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8.introduction To Purchasing and Purhase Requisition
8.introduction To Purchasing and Purhase Requisition
Purchase Requisition
Purchasing is a component of SAP MM module and its process can be
roughly depicted in below diagram.
Purchase requisition
Purchase requisitions can be created automatically by system or
manually. They can be converted in purchase orders but only upon
release (approval of purchase requisition).
We will cover several topic in this lesson that can help understand
and create the purchase requisition.
You will see how the source determination works and why it's useful,
as well as how this source can be assigned to our purchasing
document.
Finally, you will find out how to process the purchase requisition,
from its creation until converting it to a purchase order.
From number is the first number in the range, To number is the last
available number and the current number is the last assigned
number to a document.
When you click Continue, you will be back to the initial selection
screen.. You also have a variety of select options and should choose
the most suitable options to narrow the search.
Source determination
Source determination assists in finding the most suitable source for
a requirement, for example, it can suggest which outline agreement,
which internal procurement source (plant) or which vendor can be
used for ordering specific materials at given time.
Source determination take various data as parameters for the actual
determination process. These include Outline agreement, Purchase
info record, Plant in our company, Quota arrangement, Source list.
All this is taken into account while determining the best possible
source for a requirement.
If not, system takes source list into account and searched for valid
sources there. A source list consists of fixed and blocked
records. Fixed records are for fixed vendors for specific material
valid for a certain period. Blocked records cannot be used as a
source while they are in this status.
Assignment of source
System can perform background or foreground source assignment.
If the search is done in the foreground mode, and more than one
valid source is found, a selection list appears from which user should
select the appropriate source. If only one suitable source is found, it
is assigned automatically.
You can see how two sources are offered by the system, from which
we have to choose the better manually.