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MEMORANDUM C I R C U L A R
NO. 2006-22

TO A L L PROVINCIAL G O V E R N O R S , CITY MAYORS, MUNICIPAL

MAYORS, DILG REGIONAL D I R E C T O R S AND O T H E R S
CONCERNED

SUBJECT : AMENDING MEMORANDUM C I R C U L A R NO. 2001-57. DATED

MAY 8, 2001, ENTITLED, RULES AND REGULATIONS
GOVERNING THE FOREIGN TRAVEL OF LOCAL
GOVERNMENT OFFICIALS AND EMPLOYEES

Statement of Policy

In line with the austerity measures being undertaken by the government; the
grant o! authority to travel abroad on official time, or when such travel involves the use
of public funds, shall be confined to those travels which are urgent and extremely
necessary and are expected to bring immediate benefits to the country.

Purpose of this Circular

This Memorandum Circular is issued to furthet simplify the piocedure in the

processing and approval of request for travel authority

Approving Official

Secretary of Interior and Local Government

1. Requests of Provincial Governors and Mayors of Highly Urbanized

Cities and Independent Component Cities for authority to travel
abroad, regardless of the nature and duration of such travel

2. Requests of other elective local officials for authority to travel abroad,

when the foreign trip exceeds more than three (3) calendar months,
 during a penod of emergency or cm-iK, 01 wi »ei i il involves ih» use of
public funds

3. Requests of local guverninonl appointive personnel for authority to

travel abroad on a study trip to attend shott-tenn technical training,
diploma courses and post-gradtiale studios, and involve the use of
public funds.

Undersecretary for Local Government

1. Requests of Provincial Vice Governors, Mayors of Component Cities

and Municipalities, City Vice Mayors, Municipal Vice Mayors and
Members of the Sangguniang Panlalawigan, Panlungsod, and
Sangguniang Bayan, for authority to travel abroad on a study or non-
study trip, on official time only.

2. Requests of local government depailrnenl heads and division chiefs for

authority to travel abroad on a study or non-study trip, on official time
only.

Director, Bureau of Local Government Supervision

Requests of other local government appointive peisonnel lor authority to

travel abroad on a study or non-study trip, on official time only

DUG Regional Director

Requests of barangay elective and appointive officials and employees, for

authority to travel abroad on a study or non-study trip, on official time only.

The Undersecretary for Local Government, Director of the Bureau of Local

Government Supervision and the concerned DILG Regional Director shall sign the
Travel Authority with the notation, "By Authority of the Secretary."

Entitlements
In case of a study trip, entitlements shall be limited to;

1. Pre-departure expenses in the amount not exceeding One Thousand Five

Hundred Pesos (PhP 1,500.00); and

2. International airfare (economy) or daily subsistence allowance based on the

United Nations Development Program Index pursuant to Presidential
Executive Order No. 290 dated March 23, 2004, in the event such entitlement
 is not provided by the organizer or tJnnoi ol ihu technical training or
scholarsnip grant.

Assembling Documents

Administrative requirements in support of any inquest fni a "f'ravoi Authority shall

be assembled in the following manner:

1. Endorsement from the DILG Regional Director, Provincial Director, City

Director or City Local Government Operaliens Officei and Municipal Local
Government Operations Officer, as the case may be,

2. Endorsement from the Provincial Governor, City Mayor or Municipal Mayor,

as the case may be;

3. Endorsement from the Special Committee on Scholarships, NEDA, and a

copy of the acceptance or invitation letter from the organizer or donor, in the
case of a study trip;

4. Endorsement from the DTI Central or Regional Office if the travel is for trade
and investment purposes;

5. Invitation from the host country, sponsoiing agency or organizer, in the event
of a non-study trip;

G, Statement as to the immediate and direct benefits to the local government,

when the travel involves the use of public funds;

7. Sworn Statement attesting that no administrative charge or ciiminal case has

been filed against the applicant;

8. Clearance from Money and Property Accountabilities; and

9. Duly accomplished application for a leave of absence, in. the case of a

Provincial Governor or Mayor of Highly Urbanized City or Independent
Component City, when the purpose of the travel is personal in nature.

Mailing of Documents

When the approving official is the Secretory:

Office of the Secretary

Department of the Interior and Local Government
10/F A. Francisco Gold Condominium II
 CDS A corner Mapaqmahal Street
Diliman, Quezon City
Attention: The Undersecretary foi I oca! Government, ui
The Director, Bureau of Local Government Supervision

When the approving official is the Undersecretary for Local Government;

Office of the Undersecretary for Local Government

Department of the Interior and Local Governmonl
1G7F A. Francisco Gold Condominium II
EDS A corner Mapagmaha! Sheet
Diliman, Quezon City
Attention: The Director, Bureau of Local Govornmenl Supoi vision

When the approving official is the Director ol the Bureau of Local Government
Supervision,

The Director
Bureau of Locai Government Supervision
Department of-the Interior and Local Government
3/F A. Francisco Gold Condominium II
EDSA corner Mapagmahal Street
Diliman, Quezon City

When the approving official is the DILG Regional Director, an applicant for a
Travel Authority is advised to inquire from the local DILG Office the address of the
Regional Office.

Sanctions

1. A request for a travel authority with incomplete administrative requirements

shall not be processed.

2. No post-travel authority shall bo issued in case of a failure to secure a travel

authorization prior to departure.

This Memorandum Circular shall take effect immediately

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SILG06-Q10653