№ F / Stores / Genl / 01 / 02 Date, 5 SEP 2018

Sub: Analytical Report of Workload vis-a-vis Staff on Roll in General Section

Taking account of all the functions of General section , I found there are at least 43 different types of
works, that may be classified broadly in 2 categories; (i) Jobs of Continuous, Routine or Daily nature, i.e.,
Regular jobs and (ii) jobs required to be performed occasionally when the necessity arises, may be
referred as Occasional.

Regular Jobs:-

1 Dealing Audit Part- I & Part- II Cases, RTI cases.

2 Departmental Verification
3 Insurance Bill
4 Tele Maintenance and bills payment
5 Pay Order
6 Dealing Transport and other contract Bills
7 Lorry Contract and hiring contract
8 Issue of Medical Card
9 Issue of Identity Card
10 NS 11
11 Maintenance of Tools, Machineries
12 Maintenance of Electrical Arrangements
13 Maintenance of Civil Works ; Godowns, Buildings
14 Condemnation
15 Safety & Security
16 Imprest
17 PG / Security Deposit Release
18 Misc.
19 Uniform distribution
20 Issue of Stock Items to Depot Staff
21 NS requisition
22 M & P Proposals
23 Works Programme
24 Non-stock Procurement Proposals
25 Works Contract proposals other than Transport
26 AMC for Machineries & Appliances
27 T&P
28 PNM, Meetings, Observing ceremonial occasions
29 Rajbhasha activities
30 Forms & Stationeries
31 Overall supervision.
32 Refilling of Cartridges
33 Maintenance of Road Weighbridge
Occasional Jobs:

1 Authority Signature
2 Auction Sale
3 Coach Reservation for holiday
4 Office Order
5 AG Inspection
6 Sale Order
7 Canteen
8 Statements
9 Permissions
10 Awards, Certification

Most of the jobs of General section require additional skill and knowledge as the nature of jobs cover a
wide range of activities. There is almost no scope of providing any stereotype job to any staff of this
section. The basic skill and knowledge mostly required here are:

1 Accounts
2 Stores
3 Civil Engg
4 Electrical Engg
5 Mechanical Engg
6 Computer skill
7 Insurance
8 Motor Vehicles rules
9 Tendering and Works Contract
10 Man management, Liaison skill
11 Audit
12 Verification
13 Scrap disposal
2.0 Job Distribution among the Gr C Staff of General Section during APR 2016

Staff withdrawn / Retired / Non-Replaced are stricken out

Sl. Name of staff & Short description of job allotted

No. Designation
01 Sri Jayanta Guha / CDMS a) Overall supervision and monitoring of all jobs of General Section
b) PNM cases c) Arrangement of Departmental verification.
d) Arrangement of official meeting, function & Ceremonial occasion.
e) Policy matters f) T&P of General Section
g) Disposal of pending stock sheets dealt in Genl Section with the assistance of Sri
Shyamal Sardar, OS.
02 Sri Raghunath Marndi, a) Maintenance of telephone both Rly. and BSNL & payment of bill. c) Depot
Ch. OS Budget Maintenance and submission of periodical statement to Estt. Section. d)
Maintenance of Imprest Cash Register, entertainment charges, e) Pay order wherever
necessary.
03 Sri Ajoy Mukherjee a) Transport Contract including Insurance, Refund of earnest Money / Security
Ch. OS deposit etc. pertaining to contract cases, b) Other jobs of General Section as and
when required
04 Sri Arindam Roy/CDMS. a) Works programme, b) Daily Maintenance of works c) M & P Programme d)
Beautification of depot. e) AMC & Repairing of Depot machinery and tools. f)
Procurement & Refilling of Printer Cartridges for depot.
05 Sri Pankaj Sikdar. a) Foreign Sale b) Payment of contractor's bills, Any AMC Bills, c) Purchase of
Ch. OS Non Stock items for depot.
07 Sri Shyamal Sardar, OS. a) Issue of Gate pass and other Misc. Works. b)Minor Canteen matters, c) d) Issue
of circular regarding General Matter, Authority Signature etc., e) Master copier
operating & maintenance, f) Reqn. of Depot Stock item & Non-stock Requisition,
g) Filing of documents & arranging files
06 Sri Atanu Samanta, OS. a) Collection and issuance of way bills. b) Issue of I. Cards and Medical Identity
cards c) Reservation of Piecemeal Coach during D.P. Holiday and Dolyatra Holiday,
d) Preparing of NS-11
08 Sri Kamal Kr Chakrabarti a) Condemnation, b) Safety and Security matters of depot & Maintenance of
OS Firefighting equipment, c) Audit Report Part I & II, d) Collection and distribution
of uniform to Depot staff. e) Receiving of LDS Dak.
09 Sri B.B. Pandey, Training, Translation and implementation of Rajbhasa.
Rajbhasa Assistant.
10 Sri Chandra Shekhar Roy, General Supervision in Record section as In-charge of Record Sec.
Ch. OS
11 Sri K.N. Banerjee, OS Collection of Sty. and Printing. Items and distribution of the same to Sheds, Wards
Sections and sub-sections.
12 Sri Liakat Ali Khan Record Sorter Posted at Record Sec.
Record Sorter
 At present, there are only 9 Gr. C staff in this section. The dwindling Staff strength may be appreciated
from the list of Staff on roll given below:

JUN 2011 JUN 2012 JUN 2013

1 B. Ekka, Ch. OS 1 B. Ekka, Ch. OS 1 A Kesh, CDMS

2 N.R. Sarkar, Ch. OS 2 N.R. Sarkar, Ch. OS 2 A Mondal, DMS

3 R N Marandi, Ch. OS 3 R N Marandi, Ch. OS 3 S. Patra, DMS

4 S. Patra, DMS 4 S. Patra, DMS 4 R N Marandi, Ch. OS

5 C S Roy, OS 5 C S Roy, OS 5 N.R. Sarkar, Ch. OS

6 K. Bhanja, OS 6 A Mukharjee, OS 6 C S Roy, OS

7 A Mukharjee, OS 7 S N Bala, OS 7 S N Bala, OS

8 S N Bala, OS 8 S N Bose, OS 8 A Mukharjee, OS

9 S. Poddar, OS 9 R Maharaj, OS 9 R Maharaj, OS

10 R Maharaj, OS 10 M N Bose, OS 10 A Mishra, OS

11 S N Bose, OS 11 G Tarafdar, Sr. Cl 11 M N Bose, OS

12 M N Bose, Sr. Cl. 12 D. Pal, Ch.Typist 12 D. Pal, Ch.Typist

13 G Tarafdar, Sr. Cl 13 B B Pandey, Translator 13 BB Pandey, Translator

14 D. Pal, Ch.Typist 14 Liakat Ali Khan, Jr. Peon 14 Liakat Ali Khan, J.Pn.

15 B B Pandey, Translator

In 2012, Satyakam Poddar (Sl. № 9 of 2011) was withdrawn, w/o proper replacement.

In 2012, also the Number of staff reduced from 15 to 14, including new inclusion of a Junior Peon (Sl. № 14 of
2012), handicapped being almost blind, still remaining on roll of this section till date.

JUN 2014 JUN 2015

1 A Kesh, CDMS 1 J Guha, CDMS

2 S. Patra, DMS 2 S. Patra, DMS

3 R N Marandi, Ch. OS 3 R N Marandi, Ch. OS

4 C S Roy, OS 4 C S Roy, Ch. OS

5 S N Bala, OS 5 S N Bala, Ch. OS

6 A Mukharjee, OS 6 A Mukharjee, Ch. OS

7 R Maharaj, OS 7 P Sikdar, Ch. OS

8 A Mishra, OS 8 K N Banarjee, Ch. OS

9 D. Pal, Ch.Typist1 9 A Samanta, OS

10 B B Pandey, Translator 10 B B Pandey, Translator

11 L A Khan, Jr. Peon 11 L A Khan, Jr. Peon

SEP 2018

1 A Roy, CDMS

2 R N Marandi, Ch. OS

3 C S Roy, Ch.OS (Differently Abled)

4 A Mukharjee, Ch.OS

5 P K Sikdar, Ch. OS

6 S K Sardar, OS

7 S N Bose, OS

8 L A Khan, Jr. Peon (Differently abled)

9 P Chowdhury. Peon + 3 Group D / Artisan staff = 12

Page 45, Work Study Report by Central Planning Organization (GM’s efficiency cell), E. Rly

3.5.1. Thus, the actual requirement of staff of different category at HGS depot for
functioning at different Wards and different sections is tabulated below -

Sl. Deployment of Staf

Section
No. Existing Proposed
1 Establishment Section 41 41

2 Letter Despatch Section (LDS) 6 6

3 Requisition section 5 6

4 Ledger & Inventory Control Section 33 35

5 A-Shed Section 28 28

6 B-Shed Section 22 22

7 C-Shed Section 26 26

8 Central Despatch Section (CDS) 70 80

9 A-Ward Section 26 28

10 B-Ward Section 21 24

11 C-Ward Section 22 30

12 RR & RSS Section 12 15

13 General Section 17 21
14 Khana Oil Depot 8 12

15 LP & LP HQ 14 17

16 Computer Section 5 5

17 Clothing Factory (CF) 23 23

18 Clothing Factory (CF) Top 19 17

19 Yard 48 46

20 Canteen 5 5

21 Office of COS/HQ 16 16

22 Office of DRM/HWH 1 1
 TOTAL 468 504
2.1 So, it is seen that the number of Gr. C Staff has reduced from 15 of 2011 to 9 in 2018.

2.2 Deficit of Staff = Estimated 21 – Existing 12 = 9