On-The-Job Training (OJT) Orientation

On-the-job Training (OJT)
Orientation
June 13, 2019
Business Management Unit

Department of Management
Cavite State University-Cavite City Campus
http://ro6.dole.gov.ph/fndr/mis/files/OJT%20MANUAL.pdf 1
Rationale
◼ Academic institutions are faced with challenges
particularly on the skills they produced which do
not match the needs of the industry;
◼ apply the theories, principles and ideas learned in
the academe under supervision; and,
◼ expose the students to work realities which will
ideally hone their skills and prepare them once
they get out of the university or college.
General Objectives
◼ Provide students with actual workplace
experience, exposure to various
management styles, industrial and
procedures of various occupations in
relation to their respective fields of learning;
General Objectives
◼ Experience standards and guidelines for
conducting OJTs such as amount of
workload, number of hours, learning
objectives, monitoring scheme and
sanctions; and,
General Objectives
◼ Promote and establish strategic agreements
between the academe and the government as
well as the academe and private companies
focusing on the creation of clear objectives, clear
expectations, establish methods of learning
verification and effective monitoring and
implementation specific to the on-the-job training
programs.
Admission Requirements /Before
Starting OJT
◼3rd Year Standing Business
Management student
◼Course Card
◼Curriculum Checklist
◼Certificate of Class Standing
◼Registration Form
◼Medical Clearance
Admission Requirements /Before
Starting OJT
◼ Enrolled under BMGT 199: OJT/Practicum
◼ Resume
◼ Signed Recommendation / Cover / Application
Letter
◼ Duly Notarized Waiver
◼ Duly Notarized Memorandum of Agreement
Duties and Responsibilities Student-trainee
◼ An admitted student-trainee shall abide by the

rules and regulations set forth by the
institution/company/office where s/he is
undergoing on-the-job training;
◼ Student-trainee should always observe
discipline and right conduct;
◼ Student-trainee should wear the appropriate

dress code as required by the training center
or their school uniform as well as issued
Identification Card or school I.D.
◼ student-trainee should observe punctuality
and attendance in reporting to his/her
assigned training area. S/he should
accomplish the attendance recording sheet
noted by the training supervisor;
◼ student-trainees who will conduct field work

should report to their respective ojt adviser
who are their with, the location, and the nature
of work to be conducted;
◼ student-trainee that will render overtime in
their work should also report to their ojt
adviser;
◼ student-trainee shall not participate in

any activity outside working hours; and,
◼ student-trainee is required to personally
submit reports and requirements on time
once a week.
Duties and Responsibilities
Parents/Guardian/Spouse
◼ The parents/guardian/spouse shall co-sign the
training contract to manifest approval or
consent to the on-the-job training of their
child/spouse; and,
◼ parents/guardian/spouse shall also issue a

waiver of consent.
Duties and Responsibilities Faculty OJT
Coordinator/Adviser
◼ Faculty Practicum Coordinator shall be
responsible for all aspects of the student
internship programs including program
implementation, monitoring and evaluation;
◼ conduct site visit twice (more if needed) to the
training facility to ensure safe and conducive
working experience for the student/ trainee;
Coordinator/Adviser
◼ regular monitoring of the student/trainees
under him/her to check on their overall
performance;
◼ ensure immediate resolution of
student/trainee’s concerns, if there is;
Coordinator/Adviser
◼ ensure immediate resolution of
student/trainee’s concerns, if there is a
need;
◼ be available for consultation with the
student/trainee and provide coaching and
counselling assistance, if needed;
Coordinator/Adviser
◼ meet with his / her students once a week
(more if needed) for student feedback on their
respective assignments and receive weekly
reports; and,
◼ responsible in evaluating the student/trainee’s
reports, evaluation and will give the final grade
taking into consideration the evaluation of the
On-Site Supervisor.
Duties and Responsibilities Partner OJT
Institution/Supervisor
◼ The partner institution/company/office shall be
responsible in providing actual on-the-job training
(OJT) to the student/trainee;
◼ responsible in assigning the student/trainee to any

department during the duration of the OJT requiring
for exposure to actual work;
◼ clearly explain the work assignment to ensure that

the duties, role and responsibilities of the
student/trainee is clearly defined and outlined;
Duties and Responsibilities Partner OJT
Institution/Supervisor
◼ ensure the safety of the student-trainee and provide
supervision of the latter's assigned tasks;
◼ provide necessary but not confidential information

about company’s background or any other
information needed for the student-trainee’s report;
and,
◼ conduct an evaluation of the student/trainee’s overall

performance based on the agreed standards or
requirement with the school and issue certificate of
completion upon completion of the on-the-job
training program.
Monitoring and Evaluation
To ensure effective learning through actual
work exposure if achieved during the on-the-
job training, student/trainees will be evaluated
and the OJT program monitored.
◼ Weekly Journal Report
Student/trainees will be required to submit a
weekly journal or report to the Faculty
Practicum Coordinator outlining his/her
observations, learning and reflection relative
to the actual work/s exposed to.
◼ OJT Evaluation Form
The student/trainee will be evaluated by the
partner institution/company/office assigned
On-Site Supervisor at the end of the on-the-
job training program. The evaluation form will
be submitted to the Faculty Practicum
Coordinator/Adviser who will consolidate and
synthesize the said documents.
◼ Post Mortem Evaluation
The student/trainee will submit a post-training
narrative report to the Faculty Practicum
Coordinator/Adviser and such will be part of
the basis of their OJT grade.
Weekly Journal Report
Should be submitted after completion of the
1st Week of the training
◼ Introduction
◼ Objectives of the On-the-Job Training
◼ Significance of the On-the-Job Training
◼ Time and Place of On-the-Job Training
◼ Daily Journal (1st Week)
1
1.5 1
1
http://ro6.dole.gov.ph/fndr/mis/files/OJT%20MANUAL. 24
pdf
Times New Roman
Size 12
Title Case / Bold face
Double space all

through out
pdf
3 Single Spaces before
the figure
Single Space after the

figure before the figure
caption
3 Single Spaces after

the figure caption http://ro6.dole.gov.ph/fndr/mis/files/OJT%20MANUAL. 26
pdf
Time format:
8:00 a.m.
pdf
2nd Week of the training
◼ Background of the Establishment
◼ Location of the Establishment
◼ Vision and Mission Statements of the Establishment
◼ Over-all Organizational Structure and Functions of the
Establishment
◼ Responsibilities of the Management
◼ Daily Journal (2nd Week)
Don’t Forget to use
Citation for information
coming from other
sources
pdf
pdf
From this Chapter,
3 Single Spaces before
the next title
pdf
Since VMGO are
usually exactly copied
use “ ”
Subtitles are indented
at .5 of the ruler
Could include
Objectives and Core
Values
Do not forget the

Citations
pdf
Hanging Indent
pdf
pdf
pdf
pdf
3rd Week of the training
◼ Organizational Structure and Functions of the Department
◼ Facilities Description before the pictures; 2 pictures per
page
◼ Equipment (Machineries, Tools, Supplies); Description
before the pictures; 2 pictures per page
◼ Standard Operating Procedures
◼ Daily Journal (3rd Week)
Facilities – something that is
built, installed, or established
to serve a particular purpose
(www.merriam-webster.com,
n.d.)
Clinic, Lavatory, Comfort

Room, Maintenance, Pantry
area, Canteen
The ideal is to have a brief
description for each of the
facilities
Avoid doing what is done on
the sample
Could include machineries
and tools; type and name of
documents could also be
included just set a sub-title
for it.
Please be careful on how to

distinguish, facilities,
machineries, equipment and
tools.
4th and 5th Weeks of the training
◼ Daily Journal (4th and 5th Week)
6th Week of the training
◼ Tasks Performed
◼ Specific Activities Assigned (Weekly)
◼ Observed Strengths and Weaknesses of the Training Area
(Pictures are optional)
◼ Insights
◼ Summary
◼ References (APA format)
List of Appendices
◼ 1 Cover Letter / Application Form
◼ 2 Resume
◼ 3 Curriculum Checklist
◼ 4 Certification of Class Standing
◼ 5 Waiver
◼ 6 Recommendation Letter
pdf
List of Appendices
◼ 7 Memorandum of Agreement
◼ 8 Location of the Linkage Establishment
◼ 9 Certification of Completion
◼ 10 Accomplished Evaluation Form
◼ 11 Identification Card
◼ 12 Daily Time Record
List of Appendices
◼ 13 Daily Journal
◼ 14 Photo Documentation
◼ 15 English Critic Certification
◼ 16 Routing Slip
Personal Identity
QUESTIONS?
pdf
Aim to be the Best Practicumer

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On-the-job Training (OJT)

June 13, 2019

Business Management Unit

◼ An admitted student-trainee shall abide by the

◼ Student-trainee should wear the appropriate

◼ student-trainees who will conduct field work

◼ student-trainee shall not participate in

◼ parents/guardian/spouse shall also issue a

◼ responsible in assigning the student/trainee to any

◼ clearly explain the work assignment to ensure that

◼ provide necessary but not confidential information

◼ conduct an evaluation of the student/trainee’s overall

Title Case / Bold face

Double space all

Single Space after the

3 Single Spaces after

Do not forget the

Clinic, Lavatory, Comfort

Please be careful on how to

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