Excel Reference Sheet

Shortcuts for Windows (Works for most versions, tailored to 2010)

Formatting shortcuts Row/Column Shortcuts

Bold Ctrl +b Select column Ctrl + space
Italic Ctrl + i Select row Shift + space
Underline Ctrl + u Delete rows/columns Ctrl + ‘minus sign’
Format box Ctrl + 1 Add rows/columns Ctrl + shift + ‘plus sign’
Clear cell Alt, h, e, a Group/ungroup rows & columns Shift + alt + arrow
Outline border Shift + ctrl + & Fit column width Alt, h, o, i
Remove border Shift + ctrl + _
Copy Ctrl + c Data Editing Shortcuts
Paste Ctrl + v Select All Ctrl + A
Paste Special Ctrl + alt + v Fill Down Ctrl + D (when cells highlighted)
Cut Ctrl + x Fill Right Ctrl + R (when cells highlighted)
Undo Ctrl + z Find Ctrl + f
Redo Ctrl + y Replace Ctrl + h
Repeat last action F4 Edit cells F2
Delete selected cells Ctrl + minus sign Start a formula = (equal sign) OR + (plus sign)
Insert a comment Shift + F2 Insert autosum ALT + ‘+’

Cell Navigation Shortcuts Data editing when in a cell

Go to end of range ctrl + arrow key Start a new line in cell Alt + enter
Highlight a cell range shift + arrow key Highlight within cells Shift + arrow keys
Highlight continuous range ctrl + shift + arrow Highlight contiguous items Shift + ctrl + arrow keys
Move to beginning of line Home Delete preceding character Backspace
Move to cell ‘A1” Ctrl + home Delete character to the right Delete
Move to cell above Shift + enter Anchor ‘fix’ cells F4, repeat to cycle options
Move to cell to the right Tab Cancel a cell entry Esc
Move to cell to the left Tab + shift
Delete cell/selection Delete Other great shortcuts
Delete cell and get inside Backspace Display ‘insert function’ box SHIFT + F3
Show all formulas/values Ctrl + ~ Recalculate workbooks F9 (if automatic calcs are off)
Fill selection with entry Ctrl + enter Display a drop-down list ALT + up/down
Excel Options Alt, F, T
Auditing Shortcuts (when referencing other cells)
Trace immediate precedents Alt + m + p Workbook Navigation Shortcuts
Trace immediate dependents Alt + m + d Toggle excel workbooks Ctrl + tab
Remove tracing arrows Alt + m + a + a New workbook Ctrl + n
Evaluate formula Alt + m + v Print Ctrl + p
Track changes Alt + r + g Open workbook Ctrl + o
Zoom to selection Alt + w + g Save workbook Ctrl + s
Go to precedent cells Ctrl + [ Close window Ctrl + w
Go to dependent cells Ctrl + ] Freeze pane Alt, w, f
Go back to original cell F5 + enter Close program Alt, F4
“Go to” F5
 Excel Reference Sheet
(Works for most versions, tailored to 2010)
Shortcuts for Mac

Formatting shortcuts Row/Column Shortcuts

Bold ⌘ +b Select column Ctrl + space
Italic ⌘+i Select row Shift + space
Underline ⌘+u Delete rows/columns Ctrl + ‘minus sign’
Format box ⌘+1 Add rows/columns Ctrl + i
Outline border ⌘ + alt + zero Group/ungroup rows & columns ⌘ + shift + k/j
Left, right, top, bottom border ⌘ + alt + arrow keys
Remove border ⌘ + alt + hyphen Data Editing Shortcuts
Copy ⌘+c Select All ⌘+ A
Paste ⌘+v Fill Down Ctrl + D (when cells highlighted)
Cut ⌘+x Fill Right Ctrl + R (when cells highlighted)
Undo ⌘+z Find Ctrl + f
Redo Ctrl + y Replace Ctrl + h
Delete selected cells ⌘ + minus sign Edit cells F2
Start a formula = (equal sign), + (plus sign)
Cell Navigation Shortcuts Insert autosum ⌘ + shift + t
Go to end of range ctrl + arrow key
Highlight a cell range shift + arrow key Data editing when in a cell
Highlight continuous range ctrl + shift + arrow Start a new line in cell Ctrl + alt + return
Move to beginning of line Home Highlight within cells Shift + arrow keys
Delete cell/selection Fn + Delete Highlight contiguous items Shift + ctrl + arrow keys
Show all formulas/values Ctrl + ~ Delete preceding character Delete
Fill selection with entry Ctrl + return Delete character to the right Fn + delete
Anchor ‘fix’ cells ⌘+t

Auditing Shortcuts (when referencing other cells) Cancel a cell entry Esc
Go to precedent cells Ctrl + [
Go to dependent cells Ctrl + ] Other great shortcuts
Go back to original cell F5 + enter Display ‘insert function’ box SHIFT + F3
“Go to” F5 Recalculate workbooks Shift + F9
Display a drop-down list ALT + up/down
Workbook/Excel Navigation
Activate menu bar Ctrl + F2 Save workbook ⌘+s
Page up/down Ctrl Fn + up/down Close window ⌘+w
Move to left/right tab Ctrl + page up / page down
Edit cell CTRL + U
Toggle workbook Ctrl + tab
New workbook ⌘+n
Print ⌘+p
Open workbook ⌘+o
Popular formulas
+ ; - ; * ; /
=SUM(number1,number2,..)
=PRODUCT(number1,number2,..)
=COUNT(value1,value2,..)
=COUNTA(value1,value2,…)
=ABS(number)
=SUMPRODUCT(array1,array2)
Logical Test
=IF(Logical test, value if true, value
if false)
=AND(logical1,logical2…)
=OR(logical1,logical2…)
=SUMIF(range,criteria,sumrange)
=COUNTIF(range, criteria)
=COUNTIFS(range,criteria1,criteria2)
=MIN(range)
=MAX(range)
=AVERAGE(range)
=MEDIAN(range)
=QUARTILE(range,quartile)
=TEXT(value,format)
=CONTCATENATE(text1,text2…)
=LEFT(text,number of chars)
=MID(text,start_num,num_chars)
=RIGHT(text, number of chars)
=LEN(text)
=INDEX(array, row number, column
num)
=MATCH(value,array,type)
=VLOOKUP(value,array,col num,
type)
=HLOOKUP(value,array,row num,
type)
Excel Reference Sheet
(Works for most versions, tailored to 2010)
Mathematics functions
Counts or performs math on cell references or values
Add, subtract, multiple, and divide. String together using different references or values, e.g. [=H1 * H2 +
H3 / H4]. Follows normal mathematical order of operations
Adds the selected range together. You can either add individual numbers or cells separating them with a
comma [=SUM(H1,H2,H3,H4)] or add ranges using a colon [=SUM(H1:H4)]
Multiplies the selected range together. Use the same way you use the SUM formula
Counts the number of fields in the range that contains number values. Use the same way you use the SUM
formula. Only counts numbers.
Counts the number of fields in the range that contains number values. Use the same way you use the SUM
formula.
Takes the absolute value of the number of the referenced cell or value
Returns the sum of the product of two or more arrays. E.g. SUMPRODUCT(H1:H2,A1:A2) will return H1*A1
+ H2 * A2
Conditional functions
Performs different activities if specified conditions are met
To perform a logical test,
= - ‘equal to’ > - ‘greater than < - ‘Less than’ >= - ‘greater than or equal to’
<= - ‘less than or equal to’ <> - ‘is not equal to’
e.g, [=IF(H1 <> 2…..) means ‘if H1 does not equal to’
Gives one value if the logical test is true, and another if a logical test is false
Returns ‘true’ if all logical conditions are met. Allows you to incorporate more than one logical test.
Returns ‘true’ if one of logical conditions are met. Allows you to incorporate more than one logical test
Adds all of the numbers where the logical test is true; e.g., =SUMIF(H1-H4,”Stacy”,C1-C4) will sum all values
in C1-C4 where Stacy is the value of H1, H2, H3, or H4
Counts the cells in the range where a specific criteria is met
Counts the cells in a range where specific criterion are met
Statistical functions
Performs different statistical tests on a range
Returns the smallest value in a range
Returns the largest value in a range
Returns the average value in a range
Returns the median value in a range
Returns the first, second, or third quartile value of a range
Text manipulation functions
Changes or manipulates the values of text in a cell or range
Allows you to change the format of a referenced cell, usually combined with concatenate functions
Joins together different cells into a combined string of text
Returns the leftmost required number of characters from a referenced cell
Returns the middle # of characters from a referenced cell, starting from the start cell and counting right
Returns the rightmost required number of characters from a referenced cell
Returns the number of characters in a string or referenced cell
Lookup functions
Looks up the selected value in a range, and returns information
From the selected array, returns the cell that is X rows down, and Y rows to the right of the upper leftmost
cell in the array. Often combined with MATCH to search for the row and column numbers
Returns the relative position in an array of the first instance of the value from top/left. For example, in an
array (Mark, Stacy, Claire), a value of “Claire” would return a number of “3”.
Looks up a value from the leftmost column of the array, and returns the number in that row that is in the
Xth column of the array
Looks up a value from the topmost row of the array, and returns the number in that column that is in the
Xth row of the array