing connector's LED light turns red, as shown in Figure
4-6.
Figure 4-6 LED light turns red
Short press the button of U Lesharing connector, blue light remains on, screen exit.
----End


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eRoom

HUAWEI TECHNOLOGIES CO., LTD.

Trademarks and Permissions

Huawei Technologies Co., Ltd.

Issue 01 (2017-07-01) Huawei Proprietary and Confidential i

Indicates a potentially hazardous situation which, if not

Indicates a potentially hazardous situation which, if not

Indicates a potentially hazardous situation which, if not

Issue 01 (2017-07-01) Huawei Proprietary and Confidential ii

Issue 01 (2017-07-01) Huawei Proprietary and Confidential 3

4 Wireless Projection Screen ........................................................................................................13

6 Local White Board.......................................................................................................................27

Issue 01 (2017-07-01) Huawei Proprietary and Confidential 4

6.1 How to activate local white board .............................................................................................................................. 27

Issue 01 (2017-07-01) Huawei Proprietary and Confidential 5

Step 1 Prior to starting remote conference, it needs to set up conference information.

Figure 1-1 Main interface

Issue 01 (2017-07-01) Huawei Proprietary and Confidential 1

Figure 1-2 Certification password

Figure 1-3 Conference information configuration

Issue 01 (2017-07-01) Huawei Proprietary and Confidential 2

Figure 2-1 Home screen

Step 2 Tap to access the screen for joining a conference.

Issue 01 (2017-07-01) Huawei Proprietary and Confidential 3

Figure 2-2 Joining a conference on an on-premises network

When interface is as shown in Figure 2-3:

Figure 2-3 Joining a conference on a hosted network

Issue 01 (2017-07-01) Huawei Proprietary and Confidential 4

Figure 2-4 Intering the conference information on a hosted network

Figure 2-5 Enter nickname

Issue 01 (2017-07-01) Huawei Proprietary and Confidential 5

3.1 What Can the Chair, Presenter, and Participant Do?

3.1 What Can the Chair, Presenter, and Participant Do?

Table 3-1 Conference control and data collaboration functions by role

Role Conference Control Data Collaboration

Issue 01 (2017-07-01) Huawei Proprietary and Confidential 6

Role Conference Control Data Collaboration

Presenter View the participant list. Send IMs.

Common View participant list. Send IMs.

3.2 How Can I Apply for or Release the Chair?

Issue 01 (2017-07-01) Huawei Proprietary and Confidential 7

Figure 3-1 Entering the chair password

The chair password can be obtained from the conference creator.

Releasing the Chair

3.3 How Can I Apply for or Release the Presenter?

Releasing the Presenter

Issue 01 (2017-07-01) Huawei Proprietary and Confidential 8

3.4 How Can I View Current Speakers in a Conference?

Figure 3-2 Viewing current speakers in a data conference

3.5 How Can I Determine the Noise Source In a

Issue 01 (2017-07-01) Huawei Proprietary and Confidential 9

Figure 3-3 Viewing current speakers in a data conference

3.6 How Can I Mute All Participants?

Perform the following operations in the data conference window:

3.7 How Can I Mute or Unmute a Participant?

Issue 01 (2017-07-01) Huawei Proprietary and Confidential 10

3.8 How Can I Mute or Unmute Myself?

3.9 What Should I Do If I Want to Speak in a Conference?

Figure 3-4 Hand raising in a data conference

Issue 01 (2017-07-01) Huawei Proprietary and Confidential 11

3.10 How Can I Broadcast the Video of a Site?

3.11 How Can I Prolong a Scheduled Conference?

Figure 3-5 Setting the conference delay