Creating a Purchase Order in SAP –

Transaction ME21N
Transaction code ME21N is used for creating a purchase order in SAP. A purchase order is the
legal document for purchasing items from a vendor or from different plants ( sections ) within a
company. We can enter each details or copy from a preexisting RFQ (if it appropriate ) while
creating a PO. Before starting to create a new purchase order we need the following basic data.

 Delivery date
 Account assignment
 Material number
 MPN material number
 Plant
 Number assignment
 Price
 Vendor

If the material & vendor records are there master records , we can choose that.Now we can learn
the steps included in creating a new purchase order.

1. First we need to enter the transaction ME21N

2. Then the initial screen ( Click Organization Data ) for creating PO will be displayed. It
contains
o Vendor
o Document date
o Purchasing Organization
o Purchasing Group
o Company Code
3. Then enter Material items
o Item
o Material
o Quantity
o Delivery date
o Short Text etc
o Use New Item option ( If the material is not present in master record )
4. Main menus in the screen while creating a purchase order are
o Delivery / Invoice
o Conditions
o Texts
o Address
o Communications Data
o Partners
o Additional Data
o Organization Data
 o Status

Delivery / Invoice screen contains

 Payment Terms
 Inco Terms
 GR message
 Currency Exchange rate etc

Its a pretty simple interface provided by SAP that anyone can easily create the things without
much knowledge. You will get some more idea by seeing the following sample screenshots .
Other important transaction codes to remember with purchase orders are ME21N for creating,
ME22N for Changing and ME23N for displaying the PO’s.