Logging Teplates

STUDENT CONTACTS AND LOG ENTRY
FIELDS
student contacts and log entry fields ................................................................................................ 1
3rd Grade Reading Proficiency ............................................................................................................ 2
Curriculum-Based Assessment (CBA) Calls ....................................................................................... 3
End-of-Year Calls ................................................................................................................................. 4
Escalation (Approaching Alarm/Alarm) Phone Calls and Certified Letters* (Alarm) ...................... 5
Escalation (Approaching Alarm/Alarm) WebMail Message .............................................................. 6
Grade 8–12 Returning Student Course Selection (RSCS) ............................................................... 7
Lesson Modification or Accommodation (for a student) .................................................................. 8
LiveLesson Sessions ........................................................................................................................... 8
Preliminary Retention WebMail Message .......................................................................................... 9
Progress Monitoring: Differentiation (Tier I) .................................................................................... 10
Progress Monitoring: Response to Intervention (Tier II or Tier III).................................................. 11
Retention Call(s) ................................................................................................................................ 13
Retention WebMail Message ............................................................................................................ 15
Routine Contacts ............................................................................................................................... 16
SST Administration (Tier II or Tier III) ................................................................................................ 17
State Testing ...................................................................................................................................... 18
Welcome Calls ................................................................................................................................... 19
Withdrawal ......................................................................................................................................... 20
Individual or Section-based Log Entries? ........................................................................................ 21
© 2017 Connections Education LLC. All rights reserved.

3rd Grade Reading Proficiency
About: Student
Student
System:
School Location (default)

Location:
Homeroom
Section:
Date and time of contact

Contact Date:
Phone Call-Successful, Face-to-Face, LiveLesson-Individual

Contact Type:
Student
Contactees:
School Milestones – Third Grade Reading Evidence - Passes Screening OR

Areas and Categories:
School Milestones – Third Grade Reading Evidence – Not Proficient
Teachers of 3rd grade students must document evidence of reading

Comments:
proficiency before current 3rd grade students can be promoted to 4th
grade.
Teachers can collect this evidence at any time during the school year.
When the area and categories above are selected, Connexus will display
“Passes oral reading screening” or “Not Proficient in the Evidence of being
able to read” in the PLP and End-of-Year K-7 Data Views.

Curriculum-Based Assessment (CBA) Calls
About: Student (Section-based Log entries should not be created for
CBA calls.)
Student
System:

Location:
Select the applicable section for the CBA conducted

Section:
Date and time of call

Contact Date:
Phone Call-Successful, LiveLesson-Individual*, Face-to-Face, or

Contact Type:
Telepresence Robot**
Student (mandatory); Learning Coach (optional)

Contactees:
Instructional – subject area (e.g. language arts, math, science, elective,

etc.)
etc.) Instructional – Intervention (Tier II/III), if applicable
Instructional – RTI Progress Monitoring Data, if a student is in Tier II/III
Document your student’s comprehension of specific concepts.

Comments:
*If a CBA is conducted with more than one student at a time, an individual
Log entry must be created for each student.
**The Telepresence Robot is a device used at Nexus Academy schools to

enable communication between students and virtual teachers.

About: Student (Section-based Log entries should not be created for
CBA calls.)
CBA calls can be conducted during regular, ongoing contacts with

Combined with other
students, and can include an element of Intervention and/or progress
calls?
monitoring. These contacts can be consolidated into a single Log entry, as
long as all of the applicable areas and categories are selected, as noted
throughout this guide.
The Intervention (Tier II/III) category should be selected anytime a contact

references a student's Tier II/III status and RTI Progress Monitoring Data
should also be selected for subjects in which the student is in Tier II/III as
a CBA contact is a form of progress monitoring.
The date and recorder of each CBA call are captured in the PLP Data View,
when the correct fields are selected in this Log entry.
End-of-Year Calls
About: Student
Student
System:

Location:
Homeroom
Section:

Contact Date:
Phone Call-Successful, Face-to-Face, LiveLesson-Individual, or

Contact Type:
Telepresence Robot*

About: Student
Student; Learning Coach

Contactees:
School Milestones – End of Year Call

Teachers should speak to the Learning Coach and the student, capturing
Comments:
both conversations in one Log entry.
 Grades K–7: Document the student's final placement and areas in
which to focus over the summer and during the next school year
 Grade 8: Review courses in Course Placement Tool (CPT) with
returning students and Intent to Return (ITR)/Withdrawal
 Grades 9–11: Future plans/goals; ITR/Withdrawal; returning
student course selections or next school information for students
who are not returning
 Grade 12: Discuss college admissions status, and future
plans/goals
The date of the End-of-Year call is captured in the Student End of Year
Tasks Data View, based on the date entered in this Log entry.
*The Telepresence Robot is a device used at Nexus Academy schools to

Escalation (Approaching Alarm/Alarm) Phone Calls and

Certified Letters* (Alarm)
About: Student
Student
System:

Location:

About: Student
Homeroom
Section:

Contact Date:
*Date the letter was mailed
Face-to-face, Phone Call-successful, or LiveLesson-Individual

Contact Type:
*Mail

Contactees:
School Milestones – Alarm or Approaching Alarm

Document your discussion with the family, including the reasons for
Comments:
escalation and the suggestions and steps discussed to get the student
back On Track.
*Dates that alarm letters are sent or calls are made are captured in the
Escalation (Students with Serious Issues) Data View when a Log entry is
created with the fields listed above.
Escalation (Approaching Alarm/Alarm) WebMail Message

To: Learning Coach/Caretaker
Approaching Alarm/Alarm Notification*

Subject:
Student
About:

A WebMail message must be sent to the Caretaker of any students each

Special Instructions:
time they reach Approaching Alarm or Alarm status.
*The number of WebMail messages sent is captured in the Escalation
(Students with Serious Issues) Data View when the subject line is
Approaching Alarm Notification or Alarm Notification.
Use the sample language in an Escalation (Approaching Alarm) WebMail
message.
Grade 8–12 Returning Student Course Selection (RSCS)

About: Student
Student
System:

Location:
Homeroom
Section:

Contact Date:

Contact Type:
Telepresence Robot*
Student; Learning Coach/Caretaker

Contactees:
School Milestones – Gr. 8-12 Returning Student Course Selection


About: Student
All RSCS discussions should be logged as noted above, and may also
Comments:
cover the student’s Intent to Return (ITR)/Withdrawal decision.
RSCS calls for 8th grade students should be conducted separately from
an End-of-Year (EOY) call.
RSCS calls for students in grades 9-11may be combined with the End-of-
Year (EOY) call.
*The Telepresence Robot is a device used at Nexus Academy schools to
Lesson Modification or Accommodation (for a student)

Please refer to the Special Education Student Contacts and Log Guide regarding all lesson
modifications or accommodations for students.
LiveLesson Sessions
About: Student(s) in attendance
Student
System:

Location:
If a section-based Log entry is being created, the section will populate

Section:
automatically. If not, select the applicable section for the LiveLesson
session.
Date and time of LiveLesson session

Contact Date:
LiveLesson-Group or LiveLesson-Individual
Contact Type:

About: Student(s) in attendance
Adjust the student names displayed in this field to accurately reflect those
Contactees:
who attended.
Instructional – applicable subject area (e.g. language arts, math, science,

elective, etc.)
Document the objectives, discussion items, and outcomes of the

Comments:
LiveLesson session, and any other notes to capture what occurred during
the session. Describe the instructional methods used to engage students,
demonstrating the interaction and purpose of LiveLesson sessions (i.e.
not a place to deliver a one-way lecture).
LiveLesson attendance can be logged for all students in a section;

however, LiveLesson Log entries that document student interactions such
as a Welcome Call or CBA must be logged separately for each individual
student.
Preliminary Retention WebMail Message

Notification of Possible Retention

Subject:
Student
About:
Check Read Receipt from the Options area in WebMail


Progress Monitoring: Differentiation (Tier I)
About: Student
Student
System:

Location:
Select a section, if applicable

Section:

Contact Date:
Phone Call-Successful, Face-to-Face, LiveLesson-Individual*;

Contact Type:
Comment/Observation**; Telepresence Robot***

Contactees:

etc.)
Instructional – Differentiation (Tier I)
Tier I curriculum differentiation and progress monitoring must be

Comments:
summarized in a Log entry. The following items are visible to staff in the
student’s PLP and RTI / SST Data Views when the areas and categories
above are selected:
• total number of Log entries
• date of the last Log entry
• Log notes
*If you conduct a LiveLesson session with more than one student at a
time, separate Log entries must be created for each student with
LiveLesson-Individual selected as the area and category.
**Comment/Observation should be a contact type when teachers note
data-related progress monitoring and do not speak with the family
***The Telepresence Robot is a device used at Nexus Academy schools
to enable communication between students and virtual teachers.

About: Student
Differentiation calls can occur during CBAs or ongoing instructional

Combined with other
contacts and can be consolidated into a single Log entry, as long as all of
calls?
the applicable areas and categories are selected.
Jackson Demo has completed two lessons in SkillsTutor™ to practice how

Examples:
to cite textual evidence to support analysis of the text and inferences
drawn from the text. After completing 15 out of 20 problems, he earned
65% on the assignment for identifying events and sequences and after
completing 9 out of 10 problems, he earned 85% for predicting a person’s
future. A LiveLesson session is scheduled for Thursday at 11am to review
examples on prediction to determine missing connections to events and
sequences.
Norma Demo attended a 30-minute LiveLesson® session where we
worked on her double-digit addition math goal using the white board
layout, webcam, and microphone. She successfully completed eight out of
ten problems with 70% accuracy. Norma was focused and involved. We
used the Teacher Tools from Math-Whizz. Norma is to complete the next
lesson in Math-Whizz with the goal of completing ten out of ten problems
with 80% accuracy prior to our next meeting in two weeks (September 10
at 10am in my LiveLesson room). The LiveLesson session recording link
was sent to Norma and CT via webmail as a reference.
Progress Monitoring: Response to Intervention (Tier II or

Tier III)
About: Student
Student
System:

Location:

About: Student

Section:

Contact Date:

Contact Type:
Comment/Observation**; Telepresence Robot***

Contactees:

etc.)
Instructional – Intervention (Tier II/III)
Instructional – RTI Progress Monitoring Data
Instruction and progress monitoring for Tier II and Tier III interventions
Comments:
must be documented in the student’s Log. The following items are visible
to staff in the student’s PLP and RTI / SST Data Views when the areas and
categories above are selected:
• total number of Log entries
• date of the last Log entry
• Log notes
**Comment/Observation should be a contact type when teachers note
data-related progress and do not speak with the family
***The Telepresence Robot is a device used at Nexus Academy schools
to enable communication between students and virtual teachers.

About: Student
RTI discussions can occur during CBAs or ongoing instructional contacts;

Combined with other
these contacts can be consolidated into a single Log entry, as long as all
calls?
of the applicable areas and categories are selected.
The Intervention (Tier II/III) category should be selected anytime a contact
references a student's Tier II/III status and RTI Progress Monitoring Data
should also be selected for CBA contacts in subjects for which the student
is in Tier II/III, as a CBA contact is a form of progress monitoring.
Meaghan Demo completed her first week in Math-Whizz®. So far she has
Examples:
logged 45 minutes in the program and has improved her Math Age by .05
years and therefore met her goal for week 1. Week 2 has a goal to
improve by 0.5 years. Next progress monitoring is on Monday (in 1 week).
I conducted a LiveLesson session with Muffy from 2-2:30pm. I checked
progress on reading comprehension goal using a third grade reading
passage and five follow up questions from DIBELS Progress Monitoring
tools. Baseline: Accuracy 65% (Frustration) at 3rd grade, comprehension
60% (taken May 2012) Today’s data: Accuracy 85% (Instructional),
comprehension 65%. Reviewed Reading Eggspress data as well to
determine effectiveness- Muffy scored 10 out of 16 (63%) on Biggest,
Highest, Fastest, 14 out of 16 (88%) on Mandy Made Me Do It, and 8 out
of 16 (50%) on Advertisements. SST meeting scheduled for Oct 3 at 4pm
to review current data and determine new action steps.
Retention Call(s)
About: Student
Student
System:

Location:

About: Student
Homeroom
Section:

Contact Date:

Contact Type:
Learning Coach/Caretaker (mandatory); Student (optional)

Contactees:
School Milestones – Retention Contact

Preliminary Retention Call: By each school’s March deadline, teachers

Comments:
must conduct a call with the Learning Coach of any K–8 students who are
at risk of being retained. This Log entry should capture a conversation that
alerts the family of the possibility for retention and documents strategies
for finishing the school year successfully.
Final Retention Call: If a K–8 student does not meet Connections

Education’s Promotion Criteria to move to the next grade level, the school
leader may approve retention. A Log entry must be created to capture the
decision and what is discussed during the retention call. Final retention
contacts begin April 1 and may be combined with the End-of-Year call.
All retention calls must be followed up with a WebMail message or mailed

letter to the Caretaker summarizing the discussion, similar to what is
documented in the Log entry.

Retention WebMail Message
Retention Notification
Subject:
Student
About:
Check Read Receipt from the Options area in WebMail


Routine Contacts
About: Student
Student
System:

Location:
Select the applicable section for the topics discussed

Section:

Contact Date:

Contact Type:
Telepresence Robot**
Student (mandatory); Learning Coach (optional)

Contactees:
Instructional – applicable subject area (e.g. language arts, math, science,

elective, etc.)
Instructional – Teaching / Curriculum
Instructional – Other
Document the question / issue, discussion items, outcomes, and action

Comments:
items covered during the call. Address progress made since previous
contact.
*To accurately reflect ALL contact efforts, create a Log entry for attempted
calls by selecting the corresponding Contact Type: Phone call – left
message or Phone call – unsuccessful
**The Telepresence Robot is a device used at Nexus Academy schools to

SST Administration (Tier II or Tier III)
About: Student
Student
System:

Location:

Section:

Contact Date:

Contact Type:
Comment/Observation**

Contactees:
SST/RTI – RTI / SST Meeting (to document meeting notes)

SST/RTI – RTI / SST Other (for administrative efforts related to the
RTI/SST process)
SST/RTI – SST Referral (the first time a student is referred to SST)
 Math / ELAR / Behavior
SST/RTI – Tier II or Tier III Entry and Exit are used to document a student’s
tier change)
 Math / ELAR / Behavior Entry
 Math / ELAR / Behavior Exit
Instructional – Intervention (Tier II/III)

About: Student
The SST will use these areas and categories when meeting and
Comments:
documenting changes in the student’s tier status. When these areas and
categories are selected for the referral, entry, and exit, the dates of the
first referral and most recent entry and exit dates will be displayed in the
RTI/SST Data View. All SST/RTI Log notes will be visible to staff in the
student’s RTI / SST Data View.
**Comment/Observation should be a contact type when SST Meetings
occur and there is no contact with the student or family.
State Testing
About: Student
Student
System:

Location:
Homeroom or state testing section

Section:
Date of state testing

Contact Date:
Face-to-Face
Contact Type:
Student
Contactees:
Instructional – Assessment/State Testing


About: Student
Document the testing site and student’s participation in state testing. The
Comments:
provision of state test accommodations to eligible students should also be
documented in the Log and use the category Special Education. For more
information, please refer to the Special Education Log Note Guide.
Welcome Calls
About: Student
Student
System:

Location:
Homeroom
Section:

Contact Date:

Contact Type:

Contactees:
School Milestones – Welcome Call


About: Student
Teachers should speak to the Learning Coach and the student, capturing
Comments:
both conversations in one Log entry.
The date of the Welcome Call is captured in the Student Start Up Tasks
Data View, based on the date entered in this Log entry.
*To accurately reflect ALL contact efforts, create a Log entry for attempted
calls. When a teacher records a Welcome Call with the contact type as one
of the following, text on the Caretaker’s To Do List prompt him / her to call
the student’s homeroom teacher.
 Phone call – left message
 Phone call – unsuccessful
 Number disconnected
The notice will be removed from the Caretaker home page when a
Welcome Call is logged as noted above.
Withdrawal
About: Student
Student
System:

Location:
Homeroom
Section:

Contact Date:

About: Student
Phone Call-Successful, Face-to-Face, or WebMail Exchange

Contact Type:
Caretaker
Contactees:
Administrative - Withdrawal
Document the reasons for withdrawal

Comments:
Individual or Section-based Log Entries?

Refer to the examples below when determining whether to create an individual Log entry or a
section-based Log entry.
Individual Log Entries Section-based Log Entries
Log entries that document group LiveLesson

Log entries that contain personal student
State Testing
Jen Teacher creates a section-based Log entry

Jackson Demo’s mom, Coach Demo,
documenting the date, time, and location of the State
approaches Jen Teacher about Jackson’s
Assessments.
recent test score in math. An individual Log
entry must be created to capture the
information that is relevant to Jackson’s
educational outcomes.
SuccessMaker Math Data

A section-based Log entry should not be created when

Elsa Elementary needs to pull data for her
pulling student data from any SISP.
students who are in SuccessMaker Math as
part of progressing monitoring. Elsa
Elementary will create one Log entry per
student in SuccessMaker Math and as a
comment/observation. Elsa Elementary will
follow-up according to the Multitiered
Instructional Guidelines.
Social Studies LiveLesson Session
Ethan Social Studies wants to document the standards

Ethan Social Studies noticed that Henry Model
and activities that were taught during the lesson, as well
seemed to be struggling with the upcoming
as which students attended so he creates a Section-
portfolio that is due. After the lesson, Ethan
based Log entry.
Social Studies makes a comment/observation
about Henry Model and makes a follow-up
contact.
Field Trip
Emily Science held a field trip at the Science Center for

Stella Demo asks Emily Science about the
all her Physics students. In order to capture details of the
transfer of electricity because she missed the
event and which students were in attendance, a Section-
question on a recent assessment. Emily
based Log entry must be created.
Science explained the answer while
continuing the discussion to conduct a CBA.
Emily Science will create an individual Log
entry to reflect the conversation she had with
Stella Demo as well as the CBA conducted.
Small Group LiveLesson Session

Ernie Math held a small group session for the students in

Ernie Math noticed that Olivia Demo did not
his class who were struggling with algorithms. He needs
participate in the LiveLesson session so he
to create a section-based Log entry to document which
asked her to stay after to talk. Olivia Demo
students came (and which students didn’t if applicable)
said she was distracted because her siblings
to the group session and what activities occurred.
were loud. Ernie Math and Olivia Demo
discussed other places to do her school work
and attend LiveLesson sessions. Ernie Math
will create an individual Log entry to
document the conversation.
Back-to-School Session
Jen Teacher conducted a Back-to-School session for all

In the middle of the Back-to-School session,
her homeroom and section students. To accurately
Karson Demo put a note in the chat that she
document the session, Jen Teacher creates a section-
was really Coach Demo and she would like to
based Log entry to include all students who attended.
chat because she is completely overwhelmed
with what is required. Jen Teacher asked
Karson (Coach Demo) to stay after so she
could answer her specific questions. Jen
Teacher creates an individual Log entry to
document the dialogue.

Logging Teplates

Uploaded by

Document Information

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Logging Teplates

Uploaded by

Copyright:

Available Formats

STUDENT CONTACTS AND LOG ENTRY

© 2017 Connections Education LLC. All rights reserved.

School Location (default)

Date and time of contact

Phone Call-Successful, Face-to-Face, LiveLesson-Individual

School Milestones – Third Grade Reading Evidence - Passes Screening OR

Teachers of 3rd grade students must document evidence of reading

© 2017 Connections Education LLC. All rights reserved.

School Location (default)

Select the applicable section for the CBA conducted

Date and time of call

Phone Call-Successful, LiveLesson-Individual*, Face-to-Face, or

Student (mandatory); Learning Coach (optional)

Instructional – subject area (e.g. language arts, math, science, elective,

Document your student’s comprehension of specific concepts.

**The Telepresence Robot is a device used at Nexus Academy schools to

© 2017 Connections Education LLC. All rights reserved.

CBA calls can be conducted during regular, ongoing contacts with

The Intervention (Tier II/III) category should be selected anytime a contact

School Location (default)

Date and time of call

Phone Call-Successful, Face-to-Face, LiveLesson-Individual, or

© 2017 Connections Education LLC. All rights reserved.

Student; Learning Coach

School Milestones – End of Year Call

*The Telepresence Robot is a device used at Nexus Academy schools to

Escalation (Approaching Alarm/Alarm) Phone Calls and

School Location (default)

© 2017 Connections Education LLC. All rights reserved.

Date and time of call

Face-to-face, Phone Call-successful, or LiveLesson-Individual

Student; Learning Coach

School Milestones – Alarm or Approaching Alarm

Escalation (Approaching Alarm/Alarm) WebMail Message

Approaching Alarm/Alarm Notification*

© 2017 Connections Education LLC. All rights reserved.

A WebMail message must be sent to the Caretaker of any students each

Grade 8–12 Returning Student Course Selection (RSCS)

School Location (default)

Date and time of call

Phone Call-Successful, Face-to-Face, LiveLesson-Individual, or

Student; Learning Coach/Caretaker

School Milestones – Gr. 8-12 Returning Student Course Selection

© 2017 Connections Education LLC. All rights reserved.

Lesson Modification or Accommodation (for a student)

School Location (default)

If a section-based Log entry is being created, the section will populate

Date and time of LiveLesson session

© 2017 Connections Education LLC. All rights reserved.

Instructional – applicable subject area (e.g. language arts, math, science,

Document the objectives, discussion items, and outcomes of the

LiveLesson attendance can be logged for all students in a section;

Preliminary Retention WebMail Message

Notification of Possible Retention

Check Read Receipt from the Options area in WebMail

© 2017 Connections Education LLC. All rights reserved.

School Location (default)

Select a section, if applicable

Date and time of call

Phone Call-Successful, Face-to-Face, LiveLesson-Individual*;

Student; Learning Coach

Instructional – subject area (e.g. language arts, math, science, elective,

Tier I curriculum differentiation and progress monitoring must be